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S T A N F O R D U N I V E R S I T Y • I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S

IT Services Town Hall • 2/26/09 • Page 1

Cloud Collaboration Discovery Project January 20, 2011

TIPS Introduction

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S T A N F O R D U N I V E R S I T Y • I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S

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• Why are we looking into this?• What is the approach?• What are we looking at?• How can you participate?

Agenda

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To the Cloud!

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S T A N F O R D U N I V E R S I T Y • I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S

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• Cloud offerings have matured since we evaluated and implemented Zimbra

• Peer institutions are considering or have already implemented cloud-based solutions

• Some units within Stanford considering cloud offerings• The campus community demands integrated

collaboration capabilities and continuous innovation• There are potential savings opportunities• Users frequently request higher quota

Rationale for Current Evaluation

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S T A N F O R D U N I V E R S I T Y • I N F O R M A T I O N T E C H N O L O G Y S E R V I C E S

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• Participating in RFP with other universities to explore offerings from various vendors

• Advisory groups formed and meeting regularly• Leveraging findings from other institutions• Collaborating with groups across campus via communication

and outreach activities• Evaluating costs, benefits, trade-offs• Investigating legal, security, privacy implications• Understanding differences between Students, Faculty, Staff• Set up and test pilot instance of one or two cloud solutions• Goal: Recommendation and next steps by March 2011

Status of Internal Discovery Project

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Comparison Current System vs. Hosted Solutions

Stanford Email and Calendar Hosted in the Cloud

+ Known product & experienceMore control over environmentAbility to provide enhanced user supportAbility to influence roadmapSanctioned secure environmentKnown method for eDiscovery “hold”Control over backups/restoresContextual gadgetsData stored on campus servers

Constant innovationLower operational costMassive storage/quotaVendor to resolve operational issuesRobust BC/DR architectureSolid spam/virus filteringNot having to deal with upgrade cycle

- Level of effort for support/upgradesQA has been problematicCostly to maintain servers & storage

Vanilla offerings, no customizationsFeatures may come & go without noticeor controlUnknown security impact/assessmentUpfront cost of changeLess personalized end user support

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What questions do you have?