Communications Alignment Calendar – Sample of Excel Sheet

Communications Alignment Calendar – Imbedded Excel File

2008 NAIT MEDIA by week

KEY for TOP CALENDAR >>

Holiday Other Other Other

COMMUNICATION MODES 31-4 7-11 14-18 21-25 28-1 4-8 11-15 18-22 25-29 - 3-7 10-14 17-21

MARK TORKOS:

ALL HANDS: NAIT- QTR

MEETING: People Managers - QTR

FULL STAFF

LOB CIOs: (REC)

ALL HANDS: LOB QTR (sched. on non-NAIT AH months)

MEETING: People Managers / Shared Services 2X QTR

MEETING: Recognition - MO - could tag onto AH or Event

SITE LEADER: (or appointed delegate)

MEETING: Per LOB / Shared Services (as needed)

OTHER SUGGESTED MODES

ROUNDTABLE Discussions

WEB CHATS

NEWSLETTER RELEASES

BROWN BAG Assemblies

OTHER __________________________

SUPPORT MEDIA

EMAIL KEY: S=Save Date RL=Reminder and Link to presentation

Email: NAIT All Hands

Email: NAIT People Managers Meeting

Email: LOB All Hands

Email: LOB Managers Meeting

Email: Site Event

Email: REC meeting

KEY: QTR = Quarterly MO = Monthly AH = All Hands JAN FEB MAR

Bi- Monthly Key Message: Bi- Monthly Key Message:

Please double click on the image below to open the imbedded Excel File

Communications Alignment Calendar – Email Introduction p.1

TO: All Site Leaders and People ManagersFROM: Brian Boyer / Communications Team?RE: NAIT Media Alignment Calendar (For your convenience this information also appears on the first tab of the Excel file attached.)

Media Alignment Calendar Includes scheduled time for "Recognition". Suggestions on improving scores will follow from VOE Tiger Team.Thank you for your valuable feedback during our People Manager's and Site Leadership meetings. Based on your recommendations, the attached Media Alignment Calendar will help make NAIT-wide communications more effective by: 1. Reducing the number of meetings at all levels and avoiding content repetition2. Further reducing the number of meetings by tagging Recognition time onto existing meetings and events if possible3. Better aligning/spacing all meetings/events chronologically4. Better aligning meeting/event messages with specific NAIT themes (as directed by NAIT Leadership)5. Using Site Events to strategically promote and support key cultural themes (as directed by NAIT Leadership) OTHER BENEFITS (use optional):6. At-a-glance schedule for supporting media (email reminders, save the date messages, intranet updates, etc.)7. Track important deadlines (presentation due dates, LOB report due dates, etc.)

Meeting Frequency (based on feedback from People Manager's meetings):1. NAIT All Hands meetings - quarterly (include Recognition in a NAIT-wide roll up)2. NAIT People Managers meetings - quarterly, on non-NAIT All Hands months (include Recognition)3. LOB All Hands meetings - quarterly, on non-NAIT All Hands months (include Recognition) - Invite all Shared Services Support Staff - Meeting dates determined by each LOB4. LOB CIO / Managers / Shared Services meetings - 2X per quarter - Meeting dates determined by each LOB5. Site Events - 1X per quarter (include Recognition) - Meeting dates determined by each Site6. Recognition Time - monthly (tagged onto other meetings and/or events if possible) - Scheduling of time determined by each Site7. Site Leadership / LOB / Shared Services meetings - as needed

Communications Alignment Calendar – Email Introduction p. 2

Email content continued from page 1CIO Action Items:1. CIOs, please plot-out schedules for all Director's and People Manager's/Shared Services meetings. 2. Use the Media Alignment Calendar tab in this workbook. (Rows to be populated are flagged in RED)

NEXT STEPSITE Leaders:With NAIT and CIO meetings plotted, the NAIT Comm Team will (a) aggregate all information, (b) add Mark Torkos' meeting dates and (c) send back to each LOB You will use the aggregated calendar to chronologically align the following: 1. Site Events2. Recognition Assemblies3. Other Communications such as Roundtables, Web Chats, Brown Bag Learning Lunches, etc. (Suggestion: keep on your LOB SharePoint site for team access.)4. Email reminders and deadlines (optional)

Communications Alignment Calendar – Email Introduction: All Staff

TO: All North America Information Technology StaffFROM: Mark Torkos and the NAIT Communications TeamRE: Revised Meeting Scheduling for NAIT Corporate and NAIT Lines of Business (LOB) / Recognition for a Job Well Done

Thank you for your valuable feedback about Meeting Scheduling and Recognition. Based on what you told us and on recommendations by your Managers, Site Leaders and CIOs, the NAIT Communications Team will help make our NAIT-wide communications more effective by: 1. Reducing the number of meetings at all levels and avoiding content repetition2. Better aligning/spacing all meetings and events chronologically3. Better aligning meeting and event messages with specific NAIT themes (Guiding Principals and Vision)4. Using Site Events to promote and support a positive corporate culture

Recognition for a Job Well Done1. To ensure Recognition occurs often, Recognition time will be scheduled. 2. Recognition time will be built into NAIT, LOB and Site meetings and events 3. Recommendations from your VOE “Recognition” Tiger Team will be incorporated in the near future

Reduce Number of Meetings and Avoid Content Repetition:1. NAIT All Hands meetings will be held quarterly - Meeting will include Recognition time as a NAIT-wide roll up2. LOB All Hands meetings will be held quarterly on non-NAIT All Hands months - All Shared Services Support Staff will be invited - Meeting will include Recognition time 3. Site Events will be held once per quarter (and will include Recognition)4. Recognition Meetings will occur monthly and may be built into other meetings and/or site events when possible

Thank you for your continued dedication to our organization.Mark Torkos and the NAIT Communications Team