citydocs-#1547271-v1-13-09-03 - rfp - clearing … of coquitlam rfp no. 13-09-03 –clearing and...

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City of Coquitlam

REQUEST FOR PROPOSALS RFP No. 13-09-03

Clearing and Grubbing for Partington Creek Phase I Roads

Proposals will be received on or before 2:00 pm (local time) Thursday, January 9, 2014

(Closing date and time)

Obtaining Documents RFP documents are available for downloading from the City of Coquitlam’s website:

www.coquitlam.ca/BidOpportunities

Printing of RFP documents and drawings is the sole responsibility of the Proponents.

INSTRUCTIONS FOR PROPOSAL SUBMISSION Proposal submissions are to be uploaded through QFile, the City’s file transfer service accessed at http://qfile.coquitlam.ca/bid 1. In the “Subject Field” enter: RFP Number and Name 2. Add files in .pdf format and Send (ensure you receive 2 emails from Qfile to confirm receipt)

ADDENDA Proponents are required to check the City’s website for any updated information and addenda before the closing date at the City website:


Proposals Submissions The City reserves the right to accept or reject any or all proposals and will not be responsible for any costs incurred by proponents in preparing a response. D. Trudeau

Purchasing Manager

Issue Date: December 24, 2013

City of Coquitlam RFP No. 13-09-03 –Clearing and Grubbing for Partington Creek Phase I Roads

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DEFINITIONS

“Contract” means the contract for services or City Purchase Order that will be issued to formalize with the successful Proponent through negotiation process with the City based on the proposal submitted and will incorporate by reference the Request for Proposals, Specifications, Drawings, any additional subsequent information, any addenda issued, the Proponent’s response and acceptance by the City.

“City” means City of Coquitlam.

“Contractor” means the person(s) firm(s) or corporation(s) appointed by the City to carry out all duties, obligations, work and services first contemplated in the Request for Proposal and all associated documentation, which may also include mutually agreed revisions subsequent to

submission of a Proposal. Both “Contractor” and “Proponent” are complementary in terms of duties, obligations and responsibilities contemplated at the Request for Proposals stage, through evaluation process, execution and performance of the services and works.

“Proponent” means responder to this Request for Proposals.

“Proposal” means the submission by the Proponent. “RFP” ”Request for Proposals” shall mean and include the complete set of documents, specifications, drawings and addenda incorporated herein, and included in this Request for Proposals.

“Services” means and includes the provision by the successful Proponent of all services, duties and expectations as further described in this RFP. “Supply” “Provide” shall mean supply and pay for and provide and pay for. “Shall” “Must” “Will” “Mandatory” means a requirement that must be met.

“Work” “Works” shall unless the context otherwise requires, mean the whole of the work, tools, materials, labour, equipment, travel, and all that is required to be done, furnished and performed by the Contractor.


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1. INSTRUCTIONS TO PROPONENTS

1.1. Project Description

The City of Coquitlam (“City”) requests proposals from professional qualified experienced companies for the provision of clearing and grubbing on the road right of way within the Partington Creek Phase I lands in Coquitlam BC. The location of the site is east of Riley Street on Burke Village Promenade in Coquitlam, BC. The scope of work consists of selective clearing, grubbing, tree removal, and other

specified items for the work as fully described in the Scope of Services, Specifications, Drawings, Erosion & Sediment Control Plan(ESC), and Environmental Management Plan (EMP) provided by ENKON Environmental Ltd. found herein these Contract Documents.

Refer to:

• Appendix A - Certificate of Insurance

• Appendix B - Prime Contractor Designation

• Appendix C – Map of Right of Way and approximate site dimensions and area

• Appendix D – Erosion & Sediment Control Plan

• Appendix E – Environmental Management Plan

The Work shall be completed by February 28, 2014.

1.2. Closing Date & Time

Proposals will be received by the City of Coquitlam on or before 2:00 pm local time on

Thursday, January 9, 2014

1.3. Instructions for Proposal Submission

Proposal submissions are to be uploaded through Qfile, the City’s file transfer service accessed at: http://qfile.coquitlam.ca

1. in the “Subject” field enter: RFP Number and Name 2. Add files in .pdf format and Send (ensure you receive 2 emails from Qfile to confirm

receipt)

Proposal submitted shall be deemed to be successfully received when displayed as new email at the City’s email address. The City will not be responsible for any delay or for any

Proposals not received for any reason, including technological delays or issues by either party’s network or email program and the City will not be liable for any damages associated with Proposals not received.


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The City reserves the right to accept Proposals received after the closing date and time but is under no obligation to evaluate. Proposals will not be opened in public. Proposals may be withdrawn upon request sent to email: [email protected] prior to

time set as closing time for receiving Proposals.

1.4. Enquiries

Questions are to be submitted in writing 3 business days prior to the closing date.

Please note that City Hall is closed from December 24, 2013 until January 2, 2014. Questions sent during this time will be reviewed early January 2014. If a change or additional information is warranted, the City’s response will be communicated to all Proponents by means of written Addenda prior to the closing date. The City shall determine, at its sole discretion, whether the query requires response, and

such responses will be made available to all Proponents by issue of Addenda posted on the City’s website that will be incorporated into and become part of the RFP. No oral conversation will affect or modify the terms of this RFP or may be relied upon by the Proponent.

1.5. Addenda

Proponents are required to check the City’s website for any updated information and Addenda issued before the Closing Date at the following website address:


If a change, or additional information related to the original version of the Request for Proposals is warranted, the City’s response will be communicated to all Proponents by means of written Addenda prior to the closing date and posted on the City’s website. Upon submitting a Proposal, Proponents are deemed to have received all Addenda posted on the City website and deemed to have considered the information for inclusion in the Proposal submitted.

Should there be any discrepancy in the information provided, the City’s original file copy shall prevail.


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1.6. General Information

Wherever possible, the City wishes to purchase goods and services which represent minimal impact to the environment, or that offer value to a sustainability objective.

1.7. Privacy

Upon submission of a proposal, Proponents agree the City may disclose the name of their company. However, no prices, totals, weights or scores will be provided to any Proponents. Proponents are advised that proposals will become the property and are subject to the Freedom of Information and Protection of Privacy Act and contents may be disclosed if

required to do so pursuant to the Act.

1.8. Proponent Expenses

Proponents are solely responsible for their own expenses in preparing a proposal and for subsequent negotiations with the City, if any. The City will not be liable to any

Proponent for any claims, whether costs or damages incurred by the Proponent in preparing the proposal, loss of anticipated profit in connection with any final contract, or any other matter whatsoever.

1.9. Prices

All Prices shall be all inclusive stated in (Canadian Funds) and shall remain FIRM for the completion of the Services.

1.10. Evaluation Criteria

The criteria for evaluation of the Proposals may include, but is not limited to:

Experience, Reputation, Capacity and Resources

• Qualifications, experience, and demonstrated performance working on projects of

similar size, scope and complexity

• Compliance to stated insurance and WorkSafeBC requirements

• Company owned equipment and resources


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Technical

• Start and Completion dates of work – time is of the essence Financial and Value Added

• Total Lump Sum Price

• Value added

• Sustainability, ie: environmental

And, upon selection of one or more lead proponent(s):

• Interviews may be conducted

• references may be contacted

No prices, scores, weights or totals will be provided to any Proponents. Should there be similar additional services required over the next two year period the City reserves the right to sole source with the successful Proponent.

1.11. Irrevocability and Acceptance of Proposals

The City requests that Proposals remain open for acceptance for a period of not less than sixty (60) days from the closing date and time.

The City reserves the right to waive formalities in, accept or reject any or all Proposals, cancel this RFP, or accept the Proposal deemed most favourable in the interest of the

City. The City reserves the right to cancel this RFP at any time without recourse by the Proponent. The City has the right to not award this work for any reason including choosing to complete the work with the City’s own forces.

No alterations, amendments or additional information will be accepted after the closing date and time unless invited by the City.

Should a Proposal be accepted, a purchase order will be placed for the provision of these services. Contract documents may be utilized to document the agreement fully and completely.


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1.12. No Claim

Except as expressly and specifically permitted in these Instructions to Proponents, no Proponent shall have any claim for any compensation of any kind whatsoever, relating to this RFP, including accepting a non-compliant bid, and by submitting a Proposal, each Proponent shall be deemed to have agreed that it has no claim.

No contractual, tort, or other legal obligations are created or imposed on the City, or any other individual, officer or employee of the City with respect to the RFP documentation or by submission or consideration by the City of any Proposal.

1.13. Conflict of Interest

Proponents shall disclose any actual or potential conflicts of interest and existing business relationships it may have with the City, its elected or appointed officials or employees.

1.14. Non-Solicitation

Proponents and their agents will not contact any member of the City Council with respect to this RFP at any time prior to the award of a Contract or the termination of the RFP, and the City may reject the Proposal of any Proponent that makes any such contact.

1.15. Liability for Errors

While the City has used considerable effort to ensure an accurate representation of information in this RFP, the information contained is supplied solely as a guideline for Proponents. The information is not guaranteed or warranted to be accurate by the City, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP is intended to relieve the Proponents from forming their own opinions and conclusions with respect to the work in this RFP.

1.16. Proposal Submission

Proponents should complete and submit the information requested in this section of the RFP document on this Proposal Submission Form or in a format that has been approved and is acceptable to the City.


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1.17. Examination of Proposal Documents and Work Sites

The Proponent must carefully examine the Proposal Documents and worksite(s). The Proponent may not claim, after the submission of a Proposal, that there was any misunderstanding with respect to the requirements and conditions imposed by the City of Coquitlam.

There will be no opportunity to make any additional claim for compensation or invoice for additional charges that were not considered and included in the Proposal price submitted, unless the City, at its sole discretion, deems that it would be unreasonable to do so, or there are additional work requirements due to unforeseen circumstances. All information in this RFP Document, Drawings, Specifications, and any resulting

Addenda will be incorporated into any Contract between the City and the successful Proponent, and therefore must be considered by the Proponent in preparing their Proposal.


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2. GENERAL CONDITIONS

2.1. Notification of Award

The City will notify the successful Proponent (“Contractor”) in writing of its decision to award the services. The following general conditions will apply to this Contract.

2.2. Health and Safety Requirements

The Contractor shall strictly comply with the current Industrial Health and Safety

regulations of WorkSafeBC and the safety policies/procedures of the City of Coquitlam. Other applicable federal, provincial and local regulations and policies concerning the health and safety of workers and general public shall also be followed.

2.3. One Year Guarantee

The Contractor shall guarantee to maintain the work and materials against any defects arising from adverse weather conditions, vandalism, faulty installation, faulty materials supplied under the contract, or faulty workmanship, which may appear within one (1) year from the date of acceptance of the work by the City. Faulty or damaged materials shall be replaced, and any defects discovered or failures which occur during the guarantee period, shall be rectified to the satisfaction of the City on-site within 2 weeks

of notification. This shall be at no cost to the City of Coquitlam.

2.4. Indemnity

The Contractor shall indemnify and save harmless the City from and against all losses and all claims, demands, payments, suits, actions, recoveries, and judgements of every

nature and description brought or recovered against him and/or the City, by reason of any act or omission of the Contractor, its agents, Sub-contractors or employees in the execution of the work.

