cmsa 27th annual conference & expofestival known as south by southwest (sxsw). the concentration...

CMSA 27th Annual Conference & Expo Austin Convention Center, Austin, Texas

500 E Cesar Chavez StJune 26-30, 2017

E X H I B I T O R P R O S P E C T U S

To reserve booth space, inquire about sponsorships or for more information, please call CMSA’s Expo Team at (501) 673-1117[2]

WHY JOIN US IN 2017...

REACH - CMSA is the only association that touches casemanagers across the entire healthcare continuum

SHARE - in a unique conference experience, completewith more events

PROMOTE - your organization, products and services toa new audience

NETWORK - through new opportunities to connect

LEARN - by taking advantage of enhanced CE’savailable to ALL exhibitors and sta�VALUE - Even more increased

value with each 10x10 space - includes full conference passes with CEs!

SHARE in a unique conference experience, complete with more events

PROMOTE your organization, products and services to a new audience

LEARN by taking advantage of educational sessions and CE’s available to exhibitors and staff

VALUE Each booth comes with complimentary, FULL Conference passes and access to educational materials


















value with each 10x10 space - includes full conference passes with CEs! NETWORK

through new opportunities to connect

REACH CMSA is the only association that touches case managers across the entire healthcare continuum













Based on 2016 Exhibitor feedback, over 85% of exhibitors report they were able to reach their target audience.


CMSA Conference Attendee Overview

Acute Care/Hospital ........................................................................................21%Health Plan (HMO/PPO/Insurer) ..................................................................19%Other .....................................................................................................................16%Government/Military ......................................................................................11%Disability/Workers Comp ..................................................................................6%Home Care .............................................................................................................4%Rehab Facility/LTC/Subacute ...........................................................................4%Independent CM Company .............................................................................3%Integrated Case/Care Management .............................................................3%MD Practice/PSO ..................................................................................................3%Community Based Organization ...................................................................3%Behavioral Health ................................................................................................1%Disease Management ........................................................................................1%

The secret is out. Everyone who visits Austin these days leaves with something great to say. They can’t stop talking about the legendary live music, burgeoning restaurant scene and distinctly unique culture.Located in the heart of Texas, Austin is home to more than 250 music venues and a vibrant arts scene. Home to a wonderful ballet, world-class museums, one of a kind shopping and beautiful outdoor spaces there is truly something for everyone. As Austin’s official slogan is The Live Music Capital of the World, the city has a vibrant live music scene with more music venues per capita than any other U.S. city. Austin’s music revolves around the many nightclubs on 6th Street and an annual film/music/interactive festival known as South by Southwest (SXSW). The concentration of restaurants, bars, and music venues in the city’s downtown core is a major contributor to Austin’s live music scene, as the zip code encompassing the downtown entertainment district hosts the best night life as well. Austin has also adopted “Silicon Hills” as a nickname in the 1990s due to a rapid influx of technology and development companies. Home of such influential festivals such as “South by Southwest” it’s been ranked the 2nd best city to live in. In recent years, some “Austinites” have also adopted the unofficial slogan “Keep Austin Weird”, which refers to the desire to protect small, unique, and local businesses from being overrun by large corporations.So come join us for an exciting week in one of the most vibrant, eclectic cities in the country. With plenty of restaurants, outdoor cafes, clubs and bars you couldn’t ask for a better experience!

Conference Attendee FactsBased on 2016 Conference Attendee Survey Data

Attendee Number of Years in Clinical Practice:

Over 20 ......................................66%

16-20 ..........................................14%

11-15 ............................................ 7%

0-10 .............................................13%

Attendee Number of Years in Case Management:

Over 20 ......................................24%

Over 10 ......................................35%

7-10 .............................................15%

4-6 ...............................................12%

0-3 ...............................................14%

The exhibit hours are great –

especially since they don’t conflict

with concurrent sessions. The attention you

provided exhibitors was refreshing!

