Board of Legislators County Office Building, Room 201 7 Court Street Belmont, New York 14813 Phone: 585-268-9222

WAYS AND MEANS COMMITTEE

AGENDA February 20, 2019

1. Approval of Minutes - February 11, 2019

2. Terri Ross, County Treasurer

- 2018 Community College Report - Approval of Oliver Wyman Actuarial Consulting Services Contract - Approval of New World/Tyler Contract

3. Timothy Boyde, County Administrator - Federal Transit Administration Formula Grant - Aid and Incentives for Municipalities (AIM) Funding

4. Brenda Rigby Riehle, Clerk of the Board - Acceptance of Insurance Check

5. Carissa Knapp, County Attorney - Attorney/Client Session

6. Old Business

7. New Business

8. Questions from the Media

9. Good of the Order

10. Adjournment

 

M E M O R A N D U M O F E X P L A N A T I O N

Introduction No: __________________ (clerk’s use only) COMMITTEE: Ways & Means DATE: February 20, 2019 Requesting a resolution to approve and ratify the County Treasurer’s signature on an engagement letter to provide actuarial consulting services. The agreement is with Oliver Wyman Actuarial Consulting, Inc., and provides Allegany County with an actuarial valuation of the County’s Self-Insured Workers’ Compensation Plan to be used for booking our liability for any unpaid losses as of December 31, 2018. We have been using this firm since 2015 for this purpose and would like to continue with their services. FISCAL IMPACT: $ 6,000/annually and has been budgeted for 2019 in account A1671.429. This price has remained the same since we first engaged with them for year-end 2015. For further information regarding this matter, contact: Terri L. Ross, Allegany County Treasurer (585)268-9290

M E M O R A N D U M O F E X P L A N A T I O N

Introduction No: __________________ (clerk’s use only) COMMITTEE: Ways & Means DATE: February 20, 2019 Requesting approval of an agreement with Tyler Technologies to upgrade our current payroll system to include ExecuTime Time and Attendance and ExecuTime Advanced Scheduling. This will enhance our current method of collection of time and attendance for both the employee and the employer. This will allow the scheduling for the Sheriffs’ Dept/E911 employees to be part of the Payroll/HR module and replace the current third party vendor currently used for scheduling (Telestaff) in the Sheriff’s Department. There are various methods of collecting time and we will be fitting the needs of each department with the best method of time collection devices. We have included those in the quote below. This could vary depending on the style necessary but we have adequate funds in the budget to cover our needs for those that will need an alternate method of signing. The cost for the software, licensing, maintenance, hardware and training is as follows: ExecuTime Time & Attendance $ 44,925.00 ExecuTime Time & Attendance Mobile Access $ 5,075.00 ExecuTime Advanced Scheduling $ 22,480.00 ExecuTime Advanced Scheduling Mobile Access $ 3,975.00 Module Software Total $ 76,455.00

ExecuTime Import Fees $ 5,145.00 Hardware est $ 33,000.00 Additional Annual Maintenance Fees $ 10,160.00 Total Package Estimate $ 124,760.00 FISCAL IMPACT:

$ 125,000 currently budgeted for 2019 in H 1680.200. No additional funds necessary. For further information regarding this matter, contact: Keith Hooker, Director of Information Technology 585-268-9802

Terri Ross, Allegany County Treasurer 585-268-9290

M E M O R A N D U M O F E X P L A N A T I O N For Acceptance of GRANTS

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: Ways and Means Date: ___February 20, 2019_______ Explanation of Grant: (Please attach copy of grant application and award letter and/or renewal letter with original resolution #

and list any future requirements of the grant after expiration.)

Seeking acceptance of: Federal Transit Administration (FTA) Formula Grant funding for Rural Areas, Section 5311 for calendar years 2017 and 2018

(Resolution 64-17) through the New York State Department of Transportation (NYSDOT). The Formula Grants for Rural Area Program

supports public transportation needs and fosters economic growth in ‘non-urbanized’ areas by:

Enhancing access to health care, shopping, education, employment, public services, and recreation

Assisting in the development and support of bus transportation

Assisting in the maintenance, development, improvement and use of public transportation systems in rural areas

Encouraging and facilitating the coordination of programs and services to ensure the most efficient use of funds

Explanation of Grant: The Mass Transportation Capital Project that was approved to apply for in Resolution 64-17 is for capital projects that support the

public transportation system, as more fully described by Schedule A attached to this MOE and includes:

Buses

Related Equipment

Mobility Management

FISCAL IMPACT: The following chart shows the total federal and state share, and the approved grant funding request for 2017 and 2018:

2017 2017-18 Match Local Share

Appalachian Development Allocation 29,250.00 10% In-Kind

Capital: Buses (5) 322,794.00 10% Contract/Operator

Capital: Related Equipment: Radio/Charging 143,847.00 10% Contract/Operator

Capital: Mobility Management 286,177.00 292,815.00 10% Contract/In-Kind

Total Federal and State Share Request 286,177.00 788,706.00

Total grant: $1,194.314 Total Local Share: $ 119,431.00 Local County Share: $ 0.00 State Grant? Yes Revenue # 5630.3589 $ 119,431.00 Fed Grant? Yes Revenue # 5630.4589 $ 955,451.00 This grant is a renewal of an existing grant funded program. Grant Fiscal Year: Contract Period 1/1/2017 thru 12/31/2022

Obligation of County after grant expires: None. Will be expended over multiple county budget years.