2.5. Insurance Requirements

The Contractor shall submit, upon award by the City of Coquitlam, a Certificate of Insurance signed by the Insurance Company certifying that the required insurance policies are in force and that:

a) The City of Coquitlam be named as “additional insured”;

b) The policy shall not be cancelled, lapsed, transferred, assigned or materially altered without at least thirty (30) days written notice to the City of Coquitlam and the City’s written approval of the cancellation, transfer, assignment or alteration.


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c) Such certificate is to be as shown in Appendix A:

The Contractor shall carry Commercial General Liability Insurance satisfactory to the City in the amount of FIVE MILLION DOLLARS ($5,000,000.) inclusive per occurrence.

Automobile Liability insurance, in an amount of not less that TWO MILLION DOLLARS ($2,000,000.) is required on all licensed vehicles owned or used by the Contractor.

Contractor’s Equipment Insurance is required for all equipment owned or rented by the Contractor and employees that provides coverage against all risks of loss or damage. The Contractor shall ensure that all Sub-contractors carry insurance in the form and

limits specified in this clause. Note that the effective date for Certificate of Insurance will be the date of the Notice of Award.

2.6. Independent Contractor

The Contractor is an independent Contractor and this contract does not render the Contractor an agent or employee of the City.

2.7. Business Licence

The Contractor shall maintain a valid City of Coquitlam Business License. For information, contact the City’s License Department (Tel: 604-927-3085).

2.8. WorkSafeBC Coverage

The Contractor shall be in good standing with WorkSafeBC and provide a WorkSafeBC Registration Number.

The Contractor is responsible for having the site secured in accordance with WorkSafeBC regulations and to perform the work so that there is no risk of danger or hazard to the staff and public at any time during the progress of the work until completion.

2.9. Prime Contractor The Contractor shall be deemed to be the “prime contractor” as defined by WorkSafeBC and be absolutely responsible for having the site secured in accordance with WorkSafeBC regulations. Refer to Appendix B attached.


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2.10. Clean Up

At the end of each day the Contractor shall ensure the site is safe, secure and restricts vehicular access. The Contractor shall remove any waste material or garbage which may

pose as an attractant to wildlife at the end of each work day.

2.11. Operations and Coordination of the Services The Contractor shall agree to coordinate the execution of the Services with the City such that disruption of the work of all involved is minimized.

2.12. Equipment, Materials and Workmanship

The Contractor shall ensure that they are qualified and experienced and have the necessary resources for the successful completion of the work including any amendments as they may occur during the execution of the work.

All equipment, materials and labour utilized and all workmanship shall comply with all current codes, standards, regulations and statutes pertaining to the services including, but not exclusively: a) WorkSafeBC

b) BC Provincial Motor Vehicle Act c) BC Ministry of Transportation and Infrastructure (standards for traffic control and

work zone setup on roadways) d) Workplace Hazardous Material Information System (WHMIS)

Equipment must be in good mechanical repair and not require excessive maintenance or

create excessive down time that jeopardizes the Contractors ability to provide the services agreed to.

2.13. WHMIS All products purchased by the City are considered to be required for use in the

workplace. All products are required to be labelled as a hazardous or controlled product and a material safety data sheet (MSDS) is to accompany the shipment and is required as a condition of purchase. Shipment of goods which do not comply will be returned to the Contractor at their expense.

2.14. Inspection of Services

a) All services provided shall be subject to inspection and shall meet the approval of the

City. If they are not approved, the City shall have the right to reject them or to require correction.


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b) Acceptance or rejection of the work shall be made as promptly as practical, but

failure to accept or reject the work shall not relieve the Contractor from responsibility for services provided not in accordance with the contract.

c) The City will not be deemed to have accepted the services by virtue of a partial or full

payment for it.

d) The City shall be the final judge of all services and its decisions of all questions in dispute will be final.

e) The Contractor will not be liable for any excess costs if failure to perform is due to

strike, lockout, or circumstances beyond control. The City will not be liable where sites are not available due to strike, lockout, or unique circumstances.

2.15. Damage and Defects

The Contractor shall use due care so that no persons are injured, or no property damaged or lost in providing the services. The Contractor shall be solely responsible for all loss, damages, costs and expenses in respect of any injury to persons, damage of

property, or infringement of the rights of others incurred in the performance of the services or caused in any other manner whatsoever by the Contractor or its employees. The Contractor shall rectify any loss or damage for which, in the opinion of the City, the Contractor is responsible, at no charge to the City and to the satisfaction of the City. Alternatively, the City may repair the loss or damage and the Contractor shall pay to the

City the costs of repairing the loss or damage upon demand from the City. Where, in the opinion of the City, it is not practical or desirable to repair the loss or damage, the City may estimate the cost of the loss or damage and deduct such estimated amount from the amount owing to the Contractor.

2.16. Default

The City reserves the right, at its sole discretion, to immediately terminate the contract, in whole or in part, and utilize the services of any other Contractor, if the successful Contractor:

• Fails to make delivery of the services

• Fails to perform any provision of the contract within the time specified, or within a reasonable amount of time if no time is specified, as determined by the City

• Fails to meet the City’s standard of expected and agreed level of service and performance

• Be adjudged bankrupt or makes general assignment for the benefit of creditors


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2.17. Cancellation

The contract may be cancelled by the City for any reason without cause or penalty upon 30 days written notice. The Contractor would be compensated for all work provided at the date of notification.

2.18. Dispute Resolution

The parties will make reasonable efforts to resolve any dispute, claim or controversy arising out of this contract using the following dispute resolution procedures: a) Negotiation – the parties will make reasonable efforts to resolve any dispute by

amicable negotiations and will provide frank, candid and timely disclosure of all relevant facts, information and documents to facilitate negotiations.

b) Mediation – If all or any of a Dispute cannot be resolved by good faith negotiations

within 30 days, either party may refer the matter to mediation. Within 10 days of delivery of notice, the parties will mutually appoint a mediator. If the parties fail to

agree on the appointment of the mediator, then either party may apply to the BC International Commercial Arbitration Centre for appointment of a mediator. The parties will continue to negotiate in good faith to resolve the Dispute with the assistance of the mediator. The place of mediation will be Coquitlam, British Columbia. Each party will bear its own costs of participating in the mediation.

c) Litigation – If within 90 days of the request of the mediation, the Dispute is not settled, or if the mediator advises that there is no reasonable possibility of the parties reaching a negotiated resolution, then either party may without further notice, commence litigation.

2.19. Confidentiality

The Contractor agrees that proprietary City information obtained in providing the services will be treated as confidential and not disclosed.

2.20. Advertisement

The Contractor shall not advertise its relationship with the City without prior written consent from the City.


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2.21. Subletting

The Contractor will not, without the written consent of the City of Coquitlam, assign, sublet or transfer any subsequent contract or any part thereof.

2.22. Law

The RFP and any resultant award shall be governed by and construed in accordance with the laws of the Province of British Columbia.

2.23. Non-exclusivity

The intent of the City is to have one service provider but the acceptance of any proposal,

and upon award, does not entitle any Contractor to exclusive rights for the provision of the services.

2.24. Payments – Invoicing

a) All invoices shall include the Purchase Order number as provided by the City.

b) The Contractor shall be paid net 30 days or best effort from receipt of invoice and

acceptance of the goods and/or services, whichever is the later, unless alternate payment terms have been agreed to between the Contractor and the City.

c) Invoices shall show the appropriate amounts for value added taxes.


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3. SCOPE OF SERVICES

3.1 General Requirements

The City requires land clearing and grubbing at the location on Appendix C and as outlined in Appendix D and Appendix E.

The Work will generally include, but will not be limited to:

• Reviewing clearing boundaries with City staff and the Environmental Monitor (ENKON Environmental);

• Implementation of the project specific Erosion and Sediment Control Plan (ESC)

including but not limited to rock access/egress pads, perimeter control measure (i.e. silt fencing , straw wattles, wood mulch berms), stockpile cover protection, interceptor ditches, swales and sumps, and disturbed surfaces protection measures as per the ESC Plan and the Environmental Management Plan (EMP) provided by

ENKON Environmental Ltd., herein these documents, until final completion is granted;

• Complete tree falling, clearing and hauling trees and associated debris off-site;

• Salvageable timber (de-limbed) may be stored on-site until weather conditions and

site access permit trucking;

• Limbs from trees may be retained and spread onsite within rough-graded areas

following clearing to provide surface roughness and ground cover as a beneficial interim ESC measure;

• Wood waste/grindings may be utilized for the construction of a temporary access road/haul route. Use of wood waste materials beyond temporary haul routes shall

be limited to a volume of 100m3 per legal parcel and will be subject to conditions of the Environmental Management Act, Waste Discharge Regulation (Note: The use of wood residue as a soil conditioner or ground cover in non-agricultural areas is exempt if less than 100m3/year is applied on a single property and it is applied in accordance with good agronomic practices. In this context, good agronomic practice implies spreading the wood residue evenly over the site as a soil

amendment, and ensuring the wood waste has some beneficial use to the soil – e.g. surface erosion protection).

• Compliance with all requirements of the EMP and ESC.

• Daily cleaning of access roadways;

Right of way Boundaries – The flagging of the Right of way boundaries is expected to be completed by January 6, 2014.

Salvage - The Contractor has salvage rights to the timber removed. Permits – The City will provide any required permits for the tree removal.


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Completion Date – Work shall be completed by February 28, 2014.

Time is of the essence.

All work on site will be subject to review and confirmation by an independent

environmental consultant, and Urban Forest Consultant retained by the City of

Coquitlam. These Consultants will confirm Wind Firm and Sediment Control

requirements on site.

3.2 WHMIS The Contractor shall be responsible for ensuring that its employees are fully informed and comply, at all times, with the Workplace Hazardous Material Information System

(“WHMIS”). Such compliance shall include, but not be limited to: (a) Provision of Material Safety data Sheets for all materials being used; (b) Training of employees in the proper handling and storage of such materials; (c) Furnishing and use of workplace labels for such materials.

3.3 Dangerous Materials Any and all dangerous or hazardous materials removed from the site are to be separated

and disposed of in accordance with all applicable policies, guidelines and standards from authorities having jurisdiction.

3.4 Site Control and Organization The Contractor shall at all times keep the site secure, safe, clean and orderly as the Work

allows. The Contractor shall at all times be responsible for the regular maintenance of safety

fencing and ensure that fencing is secure at the end of each work day in order to prevent entry by the public.

Signage indicating the Work is being performed by the designated Contractor shall be posted at the Work zone.

3.5 Site Meetings

The Contractor shall coordinate and attend regular site meetings at such intervals as may be deemed necessary by the City for the purpose of coordinating and expediting the progress of the Work.


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The Contractor agrees to attend in person or send his authorized representatives to any

such meetings which may be called for by the City.

3.6 Rectify Damages

The Contractor shall make good any damage or spillage to adjacent roads, buildings, areas, grounds, or vehicles at no cost to the City and leave the adjacent lands in the

same state as they were prior to commencement of the Work and to the satisfaction of the City. All Work shall be carried out so as to ensure the minimum interference with normal use of public spaces and facilities. The Contractor shall be responsible to pay the full cost of any repairs for all damage to curbs, pavement, existing structures, etc. if caused by the Contractor during the contract period.