—Medline Industries

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• 100% dedicated exhibit time.• A complimentary pre-conference attendee mailing list*.• Complimentary exhibitor lunch with prize drawing! Meet and network

with fellow exhibitors!• Booth identification sign with company name and booth number.• AMBASSADOR BOOTH = Four FULL Conference passes. • GENERAL HALL BOOTH = Three FULL Conference passes. • NON-PROFIT BOOTH = Two FULL Conference passes .• Catered events scheduled in the Expo Hall.• Company listing in Conference Guide.• Exclusive access to the Exhibitor Lounge to network and secure space for the 2018 Expo.• Recognition for Corporate Partners and Conference Sponsors• Expo hours designed to maximize attendance and provide additional networking

opportunities.• Crowd-drawing activities.• Company listing in the pre-conference issue of CMSA Today™, the official magazine of CMSA.*lists exclude phone, fax and e-mail information.

Exhibitor Benefits

PricingAmbassador SectionPriority A Corner 10’ x 10’ $2,925Priority A Inline 10’ x 10’ $2,865Priority D Corner 10’ x 20’ $5,850Island A 20’ x 20’ $11,650Island B 20’ x 30’ $17,465

General Hall SectionPriority A Corner 10’ x 10’ $2,645Priority A Inline 10’ x 10’ $2,625Priority B 10’ x 10’ $2,185Priority C 10’ x 10’ $1,875Priority D Corner 10’ x 20’ $5,290Island 20’ x 20’ $10,200

Ask us how to receive a DISCOUNT on your booth!

Types of Companies Exhibiting with CMSA• Air Transport• Case Management Services• Computer Software• Disability Management• Disease Management• Health Care Product

Manufacturers• Health Care Providers• Home Care Products &

Services• Hospitals & Health Care

Facilities• Internet & Web-Based

Services• Managed Care Services• Medical Equipment

Suppliers• Pharmaceutical

Manufacturers & Services• Publishers• Recruiters & Staffing• Rehab Facilities & Services• Related Professional &

Govt. Organizations• Sub-acute Facilities• Transport• Universities & Colleges• Wellness• Workers’ Compensation• Wound Management

Non Profit Organizations* Non Profit 10’ x 10’ $1,750*Non-profit booth assignments will be made in May 2017.


TUESDAY, JUNE 278:00a – 5:00p Exhibit Hall Set Up & Exhibitor Staff Registration Exhibits MUST be finalized by 5:00p12:00p – 1:00p Exhibitor Meeting & Complimentary Lunch Learn more about the CMSA Conference attendee, case/care managers and how to connect with your audience (and possibly win a PRIZE!).5:00p – 7:00p Recognition Dinner7:00p – 9:00p Expo Hall Grand Opening

9:00p - 10:30p Live Entertainment

Wednesday, JUNE 289:45a Early Expo Hall access10:45a - 2:30p Expo Hall open Brunch served 10:15a - 12:45p1:30p - 2:30p Exhibitors may post prize winners on the Prize Board (if applicable)

Thursday, JUNE 298:00am Early Expo Hall access9:00a - 11:45a Expo Hall open Breakfast served 8:30am - 11am8:00a - 11:45a Exhibitors may post prize winners on prize boards (if applicable)

Expo Hall Schedule

FOOD & BEVERAGES COMPLIMENTS OF CMSA:CMSA is pleased to provide complimentary food and drinks to all of our exhibitors on each exhibit day. Exhibitors may enter the Expo Hall one hour before it officially opens to attendees, providing time to enjoy meals before connecting with attendees.

Exhibitors are not to dismantle or remove any part of their exhibit prior to the Expo Hall closing on

Thursday, June 29 at 11:45a.

OFFICIAL SHOW DECORATOR:A service desk will be open during installation, show hours and at dismantling. All electrical work and wiring must be approved and installed in accordance with local regulations. Show decorator detail coming soon!

Lead Retrieval - Details coming soon!

The food was awesome –

thanks for feeding the exhibitors.—Sharp Healthcare

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The following list provides a sampling of some of the opportunities available:

Exhibitor Success & ROI CenterWe want to help you maximize your marketing efforts for CMSA’s 2017 Annual Conference & Expo! Maximizing participation and booth traffic are key elements to increase your company’s ROI.We provide our exhibitors a variety of marketing tools, resources and helpful information to maximize your company’s presence before, during and after the show — each designed to encourage attendees to visit your booth.CMSA can work with you to determine the sponsorships that best fit your marketing and sales objectives as well as your budget.Visit www.cmsa.org/conference to see examples of last year’s exhibitor resources.

CMSA offers a variety of sponsorship opportunities to increase brand presence, raise product awareness, improve competitive positioning, highlight imaging or target specific customer segments.

