college accountinghorowitk/documents/chapter07_003.pdfbank reconciliation november 21, 20--bank...
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![Page 1: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/1.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
College
Accounting
Heintz & Parry20th Edition
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Chapter 7
Accounting
for Cash
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• Includes:
– Currency, coins, and checking accounts
– Checks received from customers
– Money orders
– Bank cashier’s checks
• Because cash plays such a central role in
operating a business, it must be carefully
managed and controlled.
![Page 4: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/4.jpg)
• A set of procedures designed to ensure proper
accounting for transactions
• Good internal control for cash transactions:
– All cash received should be deposited DAILY
in a bank
– All disbursements, except for payments from
petty cash, should be made by CHECK
![Page 5: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/5.jpg)
Describe how to open and
use a checking account.
1
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• Each person authorized to sign checks must
complete and sign a signature card.
– This card is used to verify the depositor’s
signature on any banking transactions.
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• A deposit ticket is a form showing a detailed listing of items being deposited
– Currency, coins, and checks are listed separately
– Each check should be identified by its ABA (American Bankers Association) number
• Found in upper right-hand corner of each check
• Also shown in magnetic ink character recognition (MICR) code on the lower left side of the front of each check
• The code is used to sort and route checks
![Page 8: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/8.jpg)
• Each check being deposited must be endorsed by the depositor
• Consist of stamping or writing the depositor’s name and sometimes other information on the back of the check
• Blank endorsement
– The depositor simply signs the back of the check
• This makes the check payable to any bearer
• Restrictive endorsement
– The depositor adds words such as ―For deposit,‖ ―Pay to any bank,‖ or ―Pay to Daryl Beck only‖ for payment restriction
![Page 9: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/9.jpg)
• Each depositor has a plastic card and a
personal identification number (PIN).
• Most automated teller machines (ATMs) are on
a system that allows noncustomers to use their
ATMs.
• It is important for the depositor to keep an
accounting record of ATM withdrawals and
deposits.
![Page 10: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/10.jpg)
• A check is a document ordering a bank to pay cash from a depositor’s account.
• There are three parties to every check:
– Drawer—the depositor who orders the bank to pay the cash
– Drawee—the bank on which the check is drawn
– Payee—the person being paid the cash
• Business checks often have a check stub.
![Page 11: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/11.jpg)
• Complete the check stub or register.
• Enter the date, payee name, and amount on the
check.
• Sign the check.
The check should not be signeduntil the check signer has verified
that all aspects of the checkare correct.
![Page 12: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/12.jpg)
• The statement shows:
– The balance at the BEGINNING of the period
– Deposits and other amounts ADDED during
the period
– Checks and other amounts SUBTRACTED
during the period
– The balance at the END of the period
![Page 13: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/13.jpg)
• Sent with bank statement
– Canceled checks, ―imaged‖ sheets of check
faces, or a listing of checks
– Any other forms representing items added to
or subtracted from the account
![Page 14: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/14.jpg)
Prepare a bank
reconciliation and related
journal entries.
2
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Bank statement shows a balance of $1,748.09. But the general ledger account has a balance of $2,393.23.
We need to prepare a BANK
RECONCILIATION.
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Heading includes:Name of CompanyBank Reconciliation
Date
![Page 17: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/17.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
The bank reconciliation begins with the
balance according to thebank statement.
$1,748.09
![Page 18: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/18.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add:
Deduct:
Reconciling items are listedas additions or subtractions
from the bank balance.
![Page 19: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/19.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
Once all reconciling itemsare listed, the
adjusted bank balance is computed.
$1,748.09Add:
Deduct:
Adjusted bank balance
![Page 20: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/20.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
Now the reconciliation turns to adjusting the BOOK balance.
$1,748.09Add:
Deduct:
Adjusted bank balance
Book balance, November 21 $2,393.23
![Page 21: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/21.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add:
Deduct:
Adjusted bank balance
Book balance, November 21
Add:
Deduct:
$2,393.23
Additions and subtractions will be made to the
book balance.
![Page 22: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/22.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
The adjusted book balance is computed.
$1,748.09Add:
Deduct:
Adjusted bank balance
Book balance, November 21Add:
Deduct:
$2,393.23
Adjusted book balance
![Page 23: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/23.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
We say it is “reconciled” when the adjusted BANK and adjusted BOOK
balances agree.
