collaborating for efficiency in straitened times sghees11
DESCRIPTION
Presentation given at SunGard Higher Education Executive Summit March 2011TRANSCRIPT
Collaborating for Efficiency in Straitened Times
Thomas Danford Tennessee Board of Regents
11:15a – 12:15p
March 19, 2011
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About the Tennessee Board of Regents (TBR)
Public post-secondary education system established in 1972 by TCA Title 49 Chapter 8
6 universities, 13 community colleges and 27 technology centers with programs in 90 of Tennessee’s 95 counties
200K+ Students, 14K+ employees, and a budget in excess of $2.4B
Comprehensive Banner® suite implementation (Student, Finance, HR/Payroll) across all colleges and universities
Operational Data Store and Enterprise Data Warehouse (ODS/EDW) used at 17 of 19 colleges & universities
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Some Benefits of Collaboration
Reducing costs and/or cost avoidance
Reduced time to delivery (working in parallel)
Source of stimulation and creativity (agility)
Higher quality (decisions, work product)
Enables specialization
Transfer of knowledge or skills (provides a participant network)
Enhanced value and capabilities (takes advantage of economies of scale)
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Collaborative ERP Projects* in the TBR
Past, Present, and Ongoing Initiatives Collaborative ERP implementation System Maintenance Office (SMO) partnership with
SunGard Higher Education DBA Collaborative Business Intelligence Hosting Tennessee Summit (TN Summit)
Future Initiatives (just launched or under consideration) Business Process Management BPM with Infinity
Process Platform (IPP) Consolidation with Multi Entity Processing (MEP)* Not covered: LMS/CMS, networking, procurement, etc.
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Collaborative ERP implementation
13 Community Colleges & 6 Universities spread across 3 cohorts collectively implementing an ERP system in 40 months (on time and under budget)
Savings: $11M – $15M (approx. 20%) 1x
Added Value: $66.6M ($3.5M/school) 1x
What’s leveraged/achieved: Training Consulting Standards Lessons learned/best practices Enhanced value and capabilities
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System Maintenance Office (SMO) partnership with SunGard Higher Education 13 Community Colleges & 6 Universities
collectively fund a software maintenance & helpdesk organization to serve all institutions
Savings: $4.1M+ recurring
What’s leveraged/achieved: Specialists Training, lessons learned, & best practices Consulting Enhanced value and capabilities Cost effective support of modifications Higher quality
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DBA Collaborative
13 Community Colleges & 6 Universities fund 2 DBAs to enhance support of the Oracle® RDBMS at all institutions
Savings: $2.2M+ recurring
What’s leveraged/achieved: Specialists Training, lessons learned, & best practices Consulting Higher quality
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Business Intelligence
4 Community Colleges, 2 Universities and System Office developing comprehensive ODS/EDW BI tool kit of 180+ key performance indicators (KPIs)
Added Value: $4.2M – $11.9M ($700K/school) 1x
What’s leveraged/achieved: Enhanced value and capabilities Reduced time to delivery Training, lessons learned, & best practices Source of stimulation and creativity Higher quality
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Hosting
5 Community Colleges & System Office moving production Banner® systems from the campus to a hosted data center
Savings: BE – $400K+ (over 4 years)
Added Value: $2.3M+ recurring
What’s leveraged/achieved: Enhanced value and capabilities
• Reliability & safety of a tier 4 data center• Economies of scale with clustering databases
(Oracle® RAC) Specialists Higher quality
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Tennessee Summit (TN Summit)
Sponsored by the TBR System Office, hosted by a University (Middle Tennessee State University), in partnership with SunGard Higher Education, and with volunteers from multiple institutions – a Banner® themed annual conference for clients in Tennessee and surrounding states
Added Value: $1,040/attendee ($572K) recurring
What’s leveraged/achieved: Enhanced value and capabilities Source of stimulation and creativity Training, lessons learned, & best practices
Join us for this year’s #TNSummit Oct. 17-18: http://tnsummit.tbr.edu
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Business Process Management BPM with Infinity Process Platform (IPP) 13 Community Colleges will undergo a business
process analysis study to standardize business processes across all schools – part of the efforts around compliance with the Complete College Tennessee Act 2010 (TCA 49-8-101-c)
Savings: TBD
Added Value: TBD
What’s leveraged/achieved: Enhanced value and capabilities Source of stimulation and creativity Best practices Consulting
Status – just launched
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Consolidation with Multi Entity Processing (MEP)
13 Community Colleges consolidating Banner® systems into a single instance in a hosted tier 4 data center – part of the efforts around compliance with the Complete College Tennessee Act 2010 (TCA 49-8-101-c)
Savings: TBD
Added Value: TBD
What’s leveraged/achieved: (See Hosting) plus additional economies of scale
with clustering middleware (Oracle® WebLogic Suite) Data Warehouse/BI for managing to outcomes based
funding formula
Status – under consideration
SUMMARYCollaboration is about more than just efficiency, it’s also about excellence!
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Q&A …Thank You!
Thomas Danford
SunGard or its subsidiaries in the U.S. and other countries is the owner of numerous marks, including “SunGard,” the SunGard logo, “Banner,” “PowerCAMPUS,” “Advance,” “Luminis,” "DegreeWorks," "fsaATLAS," “Course Signals,” and “Open Digital Campus.” Other names and marks used in this material are owned by third parties. © 2010 SunGard. All rights reserved.
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