Collaborative WorkplaceVideo solutions that transform corporate real estate, facilities and workplace management

SOLUTION BROCHURE

COLLABORATIVE WORKPLACE

Transforming the workplaceLeading organizations are continuously looking for ways to stimulate collaboration and innovation, address sustainability concerns, raise business image, and of course, to boost the bottom line. Remarkably, an answer to all of these challenges lies in a single solution—workplace transformation.

The pace of this transformation has been significantly accelerated recently, thanks to major advances in technology. Employees are being liberated from the traditional office, and are demanding a greater degree of flexibility not just in where they work, but also in when and how work is done.

In a world where business takes place as much off company premises as it does on, supporting work across a network of dispersed locations is crucial—and can be complex.

Polycom’s vision is to enable face to face communication throughout the organization through its market-leading video collaboration solutions. The delivery of personal and powerful experiences across immersive environments, meeting rooms, desktops, tablets, and smartphones, allows companies to maintain or even raise productivity and attract and retain top talent through a truly innovative work culture.

Employees are happier and more fulfilled because they spend more time being productive in places outside the office, and less time commuting and polluting.

Work anywhere— with video collaborationIt is not easy to balance the impact of real estate expenses on the company’s books while providing flexible and extended workspaces that foster innovation and collaboration. Polycom transforms the way workspaces are designed, real estate space is optimized, and collaboration is maximized.

Ensuring that all working environments—executive offices, meeting rooms, hot desk environments, and home offices— are optimized for optimal performance, comfort, and satisfaction and meet corporate brand and employee health and safety requirements is another challenge faced by corporate real estate professionals.

Video collaboration is the key.

To be successful, facilities managers must partner with suppliers, as well as IT, human resources, and marketing teams to integrate new office design, employee policy, and technology for workspace transformation initiatives while supporting the organization’s strategic vision and business objectives. Video collaboration technology provides real-time, face-to-face communication that enables comprehensive information sharing, decreasing cycle-times, and quick, positive outcomes.

Polycom video collaboration solutions erase barriers to multi-disciplinary stakeholder projects, boost innovation and productivity, and directly support workplace transformation initiates. In short, they deliver a win-win for both the individual and the organization.

Key benefits at a glanceThere are many advantages of Polycom video collaboration solutions for collaborative workspaces.

For facilities and corporate real estate teams

• Maintain, launch, and troubleshoot office sites remotely

• Dramatically shorten time and administration processes for approvals, rectification

• Ease multi-stakeholder project management and collaboration

• Enhance facilities management capabilities and speed of response

For organizations

• Reduce overall costs to the business and increase employee satisfaction with the workplace

• Attract and retain valuable employees

• Enable workspace practices that support a collaborative, mobile, and global workforce

• Increase employee productivity for travelling and remote workers

• Improve space utilization

• Lower the carbon footprint of the organization

Project management and remote inspection

Facilities management and corporate real estate teams are highly collaborative by nature. Their role as a strong driver of cost economy and efficiency in organizations goes beyond “facilities” in the conventional sense, as they serve to raise

COLLABORATIVE WORKPLACE

employee satisfaction and meet business requirements for the entire workplace. Successful workspace management is fast becoming a multi-disciplinary field requiring the convergence of skills related to HR, branding, real estate and IT.

Consider, for example, an office move. Numerous discussions take place to understand the needs of teams, senior management views, branding concerns, confluence of IT infrastructure and aesthetics, and more. Facilities and corporate real estate professionals must lead the project, but they need input from a multitude of stakeholders. Polycom video collaboration solutions enable multi-stakeholder, multi-location discussions to occur with ease.

Layouts and blueprints can be shared live to ensure all meeting participants are literally on the same page. Applications that support real-time annotations enable users to share and record whiteboard content. This ability to “video whiteboard” ideas and concepts supports facilities and corporate real estate teams and ultimately results in a positive impact on business goals.

Teams are also able to maintain, launch, and troubleshoot office sites from anywhere in the world. The Polycom® RealPresence® Mobile video collaboration software allows staff on-site to visually share problems and issues with remote experts and vendors for effective, timely troubleshooting. The remote far end camera control feature available on the Polycom RealPresence Mobile application allows facilities teams to zoom in on minute details. Every aspect, from office branding to repairs to layouts and blueprints, can be accessed in real-time. This dramatically shortens the amount of time and administration required before repairs and maintenance can occur, minimizing disruptions to the business.

Collaborative workspaceOrganizations consider collaboration—whether physical or virtual—as a key driver of innovation, ideation, and value creation. In seeking to align work environments, facilities and corporate real estate managers increasingly factor in the way employees are working so they may satisfy their needs for a workspace that is collaborative, mobile, and global.

Face-to-face collaboration no longer requires physical presence in the traditional office. Polycom solutions enable employees to collaborate everywhere, and from anywhere. Video collaboration overcomes distance barriers and allows organizations to assemble the best teams and talent on projects and meetings, regardless of where they are in the world. This means that collaboration is now more effective and efficient in terms of time saved, time to market, and cost.

Assembling a team for an emergency meeting, speaking with experts based in another continent, and driving a project team while on business travel, can still take place face-to-face with Polycom.

Fueled by the affordability of bandwidth, high definition quality, and a wider range of video collaboration technology at lower price points, video collaboration is becoming ubiquitous.

