PROMOTION AND TENURE FOR

CLINICAL EDUCATORS

Lee Archer, M.D.

Ann Riggs, M.D.

P&T for Clinical Educators

Read the 2011 Guidelines on P&T

Pay special attention to Appendix A: Examples of Teaching, Scholarly Work, and Service on the Clinical Pathways – including Educational Leadership/Administration

Check out the Companion Guide to the P&T Document

http://medicine.uams.edu/faculty/promotion-and-tenure/for-com-pt-committee/

Study the criteria table for Clinical Educators (Table 9) –promotion criteria are identical for

Clinical Educator-Tenure Pathway and

Clinical Educator-Non-tenure Pathway

The difference is the presence or absence of a tenure clock (i.e., 7 year “probationary period”)

Clinical Educators -

“Are expected to participate in the full range of academic activities of the College, typically with emphasis placed on teaching, clinical care, and scholarship related to either or both of these mission areas.”

“Full range of activities” means

Teaching/Mentoring

Research/Scholarly Work

Clinical Service

Leadership/Administrative Service

Assistant to Associate Professor

Clinical Educator

Clinical Educator – Associate

Professor

Qualifications: “Service as an Assistant

Professor with a record of significant

accomplishments in teaching/mentoring,

research/scholarly work, clinical service, and

educational leadership/administrative service.

Excellence is expected in at least two of these

four areas, one of which must be

teaching/mentoring or educational

leadership/administrative service.”

N.B. This is a modification compared to the 2009

P&T Guidelines.

Time Allotment

Range Typically

Teaching/Mentoring (Total) 10-50 25

Didactic Teaching 2-10 5

Bedside Teaching 10-40 20

Research 5-30 10

Clinical Service (Total) 40-80 80

Direct Patient Care 40-60 60

Bedside Teaching 10-40 20

Leadership/Administrative

Service

5-20* 5

Teaching/Mentoring

“Evidence of high quality teaching demonstrated through formal peer and trainee evaluations and/or teaching awards.”

Document types of teaching and contact hours with your learners

Documented evaluation of teaching performance:

Your mean scores compared to the department scores, NOT copies of evaluations

“Teaching should be recognized beyond the local level as evidenced by invitations to teach at other institutions, within programs of professional societies, and/or CME courses.”

Teaching/Mentoring

“Evidence of being an effective role model and mentor for students, residents, fellows, and/or colleagues, with good evaluations from those formally mentored.”

List of those you mentor and have mentored in the past

Estimate of contact hours with menteesEvidence of your contributions to their learning and

success

“Development of innovative educational curricula for patients or healthcare professionals”

Explain any “non-traditional” methods by which your work has been peer-reviewed

Clinical Service

Document volume and quality of clinical

service

Document any clinical innovations you have

made

Document any contributions you have made to

clinical quality improvement

Document regional and/or national reputation

as an authority in your field as evidence by

patient referrals and invited presentations

Document participation and/or leadership in

local, regional, or national medical and/or

scientific professional organizations

Research/Scholarly Work

“Peer-review is required of educational scholarship, appreciating that some local contributions may obtain local rather than national peer-review.”

“Ordinarily, a candidate for promotion to Associate Professor will have published, on average, at least one peer-reviewed, scholarly work annually during appointment as Assistant Professor.”

Quality is more important than absolute number

Participation in local, regional, and national professional meetings

Important opportunities to present your work

Important opportunities to meet and get to know the experts in your field

Research/Scholarly Work

MANY WAYS to demonstrate educational scholarship!

Publication of analytical studies, reviews, chapters, clinical observations

Development & dissemination of teaching materials (see the list in the Guidelines in Table 9 and Appendix A)

Participation in clinical trials or clinical investigations

Development, implementation, and publication of clinical practice guidelines, and/or health policy

Active dissemination of scholarly work at the bed-side, modeling the practice of evidence-based medicine

Research/Scholarly Work

Publications in your P&T packet:

Copies of your 5 most meritorious publications

are required

Must be published or ‘in press’

Middle-author papers count, but must be 1st or

senior author on a significant number of

publications

Helpful to annotate the bibliography of your CV –

explicitly explaining your role as a “middle-author”

or “co-investigator”

Leadership/Administrative

Service“Leadership role in section, hospital or department

“For CEs whose primary focus is teaching –

successful and sustained leadership of a training

program such as a clerkship, residency or fellowship

program.”

“Work on significant committees – local, regional,

and/or national.”

Assessed by review of type and complexity of committee and/or

administrative work

Document participation and valuable contributions

Educational Leadership/Administrative

Service

See the table in Appendix A:

Service as a Medical Student Course or

Clerkship Director

Service as a Residency or Fellowship Director

Service as a Graduate School Course Director

Service as a Continuing Medical Education

Course Director

Service as an Associate Dean of some level of

medical education

Creation and/or Direction of a significant

community health education program

Service as an educational leader/administrator

within an allied health field

Service on regional, national, or international

educational committees or boards

Educational Leadership/Administrative

Service

Professional Recognition

Should have established a reputation at the local and regional level

Participation in appropriate professional organizations and presentations before local, regional, and/or national

Note invited presentations

Professional Recognition

Letters of Recommendation

Three letters are required

Authors

Should be recognized national authorities outside

UAMS

Should be in your field of interest

Should NOT have employed you or trained you (e.g.,

not someone who has been your “boss” or your

teacher/mentor)

Should clearly have reviewed your portfolio and have

detailed comments

Obtaining Letters

Provide your Department Chair with a list of names and

contact information; Chair may suggest additional

authors of letters

Department Chair’s solicitation includes:

Letter of request for recommendation

Your CV

COM P&T guidelines

Solicit more letters than you need to ensure you get

three great letters back in time

Additional letters may be a good idea if they add

significant information or an importantly different

perspective on your contributions. These may be from

inside UAMS or outside.

New This Year: External Referee

Form

Helpful new from for the P&T Committee that

accompanies all required Letters of

Recommendation. This form:

Clarifies the letter writers relationship to the

candidate

Explains the letter writers knowledge of the

candidate’s work

Is part of the formal Letter of Recommendation

solicitation process

Associate to Full Professor

Clinical Educator

Professorship

Reserved for those members of the faculty who have demonstrated outstanding ability

Not based on length of service alone

Should also have:

Considerable time and experience in rank

Additional publications

Other evidence of scholarly activity and professional recognition

Associate Professor to Professor

“Service to all mission areas of the College as

an Associate Professor with a record of

significant contributions in teaching/mentoring,

research/scholarly activity, clinical service and

educational leadership/administrative service.

Outstanding contributions are expected in at

least three of these four areas.”

Study the criteria table carefully

For Either Promotion Rank Request

If your department has a Promotion and

Tenure committee, the results of their vote

should be included in your packet.

When possible, have your packet reviewed

by someone in your department who has

been on the P&T Committee.

How can you help to assure your own

success?

Know the rules!

Study the companion guidehttp://medicine.uams.edu/faculty/promotion-and-tenure/for-com-pt-committee/

Talk to P&T committee chair in department or faculty affairs representative before finalizing your initial appointment or if you have unresolved concerns.

Get a mentor.

Attend P&T workshops and a database training session.

Prepare a concise, neat, well-organized packet that makes it easy for the reviewer to find support that you have met criteria.

COM Deadline

Deadline for submission of your electronic

packet is Monday September 26, 2016 by

4:30 – No Exceptions

Back up all documents submitted in your

packet

The electronic system is available at:

http://PromotionTenure.UAMS.edu

Be sure you know how to use the electronic

P&T system. Call the Faculty Center if you

have any questions: 526-4661

Questions?