Damage to landscape and infrastructure shall be reported promptly.

3.7 Rejected Work

Defective Work, whether the result of poor workmanship, use of defective products or damage through carelessness or other act or omission of the Contractor, shall be

rectified at the Contractor's expense.

3.8 Quality of Work

All Work shall be performed by skilled persons including, if required, the abatement of hazardous materials in strict accordance with the applicable Municipal, Provincial,

Federal and other laws, regulations, standards, codes, etc. All workmanship and materials will be subject at any time to the inspection and approval of the City. The Contractor and persons hired by it to perform the Work shall at all times be properly attired and shall be courteous to the public and perform the work in a manner that minimizes any inconvenience or nuisance to the public.

3.9 Underground Services, Utilities and other Structures and Services

The Contractor is directed to make special enquiry of the authorities, companies, Municipalities, individuals owning or operating all underground pipes, conduits, cables, tracks and other structures and services, and to determine their character and locations

and satisfy himself as to the correctness of the information so obtained. It shall be clearly understood that the City of Coquitlam does not ensure the accuracy of such information and that any such information shown on the Drawings is furnished as the best available, and is to be interpreted as the selected Proponent sees fit and the City disclaims all responsibility for its accuracy or sufficiency.


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3.10 Environmental Protection

The Contractor shall be responsible to take all necessary measures to comply with requirements of the Federal and Provincial Environmental Protection Agencies and Municipal Acts and Bylaws in respect to air, earth and water pollution. All activities resulting in land disturbance or earthworks shall be restricted during and

following rain events greater than 25mm in 24 hours. Proactive wet weather shutdowns would include deferral of works in advance of forecast rain events of 25mm in 24 hours. Reactive wet weather shutdowns shall be implemented when rain events result in significant surface saturation or visible surface runoff.

Both the proactive and reactive wet weather operating shutdown guidelines are best management practices to mitigate erosion and sediment transfers resulting from disturbance of surface materials and compaction due to machine activities.

It is the Contractor’s responsibility to ensure compliance with the project Environmental

Management Plan and Erosion & Sediment Control Plans as prepared by ENKON Environmental Limited.

3.11 Protection of the Public

The Contractor shall take adequate measures to protect the public, City staff, and all

others on site from injury, damage, or other loss resulting from maintenance operations and related activities.

3.12 Hours of Work

The Contractor shall carry out “the Work” during normal working hours, and in

compliance with the City’s Noise Bylaw.

3.13 Cash Allowances

Cash allowances are not included.

3.14 Approval

In all cases where approval or direction is required, it shall be provided by the City’s Project Manager.

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City of Coquitlam

REQUEST FOR PROPOSALS RFP No. 13-09-03

Clearing and Grubbing for Partington Creek Phase I Roads

Proposals will be received on or before 2:00 pm local time Thursday, January 9, 2014

(Closing date and time)

Proposal Submission Instructions Proposal submissions are to be uploaded through Qfile, the City’s file transfer service accessed at website: http://qfile.coquitlam.ca/bid

1. In the “Subject” field enter: RFP Number and Name 2. Add files in .pdf format and Send (ensure you receive 2 emails from Qfile to confirm

upload is complete)

Proponents are responsible to allow ample time to complete the submission process. For assistance Phone 604-927-3060 or Fax 604-927-3035.

PROPOSAL SUBMISSION FORM

Complete and return this Proposal Submission Form

Submitted by:

(company name)


Proposal Submission Form

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1. PRICE

1.1. Clearing and Grubbing Services

All services provided are to be in accordance with all governing regulatory authorities within the City of Coquitlam. Prices proposed are to be all inclusive; therefore include all labour, material, tools, equipment, transportation, fuel, supervision, disposal fees, and

any other items required for provision of the services.

Having carefully examined the plans, the site and the conditions affecting the Work, and having carefully read the scope of services, specifications and the conditions of the Contract, we, the undersigned, offer to furnish all materials, labour, and equipment necessary to complete properly the entire Work, in all particulars, in accordance with the

Contract Documents and instructions of the City or authorized representatives for the sum of:

$ dollars (written)

$ ( ) excluding GST (Goods and Services Tax)

2. SUBCONTRACTORS

The following Sub-contractors will be utilized in provision of the services and will comply with all the terms and conditions of this RFP:

Type of Service Company Name

1.

2.

3.



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3. UNIT RATES FOR EROSRION & SEDIMENT CONTROL BEST MANAGEMENT PRACTICES (BMPs)

ESC BMP Specification/Units Unit Cost

.1 Rock mulch access/egress pads

3” rock pad, min 250mm thick, 6m width by 10m length,

underlain by non-woven geofabric

Each

.2 Stockpile protection/Temporary slope protection

6mil poly. Suitably anchored. Square Metre

.3 Perimeter Control BMP

Silt fence

Metre

Straw wattle (300mm diameter)

Metre

Temp. wood mulch berm (min. 300mm height)

Metre

.4 Interceptor ditch

0.5m flat invert, 2H:1V side-slopes, excavated min 200mm into native subgrade, including

rock check dams

Metre

.5 Interceptor swale 2H:1V side-slopes, min 250mm depth

Metre

.6 Drainage sump 2m by 2m; 1m depth Each

.7 Hand seeding Coastal areas reclamation seed applied @ 1200kg/ha

Square Metre

.8 Straw mulch Weed free straw mulch applied

@ 4500 kg/ha

Square

Metre

.9 CB inlet protection Unit installed and maintained Each

.10 Flexible pipe Flexible Big-O or blue-seal pipe

(min. 6” diameter) installed Metre



File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1 Page 4 of 8

4. WORK SCHEDULE

The Proponent states that they are available and ready to start this work and confirms the Work shall be completed by February 28, 2014.

This date will be an important consideration in the evaluation.

Work Schedule Dates

Activity Start Date Completion Date

Mobilization

Erosion and Sediment Control

Clear, Grub and Offsite Disposal

Site Clean-up & Demobilization

Final

February 28, 2014



File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1 Page 5 of 8

5. EQUIPMENT AND VEHICLES

Equipment, vehicles and power tools used at the work site must be clearly identified with the Proponent’s name. List Proponent’s vehicles and equipment which are owned or leased and would be used in providing the services. Demonstration of the equipment, vehicles and tools offered may be required and must comply in all respects with all applicable standards, requirements and governing regulations of CSA and the BC Motor Vehicle Act.

Equipment and Vehicles

Equipment (including power tools to be used)

Make / Model Year



File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1 Page 6 of 8

6. SUSTAINABLE PRACTISES AND INITIATIVES

Describe all initiatives, policies or programs that illustrate your firm’s efforts towards sustainable practises and responsibility in providing the services.

(Social/Ethical, Environmental, Economic/Financial)

7. VALUE ADDED

Please provide information on what makes your firm innovative, what is your competitive advantage, and what other services your firm provides that would assist or be of benefit to the City:

8. HEALTH AND SAFETY PROGRAM

The quality of Proponent’s in-house program to manage safety shall be considered in the evaluation.

a) Does your firm have a written safety program in place that meets the requirements of

WorkSafeBC?

�� Yes �� No

b) If no is checked, describe how safety training is accomplished.



File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1 Page 7 of 8

9. EXPERIENCE AND REFERENCES

Proponents shall be competent and capable of performing the services requested. Contracts indicated below should be related to operations similar in size, scope and complexity:

Year Started

Year Completed

Description of Contract or

Project

Company

Contact Person

Telephone and Email

Contract Value

Year Started

Year Completed

Description of Contract or Project

Company

Contact Person

Telephone and Email

Contract Value

Year Started

Year Completed

Description of Contract or

Project

Company

Contact Person

Telephone and Email

Contract Value



File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1 Page 8 of 8

10. ACCEPTANCE

The City requests that proposals remain open for acceptance for a period of not less than sixty (60) days from the closing date.

We confirm that this proposal is open for acceptance by the City for a period of: days.

11. ADDENDA

We acknowledge receipt of the following Addenda related to this Request for Proposals and have incorporated the information received in preparing this Proposal:

Addendum No. Date Issued Date Received

12. AUTHORIZATION

We hereby submit our Proposal for the services as specified and undertake to carry out the work in strict accordance with all referenced Terms & Conditions, Regulations and Codes, applicable to this RFP:

Company Name

Street Address

City, Province & Postal Code

Tel No.

Fax No.

E-mail

GST Registration No.

WorkSafeBC Account No.

Name and Title (please print)

Signature

Date:

- End of Proposal Submission Form -

City of Coquitlam Certificate of Insurance Standard Form

File #: 03-1220-20/13-09-03/1 Doc #: 1601375.v1

THIS FORM IS TO BE COMPLETED BY THE INSURANCE BROKER (A fillable form is also available for electronic completion on the City’s website): http://www.coquitlam.ca/Libraries/Coquitlam_Forms/Certificate_of_Insurance_-_Standard_Form.sflb.ashx

This certifies that policies of insurance as described below have been issued to the Insured named below and are in full force and effect at this time. It is understood and agreed that thirty (30) days' notice of cancellation or reduction in applicable limit of any of the policies listed below, with the exception of ICBC, will be given to the holder of this certificate.

NOTE: INSURANCE COMPANIES MUST BE LICENSED TO OPERATE IN BRITISH COLUMBIA.

This Certificate is issued to: City of Coquitlam, 3000 Guildford Way, Coquitlam, BC V3B 7N2

Insured Name:

Address: Email: Phone:

Broker Name: Agent’s Name:

Address: Email: Phone:

Project to which this Certificate applies:

Contract No.: RFP No. 13-09-03 Project Name & Description: Clearing and Grubbing for Partington Creek Phase I Roads

COMMERCIAL GENERAL LIABILITY coverage is required to insure against liability from the activities arising out of operations or work in connection with the above-described project, including liability arising out of the use of City property.

Type of Insurance Insurer Name and Policy Number Policy Term (dd/mm/yy) Limits of Liability/Amounts

Section 1: Commercial General Liability

Occurrence Form Claims Made Form

From: Bodily Injury, Death & Property Damage $ Per Occurrence

MINIMUM $5,000,000 $ Aggregate $ Deductible $ Umbrella Limit $ Excess Limit

To:

Umbrella Liability From:

To:

Excess Liability

From:

To:

Section 2 Other:

From: $ Limit $ Deductible To:

Particulars of General Liability Insurance (Sections 1 & 2): indicates that the coverage is included.

City of Coquitlam as Additional Insured Coverage is Primary and not contributory 12 months Completed Operations Premises & Operations Personal Injury 24 months Completed Operations Broad Form Products & Completed Operations Use of explosives for blasting Owners & Contractors Protective Vibration from pile driving or caisson work Aircraft/Aviation Liability Blanket Contractual Removal or weakening of support of

property, building or land whether support is natural or otherwise

Non-owned aircraft liability Unlicensed Automobile Liability Cross Liability/Severability of Interests Watercraft liability Employees As Additional Insureds Water Ingress Coverage Non-owned watercraft liability Non-Owned Automobile Work below ground level over 3 meters

(XCU extension)

Attached Machinery Occurrence Property Damage Pollution Liability Contingent Employer’s Liability Asbestos Broad Form Loss of Use

Section 3: Automobile Liability (owned or leased vehicles)

If insured by ICBC, attach a copy of the ICBC form APV-47

From: Personal Injury & Property Damage

$ Limit

MINIMUM $2,000,000 To:

It is understood and agreed any deductible or reimbursement clause contained in the policy shall be the sole responsibility of the Named Insured.