$500 Cash GiveawayAnnual Membership MeetingAwards EventChapter Presidents Council MixerChapter Presidents Council BreakfastCoffee BreaksConference GuideCyber Café & Evaluation Manager CenterExpo LunchesExpo Grand OpeningFirst Time Attendee ReceptionHighlightersLanyardsLearning Journal Literature KioskLiterature Kiosk InsertsLocal Attraction Tours

Lunch & Learn SponsorshipMain Sessions and Keynote speakerMobile App (Splash Page, Banner Ads, Enhanced Exhibitor Listing)Name Badge HoldersPadfolioPensPost-Conference MailersRelaxation StationRoom Drop EnvelopesRoom Drop InsertsTargeted Discussion SessionsTote BagTote Bag InsertsVIP LoungeWater Bottles

2017 Sponsorship Opportunities

“We had a great time and very good results.”

—All’s Well Healthcare


Hotel, Travel & Transportation:To make the most out of conference week, book your accommodations through CMSA’s Hotel Room Block. Doing so is the only way to ensure that you receive all conference-related benefits and notifications, such as:• Welcome Information from CMSA upon Check-In• Conference Room Drop PacketsIn addition, reserving your accommodations through the CMSA block will enable you to build camaraderie with fellow exhibitors beyond the convention center walls while continuing to network and grow relationships with attendees. Hotel deadline to receive CMSA room rate is May 27, 2017.

Hilton Austin500 E. Fourth StAustin, TX 78701512-482-8000Link: TBDReservations: 1-800-445-8667Adjacent to Austin Convention CenterRate: $203

HOTEL SCAM WARNING:Neither CMSA nor our contracted Austin, Texas hotels

will ever contact you to offer any “special rates or deals”. If entities claiming to represent either contact

you prior to the 2017 Conference & Expo, please report it immediately to CMSA by calling (501) 673-1115.

Courtyard & Residence Inn by Marriott Austin Downtown Convention Center300 E. Fourth St.Austin, TX 78701512-236-8008Link: TBDReservations: 1-888-236-2427 Across street from Austin Convention CenterRate: $199

Hyatt Place Austin211 E. Third St.Austin, TX 78701512-476-4440Link: TBDReservations: 1-800-993-4751One block from Austin Convention CenterRate: $199

Government Hotel BlockA limited number of government rooms are available at Hilton Austin, Courtyard and Hyatt Place Austin. Room rates are available to military members and government employees. Designated hotels will honor the prevailing federal government per diem rate as it is published for June 2017. You must request CMSA’s Government Room Block. A government or military ID will be required at hotel check-in. For more information, please contact Crystal Amos at 501-673-1126 or [email protected].

Room Rates Will be honored on a space-available basis. Hotel rates are subject to applicable state and local taxes in effect at the time of check-in. Please reserve your room by our cut-off date of May 27, 2017. If you need assistance with hotel reservations contact Crystal Amos at 501-673-1126 or email [email protected].

PAYMENT SCHEDULE: ❏ Enclosed is my deposit of $1,000 per 10’ x 10’ space. (Full payment is required for all contracts received after 1/20/17). ❏ Please invoice my company for deposit. I understand that the space will be cancelled if deposit is not received by CMSA within

60 days of receipt of this Exhibitor Application and Contract. (Full payment is required for all contracts received after 1/20/17). ❏ Enclosed is my full booth payment.

❏ Check ❏ Visa ❏ MasterCard ❏ AmEx ❏ Discover (print card number below)

June 27 – 30, 2017 • Austin Convention Center • Austin, TX Mail or fax this form with payment to: CMSA • 6301 Ranch Drive • Little Rock, AR 72223 • Fax (501) 421-2135 • Email: [email protected] Questions? Call (501) 673-1134

PUBLISHED EXHIBITING CO.: __________________________________________________ Website: __________________________________

Published Contact Name: _______________________________________________Title: ______________________________________________

Published Mailing Address _________________________________________________________________________________________________

City: _______________________________________________________________State:_________ Zip: __________________________________

Published Phone: ________________________________ Published Fax: ___________________________________________________________

CONFERENCE COORDINATOR: Co. Name: __________________________________________________________________________________

Contact Name: _______________________________________________________Title _______________________________________________

Mailing Address: _________________________________________________________________________________________________________

City: _______________________________________________________________State:_________ Zip: __________________________________

Phone:_______________________________ Fax:________________________ E-Mail: ________________________________________________

CATEGORY LISTING: Please select no more than 3 categories below that describe your core business.