$1,748.09Add:
Deduct:
Adjusted bank balance
Book balance, November 21Add:
Deduct:
$2,393.23
Adjusted book balance
![Page 24: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/24.jpg)
• Deposits in transit
– Deposits that have not reached the bank or
been recorded by the bank before the
statement is prepared
• Outstanding checks
– Checks that have not been presented to the
bank for payment before the statement is
prepared
• Service charges
– Bank charges for services such as check
printing and processing
![Page 25: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/25.jpg)
• Collections
– Collections of promissory notes or charge
accounts made by the bank on behalf of the
depositor
• Not sufficient funds (NSF) checks
– Checks deposited but not paid because the
drawer did not have sufficient funds
• Errors
– Errors made by the bank or by the depositor
in recording cash transactions
![Page 26: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/26.jpg)
THREE STEPS:
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• Compare the bank statement with:
– Last month’s deposits in transit
• They should all be on the bank statement
– Deposits listed in the accounting records
• If not found on the bank statement, the
deposit is considered a deposit in transit
– $ amounts for deposits in the accounting
records
• If they differ, the error needs to be
corrected.
![Page 28: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/28.jpg)
A deposit in the accounting records of $637.02, dated November 21, had
not been received by the bank.
DEPOSITIN
TRANSIT
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
DEPOSITS IN TRANSIT areadded to the bank balance.
$1,748.09Add
Deduct:
Adjusted bank balance
Book balance, November 21
Add:
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
![Page 30: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/30.jpg)
• Compare canceled checks with the bank
statement and accounting records.
– If they differ, the error needs to be corrected.
![Page 31: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/31.jpg)
Check no. 214 was written for $18.98 but was entered on the check stub and
on the books as $19.88.
$0.90 ERROR
![Page 32: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/32.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
637.02
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
$0.90 is added back tothe book balance.
$1,748.09Add
Deduct:
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit
error on check no. 214 0.90
![Page 33: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/33.jpg)
• Compare canceled checks with the bank statement and accounting records.
– If they differ, the error needs to be corrected.
• Check mark the stub or accounting records to indicate that the check has cleared.
• Checks written but not cleared are OUSTANDING CHECKS.
– These are subtracted from the bank balance on the reconciliation.
![Page 34: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/34.jpg)
Check numbers 219, 224, and 227 do not appear on the bank statement.
OUTSTANDINGCHECKS
![Page 35: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/35.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
0.90
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21
Outstanding checksare deducted fromthe bank balance.
$1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
![Page 36: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/36.jpg)
• Compare any additions and deductions on the
bank statement that are not deposits or checks
with the accounting records.
– Items ADDED to the account by the bank are
credit memos.
– Items DEDUCTED from the account by the
bank are debit memos.
![Page 37: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/37.jpg)
Maple used an ATM machine to make a withdrawal from his account of $100.00 for personal use. However, he forgot to record
this withdrawal on the books.
Deduct $100.00from the
book balance.
![Page 38: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/38.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214 0.90
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
Unrecorded ATM withdrawal $100.00
![Page 39: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/39.jpg)
The bank returned an NSF check of $200.00 written by one of Maple’s
clients.
Deduct $200.00from the
book balance.
![Page 40: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/40.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214 0.90
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
Unrecorded ATM withdrawal $100.00
NSF check 200.00
![Page 41: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/41.jpg)
The bank deducted $1.80 from Maple’s account for service charges.
Deduct $1.80from the
book balance.
![Page 42: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/42.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214 0.90
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
Unrecorded ATM withdrawal $100.00
NSF check 200.00
Bank service charge 1.80
![Page 43: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/43.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214 0.90
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
Unrecorded ATM withdrawal $100.00
NSF check 200.00
Bank service charge 1.80
The bank balance section of the reconciliation is totaled.
$2,385.11
$2,092.33
![Page 44: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/44.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214 0.90
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
Unrecorded ATM withdrawal $100.00
NSF check 200.00
Bank service charge 1.80
Then the book balancesection is totaled.
$2,385.11
$2,092.33
$2,394.13
301.80$2,092.33
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We now know that the actual amount of cash is $2,092.33, but the general ledger
cash account still shows $2,393.23.
JOURNAL ENTRIESARE NEEDED!!!
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• Only two kinds of items appearing on a bank
reconciliation require journal entries:
– Errors in the depositor’s books
– Bank additions and deductions that do not
already appear in the books
• ALL items in the book balance section of the
reconciliation require a journal entry.