Major benefits of accepting this grant are: Public transportation helps everyone (commuters, families, students, senior citizens, persons with disabilities) live the American dream, as they seek to fulfill their personal and career goals, have access to health care, meet their daily needs and maintain a high level of transportation independence. Transportation is the backbone of a strong and prosperous economy, and investments in public transportation generate significant economic benefits. By having mobility services, Allegany County will:

Enhance local rural economic growth in many ways, increasing the local customer base for a range of services

Encourage economic and social activities and help create strong neighborhoods and a county that is economically stable, safe and productive

Connect people with life’s essential services. For further information regarding this matter, contact: Timothy Boyde, Allegany County Administrator (585) 268-9216

A Resolution Opposing the Proposed and Amended 2020 Executive State

Budget Impacting Aid and Incentives to Municipalities and State Cost Shifts

to Counties

WHEREAS, on February 15, 2019, Governor Cuomo announced a 30-Day Amendment to the

2020 Executive Budget making impacted towns and villages whole from changes to AIM funding

by utilizing revenue from county sales tax; and

WHEREAS, instead of restoring AIM with State funding and signifying a desire by the State to

act as partners with local governments, this budget amendment requires counties to make up for

lost AIM funding with sales tax revenue, imposing a new mandate on counties; and

WHEREAS, already-existing unfunded State mandates are the cause of high local taxes in New

York State; and

WHEREAS, counties were granted the authority to levy a local sales tax in the late 1960s to help

pay for Medicaid, indigent legal defense services, and other state mandates on counties, and

WHEREAS, requiring counties to make up for the State's cut in AIM funding to villages and towns

sets an unsustainable precedent and unnecessarily shifts the State's burden to local taxpayers who

already pay some of the highest property taxes in the nation; and

WHEREAS, currently nine state mandated programs placed on counties equals more than 90

percent of the typical county property tax levy, and these mandated costs continue to grow; and

WHEREAS, cutting AIM funding in the first place is a tax-shift from broad-based State income

taxes to regressive local property taxes, and

WHEREAS, replacing what had been State AIM assistance with funding from county revenues is

simply a tax-shift that will ultimately will result in higher property taxes.

NOW THEREFORE BE IT RESOLVED, that ________________ supports the full restoration of

this state aid program to local governments and urges the Governor and State Legislature to fully

restore this state funding in the final 2019/2020 state budget.

BE IT FURTHER RESOLVED, that copies of this resolution be sent to the counties of New York

State encouraging member counties to enact similar resolutions; and

BE IT FURTHER RESOLVED that _______________ shall forward copies of this resolution to

Governor Andrew M. Cuomo, the New York State Legislature and all others deemed necessary

and proper.

AIM Bill Language

"§ 3. Notwithstanding any law to the contrary, where a municipality received a base level grant in state fiscal year 2018-19 but not in state fiscal year 2019-20 under the aid and incentives for municipalities program pursuant to subdivision 10 of section 54 of the state finance law, the county in which a majority of the population of such municipality resides shall annually distribute, by December fifteenth of each year, to such municipality a portion of the receipts from the sales and use tax imposed by such county pursuant to article 29 of the tax law in an amount equal to the base level grant received by such municipality in state fiscal year 2018-19; provided, however, that such distribution shall be in addition to any other revenue distribution to such municipality required by law."

MEMORANDUM OF EXPLANATION

Intro. No. _______ (Clerk’s Use Only)

COMMITTEE: Ways and Means DATE: February 20, 2019 RE: Appropriation of Insurance Recovery Clerk of the Board Brenda Rigby Riehle requests a resolution accepting a check in the amount of $3,335.40 from the New York Municipal Insurance Reciprocal (NYMIR) representing the cost, less a $500 deductible, to repair our 2012 Ford F350 Pickup (VIN #1FD7W3E60CEC27364) assigned to our Public Works Department that was damaged in a motor vehicle/deer accident at approximately 3:40 p.m. on January 31, 2019. The funds should be appropriated to CS1931.429 (Risk Retention – Uninsured Property Loss) with a like sum placed in revenue account CS1930.2680.00 (Insurance Recovery). FISCAL IMPACT: $500 Deductible For further information regarding this matter, contact: Brenda Rigby Riehle, Clerk of the Board 268-9220