The undersigned do hereby apply for the reservation of space at CMSA’s 27th Annual Conference & Expo. We understand this application becomes a binding agreement between CMSA and the undersigned exhibitor when accepted by CMSA. We agree to abide by the “Rules Governing CMSA’s 27th Annual Conference & Expo”, and such additional rules and regulations as may be adopted by CMSA. We understand that exhibit space allocation shall be at the discretion of CMSA. Cancellations, in whole or in part, must be made in writing, and are subject to cancellation fess outlined in the “Rules Governing CMSA’s 27th Annual Conference & Expo.” Consent to Use of Photographic Images: Registration and attendance or at or participation in CMSA meetings and other activities constitutes an agreement by the registrant to CMSA’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videotapes, electronic reproductions, or audiotapes of such events and activities. (Refer to #13 reverse side.) Signature of this contract via electronic means shall be binding in the same manner as a signature on a paper copy of this contract.

X AUTHORIZED SIGNATURE ___________________________________________________________________ DATE: ___________________________

BOOTH PRICING (3)

Austin 2017 Exhibitor Application & ContractSave on 2017 Exhibit Space When you join as a CMSA Corporate Partner!

Ambassador Section ❏ Priority A Corner 10’ x 10’ $ 2,925 ❏ Priority A Inline 10’ x 10’ $ 2,865 ❏ Priority D Corner 10’ x 20’ $ 5,850 ❏ Priority D Inline 10’ x 20’ $ 5,730 ❏ Island A 20’ x 20’ $11,650 ❏ Island B 20’ x 30’ $17,465

General Hall Section ❏ Priority A Corner 10’ x 10’ $ 2,645 ❏ Priority A Inline 10’ x 10’ $ 2,625 ❏ Priority B 10’ x 10’ $ 2,185 ❏ Priority C 10’ x 10’ $ 1,875 ❏ Priority D Corner 10’ x 20’ $ 5,290 ❏ Priority D Inline 10’ x 20’ $ 5,245 ❏ Island A 20’ x 20’ $10,200

Non-Profit Organizations*10’ x 10’ $ 1,750 *Non-Profit booth assignments will be made in May 2017.

Other Information: ❏ A $1,000 deposit (per (10’ x 10’) and a completed

Contract are required to hold space. Space will be cancelled if deposit is not received within 60 days of submission of signed Contract. Final payment due 1/20/17.

❏ Booth priorities are indicated by a letter above each number on the floor plan (A, B, C).

❏ Booths are assigned on a first-come, first-served basis after signed Contract and deposit have been received and ac-cepted.

❏ Cancellation & Exhibit benefits are listed in the “Rules Governing CMSA’S 27th Annual 2017 Conference & Expo.”

The prices shown above do not include booth supplies; carpet, tables, chairs, electricity, wifi, etc. Floor covering is mandatory. Initial Here ________________.

How did you hear about CMSA’s Expo? ❏ Past Exhibitor: (Years) _________________________ ❏ Internet: (Site) ________________________________ ❏ Publication: __________________________________ ❏ Other: ______________________________________

Booth Selection:1: ___________________________________________________2: ___________________________________________________3: ___________________________________________________

List a maximum of (3) organizations you prefer not to exhibit beside. Event Management will try, but cannot guarantee, to accommodate these requests.1: ___________________________________________________2: ___________________________________________________3: ___________________________________________________

Print information EXACTLY as it should appear in all published materials.

The person listed above will be identified in the Conference Guide as the Company Contact.

REQUIRED

❏ Accreditation Programs/ Certification

❏ Associations/Foundations ❏ CM Education ❏ Consulting Svcs ❏ Disability Mgmt ❏ Disease Mgmt ❏ Guidelines

❏ Home Care Products/Svcs ❏ Hospitals/Facilities ❏ Managed Care/Insurance Co ❏ Med Equipment/Med Device ❏ Orthotic/Prosthetic ❏ Pharmaceutical/

Medication Management/ Specialty Pharmacies

❏ Physical Therapy ❏ Publishing/Printing ❏ Recruiting/Staffing ❏ Rehab Svcs ❏ Software ❏ Spiritual Care ❏ Subacute ❏ Therapy Program Mgmt

❏ Translation/Language Svcs ❏ Transport Co ❏ Web-based Co ❏ Wellness Svcs ❏ Worker Compensation ❏ Wound Mgmt Other ❏ Other __________________

Card Number Exp. Date

Print Name on Card:___________________________________________________ Signature: ________________________________________________

Total Amount Due:$______________________ (Based on Hall Section & Booth Priority Pricing)

www.cmsa.org

After June 1, Applications will only be accepted containing full payment via credit card.

