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APRICOT and APAN 2011 in Hong Kong

Main Week: Feb 21 – Feb 25

Welcome to Hong Kong

Video Clips - Hong Kong

Welcome to Hong Kong http://www.discoverhongkong.com/eng/intera

ctive/video/index.jhtml

Invest in Hong Kong http://www.investhk.gov.hk/UploadFile/TVC_

384k.WMV

Hong Kong: A Premier Conference Destination

Liberal Visa Regulations nationals of more than 170 countries can visit visa free

Strong Network and Power Infrastructure high availability, redundancy and stability

Accessibility and Convenience transportation hub located at the heart of Asia the state-of-the-art Hong Kong International Airport at

Chek Lap Kok operates 24 hours a day

Hong Kong: A Premier Conference Destination

Stable and Freely Convertible Currency Hong Kong dollar is freely convertible the stability of the Hong Kong dollar makes budgeting

easy for both conference organizers and delegates

Safety and Security Assurance high standard for personal, food and heath safety

Favourable Conditions for Delegates and Side Events

Superior Meeting and Sub-Meeting Infrastructure a full spectrum of purpose-built convention centres and hotels

with function space great conference experience, especially for companies to host

excursions or side events

Exceptional Hotel Facilities an extensive network of hotels ranging from superior deluxe to

modest tourist and economical business accommodations Currently, there are over 47,000 rooms in 126 hotels. By 2010,

Hong Kong is projected to have over 58,000 rooms in 160 hotels

Favourable Conditions for Delegates and Side Events

Import Conditions for International Trade Exhibit Little trouble for conference participants and sponsors to ship

giveaways and materials to the destination no customs tariff on goods imported into or exported from Hong

Kong. Import and export licensing are kept to a minimum

Extensive Dining Experience one of the world’s great dining capitals and there are more

than 10,000 restaurants to choose from offers a superb range of Asian and Western cuisine that

can be suited for economical or extravagant taste

Favourable Conditions for Delegates and Side Events

No Language Barrier can communicate with people in English in most hotels,

restaurants and taxis

Great Shopping and Excursion Varieties offers some of the best shopping in the world. the value, variety and quality service area unparalleled and there is no

sales tax or value-added tax (VAT)

Conference Venue and Vicinities

Hong Kong Convention and Exhibition Centre(HKCEC)

HKCEC

one of the two major convention and exhibition venues in Hong Kong, along with AsiaWorld-Expo

located in Wan Chai North, Hong Kong Island

built along the Victoria Harbour linked by covered walkways to nearby

hotels, commercial buildings & Wanchai MTR station

HKCEC

Location

Location

Hong Kong is the business hub of Asia, and the Centre is at the business hub of Hong Kong - bustling Wanchai district

Overlooking famed Victoria Harbour, the Centre is conveniently linked by covered walkways to adjacent luxury hotels, including the Grand Hyatt Hong and the Renaissance Harbour View

Also close are the MTR - Hong Kong's modern subway system - the airport bus, city buses and ferries, banking, the main post office, and all the shopping and entertainment that Hong Kong is famous for

Nearby Hotels

Superior deluxe > modest tourist > economical business accommodationsPrice range from US$77 - US$390/ room/ night

Grand Hyatt Hong Kong http://www.hongkong.grand.hyatt.com/

Renaissance Harbour View Hotel http://renaissancehotels.com/HKGHV

Novotel Century Hong Kong Hotel http://www.novotel.com/asia

Luk Kwok Hotel http://www.lukkwokhotel.com

Empire Hotel Hong Kong http://www.empirehotel.com.hk/

Charterhouse http://www.charterhouse.com/

Nearby Hotels

Fleming Hotel http://www.thefleming.com.hk

Harbour View International House http://www.harbour.ymca.org.hk

Metropark Hotel Wanchai http://www.metropark.hk

Wesley Hotel http://www.hanglung.com/

JJ Hotel http://www.jjhotel.hk

Wharney Guang Dong Hotel http://www.gdhotels.com

HKCEC: Function Rooms

Preliminary BookingI. Plenary Session: Convention Hall

Daily Rental Total

USD USD

Venue Convention Hall

(1,819 m2, max 1,800 pax in flat theatre style)

Date 20-Feb-11 $10,385 $10,385

Time 0800 - 2400

Purpose Set Up

Date 21-25 Feb-11 $10,385 $51,923

Time 0800 -1900

Purpose Conference

Date 25-Feb-11 NIL

Time 1900 - 2400

Purpose Dismantlement

$62,308

Remarks: When licensing Convention Hall, Theatre I & II, the Convention Foyer and Theatre Foyer will be provided for supportive functions i.e. reception and poster display during the licensed hours.

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430

Daily Rental Total

USD USD

Date 20-Feb-11

Time 0800 - 2400

Venue Theatre 1 $3,756 $3,756

(507 m2, max 637 pax in fixed-tiered theatre seating)

Theatre 2 $1,981 $1,981

(293 m2, max 336 pax in fixed-tiered theatre seating)

Purpose Set Up

$5,737

Floor Plan – Convention Hall and Theatre 1 & 2

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430

Daily Rental Total

USD USD

Date 21-25 Feb-11

Time 0800 -1900

Venue Theatre 1 Breakout $3,756 $18,782

Theatre 2 Breakout $1,981 $9,904

Meeting Room - S221 Breakout/ Meeting $2,488 $12,439

(581 m2, max 506 pax in flat theatre style)

Meeting Room - S222 Breakout/ Meeting $431 $2,153

(121 m2, max 94 pax in flat theatre style)