![Page 47: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/47.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
Maple Consulting
Bank Reconciliation
November 21, 20--
Bank statement balance, November 21 $1,748.09Add
Deduct
Adjusted bank balance
Book balance, November 21
Add
Deduct:
$2,393.23
Adjusted book balance
deposit in transit 637.02
error on check no. 214 0.90
outstanding checks:
No. 219No. 224
No. 227
$200.0025.00
67.78 292.78
Unrecorded ATM withdrawal $100.00
NSF check 200.00
Bank service charge 1.80
$2,385.11
$2,092.33
$2,394.13
301.80$2,092.33
These 4 items will require journal entries.
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
When check no. 214 was written, the cash account was credited for $0.90 more
than the check amount of $18.98.This entry puts $0.90 back
in the Cash account.
0 9020--Nov. 21
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
Accounts Payable
0 90
0 90
Error in recording check
20--Nov. 21
Accounts Payable was originallydebited for $19.88. This was $0.90 morethan the actual telephone bill of $18.98.
This entry removes the extra $0.90.
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
Since the ATM withdrawal wasfor “personal expenses,” the
drawing account should be debited.
Accounts Payable
0 90
0 90
Error in recording check
J. M., Drawing 100 00
Nov.20--
21
21
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
The $100 withdrawal was never recorded.This entry will remove the $100.00
from the cash account.
Accounts Payable
0 90
0 90
Error in recording check
J. M., Drawing 100 00
Nov.20--
21
21
Cash 100 00
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
Accounts Payable
0 90
0 90
Error in recording check
J. M., Drawing 100 00
Nov.20--
21
21
Cash 100 00
Unrecorded ATM withdrawal
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
Accounts Receivable10
11
12
13
14
15
16
17
18
19
20
Cash
200 00
200 00
Unrecorded NSF check
21
The amount of the bounced checkis placed into Accounts Receivable
and Cash is reduced.
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DATE DESCRIPTION PR DEBIT CREDIT
Accounts Receivable10
11
12
13
14
15
16
17
18
19
20
Cash
200 00
200 00
Unrecorded NSF check
Miscellaneous Expense 1 80
21
21
Cash 1 80
Bank service charge
Service charges are usually small;often they are put into Misc. Expense.
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Establish and use a
petty cash fund.
3
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• A fund set up to pay for small items with cash
– Checks for very small amounts are
cumbersome
• To establish the fund:
– A check is written to the petty cash custodian
for the amount to be set aside in the fund
– The custodian cashes the check and places
the money in a petty cash box
• The custodian should be the only person
authorized to make payments from the fund.
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Maple wants to establish a $200 petty cash fund to be used to make small
purchases.
CASH
200 $200 is withdrawn (by check)
from the cash account.
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Maple wants to establish a $200 petty cash fund to be used to make small
purchases.
CASH
200 200
PETTY CASH
Petty Cash is an ASSET account.
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
Petty Cash1
2
3
4
5
6
7
8
9
10
11
200 0020--Dec. 1
Cash 200 00
Establish petty cash fund
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• A receipt prepared for every payment from the
petty cash fund.
• Voucher shows the:
– Name of the payee
– Purpose of the payment
– Account to be charged for the payment (e.g.,
Postage Expense)
– Signatures of the custodian and payee
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• A special multi-column record that supplements
the regular accounting records
• Provides a record of each petty cash payment
– Broken down by account
• e.g.: Travel/Entertainment Expense,
Postage Expense, etc.
– Used to prepare the replenishment journal
entry
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• The petty cash fund should be replenished whenever the fund runs low and at the end of each accounting period.
• Once the fund is established by debiting Petty Cash and crediting Cash, no further entries are made to Petty Cash.
• To replenish the fund, debits are made to appropriate expense accounts and Cash is credited.
– Only if the amount of the fund itself is being changed would there be a debit or credit to Petty Cash.
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• At the end of the month, the petty cash fund
contains eight vouchers and only $21.20 in
cash. The fund needs to be replenished.
• To replenish the fund:
– A check is written for $178.80, which is the
total of the eight vouchers
– A journal entry is made to recognize:
• The expenses shown on the vouchers
• The outflow of cash via the check
.
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
1
2
3
4
5
6
7
8
9
10
11
40 8020--Dec. 31
39 50
Automobile Expense
Postage Expense
Travel & Entertain. Exp. 30 25
Cash 178 80
Cash should be credited for the amount neededto restore the fund to its established amount.
($200.00 fund – $21.20 in box = $178.80 needed)
Miscellaneous Expense
James Maple, Drawing 30 00
38 25
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
1
2
3
4
5
6
7
8
9
10
11
40 8020--Dec. 31
39 50
Automobile Expense
Postage Expense
Travel & Entertain. Exp. 30 25
Cash 178 80
The journal entry balances!!!Vouchers (amounts debited)equal the amount needed to replenish the fund (credit).