Austin 2017 Rules Governing CMSA’s 27th Annual Conference & Expo

1. WHO MAY EXHIBIT – The exhibition is only for those companies offering products, equipment and services that are related to the case management profession and which have no outstanding payments due CMSA for other goods or services. CMSA reserves the right to determine eligibility of any applicant as an Exhibitor up to and including the dates of the show.

2. ASSIGNMENT OF EXHIBIT SPACE – Assignment of space will be made on a first-come, first-served basis. CMSA reserves the final decision and right, in the best interest of the Exhibit, to amend the floor plan, assign, or relocate selected space in areas other than that selected by Exhibitor.

3. COST OF EXHIBIT SPACE – The cost of the exhibit spaces is noted in the application. Cost per 10’ x 10’ space includes: booth fee; exhibitor standard pipe and drape; a booth identification sign with Exhibitor’s name and booth number (CMSA reserves the right to abbreviate any company names which are over 50 characters long); Each 10x10 booth comes with the following complimentary FULL conference passes with CEs: Ambassador 4, General Hall 3, Non-Profit 2; (see Section 8 for additional details); and one pre-show attendee mailing list for a one- time mailing to attendees (does NOT include e-mails). Only one company name per booth will be listed on the booth sign or in onsite materials. All booths are required to be carpeted at the exhibitor’s expense. Payment & application must be received within 10 days of verbal agreement, or space will be cancelled. Final payment due January 20, 2017. Initial here ________________. (Tables, chairs, and items not mentioned above, may be rented from the Official Show Decorator.)

4. CANCELLATION – An Exhibitor may cancel or withdraw from the exhibit program subject to the following conditions: a. The Exhibitor shall file a written notice of intention to cancel or withdraw by March 24, 2017. b. If written notice is received by CMSA on or before March 24, 2017, CMSA shall return the fees paid but shall retain a service fee of $600.00 per 10’ x 10’ space. If payment has not been received, CMSA will invoice the Exhibitor and the Exhibitor agrees to pay $600 per each 10’ x 10’ reserved space. c. If written notice of cancellation is received on or after March 25, 2017, no refunds will be made for cancellation regardless of reason. d. If all or part of the Exhibitor’s payment represents funds CMSA credited from that Exhibitor’s cancellation of a previous year’s conference, the Exhibitor shall not be entitled to a refund on such amounts.

5. HOLD HARMLESS CLAUSE – The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to Exhibitor’s displays, equipment, and other property brought upon the exhibition premises and shall indemnify, defend and hold harmless Austin Convention Center, CMSA, Consulting Management Innovators (CMI), (CMSA’s conference management company), their respective officers, directors, employees, or agents from any and all such possible losses, damages and claims. (See also section 13). The terms of this provision shall survive the termination or expiration of this Agreement.

6. ARRANGEMENT OF EXHIBITS – Exhibit(s) shall be arranged so as to avoid obstructing the general view of the other exhibits in the Exhibition area. Exhibits must be self-contained within the booth area assigned, and chairs, furniture, or exhibit materials are NOT to be placed outside the booth area. Demonstrations are permitted only within the confines of the individual exhibitor’s booth. No interference with normal traffic flow and infringement of neighboring exhibits will be permitted. Exhibits shall be fully assembled and boxes marked for storage 3 hours prior to hall opening event. Violations of this provision may result in additional costs to the exhibitor. Maximum height of booth permitted is eight feet. The full height of the back walls may extend from the back of the booth to three feet forward. Maximum height for the front seven feet of the exhibit booth shall not be higher than three feet. Peninsula booth maximum height is three feet. The layout of an Island booth will need to be approved by CMSA. Maximum island booth height is 16 feet unless otherwise approved by CMSA. Display material exposing an unfinished surface to neighboring booths is strictly prohibited. Nothing shall be posted, tacked, screwed, or otherwise attached to columns, walls, floors, or other parts of the facility or furniture. Exhibitor shall not do, nor permit to be done, anything which may interfere with the effectiveness or accessibility of utility, heating, ventilation, or air conditioning systems or portions thereof, or to the public areas adjacent thereto, or to the street or sidewalks adjoining. Any changes required to protect the facility in the opinion of CMSA will be at the expense of the Exhibitor.