Organizations increasingly demand virtual and blended (a mixture of physical and virtual) collaboration environments within the traditional office, and facilities and corporate real estate teams now can play a part in leading IT and HR, working to ensure that a solid technology infrastructure, workspace environment optimization, and organization policy and culture support the needs of employees and the business.

Flexible working Flexibility in how, when, and where employees work can bring numerous benefits to a business.

Historical reasons for employees to convene in an office included access to central records as well as the opportunity for supervisors to monitor employees and work done. Today, compared to a decade ago, laptop usage among office workers has tripled, emails and instant messaging have over-taken physical meetings as the primary mode of communication, and mobile phones and tablets are being used at work. Video collaboration is also growing rapidly.

These factors enable work to take place as much off company premises as it does on. People are happier because they spend more time being productive in places outside the office—whether at home, at a café, or on location with a customer— and less time commuting and polluting.

Flexible working has primarily been considered an employee benefit, enabling a better work-life balance and reducing travel time and costs. However, there also is a huge benefit to the business—improving remote employee productivity by as much as 39 percent, lowering operational costs, and making it easier to attract and retain valuable team members. It is also an important strategy when planning for business continuity in the event of planned or emergency disruptions, such as the Olympics or extreme weather incidents.

COLLABORATIVE WORKPLACE

For facilities and corporate real estate professionals, the focus becomes much broader in terms of supporting work across a network of dispersed locations, instead of only the traditional office. Video collaboration has been found to be a key element in making flexible workers more productive.

Polycom solutions enable face-to-face collaboration throughout the organization, regardless of where employees are located. The delivery of personal and powerful experiences across immersive environments, meeting rooms, desktops, tablets, and smartphones, empowers organizations to provide flexibility to their employees and even business partners.

With employees demanding more flexibility and choice, this trend will continue to lead to significant changes in work practices and workspaces over the next decade.

Workspace optimization Workspace optimization refers to the alignment of the work environment to reduce costs, enable peak performance, or both.

Often, workspace optimization initiatives are brought on by a recessions or period of stagnant economic growth. Organizations strive to reduce overhead expenses such as travel and real estate, improve asset performance, and achieve across-the-board cost savings. Whatever the reason, facilities and corporate real estate teams are often tasked to manage this shift.

Teams looking to support business growth without a corresponding increase in real estate and operating costs may look to shrinking individual workspace or collaboration workspace footprints as an option. However, while it is a simple solution, providing less space per person is also less satisfying for employees, potentially affecting employee productivity and morale with long-term negative effects on talent retention.

Recently, more comprehensive solutions focus on the “use” of the office, rather than the space. These solutions include “hot-desking,” open-plan offices, and company-paid home offices.

Polycom video collaboration solutions support workspace optimization by enabling remote workers and home workers to easily connect with colleagues, lowering the pressure on office real estate.

The Polycom® RealPresence® Desktop series supports hot-desking work models. As well, the sleek, slim form factor of the new RealPresence Group series solutions turn unconventional areas such as the pantry, vacant offices, or conference booths into collaborative workspaces, maximizing the use of expensive office real estate.

With additional benefits such as a reduction in environmental impact and carbon footprint as well as an increase in overall employee satisfaction, workspace optimization programs need no longer be viewed negatively.

COLLABORATIVE WORKPLACE

© 2013 Polycom, Inc. All rights reserved. All Polycom® names and marks associated with Polycom products are trademarks or service marks of Polycom, Inc. and are registered or common law marks in the United States and other countries. All other trademarks are property of their respective owners. No portion hereof may be reproduced or transmitted in any form or by any means, for any purpose other than the recipient’s personal use, without the express written permission of Polycom.

People work better when they work together, wherever they areIn a world where expectations are growing, budgets are shrinking, and employees are increasingly mobile, Polycom solutions truly empower the collaborative workplace.

Organizations that are transforming the workplace can rely on video collaboration solutions to support their innovative initiatives, from flexible working to workspace optimization, hot-desking, and teleworking. These solutions bring real business benefits by reducing operational cost, improving space utilization, increasing employee productivity, supporting a global workforce, attracting and retaining valuable employees, and lowering the carbon footprint of the organization.

In short, video collaboration has become a game changer for organizations and their facilities and corporate real estate professionals. And so the final question becomes: Why Polycom?

Leading executives continue to choose Polycom for many reasons, including:

• Ease of use

• Open standards-based interoperability

• The industry’s best Total Cost of Ownership

• Investment protection

• A broad range of solutions and delivery options

• Enterprise-level security and carrier-grade scalability

• The most complete universal communication solution available today

Work better with your geographically dispersed team. Make quicker, more well informed decisions. Boost innovation and productivity. Deliver a win-win for the individual and for the organization.

Learn moreTo find out how Polycom solutions can help your organization, visit us at www.polycom.com or speak with a Polycom Account Representative.

About PolycomPolycom is the global leader in open standards-based unified communications and collaboration (UCandC) solutions for voice and video collaboration, trusted by more than 415,000 customers around the world. Polycom solutions are powered by the Polycom® RealPresence® Platform, comprehensive software infrastructure and rich APIs that interoperate with the broadest set of communication, business, mobile and cloud applications and devices to deliver secure face-to-face video collaboration in any environment.

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Polycom, Inc.1.800.POLYCOMwww.polycom.com

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