clocking in/out & requesting timecard changes · clocking in/out & requesting timecard...

Clocking In/Out & Requesting Timecard Changes

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Access Paycom Employee Self Service:

1. Go to employee.uco.edu (log in with your UCO credentials if prompted) or use the Paycom app

Note: On the Paycom app, your username is your full UCO email address - including "@uco.edu"

To Clock In/Out:

1. From the ESS homepage, select “Web Time Clock” (circled in red).

employee.uco.edu



2. This will open the Time Clock menu shown below.To clock into your primary position, select “IN DAY” (circled in red) without choosing a position from the drop down menu.To clock into a secondary position, you will select that position by clicking the arrow next to the position field (circled in blue).See the next page for more instructions regarding clocking into a secondary position.Note: If you do not choose a position from the drop down list, it will always default to your primary position in Paycom.



After clicking the arrow next to the position field, a drop down list of positions will appear as shown below. You will select the appropriate position number and then select “IN DAY” (circled in red)



To clock out, you will select “OUT LUNCH” (circled in red) or “OUT DAY” (circled in blue), whichever is applicable



After recording time, you will see your recent punches on the menu to the right of your time clock (as shown below).



To Submit a Punch Change Request

If one of your punches is incorrect, you will submit a punch change request. (Note: This process is only for punches that have been recorded incorrectly, not for missing punches. The instructions for requesting a missing punch are immediately following this section)

1. To initiate a punch change request, select the pencil symbol (circled in red) next to the incorrect punch as shown below. Note: The instructions below detail how to submit a punch change request from the “Recent Punches” menu. You can also submit a punch change request by clicking the punch time on your time sheet.



2. This will open the “Request Punch Edit” menu as shown below. Next add the correct date, punch type, time, “allocation”, and the reason for

your punch change request. Then select “ADD REQUEST” (circled in purple). More details about each of these fields are below.

Date: To change the punch date, type the correct date into the date field or select the calendar symbol (circled in red). The correct format when typing in the date is MM/DD/YYYY. Example: 04/14/2019

Punch Type: To change the punch type, select the down arrow next to this field (circled in blue). This will allow you to choose the correct punch type (IN DAY/OUT DAY/IN LUNCH/OUT LUNCH) from a drop down menu.

Punch Time: To change the punch time, type the correct time in punch time field (circled in green). The correct format when typing in the time is HH:MM AM/PM. Example: 08:00 AM

Allocation: The allocation is the position under which the time will be recorded. If you clocked into the wrong position, select the allocation string (highlighted below). This will open the position menu and allow you to select the correct position from a drop down list.

Reason for Punch Change Request: This field is required. Please type the reason for your punch change request. Your supervisor will see this message. Note: No punctuation is allowed in the “Reason for Punch Change Request” field

Selecting “ADD REQUEST”, submits your punch change request. Now your supervisor will need to approve this request to finalize it.



To View Your Punch Change Requests:

Select “Time Management” and then “Punch Change Requests” (circled in red) from the header menu as shown below. This will open your punch change request menu where you can view your previous punch change requests and their status.



To Request a Missing Punch:

If one of your punches is missing, you will request a new punch.

1. Requesting a new punch is done from your Web Time Sheet.To access this from the ESS homepage, select “Web Time Sheet” (circled in red).

To access this from the header menu, Select “Time Management” and then “Web Time Sheet” (circled in blue) as show below.



2. This will open your Web Time Sheet. To request a new punch, select “Request New Punch” (circled in red).



3. This will open the “Request New Punch” menu as shown below. Next add the correct date, punch type, time, “allocation”, and the reason foryour punch change request. Then select “ADD REQUEST” (circled in purple). More details about each of these fields are below.

Date: Type the correct date into the date field or select the calendar symbol (circled in red).The correct format when typing in the date is MM/DD/YYYY. Example: 04/14/2019

Punch Type: Select the punch type by clicking the down arrow next to this field (circled in blue). This will allow you to choose the punch type(IN DAY/OUT DAY/IN LUNCH/OUT LUNCH) from a drop down menu.Punch Time: Type the correct time in punch time field (circled in green).The correct format when typing in the time is HH:MM AM/PM. Example: 08:00 AMAllocation: The allocation is the position under which the time will be recorded. It will default to your primary position. If you need tochange the position, select the allocation string (highlighted below). This will open the position menu and allow you to select the correctposition from a drop down list.

Reason for Punch Change Request: This field is required. Please type the reason for your punch change request. Your supervisor will see thismessage. Note: No punctuation is allowed in the “Reason for Punch Change Request” field

Selecting “ADD REQUEST”, submits your new punch request. Now your supervisor will need to approve this request to finalize it.



To Delete an Incorrect Punch:

If an incorrect punch needs to be deleted completely from a timesheet, the employee should email [email protected] to request this.

clocking in/out & requesting timecard changes · clocking in/out & requesting timecard...

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