7. HOSPITALITY FUNCTIONS – Scheduling of private functions that include CMSA Conference attendees over the course of the scheduled Conference dates MUST BE coordinated directly through CMSA. CMSA must approve all invitations and/or promotional materials that are sent to CMSA Conference attendees.

8. REGISTRATION – All visitors to the CMSA Conference and Expo must register in accordance with the rules of the Conference. Each 10x10 booth comes with complimentary passes. See section 3 for details. Additional full passes available for $399.00. Set-Up Only Passes will be provided at no charge. All passes are to be used exclusively by exhibiting company employees (verification of such will be required). Children under the age of 16 will NOT be allowed on the floor. All attendees must register in order to enter the Exhibit Hall. No pets will be allowed on the floor unless certified service animals. Any outstanding balances on the Exhibitor Representative’s account will be the responsibility of and billed to the exhibiting company.

9. OBJECTIONABLE CONDUCT – CMSA reserves the right to reject or terminate exhibit privileges of any Exhibitor including personnel in whole or in part, which because of noise, conduct of personnel, method of operation, selling outside of the booth, materials, or for other causes which CMSA believes is not compatible with the purpose of the Conference and Exhibition, or any other reason in the opinion of CMSA, without liability for any refunds or other expenses incurred.

10. COMPLIANCE WITH LAWS – Exhibitors shall bear responsibility for the compliance with any and all local, city, state and federal safety, fire and health laws, ordinances and regulations, including the Policies, Rules and Regulations of Austin Convention Center, regarding the installation, dismantle and operation of the exhibit. Austin Convention Center information is included in the Exhibitor kit. Exhibitors choosing to sell items from their booth are required to obtain a Special Events License from both city and state. More information will be available on www.cmsa.org.

11. AMERICANS WITH DISABILITIES ACT – Exhibitor represents and warrants that its exhibit and product/service information shall comply with the Americans with Disabilities Act, its regulations and guidelines (collectively “ADA”). Exhibitors shall indemnify, defend and hold harmless CMSA, CMI, their respective directors, officers, employees and agents, and each of them, from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision or noncompliance with any provision of the ADA.

12. EXHIBIT HOURS – In their own best interest, and for security, Exhibitors are encouraged to keep an attendant at their booths during all open hours. It is agreed that no Exhibitor will dismantle or remove any part of their exhibit prior to show closing. If an Exhibitor violates this provision, the Exhibitor will be fined up to $500.

13. LIABILITY, INSURANCE AND WAIVER OF SUBROGATION – CMSA, CMI, and Austin Convention Center shall not be held responsible for the safety of exhibits against fire, theft, or property damage, or for accidents to Exhibitors or their Employees, Agents, Volunteers and Attendees from any cause prior to, during or subsequent to the period covered by the exhibit contract. Exhibitors shall obtain, at their own expense, adequate insurance against any such injury, loss or damage. The Exhibitor waives the right of subrogation by its insurance carrier(s) to recover losses sustained under Exhibitor’s insurance contracts for real and personal property. Exhibitor shall list CMSA and CMI as additional insureds on its liability policies for the period beginning with installation of the booth through completion of move out. Further, Exhibitor shall indemnify, defend and hold harmless CMSA, CMI, their respective officers, directors, employees, and agents against and from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising from or by reason of any accident, bodily injury, property damage, or other claims or occurrences to any person, including Exhibitor, its employees and agents, or any business invitees, arising out of or related to Exhibitor’s occupancy or use of the exhibition premises in Austin Convention Center, including storage and parking areas. The terms of this provision shall survive the termination or expiration of this Agreement. CMSA makes no representation or warranty as to the attendance or overall success of the conference and, as such, shall have no liability to Exhibitor for damages relating to low attendance, the overall success of the show, or any other factors beyond the reasonable control of CMSA.