Broker Authorization (Signature & Stamp) Date

INTERNAL USE ONLY

Certificate Approved Not Approved

COMPLETE & SUBMIT TO: CITY OF COQUITLAM Email: [email protected]

RFP No. 13-09-03 – Appendix A (to be provided upon award of contract)

File #: 03-1220-20/13-09-03/1 Doc #: 1601378.v1

RFP No. 13-09-03 - Appendix B (to be provided upon award of contract)

City of Coquitlam

Prime Contractor Designation

(A fillable form is also available for electronic completion on the City’s website): http://www.coquitlam.ca/Libraries/Coquitlam_Forms/Prime_Contractor_Designation_Form.sflb.ashx

Subject: Prime Contractor Designation

Contract / Permit #:

Project / Site Location:

(the “Contractor”) represents, acknowledges and agrees that: (Company Name)

1. in accordance with section 118 of the Workers Compensation Act, R.S.B.C. 1996, c. 492 (the “Workers

Compensation Act”), the Contractor shall be the “Prime Contractor” and is qualified to act as the “Prime Contractor” in respect of the Project ;

2. the Contractor accepts the duties and responsibilities for coordination of health and safety in accordance with the Workers Compensation Act and further agrees that it will do everything necessary to establish and maintain a system or process that will insure compliance with the Workers Compensation Act and the

Regulations thereto;

3. the Contractor shall fulfill all the obligations of an “Owner” under section 119 of the Workers Compensation Act in respect of the Project site; and

4. that the City of Coquitlam has fulfilled its obligations as an “Owner” under section 119 of the Workers

Compensation Act, in respect of the Project site.

Prime Contractor Name:

Prime Contractor Address:

Prime Contractor Signature Date

Print Name

Please return a signed copy of this memo to the City of Coquitlam, 3000 Guildford Way, Coquitlam, BC, V3B 7N2 If you have any questions, please contact the City of Coquitlam Health & Safety Advisor at 604-927-3068.


File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1

Appendix C

Map of Right of Way and Site Area

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File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1

Appendix D

Erosion & Sediment Control Plan (ENKON Environmental Ltd.)

Access Restriction:Limit machiner/vehicle accessto existing culvert crossing. Allremaining area within riparian zoneto be hand-felled with no grubbing.

Access Restriction:No machine access withinravine TOB boundary. Nomechanized grubbing ofriparian zone.

Extend flexible surfacemounted pipe into forest

to disperse flows to vegetatedsurfaces. Extend pipe min 5m

beyond ROW (typical).

Connect ditch to existingrock armoured ditch &

headwall structure. Installflexible surface mounted pipe

or extend open ditch asrequired.

Access Restriction:Limit machiner/vehicle accessto existing culvert crossing. Allremaining area within riparian zoneto be hand-felled with no grubbing.

Tem

pora

ryAc

cess

(max

.3m

wid

e)

Install silt fencing perimeter controlalong south boundary of Gislason Ave.

East ROW.

Extend flexible surfacemounted pipe into forest

to disperse flows to vegetatedsurfaces. Extend pipe min 5m

beyond ROW (typical).

Note: M

itche

ll Stre

et ali

gnmen

t req

uires

wate

r man

agem

ent

measu

res/s

lope b

reak

s and

stra

w mulc

h app

licati

on

base

d on h

illslop

orien

tation

.

Note: Smiling Creek bridgeconstruction includes existing

surfacing to end of parapetwalls.

Supply and install600mm CMP culvert

to facilitate interim ditchcrossing.

M2 M3

M5

M6

M7 M4

Burke Village Promenade

Rile

ySt

reet

n Avenue

Mitc

hell

Stre

et

Baycrest Avenue

Burk

e Mou

ntai

nCr

eek

M1

0+400

0+350

0+300

0+250

0+200

0+150

0+100

0+050

0+000

0+450

0+400

0+3500+300

0+2500+2000+150

0+100

0+050

0+000

0+3000+250

0+2000+150

0+1000+050

0+000

Erosion & SedimentControl (ESC) Plan.

Smiling Creek &Partington Creek

Neighbourhood PlanArea Road ROW.

2014 ROW Clearing

City of Coquitlam

ENKONPrepared by:

Environmental Ltd.

Figure 1Page 1 of 2

Watercourse Crossing Disturbed Surfaces Protection

Grubbing restriction appliesto SPEA setbacks (10m) from

high water mark. Removefelled materials only.

Stabilized disturbed surfaceswithin 30m of stream crossings

with reclamation seed and strawmulch per ESC plan specifications. Install perimeter silt

fencing with "J-hooks"at SPEA boundaries

0+300

0+250

Grubbing restriction appliesto SPEA setbacks (10m) from

high water mark. Removefelled materials only.

Stabilized disturbed surfaceswithin 30m of stream crossings

with reclamation seed and strawmulch per ESC plan specifications.

Install perimeter siltfencing with "J-hooks"at SPEA boundariesSeed and straw all disturbed surfaces

between Smiling Creek and BurkeTributary 1 based on proximity to sensitive

habitat.

Seasonal seepage zone.Interceptor ditch required

(refer to ESC plan)

0+1500+100

0+050

0+000

ESC Plan Summary:

The proposed clearing contract requires compliance with a specified work sequencing and ESC Plan to ensure compliance with Stream andDrainage System Protection Bylaw No. 4403, 2013.

A temporary construction access will be provided at 3505 Baycrest Ave. to access the Mitchell Street alignment and east Gislason Avenue segment.The temporary access shall be constructed from clean wood grindings or alternate stable substrate suitable for future removal/reclamation.

ROW clearing limits are specified in the accompanying Environmental Management Plan (EMP). Clearing limits shall be physically flagged andinspected prior to initiating falling.

No heavy equipment or machinery is permitted to physically access riparian areas with the exception of reach to facilitate removal of felledmaterials. No grubbing (i.e. disturbance of natural soil profiles and root structure) or machinery crossing of watercourses is permitted.

A temporary access road shall be constructed of clean wood grindings or produced from the clearing project or alternate source. The temporaryroad shall be a maximum of 6m wide and may be retained upon completion of tree clearing to provide future construction access.

An interceptor ditch is required to intercept clean surface runoff and interflows entering the ROW boundaries.

Sumps and cross-drains are required to capture and convey clean water across the ROW to promote dispersal and infiltration to the adjacentundisturbed forested areas. Cross-drains require installation at sufficient cross-fall to facilitate dispersal to adjacent vegetated surfaces.

All disturbed surfaces within 30m of watercourse crossings shall be stabilized with reclamation seed mix and straw mulch:- Seed application rate: 112 kg/ha- straw mulch application rate: 4500 kg/ha

Upon completion of grubbing, the Mitchell Street alignment will require installation of cross-ditches/water-bars or wattle slope breaks at disturbedsurfaces beyond the limits of the temporary wood mulch road surface.

ROW Clearing - Typical Section

Flexible Pipe/Culvert (min 6" diameter)

Original Ground

Ditch Invert

Sump InvertOffset ditch fromclearing boundary~3m to protect root

zone of adjacent vegetation

Wood grinding temporaryaccess road surface.

~6m wide road.

RO

W C

lear

ing

Lim

it

RO

W C

lear

ing

Lim

it

Offset temp roadsurface from ditch

TOB ~1m.

Set pipe inlet100mm belowditch invert at

sump

Extend pipe/culvert acrossROW alignment at cross-fall

sufficient to day-light pipeoutlet to native ground ~5mbeyond ROW clearing limits.

Pipe may be surface mountedbeyond temporary road

footprint.

Disturbed surfaces protection as per ESC Plan.

Disturbed surfacesprotection as per

ESC Plan.

Burke Village Promenade @ Burke Mountain Creek

Gislason Ave @ Smiling Creek, Trib 1 & Burke Mtn. Creek

Legend

Disturbed Surface Protection

M6

0 50 10025Meters

0 20 40 6010Meters

0 50 10025Meters

Not to Scale

ESC Plan Phasing ESC BMPs

Project Location Approx. Length (m) Approx. Area (ha)

ESC BMP

ESC Plan Quantity Summary:

Units

0.5m Ditch freeboard

0.5m Wide Ditch Invert(flat bottom).

Min 20cm height 3-6" clear rock mulch check dams.

Stabilize disturbed ditch marginswith straw mulch per ESC Plan

specifications.

Max. 2:1 slope

Install 3" clear rock check dams within temporary interceptor ditch atappropriate spacing:- top of downstream check dam shall be equivalent to the base of thenext upstream check dam.

Install 2m x 2m x1m sump along interceptor ditch as per ESC Plan.Sump must be located outside of the future SPEA setbacks.

Convey flows from the sump with a buried and/or temporary surfacemounted "Big-O" or "Blue Seal" (or equivalent) pipes and discharge toexisting forested surfaces beyond ROW clearing limits.

Tempory pipe shall be min. 6" diameter.

Cross Section:

Profile:

Note: spacing dictated by height of check dams

City of Coquitlam

ENKONPrepared by:

Environmental Ltd.

Figure created Dec 19, 2013

Page 2 of 2

Notes and SpecificationsClearing Limits:- Physically flag ROW clearing limits- Install wood lathe and flagging along boundary of riparian management areas.- Inspect flagging with Environmental Monitor and City of Coquitlam staff.- Machine/vehicle access within riparian areas will be limited to removal of felled wood. No grubbing permitted.

Perimeter Control Measures:- Formal perimeter control BMP requirements are limited to riparian areas and East Gislason Ave. for the purposes of this project- Install Nilex silt fencing (or equivalent) per ESC plan locations at riparian boundaries.- Install silt fencing per manufacturers specifications (see Detail A).- Install silt fencing "J-Hooks" with 2m panels installed parallel to existing slope contours. Space "J-Hooks" at ~10m unlesssuperceded by straw wattle slope breaks.

Slope Break/Straw Wattles:- Install 300mm diameter Nilex straw wattle (or equivalent) as alternative to silt fencing (Contractors discretion).- Install wattles per manufacturers specifications (see Detail B).- Straw wattles may be substituted for Mitchell Street cross-ditches subject to installation per manufacturers specifications (i.e.properly trenched with "intimate contact" and stake spacing) (Contractor’s discretion).

Disturbed Surface Protection:- Disturbed surfaces beyond temporary road surfaces shall be left "loose and rough". Incorporate existing branches and debriswhere possible to provide surface roughness.- Treat all rough graded disturbed surfaces within riparian areas and Mitchell Street alignment with coastal areas reclamationseed mix at a rate of 112kg/ha and straw mulch applied at a rate of 4500kg/ha.