Meeting Room - S223 Breakout/ Meeting $431 $2,153

(121 m2, max 102 pax in flat theatre style)

Meeting Room - S224 Breakout/ Meeting $366 $1,832

(103 m2, max 78 pax in flat theatre style)

Meeting Room - S225 Breakout/ Meeting $423 $2,117

(119 m2, max 102 pax in flat theatre style)

Meeting Room - S226 Breakout/ Meeting $366 $1,832

(103 m2, max 78 pax in flat theatre style)

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430

Meeting Room - S227 Breakout/ Meeting $431 $2,153

(121 m2, max 102 pax in flat theatre style)

Meeting Room - S228 Breakout/ Meeting $555 $2,775

(156 m2, max 120 pax in flat theatre style)

Meeting Room - S229 Breakout/ Meeting $231 $1,156

(65 m2, max 46 pax in flat theatre style)

Meeting Room - S230 Breakout/ Meeting $149 $747

(42 m2, max 28 pax in flat theatre style)

Meeting Room - S421 Breakout/ Meeting $1,981 $9,904

(433 m2, max 380 pax in flat theatre style)

Meeting Room - S423 Breakout/ Meeting $431 $2,153

(121 m2, max 102 pax in flat theatre style)

Meeting Room - S424 Breakout/ Meeting $366 $1,832

(103 m2, max 78 pax in flat theatre style)

Meeting Room - S425 Breakout/ Meeting $423 $2,117

(119 m2, max 102 pax in flat theatre style)

II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430

Meeting Room - S426 Breakout/ Meeting $366 $150,7

(103 m2, max 78 pax in flat theatre style)

Meeting Room - S427 Breakout/ Meeting $431 $2,153

(121 m2, max 102 pax in flat theatre style)

Meeting Room - S428 Breakout/ Meeting $555 $2,775

(156 m2, max 120 pax in flat theatre style)

Meeting Room - S429 Breakout/ Meeting $231 $1,156

(65 m2, max 46 pax in flat theatre style)

Meeting Room - S430 Breakout/ Meeting $149 $747

(42 m2, max 28 pax in flat theatre style)

$82,711

Grand Total$150,7

56* Meeting rooms S222-223, S224-225, S226-227, S423-424, 426-427 are connectable rooms.

Floor Plan - Meeting Rooms S221-230

Floor Plan - Meeting Rooms S421, 423-430

Standard Equipment

Standard Equipment Included in Daily Hire Rate of Meeting Rooms 1 overhead or slide projector with screen 4 wired microphones 1 flipchart or white board with markers Podium Reception tables with silk floral arrangement

Food & Beverage Charges

Coffee/tea break at US$5 per person per break

Coffee/tea break with cookies at US$8 per person per break

Coffee/tea break with finger sandwiches at US$10 per person per break

Minimum Western Lunch menu at US$50 per person per lunch

HKCEC - Pricing Remarks

Please be advised that all venue rental charges are our rate for 2009 only; they are for reference and planning only. Rates for 2010 and beyond are yet to be reviewed. Kindly allow 3-5% annual increment for budgeting purpose.

Budget v0.2

Expenses USD

1 Venue 226,208 (21 rooms + Convention Hall) * 5 days + workshop x 5 days

2 Meal 224,679 800 persons for conf + 150 persons for workshop

3 Airfare/ Transportation / Accomodation 50,000 For workshop trainers & others

4 Professional/ Secretariat Fee 50,000 To employ a PR firm to help in logistics and promotion

5 Administration Fee 7,000 Printing, Stationary & etc.

6 Social Event 60,000 3 nights

7 Hosting Fee 30,000 for sharing between APRICOT/APIA & APAN

8 Others 20,000 Misc

667,888

 

Sources of Revenue  

 

1 Registration 150,000 500 persons x $100/day x 3 days

2 Contribution from APNIC 50,000Including 20K Platinum Sponsorship + EC meetings + AMM + Social Event

3 International sponsorship 115,000 20K x 3 + 10K x 3 + 5K x 5

4 Local company sponsorship (monetary or non-monetary base) 140,000 20K x 3 + 10K x 3 + 5K x 10

5 University/ NPO Sponsorship (in-kind) -

6 Government Funding 230,000 Maybe sponsorship on venue mainly

685,000

Surplus/ Deficit 17,112

Assumptions: -1,000 participants in total - There is only one account for both APRICOT & APAN 2011

Tentative Schedule - Feb 15 – 25, 2011

Feb 15 - 20 (Tue – Sun) Feb 21 (Mon) Feb 22 (Tue) Feb 23 (Wed) Feb 24 (Thu) Feb 25 (Fri)

Workshops

Side Meetings

AP* RetreatTEIN MeetDotAsia MeetOther Meet

Medical WG, APNIC Policy SIG, and 2-3 tutorials

Workshops

APAN Session - 2APRICOT Tutorial – 3

Joint Plenary APNIC Plenary

APAN Medical WG

APNIC AMM

APAN GM

Workshops

APAN Session - 2APRICOT Tutorial – 3

Parallel apricot conference/ apan workshop

Lightning Talks

APAN Medical WG

AMM GM

Lunch

Workshops

Opening Joint Plenary

Tutorials – 3Workshops – 2

Parallel Conference/ /workshops - 5

APAN Medical WG

AMM Free

Workshops

Opening Joint Plenary

Tutorial – 3Workshops - 2

Closing Plenary

APAN Medical WG

AMM Free

Possible Local Host / Co-Hosts

DotAsia HKISPA HKIX ISOC-HK JUCC/HARNET

Thank You