14. FORCE MAJEURE – Should events beyond the reasonable control of CMSA or Austin Convention Center, such as acts of God, war, curtailment or interruption of transportation facilities, unavailability of facilities, threats or acts of terrorism or similar acts, disease, epidemic, State Department or other federal, state or local government agency travel advisory, civil disturbance, or any other cause beyond the parties’ control, which, in the party’s reasonable judgment, would tend to make it commercially unreasonable, illegal, or impossible for either party to perform its or their obligations under the Agreement as they relate to the Convention and Exhibition, such party may cancel the Exhibitor Agreement upon written or e-mail notice to the Exhibitor, without liability including return of exhibition fees in whole or part at CMSA’s option.

15. DRESS OF ATTENDANTS – Costumes not regularly associated with the business and professional character of the conference must have the approval of CMSA.

16. SUBLEASING – Exhibitors may not sublet, sub-divide or assign their space, or to otherwise permit non-exhibitors to distribute materials in their space or any part thereof.

17. PHOTOGRAPHS/VIDEOTAPING – CMI reserves the right to record video and take photographs for promotional and educational purposes.

18. ALCOHOLIC BEVERAGES – Exhibitors will not be permitted to sell, serve, or give away alcoholic beverages in the exhibit hall.

19. CONSUMABLE ITEMS – All consumable items must be approved through Austin Convention Center.

20. COPYRIGHTED WORKS - Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc., which may be required for it to broadcast, perform, or display any copyrighted materials including, but not limited to, music, video, and software. Exhibitor shall indemnify, defend and hold harmless CMSA, CMI, its directors, officers, employees and agents, and each of them, from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision. The terms of this provision shall survive the termination or expiration of this Agreement.

21. SMOKING – Smoking will not be allowed in the conference sessions or exhibit hall.

22. UNION RULES – Exhibitors must comply with Union rules as listed in the Exhibitor kit as provided by the official service contractor.

23. SERVICE CONTRACTOR – All costs of shipping, cartage, carpeting and handling are to be borne by the Exhibitor. The service contractor selected by CMSA will handle the drayage from the drayage warehouse to the Exhibitor’s booth; remove crates and empty cartons; return them at the end of the show; deliver packed goods to the loading dock of Austin Convention Center; and load the items onto transport vehicles. All additional services not listed in section 3 of this contract and required by Exhibitors should be ordered direct from the service contractor. Each Exhibitor may download from the service contractor’s website, the appropriate order forms. These additional services are not part of this agreement and must be ordered separately. If an Exhibitor Appointed Contractor (EAC) is used other than the official decorator, the contracted company must furnish a certificate of insurance to CMSA and to the service contractor no later than March 31, 2017, or the Exhibitor will be required to use the official decorator of the show. The exhibiting company accepts all responsibility for EAC’s actions or omissions that causes damage or injury, and shall hold CMSA harmless from any liability. To facilitate movement in and out of the Exhibit hall and to ensure proper delivery, it is essential that all shipments by the Exhibitor be consigned to arrive no later than the date designated by the service contractor. Austin Convention Center has no facilities for receiving or storing advanced shipments. Therefore, all shipments which must arrive earlier than move-in day should be consigned to the warehouse address of the exhibit contractor. In the receipt, handling, care of, custody of, property of, and any kind shipped or otherwise delivered to the Exhibition, either prior to, during or subsequent to the use of the exhibit space by Exhibitor, CMSA, CMI, and its officers, agents, and employees shall not be liable for any loss, damage or injury to such property.

24. CHANGES – CMSA reserves the right to make any changes in the rules necessary to ensure the health and safety of those in attendance, the significance of the exhibition and harmony of operation. Exhibitors will be advised of any such changes by bulletin or e-mail.

25. COMMUNICATION – All conference correspondence will be made through e-mail or cell phone, text, or recorded messaging. A valid e-mail address or cell phone number is required. This information will be requested from each person during online Exhibitor Registration. Your information will only be used by CMSA and its agents as needed to communicate conference-related information and notifications. Data and text charges may apply.

26. VIOLATIONS – Violations of any of these Rules and Regulations on the part of Exhibitor, its employees, or agents shall, at the option of CMSA, constitute cause for CMSA to terminate this Agreement, expel Exhibitor from the show, and Exhibitor shall forfeit all fees paid to CMSA. All decisions of CMSA and CMI are final. ©2017 CMI

June 27 – 30, 2017 • Austin Convention Center • Austin, TX

cmsa 27th annual conference & expofestival known as south by southwest (sxsw). the concentration...

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