Water Management Measures:- Install interceptor ditches and 2m x 2m x 1m deep sump.- Interceptor ditch shall include a 0.5m flat bottom channel invert and max 1.5:1 graded sideslopes to provide min. 0.5mfreeboard (See Detail C).- No ditch bank stabilization required for the purposes of this ESC plan (temporary clean water interceptor ditch)- Stabilize disturbed ditch margins per disturbed surfaces specifications- Convey sump flows via surface mounted min 6" diameter flexible Big-O or Blue Seal pipe to convey to forested areasdownslope of clearing limits. Install pipe with sufficient cross fall to daylight to native ground.

Offsite Inlet Protection:- Catch basin inlets within 30m of formal access points shall be protected with formal catch basin filter sock inserts.

300mm

Install wattle in min 5cmdeep trench excavatedinto native ground.

- Install min 50cm wood stakes throughcenter of wattle into ground. with 5cmprojecting above top of wattle.- Install stakes spaced at 0.9m - 1.2malong wattle centerline.

Detail B: Straw Wattle Detail C: Interceptor Ditch

Direction of Flow

Works Sequencing- Flag approved clearing boundaries.- Review clearing boundaries with CoQ staff and Environmental Monitor.- Complete tree clearing/falling. Hand falling required within riparian (SPEA) areas.- Install temporary snow fencing or flagging at riparian area boundaries- Sidecast or Hoe-chuck felled materials to provide machinery access in advance of grubbing.- Clear and Grub ditch and road surface alignment- Install interceptor ditch and drainage measures- Complete final clearing and grubbing (with riparian area restrictions).- Install perimeter control BMPs at riparian area boundaries- Install water management measures/slope breaks along Mitchell Street alignment.- Complete rough-grading of cleared ROW to provide "loose and rough" surface and incorporate residual branches and debristo enhance "roughness"- Seed 30m riparian management areas- Stabilize rough-graded areas with straw mulch application as per ESC Plan.

Environmental Monitoring Requirements

1.) Regular environmental monitoring shall be conducted by a qualified environmentalmonitor.2.) Environmental monitoring shall be completed on a weekly basis and/or followingsignificant rain events. Significant rain events will be considered rainfall equal to or inexcess of 25mm in 24/hr.3.) Environmental monitoring summary reports shall be distributed to representatives of theproject team on a maximum bi-weekly basis.4.) Environmental monitoring reports shall be submitted to City of Coquitlam EnvironmentalServices staff (Bela Piocza: [email protected]) on a maximum bi-weekly basis.Environmental monitoring and summary reporting shall continue through to completion offinal disturbed surfaces treatment.

Monitoring Criteria:a.) in-situ water quality monitoring shall be completed at upstream (control) and downstreamlocations of ROW crossings at watercourse crossings and at point discharges frominterceptor ditches to watercourses as illustrated in the ESC Plan (Figure 1).

b.) Monitoring shall review the following key ESC bmp’s and provide recommendations toaddress deficiencies (including timelines):- Access/egress points- Visible tracking to offsite paved surfaces- Compliance with vehicle restrictions- Integrity of formal perimeter controls- Installation of Sediment control bmp’s per manufacturers specifications or industrystandards.- Integrity/coverage of disturbed surface protection- Germination of seed following application.

Water Quality CriteriaThe water quality criteria for site discharge and/or project influences on downstream waterquality shall be dictated by the requirements of the City of Coquitlam bylaw No. 4403, 2013(Stream and Drainage System Protection Bylaw):

Sediment Discharge Criteria: Water discharging from a site during normal weatherconditions cannot be more than 25 NTU. Water discharging from a site during and 24 hoursafter a significant rainfall event (25mm/24 hours or greater) may not exceed 100 NTU.

Detail A: Silt Fencing

250mm

- 6m wide driving surface. - Min. 15m long access/egress pad - Underlain with geofabric (Nilex 4553 or equivalent) - Min. 250mm thick clear rock mulch. - Rock mulch: 3" - 6" clear.

Detail D: Access Pad

Vehicle Restriction/Access Pad

1.) All site access shall be restricted to theformal rock access pad locations specifiedin the ESC Plan (Figure 1).2.) Access pads shall include 250mmculvert to cross-drain access pad asrequired.3.) All vehicular access including loghauling shall be restricted to formaltemporary wood grinding road surfaces.

Erosion & SedimentControl (ESC) Plan.



2014 ROW Clearing

6m wide access pad

Culvert@ swalecrossingas required

Extend geofabric min. 200mmbeyond toe of rock mulch fill.

Plan View:

Install 250mm culvert

Dir

ectio

n of

Acc

ess

Install non-woven geotextile fabricNilex 4510 or equivalent.

Cross Section:


File #: 03-1220-20/13-09-03/1 Doc #: 1547271.v1

Appendix E

Environmental Management Plan (ENKON Environmental Ltd.)

Smiling Creek & Partington Creek Neighbourhood Plan Area Road

Clearing.

Gislason Ave. Burke Village Promenade & Mitchell Street Clearing.

Environmental Management Plan (EMP)

Prepared by:

207 – 5550 152nd Street

Surrey, BC V3S 5J9

Phone: 604-574-4477 Fax: 604-574-4353

E-mail: [email protected]

Prepared for:

City of Coquitlam 3000 Guildford Way

Coquitlam, BC V3B 7N2

Project No. 1366-009.02

December 2013

mailto:[email protected]

Smiling & Partington Creek Plan Area – 2013/2014 Road Alignment Clearing EMP

Executive Summary

This document summarizes the environmental management plan for the proposed 2013/2014 road alignment clearing operations associated with the proposed construction of Gislason Avenue, Mitchell Street, and Burke Village Promenade.

The proposed tree clearing activities will be completed subject to a pre-clearing meeting to review flagged clearing boundaries, and review of explicit “No-Grub” zones associated with sensitive riparian areas.

No stream crossings will be permitted under the scope of the tree clearing program to avoid disturbance of stream bank integrity. All equipment work within 15m from the stream bank natural boundary or top-of-ravine banks will be restricted to the removal of felled trees and materials. No disturbance of the natural soil profiles or rooting structure will be permitted.

The Environmental Management Plan (EMP) outlines site specific work sequencing requirements and explicit monitoring, inspection, certification and sign-off procedures to mitigate the risk of adverse impacts affecting water quality during road right-of-way clearing. All works must ensure that erosion and sediment control (ESC) best practices are followed.

The EMP is an important tool to ensure that construction managers, contractors, field staff, and municipal regulatory staff are informed of the risks, and prepared to mitigate or avoid adverse environmental impacts. Strict adherence to the clearing boundary restrictions, sensitive (i.e. riparian) area restrictions, installation of temporary water management measures, erosion and sediment control requirements, and restoration of natural hillslope soil profiles is required in accordance with the approach outlined with this Environmental Management Plan.

i

Table of Contents

Table of Contents

Executive Summary ............................................................................................................. i

Table of Contents ................................................................................................................ ii

1.0 Introduction ................................................................................................................... 1 1.1 Background ......................................................................................................... 1 1.2 Scope of Construction ......................................................................................... 1 1.3 Purpose of EMP .................................................................................................. 2 1.4 Environmental Sensitivities ................................................................................ 4

2.0 Roles & Responsibilities ............................................................................................... 5 2.1 Owner .................................................................................................................. 6 2.2 Environmental Consultant .................................................................................. 6

2.2.1 Environmental Monitors ................................................................................. 6 2.2.2 City of Coquitlam Inspector............................................................................ 7

2.3 Contractor ........................................................................................................... 7

3.0 Regulatory Approvals ................................................................................................... 8

4.0 Access Restrictions & Materials stockpiling ................................................................ 8 4.1 Vegetation Clearing Limits ................................................................................. 8 4.2 Access Restriction ............................................................................................... 8 4.3 Materials Stockpiling .......................................................................................... 9

5.0 Tree Clearing .............................................................................................................. 10 5.1 Riparian Zone Constraints ................................................................................ 11 5.2 Riparian Zone Tree Protection Fencing ............................................................ 11 5.3 Existing Ditches ................................................................................................ 12 5.4 Temporary Access Road Surfacing .................................................................. 12

6.0 Water management ..................................................................................................... 12 6.1 Clean Water Interceptor .................................................................................... 13 6.2 Mitchell Street Water Management .................................................................. 13 6.3 Incidental Water Management .......................................................................... 14

7.0 Hillslope restoration/re-grading .................................................................................. 15 7.1 Terrestrial Woody Debris Complexing ............................................................. 15 7.2 Ground Cover Re-Vegetation ........................................................................... 15

8.0 Erosion & Sediment Control Measures ...................................................................... 16 8.1 Disturbed Surface Preparation .......................................................................... 16 8.2 Perimeter Control BMPs ................................................................................... 16 8.3 Disturbed surfaces protection ........................................................................... 16

8.3.1 Existing Gislason Avenue Ditch ................................................................... 17 8.4 Access/Egress Surface Protection ..................................................................... 17 8.5 Catch Basin Inlet Protection ............................................................................. 17 8.6 ESC Contingencies ........................................................................................... 17

ii

Table of Contents

8.7 Water Quality Monitoring................................................................................. 18

9.0 Riparian Area Restoration Planting ............................................................................ 19

10.0 Hazardous Materials Management Plan ................................................................... 19 10.1 Purpose .............................................................................................................. 19 10.2 Hazard Identification ........................................................................................ 19

10.2.1 Hazardous Materials ..................................................................................... 19 10.2.2 Risk Analysis ................................................................................................ 19

10.3 Materials Storage .............................................................................................. 20 10.3.1 General .......................................................................................................... 20 10.3.2 Diesel Fuel .................................................................................................... 20 10.3.3 Hazardous Wastes ......................................................................................... 21

10.4 Equipment Servicing ......................................................................................... 21 10.4.1 General Maintenance .................................................................................... 21 10.4.2 Fuelling ......................................................................................................... 21

10.5 Training and Communication ........................................................................... 21

11.0 Spill Contingency Plan ............................................................................................. 24 11.1 Purpose .............................................................................................................. 24 11.2 Pre-Emergency Planning .................................................................................. 24

11.2.1 Legislation and Industry Standards ............................................................... 24 11.2.2 Emergency Organization and Responsibilities ............................................. 25 11.2.3 Resources ...................................................................................................... 27 11.2.4 Communications ........................................................................................... 27

11.3 Emergency Response ........................................................................................ 30 11.3.1 Response Action Decision ............................................................................ 30 11.3.2 Plan Activation and Response Mobilization ................................................. 31 11.3.3 Response Action/Containment/Cleanup ....................................................... 31 11.3.4 Disposal of Spilled Contaminants and Debris .............................................. 32 11.3.5 Site Restoration and Remediation ................................................................. 32 11.3.6 Post-Incident Evaluation ............................................................................... 33

11.4 Training and Practice ........................................................................................ 34 11.5 Plan Evaluation ................................................................................................. 34 11.6 Plan Updates ..................................................................................................... 34

12.0 Solid Waste Management Plan ................................................................................. 35

13.0 Other Management Plans .......................................................................................... 37 13.1 Fugitive Dust Control Plan ............................................................................... 37 13.2 Noise Control Plan ............................................................................................ 37

iii

Table of Contents

List of Appendices

Appendix A Fisheries and Oceans Canada – Project Review Response.