Miscellaneous Expense
30 00
38 25
James Maple, Drawing
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©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
1
2
3
4
5
6
7
8
9
10
11
40 8020--Dec. 31
39 50
Automobile Expense
Postage Expense
Travel & Entertain. Exp. 30 25
Cash 178 80
Miscellaneous Expense
30 00
38 25
James Maple, Drawing
Replenishment of petty
cash fund
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Establish a change fund
and use the cash short
and over account.
4
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• A supply of currency and coins kept in the cash
register or cash drawer
– Allows businesses to make change when
customers pay in cash
• At the end of the day, cash received during the
day is deposited
– But the change fund is held back for use on
the following day
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Sporty’s Cleaners is opening for business on June
1. Sporty needs to establish a $200 change
fund.
CASH
200
Just like the petty cashfund, a change fund
starts by withdrawing from the cash account.
![Page 70: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/70.jpg)
Sporty’s Cleaners is opening for business on June
1. Sporty needs to establish a $200 change
fund.
CASH
200 200
CHANGE FUND
Change Fund isan ASSET.
![Page 71: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/71.jpg)
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DATE DESCRIPTION PR DEBIT CREDIT
Change Fund1
2
3
4
5
6
7
8
9
10
11
200 0020--June 1
Cash 200 00
Establish change fund
![Page 72: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/72.jpg)
At the close of its first day of business, Sporty’s
had $1,450.00 in the cash register.
CASH IN DRAWER $1,450.00Less:CHANGE FUND – 200.00
$1,250.00CASH FROM SALES
The CASH from sales shouldagree with the sales recordedon the cash REGISTER TAPE.
![Page 73: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/73.jpg)
At the close of its first day of business, Sporty’s
had $1,450.00 in the cash register.
CASH IN DRAWER $1,450.00Less: CHANGE FUND – 200.00
$1,250.00CASH FROM SALES
Sales from the cash register tapeare also $1,250.00!!!
![Page 74: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/74.jpg)
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Only the $1,250.00 is debited to Cash and deposited.
The change fund is not deposited.
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Sales 1,250 00
Cash received from sales
What would have happened if the cash register tape didn’t agree with
the cash from sales?
![Page 76: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/76.jpg)
At the close of its first day of business, Sporty’s had $1,450.00 in the cash
register.
CASH IN DRAWER $1,450.00Less:CHANGE FUND – 200.00
$1,250.00CASH FROM SALES
What if the cash register tapehad shown sales of $1,252.00?
![Page 77: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/77.jpg)
CASH IN DRAWER $1,450.00
Less: CHANGE FUND – 200.00
$1,250.00CASH FROM SALES
$1,252.00CASH REGISTER TAPE
$ 2.00SHORTAGE
Overages and shortages are recorded in an account called “CASH SHORT AND OVER.”
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Cash is debited for the amount deposited.
![Page 79: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/79.jpg)
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Cash Short and Over is debited for shortages
and credited for overages.
Cash Short and Over 2 00
![Page 80: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/80.jpg)
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Sales is credited for the amount on the cash register tape
even though this was not the amount collected.
Cash Short and Over 2 00
Sales 1,252 00
![Page 81: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/81.jpg)
At the close of its first day of business, Sporty’s had $1,450.00 in the cash
register.
CASH IN DRAWER $1,450.00Less:CHANGE FUND – 200.00
$1,250.00CASH FROM SALES
What if the cash register tapehad shown sales of $1,247.00?
![Page 82: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/82.jpg)
At the close of its first day of business, Sporty’s
had $1,450.00 in the cash register…
But the cash register tape showed $1,247.00
CASH IN DRAWER $1,450.00
Less: CHANGE FUND – 200.00
$1,250.00CASH FROM SALES
$1,247.00CASH REGISTER TAPE
$ 3.00OVERAGE
![Page 83: College Accountinghorowitk/documents/Chapter07_003.pdfBank Reconciliation November 21, 20--Bank statement balance, November 21 We say it is “reconciled” when the adjusted BANK](https://reader034.vdocuments.us/reader034/viewer/2022051804/5feeb62c39c66f3dce4bad30/html5/thumbnails/83.jpg)
©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.
DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Cash Short and Over 3 00
Cash Short and Over is debited for shortages
and credited for overages.
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DATE DESCRIPTION PR DEBIT CREDIT
Cash1
2
3
4
5
6
7
8
9
10
11
1,250 0020--June 1
Sales is credited for the amount on the cash register tape
even though this was not the amount collected.
Cash Short and Over 3 00
Sales 1,247 00