UO Club Sports Leadership Workshop Series

Club Sports AnatomyCreating Club Sports Constitutions

WELCOME!

What is a club sports constitution?

Operational guidelines or rules by which members govern

themselves.

Why have a constitution?

Provides historical continuity

New Executive Board members shouldn’t have to

re-invent the wheel each year (unless needed!)

Why have a constitution?

Serves as a decision making tool for the

club

Anatomy of a Club Sports ConstitutionThe Basics

1. Name & Purpose2. Membership

Requirements3. Executive Board4. Amendments

Name and Purpose

The name and purpose should include the general goals and purpose of the organization.

Article 1:The official name of the club will be the University of Oregon Sailing

Team. The team is a sponsored member club of the University of Oregon Club

Sports Program.

Article II: The club’s purpose is to provide a positive opportunity for University of

Oregon students with an interest in enjoying recreational sailing, learning

how to sail, and competing in collegiate-level sailing as a member of the Intercollegiate College Sailing

Association. The club gives equal opportunity to any eligible Oregon

student wishing to participate in the club competitively, as well as for recreation.

Membership Requirements

Membership Section should be inclusive of specific club requirements, as well as UO Club Sports program, and governing body requirements.

Article I:All University of Oregon students currently

enrolled and paying student incidental fees are eligible to join the club.

Article 2:Full membership in the club is based on

paying dues in full, being active in attending club functions, and adhering to

the guidelines of the Standards of Conduct for Club Sports Events.

Article 3:The following rights and privileges are

accorded to any full member: To participate in all practices and other

functions, to represent their team and the University, to have access to the

equipment and facilities managed by the club, and to give their vote in the electing

of new club officers.

.

Executive BoardThe Executive Board section should outline the leadership of the club, and specific duties of those positions.

Article1: Duties of Office1.Head Coordinator (use the UO

Club Sports Head Coordinator definition)

2.President (list and define all duties and obligations)

3.Vice President4.Treasurer5.SecretaryArticle 2: Executive Board

ElectionsArticle 3: Executive Board Term

of Office

More on Executive BoardState the title of all officers.What are the duties and responsibilities of each

officer?What are your requirements for executive officers?How long do officers serve? Do past officers have a specific role in the

organization?Will Executive Board meetings be held? How often?

Who will call meetings?How are officers elected or selected?What is the procedure for removing a person from

office?

More on Executive BoardAll club sports at the University of Oregon

must have a Head Coordinator as part of their Executive Board.

Chair (or Co-Chairs)Vice ChairTreasurerSecretary

Team Captains, Publicity Officer, Safety Officer, Equipment Manager…..

Anatomy of Club Sports ConstitutionsThe Basics

Anatomy of Club Sports ConstitutionsBeyond the Basics

Anatomy of Club Sports ConstitutionsBeyond the Basics

Anatomy of Club Sports ConstitutionsBeyond the Basics

Committees

Standing CommitteesAd Hoc Committees

What is the difference between these types of committees and why would your club

need them?

Sample Constitutions & Discussion

How Can My Executive Board Club Get Started Creating

Our Constitution?Club Sports E-files

“Resources” E-File

BASIC CONSTITUTION TEMPLATE

Club Sports AnatomyCreating Club Sports Constitutions

GOOD LUCK!

See you at the next Club Sports Leadership Workshop!