Appendix B Sketch Plan of Proposed Road Dedication & ROW.

Appendix C Spill Reporting Information Requirements.

List of Tables

Table 1 Hazardous Materials Anticipated for 2014 ROW Clearing ................... 19

Table 2 Local Emergency Response Resources and Contact Information .......... 28

Table 3 Quantities of Spills Requiring Notification ............................................ 30

Table 4 Solid Waste Management Plan ............................................................... 35

List of Figures

Figure 1 SCNPA & PCNPA Tree Clearing Project Limits. ................................... 3

Figure 2 SNCPA/PCNPA Road Clearing Project Organizational Chart ................ 5

iv


1.0 INTRODUCTION

1.1 Background

The City of Coquitlam (CoQ) requires tree clearing along designated road right-of-way (ROW) alignments within the Smiling Creek and Partington Creek neighbourhood plan areas (SCNPA & PCNPA). The road alignments include the following extensions or new construction segments:

• Burke Village Promenade to Mitchell Street, • Mitchell Street between Burke Village Promenade and Gislason Avenue. • Gislason Avenue from Smiling Creek to Mitchell Street.

Figure 1 illustrates the location and extent of the proposed works.

The environmental management plan (EMP) presented herein is intended to define the locations of explicit environmental sensitivity, timing constraints regarding tree clearing, and project specific best management practices to mitigate risks to the environment and water quality.

The future road alignments will include requirements for stream crossings. The stream crossings are not included within the scope of this EMP; however, approvals have been previously obtained in support of the culvert crossings and instream works. Culvert installation will be completed separately during the 2014 instream works window of least risk.

Before construction may begin, the successful contractor must review this EMP and ensure that site superintendents and project staff are familiar with site specific strategies to deal with:

• Clearing limit boundaries;

• Riparian area clearing restrictions;

• Temporary water management best practices including management of incidental groundwater, seepage, and/or stormwater inflows;

• Construction access vehicle use restrictions;

• Spill prevention and emergency response planning;

• Wood residue and solid waste handling procedures;

1.2 Scope of Construction

The general scope of construction activities will be limited to the following:

1

Introduction

• Initial field flagging of designated road ROW boundaries to define clearing

limits;

• Flagging of riparian area clearing limits to define reduced clearing widths within sensitive riparian areas;

• Delineation of riparian area “no grubbing” boundaries;

• Falling of existing trees and shrubs within approved clearing limits;

• Onsite relocation of felled wood to prepare for future (i.e. decking of logs). Local log movements to be accomplished via “skidding” and/or “hoe-chucking”

• Completion of initial grubbing outside restricted riparian areas;

• Implementation of temporary water management measures;

• Removal and/or onsite management of decked logs;

• Rough-grading and scarification of disturbed surfaces in preparation for erosion and sediment control treatment;

• Temporary stabilization of disturbed surfaces

1.3 Purpose of EMP

The purpose of the EMP is to provide contractors, environmental monitors, municipal regulatory staff, and the project managers with guidance and procedures to mitigate potential impacts which may adversely affect environmental resources.

The primary focus of the EMP will be the adherence to timing restrictions related to tree falling activities to ensure compliance with Section 34 of the Wildlife Act, water management best practices associated with the management of hillside seepage and surface flow paths, and wet weather operating procedures to mitigate potential adverse water quality impacts affecting downstream aquatic resource values.

Following completion of tree clearing, grubbing, and debris removal, disturbed surfaces will require site specific water management, erosion, and sediment control measures to mitigate risk until such time as formal road construction activities proceed. .

2

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Hyde Creek Diversion Sewer Alignment


Riley St

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Baycrest Ave.

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Mitchell

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Smiling Creek Bridge

0 50 100 150 20025Meters

City of Coquitlam

ENKONPrepared by:

Environmental Ltd.

Map created Dec 17, 2013

Figure 1

Environmental Management Plan



2014 ROW Clearing

LegendWatercourse

Right of Way Clearing

Diversion Sewer

Introduction

1.4 Environmental Sensitivities

The proposed works require tree falling and grubbing activities affecting existing second-growth forested areas characterized by a mixed coniferous forest. The forested areas provide habitat for breeding birds (passerines) and as such, tree clearing must be completed in advance of the 2014 breeding season (i.e. prior to March 1, 2013). Any delays requiring tree clearing activities between March 1 and August 30 will require assessment by a qualified wildlife biologist.

The proposed road alignments include future stream crossing locations associated with Burke Mountain Creek and its tributaries. Burke Mountain Creek and its tributaries are non-fish bearing streams; however, they provide critical water supply, food, and nutrient contributions to downstream fish habitat. The protection of watercourse integrity and water quality concerns are key considerations addressed under this EMP.

The riparian areas associated with the proposed road alignments will require explicit consideration and grubbing restrictions to retain natural soil profiles and root structure to mitigate potential ravine/gully bank and flood-bench instabilities.

It will be important to prevent the discharge of silt or deleterious substances (e.g. fuel) from the work area to avoid impacts to water quality. As such, this EMP emphasizes drainage/silt control and prevention of and response to spills of deleterious substances.

4


5

2.0 ROLES & RESPONSIBILITIES

The following summarizes key roles and responsibilities of the various staff involved in the proposed road ROW tree clearing project.

Figure 2 outlines the general organizational chart for the key environmental roles:

Figure 2 SNCPA/PCNPA Road Clearing Project Organizational Chart

Roles & Responsibilities

2.1 Owner

The City of Coquitlam is the Owner and Project Manager for the proposed tree clearing project. The Project Manager will prepare formal clearing drawings, and tender documents. The Project Manager will act as the key contact responsible for site operations and activities and will be the key point-of-contact.

2.2 Environmental Consultant

The Environmental Consultant will be responsible for ensuring compliance with terms and conditions of regulatory requirements (i.e. legislation and/or best practices). The Environmental Consultant will coordinate all environmental monitoring inspections and reviewing regularly submitted Environmental monitoring reports and analysis of water quality data as required.

The Environmental Consultant will prepare a project specific ESC plan for implementation both during and upon completion of the tree clearing operation.

Concerns related to compliance with clearing limits, ESC best practices or water quality results will be communicated directly to the Project Manager and Contractor to ensure that adaptive measures are implemented immediately and that any significant ESC plan modifications are approved.

The Environmental Consultant will also be responsible for attending the pre-construction/pre-clearing site meetings and reviewing proposed clearing boundaries in addition to post-construction/post-clearing site inspections.

2.2.1 Environmental Monitors

Environmental Monitors will be responsible for part-time monitoring during tree clearing operations.

Full time monitoring will be required during riparian area clearing activities to ensure compliance with machine access restrictions.

Regular monitoring will be required to ensure compliance with ESC best management practices including inspections following significant rain events (i.e. rain events in excess of 25mm in 24 hours).

Monitors will prepare regular environmental monitoring summary reports for submission to all team members on a bi-weekly basis. Additional interim reporting or correspondence to provide “adaptive recommendations” will be the responsibility of the Environmental Monitors.

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Roles & Responsibilities

2.2.2 City of Coquitlam Inspector

The City of Coquitlam (CoQ) Inspector will be responsible for regular site inspections to verify compliance with clearing limits and general work practices. It is anticipated that the CoQ Inpsector will be a representative of Environmental Services (i.e. environmental and worksite bylaw officer).

2.3 Contractor

The Contractor will be responsible for the physical completion of all works. Any activities to be completed by sub-contractors (i.e. fallers) will require site orientation to ensure compliance with the working limits and environmentally sensitive areas.

The site contractor will be required to inspect the function of water management measures and ESC measures on a regular basis and report any potential concerns or deficiencies to the Environmental Consultant and/or CoQ Inspector.

Adherence to the wet weather operating guidelines will be the responsibility of the contractor. As such, regular review of weather forecasts and consultation with the Environmental Consultant will be required.

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3.0 REGULATORY APPROVALS

Prior to commencement of works within the wetted perimeter of Burke Mountain Creek, and its tributaries, re-submission of Water Act Notifications per Section 40 of the Water Regulation will be required. Notifications were originally filed via Front Counter BC to Ministry of Forests, Lands and Natural Resource Operations (MFLNRO); however, works have been deferred to 2014.

No instream works are included within the scope of the proposed tree clearing program. Machinery access will be limited to the outside SPEA boundary or top-of-ravine bank. No machinery or equipment will be permitted within 10m of the natural boundary of watercourses within the proposed ROWs.

The scope of work permitted within riparian areas under this EMP is limited to the hand falling of trees and shrubs, removal of felled materials, and brush-cutting of ground vegetation. All clearing activities must retain the integrity of natural soil profiles and root structures within riparian areas.

Appendix A includes a copy of the Fisheries and Oceans Canada review of the scope of future instream works. Provided that the natural stream bed and banks are not disturbed, and that contractors comply with the terms of this EMP, no further senior government approval is required in support of the proposed tree clearing program.

4.0 ACCESS RESTRICTIONS & MATERIALS STOCKPILING

4.1 Vegetation Clearing Limits

Tree clearing shall be restricted to the ROW limits as described above. The clearing limits shall be clearly flagged and inspected by the contractor and Environmental Consultant prior to initiating tree clearing activities.

4.2 Access Restriction

All access to the project location shall be limited to the following locations:

• Existing terminus of Burke Village Promenade (East from Riley Street alignment);

• East edge of the recently completed Gislason Avenue bridge crossing at Smiling Creek;

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Access Restrictions & Materials stockpiling

• Temporary access through 3505 Baycrest Avenue along Mitchell Street alignment.

4.3 Materials Stockpiling

Construction laydown areas for materials and temporary stockpiles must remain within designated construction areas and clearing limits. No stockpiling of erodible materials will be permitted on existing paved surfaces to ensure compliance with City of Coquitlam Stream and Drainage System Protection Bylaw No. No. 4403, 2013.

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5.0 TREE CLEARING

Tree clearing limits shall be flagged in the field and inspected by the Environmental Monitor and a representative from the City of Coquitlam prior to proceeding with tree removals.

Appendix B illustrates the proposed ROW boundaries and dimensions. Clearing limits are proposed to include nominal clearing beyond the immediate ROW boundaries.

Tree clearing limits have been designated at maximum widths specified below1:

• Gislason Avenue (Smiling Creek to Mitchell Street) 2: variable 17m – 22.5m

• Mitchell Street: 30m

• Burke Village Promenade: 35m

The ultimate footprint of road construction will be reduced at the stream crossing locations including the crossing’s riparian areas. The clearing limits within riparian areas require reductions as follows:

• Burke Village Promenade at Burke Mountain Creek. 25m3

• Gislason Avenue at Tributary 1 & Burke Mountain Creek: 22.5m4

Consultation with the City of Coquitlam suggests that the anticipated tree clearing area will be approximately 2.3 ha.

1 Burke Village Promenade ROW width 25.2m; Gislason Avenue ROW width 20.9m; Mitchell Street ROW width 20.9m. ROW clearing proposed with 5m additional working room on margins of proposed roads with the exception of Gislason Avenue alignment (no clearing south of property boundary). 2 Gislason Ave. road clearing relates to only a portion of the ultimate road width – clearing on City of Coquitlam lands only. 3 Burke Village Promenade road crossing at Burke Mountain Creek to be reduced from road width of 24.2 to 19.2m at riparian and stream crossing. Clearing width of 25m required to provide future working room.

