PROMOTION AND TENURE FOR CLINICAL SCIENTISTS – BOTH PATHWAYS

Teresa L. Kramer, Ph.D.Richard W. Nicholas, M.D.

P&T for Clinical Scientists Read the 2011 Guidelines on P&T Check out the Companion Guide to the P&T

Documenthttp://medicine.uams.edu/faculty/promotion-and-tenure/for-com-pt-committee/ Study the criteria table for Clinical Scientists –

promotion criteria are identical for Clinical Scientist-Tenure Pathway and Clinical Scientist-Non-tenure Pathway

The difference is the presence or absence of a tenure clock (i.e., 7 year “probationary period”)

Clinical Scientists - “Are expected to participate in the full

range of academic activities of the College, typically with emphasis placed on research and clinical care, and scholarship based on either or both of these mission areas.”

“Full range of activities” means Teaching/Mentoring Research/Scholarly Work Clinical Service Leadership/Administrative Service

Assistant to Associate Professor

Clinical Scientist

Time AllotmentRange Typically

Teaching/Mentoring (Total) 5-10 7.5Didactic Teaching 1-3 2.5Bedside Teaching 2-10 5

Research 40-90 75Clinical Service (Total) 10-50 20

Direct Patient Care 10-50 15Bedside Teaching 5-10 5

Leadership/Administrative Service

0-10* 2.5

Research/Scholarly Work Funding – “demonstrated ability to generate

financial support from extramural peer-reviewed funding agencies, whether federal or private” PI on a major extramural research grant; or

alternatively Substantial and clearly documented

contributions as Co-I on multiple extramurally funded research grants

Career development awards will be considered along with other factors for promotion to Associate Professor

Institutional General Research Support grants for pilot studies will NOT be counted

Research/Scholarly Work Publications = scholarly evidence of research

productivity Peer-reviewed scientific articles

Quality more important than absolute number The P&T Guidelines speak of 1 – 3 first author or senior

author peer reviewed publications per year in rank

Books/book chapters Participation in national/international meetings

Important opportunities to present your work Important opportunities to meet and get to know the experts

in your field

Research/Scholarly Work Publications in your P&T packet:

Copies your 5 most meritorious publications are required

Must be published or ‘in press’ Middle-author papers count, but must be 1st

or senior author on a significant number of publications

Publication alone does not insure promotion But then, neither does funding if you aren’t

being productive

Teaching/Mentoring “Active & effective participation in medical

and/or graduate student education with favorable objective evaluations by students, peers, and supervisors.” Document types of teaching and contact hours

with your learners Documented evaluation of teaching

performance: Your mean scores compared to the

department scores, NOT copies of evaluations

Teaching/Mentoring “Evidence of being an effective role model

and mentor for students, residents, fellows, graduate students, and colleagues, with good evaluations from those formally mentored.”

List of those you mentor Estimate of contact hours with mentees Evidence of your contributions to their

learning and success

Clinical Service Document volume of clinical service Document quality of clinical service Document any clinical innovations you

have made Document any contributions you make

to clinical quality improvement Document participation and/or

leadership in local, regional, or national medical and/or scientific professional organizations

Leadership/Administrative Service “Active participation in one or more

committees of the Dept, College or University”

Assessed by review of type and complexity of committee and/or administrative work

Document participation and valuable contributions “May have leadership role in Dept or Hospital”

(document) “May serve on editorial boards or as peer

reviewer for journals in one’s discipline.” (document)

“May serve on study sections or equivalent bodies that peer review grant applications.” (document)

“May serve as an advocate for science & health policy.” (document)

Professional Recognition Should have established a reputation in

the national or international medical or scientific community

Participation in appropriate professional organizations and presentations before national and/or international meetings

Note invited presentations

Professional RecognitionLetters of Recommendation Three letters are required Authors

Should be recognized national authorities Should be in your field of interest Should NOT have employed you or trained

you (e.g., not someone who has ever been your “boss” or your teacher/mentor)

Authors of the letters should have reviewed your CV provide detailed comments about your contributions

Obtaining Letters Provide your Department Chair with a list

of names and contact information Department Chair formally solicits these

letters, and sends to potential letter authors: Letter of request for recommendation Your CV COM P&T guidelines

Solicit more letters than you need to ensure you get three letters back “in time”

Additional letters may be a good idea if they add significant information or an importantly different perspective on your contributions.

New This Year: External Referee Form Helpful new from for the P&T Committee

that accompanies all required Letters of Recommendation. This form: Clarifies the letter writers relationship to

the candidate Explains the letter writers knowledge of the

candidate’s work Is part of the formal Letter of

Recommendation solicitation process

Associate to Full Professor

Clinical Scientist

Professorship Reserved for those members of the faculty

who have demonstrated outstanding ability Not based on length of service alone Should also have:

Considerable time and experience in rank Additional publications Other evidence of scholarly activity and

professional recognition

Associate Professor to Professor

Same “full range of activities” “Demonstrated excellence in

independent research and successful continued participation in teaching.”

Study the criteria table carefully

For Either Promotion Rank Request

If your department has a Promotion and Tenure committee, the results of their vote should be included in your packet.

When possible, have your packet reviewed by someone in your department who has been on the P&T Committee.

How can you help to assure your own success?

Know the rules! Study the companion guide

http://medicine.uams.edu/faculty/promotion-and-tenure/for-com-pt-committee/

Talk to P&T committee chair in department or faculty affairs representative before finalizing your initial appointment or if you have unresolved concerns.

Get a mentor. Attend P&T workshops and a database training session. Prepare a concise, neat, well-organized packet that

makes it easy for the reviewer to find support that you have met criteria.

COM Deadline Deadline for submission of your

electronic packet Monday September 26, 2016 by 4:30 – No Exceptions

Back up all documents submitted in your packet

The electronic system is available at: http://PromotionTenure.UAMS.edu

Be sure you know how to use the electronic P&T system. Call the Faculty Center if you have any questions: 526-4661

Questions?