cloud computing for nonprofits
DESCRIPTION
Imagine if you could work from anywhere and collaborate with others: how would you work differently in your nonprofit? Cloud computing enables on-demand, convenient access to shared technology infrastructure and services that have traditionally been out of reach for many nonprofits. Tierney Smith from TechSoup Canada presented this session to help you understand the fundamentals of using the cloud and to determine if it is right for your nonprofit. To view the full one-hour webinar, including audio, visit: https://charityvillage.com/elearning/webinars/past-webinars/cloud-computing-for-nonprofits.aspx.TRANSCRIPT
CLOUD 101 Tierney Smith TechSoup Canada
ABOUT TECHSOUP CANADA
Register for donations program: http://techsoupcanada.ca/getting_started
ABOUT ME
Software engineer Nonprofit technology blogger Community manager
@tierneys @techsoupcanada facebook.com/techsoupcanada techsoupcanada.ca/community/blog youtube.com/techsoupcanada
AGENDA
What is the cloud?
How is it relevant to your nonprofit?
What does it cost?
Advantages & risks of the cloud
How do you get started?
WHAT IS THE CLOUD?
CLOUD CONFUSION One in five Americans (22 percent) admit that they’ve pretended to know what the cloud is or how it works.
When asked what “the cloud” is, a majority
responded it’s either an actual cloud
(specifically a “fluffy white thing”), the sky or something related to
the weather (29 percent).
Working from home in their “birthday suit” is the cloud’s
greatest advantage.
Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309
YOU ALREADY USE THE CLOUD!
Online banking Online shopping Social networking (Facebook, Twitter, etc.) Online games Storing photos online Online file sharing
A majority of Americans (54 percent) claim to never use cloud computing. However, 95 percent of this group
actually does use the cloud.
Scalable services you access through the Internet
Microsoft Word
Google Docs
Not Cloud
Cloud
OTHER CLOUD APPS YOU MIGHT HAVE HEARD OF… Gmail
Microsoft Office 365
Salesforce
Vertical Response
Dropbox
Prezi
Survey Monkey
MailChimp
3 TYPES OF CLOUD
Software-as-a-Service
Software you access through the Internet
e.g. Gmail, Salesforce, Survey Monkey
Platform-as-a-Service
Online environment for building software
e.g. Force.com, Microsoft Azure
Infrastructure-as-a-Service
Servers and storage in the cloud
e.g. Amazon Web Services
WHAT ABOUT YOU? Based on this description, what cloud tools are
you already using?
http://bit.ly/cvcloud101tools
CLOUD + NONPROFITS
ARE NONPROFITS USING THE CLOUD?
93% of Canadian nonprofits use at
least one cloud app
On average, nonprofits worldwide use 3-4 types of cloud apps
More:
http://techsoupcanada.ca/community/blog/cloud-survey-results
Your nonprofit
Email & office productivity
File sharing Communication
Social networking
Facebook Twitter
Bit.ly
Google Apps Office 365
Zoho
CRM Salesforce
CiviCRM
Dropbox Box.net Google
Drive Skydrive
Skype
GoToMeeting
ReadyTalk
MORE CLOUD APPS
FOR EXAMPLE… SHARING DOCS WITH YOUR BOARD
Read more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs
EVEN MORE WAYS TO USE THE CLOUD Mass Emails/
E-Newsletters MailChimp, Vertical
Response, Constant Contact
Project Management Basecamp,
Smartsheet, Podio
Basic Websites Weebly
Event Registration
Eventbrite, Guestlist
Survey/voting tools Doodle, PollDaddy,
Survey Monkey
HOW IS THIS DIFFERENT FROM WHAT I DO NOW? The cloud is particularly good for: Sharing
Everyone shares one version of a doc Collaborating
Makes it easier to work together with others
Remote working Work from anywhere (with Internet)
Scaling Add/remove more people/space on the go
WHAT DOES THE CLOUD COST?
BUY VS. RENT
EXAMPLE: EMAIL Server-based: Microsoft Exchange (via TechSoup Canada)
Cost of server: varies Windows Server + CALs: $55 + $3/person Exchange Server Standard + CALs: $44 + $5/person Microsoft Outlook: $6/person Security, spam filtering: varies Upgrade every 3-5 years
Cloud-based: Google Apps $50/person/year Also includes calendar, docs
ADVANTAGES & RISKS OF THE CLOUD
EVEN MORE ADVANTAGES
Backup
Security
Very little administration required
RISK: LOSING CONTROL OF…
Features Cost Backups Security Data Availability
A WORD ABOUT PRIVACY In almost all cases there is no law against using cloud computing Up to you to read the Terms of Service You are responsible for your data at the end of the day
Avoid using cloud/be extra careful for political or
extremely sensitive data e.g. political activists, women’s shelters
Find out more: http://www.techsoupcanada.ca/community/blog/cloud_privacy_law
HOW DO YOU GET STARTED?
EXPERIMENT
Pick a low-risk area
Many tools are free or have free 30-day trial
Try it out! Learn! Have fun!
Credit: jimmiehomeschoolmom
ASSESS & PLAN 1. Assess your nonprofit’s technology & determine
priorities Tech self-assessment:
http://www.techsoupcanada.ca/community/blog/tech_self_assessment
2. Set goals
3. Research & try out options
Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro)
Platformation (http://www.platformation.ca/) Idealware (http://idealware.org/)
SMALL NONPROFIT Consider Google Apps or Office 365 as a server
replacement Email Calendar Doc storage/file sharing Internal sites/wiki
MEDIUM-LARGE NONPROFIT WITH SERVER(S) Windows Server 2012 supports hybrid cloud Big infrastructure moves to the cloud e.g. Office
365 or Google Apps, database
QUESTIONS?
Further reading: http://bit.ly/tsc_cloud_further_reading
Information about the cloud & case studies: http://techsoupcanada.ca/learning_centre
Cloud tool reviews: platformation.ca
RESOURCES
List of products: http://techsoupcanada.ca/product
Getting started: http://techsoupcanada.ca/getting_started
Microsoft donations information: http://www.techsoupcanada.ca/microsoft_resources
DONATION PROGRAM INFO
CONTACT INFO
Tierney Smith, Manager of Learning & Special Projects @tierneys
TechSoup Canada www.techsoupcanada.ca @techsoupcanada facebook.com/techsoupcanada