4 The clearing width at the Gislason Avenue alignment at Tributary 1 and Burke Mountain Creek will be limited to 22.5m based on the clearing requirements in support of future culvert installation (17.5m long culverts within CoQ lands). A portion of the ultimate ROW width will not be cleared or constructed due to private property boundaries defining the south boundary of the project limits.

10

Tree Clearing

5.1 Riparian Zone Constraints

Site specific constraints apply to the tree clearing program within the riparian areas. All activities within 50m from the top-of-bank of natural watercourses require approval under a Watercourse Protection Development Permit (WPDP). Compliance with this EMP will serve as partial fulfillment of the conditions of the WPDP.

Due to the environmental sensitivity of the riparian areas and risk of sediment transfer to aquatic habitat, machine access and grubbing activities will be restricted within 10m from high water mark and/or 5m from top-of-ravine bank/gully bank (whichever is greater).

Figure 3 illustrates the machine free zone and no grubbing areas associated with future stream crossings.

No equipment crossings will be permitted at stream locations and foot traffic/access shall be minimized. All tree falling shall be conducted away from the watercourses, and trees/large wood shall be removed such that dragging logs over saturated materials or contiguous wetted areas is avoided.

All tree removal within riparian areas will require monitoring by the Environmental Monitor.

All shrub layer vegetation may be removed via brush cutting. No disturbance to the natural soil profiles or removal of root structures will be permitted until such time as future instream construction activities commence and works are completed in compliance with Instream Works Standards and Best Practices5.

No machinery crossing constraints apply to Burke Mountain Tributary 1 at the Gislason Avenue alignment based on the existing presence of a 6m long 400mm culvert. Clearing will be completed beyond the existing limits of the culvert within the approved ROW boundary.

5.2 Riparian Zone Tree Protection Fencing

Following completion of tree clearing within riparian zones (Figure 1), tree protection fencing shall be installed to mitigate potential future impacts affecting trees outside working limits. Formal tree protection fencing shall comply with City of Coquitlam temporary tree protection fencing requirements (i.e. 2x4 construction with snow fencing).

In addition to tree protection fencing, formal fencing shall be installed at the boundary of the riparian zone at locations defining the streamside protection an enhancement area (SPEA) setbacks. The Environmental consultant will physically define the SPEA setback

1. 5 www.env.gov.bc.ca/wld/documents/bmp/iswstdsbpsmarch2004.pdf

11

Water management

limits based on measurements established perpendicular from high-water-mark (HWM) or at 2m setbacks from top-of-ravine bank (whichever is greater).

Riparian fencing must be inspected, and signed off by the Environmental Monitoring prior to the contractor’s completion of the works within the immediate vicinity of the riparian areas.

5.3 Existing Ditches

Explicit consideration of an existing manmade ditch will be required along the Gislason Avenue alignment, west from the Mitchell Street alignment. An existing manmade ditch is located along the north property boundary of 3505 to 3481 Baycrest Avenue.

Hand falling of existing trees and shrubs will be required along the ditch banks and within 3m from the ditch top of bank (TOB). No grubbing will be permitted along the ditch banks or within 3m of TOB.

5.4 Temporary Access Road Surfacing

Onsite grinding of wood material (i.e. shrubs, branches, and stumps) is anticipated to facilitate project completion. A temporary hog-fuel road will be constructed along the “high side” of the cleared ROW alignment with an ~1m offset from water management features (i.e. interceptor ditches).

The temporary hog-fuel road shall be limited to a approximately 6m wide surface suitable for equipment access, logging truck, and future pickup truck access only.

Upon project completion, any remaining decked wood shall be re-arranged across the road surface to preclude unauthorized access along the corridor. Barrier logs, boulders, or no-post barriers shall be installed at designated access/egress points in addition to placement of decked wood across the ROW at ~100m intervals as site conditions permit.

6.0 WATER MANAGEMENT

A key element of this EMP is the management of incidental surface runoff and/or groundwater seepage. Based on the anticipated timing of tree clearing and requirements for machinery access, saturated ground conditions are anticipated.

The contractor shall implement adaptive measures to intercept and convey surface and shallow sub-surface water to maintain dry working surfaces and mitigate the generation of sediment or sediment laden runoff.

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Water management

6.1 Clean Water Interceptor

A clean-water interceptor ditch will be required to be constructed along the high (uphill) side of the Burke Village Promenade and Gislason Avenue ROW clearing limits. The ditches shall be offset a minimum of 3m from the clearing boundary to mitigate potential impacts from excavation affecting the roots and root zones of upslope trees.

Ditch excavation will require a minimum of 0.3m into native substrate (i.e. C-horizon or glacial till).

Ditch construction shall be prohibited within the riparian areas.

Intercepted water shall be conveyed across the ROW clearing via temporary pipes or rock armoured open ditches at locations defined in the erosion and sediment control plan (ESCP) and as determined in the field by the Environmental Consultant6. Key locations for ditch drainage crossings will be prioritized based on the known location of downslope tributary origins to maintain baseflow connectivity to tributaries. Cross drains will require construction of sumps to collect sediment transferred in runoff prior to dispersal to downslope surfaces.

Where required, temporary surface mounted flexible pipes will be installed to convey ditch segments across riparian areas and convey water to open channels at the location of future stream crossings.

The ESCP defines the location and requirements for key water management features. Additional cross-drain requirements will be defined in the field based on site conditions.

6.2 Mitchell Street Water Management

The extension of Mitchell Street will require the infill of the head of an existing manmade ditch located at 3495 and 3505 Baycrest Avenue. A temporary 600mm corrugated metal pipe or equivalent will be required for installation within the ditch to facilitate ditch conveyance across the Mitchell Street alignment.

Management of surface runoff from intercepted rainfall rainwater will be required along the Mitchell Street alignment due to its hillslope orientation. Measures will be required to reduce the effective slope lengths and reduce erosion potential of surface runoff. Upon completion of clearing and grubbing activities along Mitchell Street, temporary cross-ditches/water-bars shall be constructed to intercept and divert surface runoff to project margins to infiltrate to ground and/or disperse to undisturbed vegetated surfaces. The ESCP defines key locations and specifications for Mitchell Street cross ditches. Additional cross ditches may be required at the direction of the Environmental Consultant based on site conditions.

6Local site conditions may require additional installation of additional ditch cross-drains.

13

Water management

6.3 Incidental Water Management

As noted above, water management must consider all surface water inflows, or significant groundwater seepages affecting the project area. Incidental water management may require localized dewatering via pumping during construction activities. Pumping to undisturbed vegetated surfaces will be permitted subject to environmental monitoring and confirmation of infiltration.

No direct discharge of incidental turbid water to Burke Mountain Creek or its tributaries will be permitted. Should monitoring confirm incidental surface connectivity to natural stream channels, in-situ turbidity monitoring will be required to confirm compliance with discharge criteria under The City of Coquitlam’s Stream and Drainage System Protection Bylaw No. 4403, 2013 (i.e. 25 NTU under typical weather conditions, 100 NTU during wet weather conditions).

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7.0 HILLSLOPE RESTORATION/RE-GRADING

Upon project completion, the natural hillslope profile shall be re-graded to re-establish natural hillslope hydrology. Native materials shall be scarified and re-shaped to match existing grades at the upslope and downslope margins of clearing limits in an effort to restore natural sub-surface flow pathways (interflows) to mitigate impacts affecting hillslope hydrology.

Where possible, re-grading shall match existing micro-topography to avoid interception and diversion of runoff.

7.1 Terrestrial Woody Debris Complexing

Where possible, residual woody debris materials shall be scattered to provide surface roughness and localized ground cover to mitigate runoff potential and provide protection from rainsplash, sheetwash, and rill erosion.

7.2 Ground Cover Re-Vegetation

All disturbed surfaces within 30m of the natural boundary of watercourses shall be seeded with a natural areas reclamation seed mix applied at a rate of 112 kg/ha (See Section 8.3).

Future road construction is planned for July 2014. As such, the east-west oriented segments of Burke Village Promenade and Gislason Avenue beyond the designated 30m seeding zone at watercourses will not be required.

The contractor shall provide a copy of the seed specification to the Environmental Consultant prior to application.

Seed may be applied to disturbed surfaces via broadcast (i.e. cyclone spreader or hand) seeding or via hydroseeding subject to temporary hog-fuel access road conditions.

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Erosion & Sediment Control Measures

8.0 EROSION & SEDIMENT CONTROL MEASURES

Upon completion of tree clearing and grubbing activities, the project footprint will require implementation of ESC best practices.

The following summarizes key ESC requirements specific to the road ROW clearing project.

8.1 Disturbed Surface Preparation

All cleared and grubbed surfaces shall be scarified to yield a “loose and rough” surface. No compaction of the ROW to yield an informal road access will be permitted (refer to Section 7.0 )

8.2 Perimeter Control BMPs

Requirements for formal perimeter control BMPs will be defined in the field. Perimeter control needs will be dictated by interpretation of surface grades and the potential for surface runoff to flow in the direction of environmentally sensitive areas.

Prior to confirmation of field conditions and site specific prescriptions, contractors shall assume requirements for installation of formal silt fencing perimeter controls along the margins of riparian areas to preclude potential sediment transfer to riparian zones and associated watercourses.

Formal perimeter control measures will be required along the 3m offset from the existing Gislason Avenue ditch TOB, between the Mitchell Street alignment and 3481 Baycrest Avenue.

8.3 Disturbed surfaces protection

Disturbed surfaces located along the high-side of the required interceptor ditches shall be protected from rain-splash erosion. Treatment of graded slopes shall be completed via the surface application of hand applied or blown straw mulch applied at a rate of 4500kg/ha.

To mitigate the long-term erosion potential and in recognition of potential future project delays (i.e. future civil servicing and road construction) all disturbed surfaces within 30m of watercourse crossings shall be broadcast seeded at a rate of 112 kg/ha. Disturbed surfaces shall be seeded with a reclamation seed mix (See Section 7.2).

Disturbed surfaces within 30m of any natural watercourse shall be stabilized with the application hand applied or blown straw mulch applied at a rate of 4500 kg/ha.

16


Straw mulch application at a rate of 4500 kg/ha, coupled with slope breaks (i.e. straw wattles or cut-off ditches), shall be completed along the full extent of the Mitchell Street alignment.

8.3.1 Existing Gislason Avenue Ditch

Disturbed surfaces within 3m of the ditch at the north property boundary at 3505 to3481 Baycrest Avenue will require ESC measures. Incidental disturbed areas posing an increased risk of surface erosion shall be treated with straw mulch applied at a rate of 4500 kg/ha.

8.4 Access/Egress Surface Protection

Formal access/egress locations to be utilized by equipment and trucks to haul away trees and grubbed materials will require formal protection to mitigate tracking of sediment to paved surfaces.

