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Community Asset Management Program (CAMP)

Community Asset Management Program (CAMP)

Asset Management

GFOA Presentation

April 3, 2007

Step 3Visioning

Step 4Design

Step 5Pilot/Rollout

“As Is”, “To Be” DefinitionBased on Best Practices

Orientation on Best Practices Concepts

Gap Analysis &Business Case

Implementation, Support & Benefits Tracking

Alignment, Vision, Mission,Mandate for Change

ContinuousImprovement

Step 2Review

Step 1Education

Step 6Sustainability

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What is Asset Management?What is Asset Management?

An integrated set of process to

minimize the life-cycle costs of

owning, operating and maintaining

assets, at an acceptable level of risk,

while continuously delivering

established levels of service.

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Asset Management Best PracticesAsset Management Best Practices

Knowledge of:

Levels of Service Assets owned Physical condition of assets Performance of assets Current utilization and ultimate capacity

Ability to:

Predict future demand Predict asset failure modes and risk analysis Analyze alternative mitigation options Rank options based on economic-risk analysis Match options available budget Optimize O&M activities

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Knowledge of:

Asset owned

Knowledge of:

Asset owned Asset hierarchy

Begin at a high level and group smaller assets

Eventually to lowest managed component

Asset numbering/ identification system

Logical & simple system Unique IDs but linked to

hierarchical assets

Single/dual database CWMS – vertical/rolling assets GIS - linear assets

Asset register Identifier Type Location Manufacturer Size/capacity Material Costs (original & replacement) Installation/construction/ in-

service date Service life (initial & remaining) Condition & performance grade

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Proceed Top-Down along logical stepsProceed Top-Down along logical steps

Implementation PlanImplementation Plan

Gather data by highest risk asset

Gather data by highest risk asset

Run predictive modelRun predictive model

Refine maintenance actions

Refine maintenance actions

Condition AssessmentCondition Assessment Populate Asset RegisterPopulate Asset Register

Select and prioritize CIP projects

Select and prioritize CIP projects

Establish Levels of Service

Establish Levels of Service

Develop basic asset hierarchy

Develop basic asset hierarchy

Determine criticality

and probability of failure

Determine criticality

and probability of failure

Perform high-level

risk assessment

Perform high-level

risk assessment

Prioritize assets by

risk

Prioritize assets by

risk

Top

Down

Top

Down

Bottom

Up

Bottom

Up

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Develop basic asset hierarchyDevelop basic asset hierarchy

Level 1Level 2

Level 3Level 4

Level 5Level 5Level 5

Level 3Level 4

Level 5Level 5

Level 3Level 4

Level 5Level 5

SystemSubsystem

ComponentSubcomponent

ElementElementElement

ComponentSubcomponent

ElementElement

ComponentSubcomponent

ElementElement

WastewaterTreatment Plant

Aeration tankAir system

DiffusersBlowersAir piping

Clarifier #1Flight system

Drive motorChains

Clarifier #2Flight system

Drive motorChains

ParksPark "A"

Soccer fieldSpectator stands

FoundationStructureSeats

PlaygroundSwing set

FoundationStructure

OfficeBuilding

StructureFixtures

Initially, stay at Level 4 (subcomponent) and above Group subcomponents as appropriate

Develop hierarchy based on available information

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Asset Hierarchy ExampleAsset Hierarchy Example

Water System

Treatment Plant

Distribution

Storage

Raw Water

Clarification

Filtration

Disinfection

Pumping

Clarifier 1

Clarifier 2

Flash Mixer 1

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Asset DefinitionAsset Definition

Decision What level is the asset defined at for

capitalization May be different for collecting costs for

repair/replace decision making