Formal access/egress pads will require improvements to provide a stable rock armoured pad. Access/Egress pads will the following site preparations:

• Strip organic soil horizons to provide 15m long access/egress pad locations;

• Install non-woven geofabric (Nilex 4553 or equivalent over native substrate,

• Install 250mm thick layer of 3” fractured rock to define formal access/egress pad surface.

8.5 Catch Basin Inlet Protection

All existing City of Coquitlam catch basin inlets within 30m of the designated access/egress points shall receive protection with formal catch basin inserts.

8.6 ESC Contingencies

Over and above specific ESC measures outlined above and specified in the ESCP (Figure 3), it is recommended that the contractor maintain a supply of materials onsite to deploy at the direction of the Environmental Monitor to address emerging ESC or water management concerns.

The purpose of the ESC contingencies is to ensure that contractors have a readily accessible supply of materials to deploy in response to emerging ESC concerns to mitigate impacts to water quality.

The following summarizes the minimum supplies recommended for onsite storage to address ESC contingencies or emergency situations:

17


− At least 2 rolls of polyethylene sheeting (minimum 6-mil) for stockpile protection and/or temporary protection of exposed slopes;

− 1 roll of Coconut fiber or straw fiber erosion control blankets for protection of exposed materials;

− 50 Sand bags (pre-filled or provide washed sand suitable for emergency filling)

− 20m of 12” diameter straw wattles or equivalent perimeter controls (i.e. silt fencing, Terra-tubes, Coir-logs, and/or ¾-inch clear crush for gravel berm;

− 10 straw bales suitable for use as hand-spread straw mulch on disturbed surfaces;

− Contingencies for incidental water management (i.e. pumps with intake and discharge hoses and fuel).

8.7 Water Quality Monitoring

The Environmental Monitor will conduct water quality (turbidity) monitoring as part of the routine site inspections. The monitoring will be done upstream (background) and downstream of the work area at natural watercourse locations (i.e. stream crossings).

Specific sampling locations will be determined by the Environmental Monitor. The Environmental Monitor will measure turbidity as a surrogate for suspended solids because turbidity measurements provide instantaneous feedback on the effectiveness of silt control works.

For the purposes of this project, a working limit of 25 NTU (nephelometric turbidity units) will be utilized for the upper limit for site discharges permitted for direct release to the aquatic environment under dry weather conditions. All site discharges exceeding 25 NTU will require additional measures for treatment or infiltration prior to reaching the receiving environment.

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9.0 RIPARIAN AREA RESTORATION PLANTING

No re-planting of disturbed riparian areas will be required under the scope of the tree clearing program.

10.0 HAZARDOUS MATERIALS MANAGEMENT PLAN

10.1 Purpose

The purpose of the Hazardous Materials Management Plan is to provide a set of instructions for handling hazardous materials in a manner that should prevent spills. Implementing the Hazardous Materials Management Plan will minimize the risk of impacts to human safety or the environment from spills of fuels, oils and other hazardous materials.

10.2 Hazard Identification

10.2.1 Hazardous Materials

Hazardous materials that are anticipated for use on-site are listed in Table 1.

Any additional hazardous materials to be utilized by the Contractor shall be identified and an updated list posted onsite and distributed to the Environmental Consultant.

Table 1 Hazardous Materials Anticipated for 2014 ROW Clearing

Hazardous Material Material Storage Quantity Gasoline Plastic gas container 5 L Gasoline-Oil Mixture Plastic gas container 5 L Diesel Fuel truck (transient) 10,000 L

10.2.2 Risk Analysis

The following hazards potentially could be associated with the materials in Table 1:

• Spills/releases of hazardous materials; and

• Explosion and/or fire.

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Hazardous Materials Management Plan

All works will be completed within or in the immediate vicinity of Burke Mountain Creek and its tributaries and pose a risk that liquid spills could enter the watercourses, killing fish within downstream reaches and damaging habitat.

Spills or leaks of combustible liquids (gasoline and diesel fuel) and compressed gases carry a risk of fire and explosion, which would be a threat to human lives and property.

The potential for spills, fire and explosion will be minimized by following this Hazardous Materials Management Plan. If a spill does occur, the risks to human health and safety and the environment will be minimized by following the Spill Contingency Plan (Section 11.0 ).

10.3 Materials Storage

10.3.1 General

In general, hazardous materials will not be stored on-site. It is expected that a servicing company or the contractors own equipment will provide mobile refuelling and oil for vehicles and equipment. Small amounts (5-L containers) of gasoline or a gasoline-oil mixture will be carried in vehicles for emergency use.

Criteria for storage include the following:

• No smoking will be allowed in the vehicles.

• Gasoline containers will meet the design specifications of the BC Fire Code.

• The contents of all containers will be clearly marked.

• Oil will be stored separately from flammable material.

• Containers will be stored upright with properly fitting lids securely fastened.

• Containers will be maintained in good condition – not damaged or rusting.

• Emergency response equipment, including fire extinguishers, spill clean-up and disposal equipment will be carried on the vehicles.

• Spill response instructions will be provided as part of site orientation.

10.3.2 Diesel Fuel

Fuel will be handled by tank trucks, which will come to the site to refuel equipment. The following practices for refuelling will be implemented:

• Impact barriers will be set up, if necessary, to protect the tank trucks from impact by equipment.

• Spill clean up and disposal equipment will be present at any fuelling location.

• “NO SMOKING” signs, fuel handling and spill response instructions will be conspicuously posted near fuelling areas.

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• Fuelling will be conducted using approved hose-reel and automatic closing

nozzles.

• All fuel trucks will be inspected certified to the current CSA standard, as specified in the Transportation of Dangerous Goods Regulations. They also will meet current commercial vehicle inspection requirements.

10.3.3 Hazardous Wastes

Used oil and used spill clean-up materials (e.g. absorbent pads) constitute hazardous wastes. Used oil is a “hazardous waste” under the Environmental Management Act, Hazardous Waste Regulation. Such wastes will not be stored onsite. A servicing company or the Contractor will be responsible for equipment maintenance and will remove and deal with any waste oil. In the event of a significant spill of hazardous material, a third party experienced in site clean-up and remediation will be contacted. They would deal with clean-up and disposal of clean-up materials.

10.4 Equipment Servicing

10.4.1 General Maintenance

Most mobile construction equipment will be fuelled, lubricated and serviced only within designated areas at least 30 m away from natural stream channels, drainage ditches and storm drains.

10.4.2 Fuelling

Every precaution will be taken to avoid spillage during fuel transfers. Specific precautions include the following:

• All hoses and nozzles will be compatible with hydrocarbon fuel.

• A fire extinguisher will be on site while fuel is transferred.

• A metallic bond wire will be connected from the fill stem to the tank to protect against static charge during fuel transfer.

• Tanks will not be filled to capacity. At least one percent air space will be left for expansion of the product. Tanks will have an overfill device, and employees will use a dipstick to check fuel levels.

• Ignition will be shut off during fuelling.

• A no smoking policy will be enforced around all flammable liquids;

10.5 Training and Communication

The Contractor shall provide spill response training to all individuals who are responsible for handling gasoline containers, explosives or other hazardous materials. In addition, the Contractor will provide site-specific training to inform all employees of:

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• The hazardous materials stored or used on-site and the associated risks;

• The location of sensitive fish habitat to be protected in the event of a spill (i.e., catch basins, watercourse crossings) and the pathways through which spills could reach a watercourse (i.e. roadside drainage and storm drains);

• The responsibilities and reporting requirements for any individual discovering a spill or fire; and

• The locations of emergency response equipment, spill response instructions and emergency contact telephone numbers.

A summary of the fuel handling and spill contingency instructions will be posted in the Contractors site trailer. The following page will be copied and used for this purpose.

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SPILL CONTINGENCY PLAN Burke Mountain Diversion Sewer Instream Works

Access is gained using temporary access roads off Burke Village Promenade, Gislason Avenue, and Baycrest Avenue.

The fuel is hauled in a truck (likely 10,000-L). The fuel supply company is “to be determined”.

To Prevent Spills:

Maintain vehicles regularly; repair leaks;

Inspect fuel tanks regularly;

When transferring fuel:

• Secure valve before and after fuelling;

• Do not leave pump unattended;

• NO SMOKING while fuelling;

• Do not grease machine while fuelling; and

• Use 20-litre pail to drain pump hose after use.

Emergency Response:

1. In the event of any spill, contact Ryan Preston (ENKON Environmental Limited) – 604-805-7262 as soon as possible.

2. If this is not immediately possible, follow any or all of the following as appropriate:

• Stop any further leakage;

• Contain fuel to prevent its reaching a creek or wetland – trench or berm;

• Make a temporary dam, if necessary – use booms or logs on the creek;

• Use the spill kit absorbent pads to clean up the spill; and


11.0 SPILL CONTINGENCY PLAN

11.1 Purpose

The objectives of the Spill Contingency Plan are to:

• Minimize the health and safety risks to construction workers and the general public from spills of combustible or other hazardous materials; and

• Minimize the environmental effects of spills on water or land.

In order to achieve these objectives, the Spill Contingency Plan

• Defines the reporting procedure and communications network to be used in the event of a spill.

• Identifies specific individuals and their responsibilities in a spill response situation.

• Defines procedures for the containment and clean-up of the spills.

• Provides an inventory of equipment and material that could be used to safely contain a spill of gasoline, diesel fuel or toxic material.

• Provides a list of contacts through which additional equipment and resources could be obtained for a spill response.

11.2 Pre-Emergency Planning

11.2.1 Legislation and Industry Standards

The following provincial and federal legislation and industry standards are applicable to hazardous materials and spill management at the water main construction sites:

• Transportation of Dangerous Goods Act - Designates thousands of products, including fuel, as dangerous goods. Sets out transportation and handling rules to be followed by shippers;

• Fisheries Act - Prohibits deposits of deleterious substances into fish-bearing waters and watercourses that discharge into fish-bearing waters;

• Canadian Environmental Protection Act - Provides for regulations governing pollution prevention;

• Environmental Management Act, Spill Reporting Regulation – Defines types and quantities of spilled materials that must be reported to the Provincial Emergency Program;

• Environmental Management Act, Special Waste Regulation – Applies to the management of special wastes, including used oil;

24

Spill Contingency Plan

• Environmental Management Act, Contaminated Sites Regulation – Defines a

contaminated site. Lists responsibilities and exemptions related spill cleanup; • BC Fire Code – Regulates portable containers, highway tanks and bulk

storage for flammable liquids, including gasoline. Provides for other handling and safety features such as hoses and nozzle valves, overflow protection devises, absorbents for flammable and combustible liquids. Incorporates provisions of the National Fire Code of Canada;

• Canadian Council of Ministers of Environment Environmental Code of Practice for Aboveground Storage Tanks Containing Petroleum Products (1994) – Provides comprehensive specifications for tanks, piping, and containment;

• A Field Guide to Fuel Handling, Transportation & Storage, 3rd Edition (BC Ministry of Water, Land and Air Protection 2002);

• Land Development Guidelines for the Protection of Aquatic Habitat – Includes guidelines for control of hazardous substances on the development site.

11.2.2 Emergency Organization and Responsibilities

The Contractors Site Superintendent will have on-site authority and control over any environmental incidents that occur during the construction activities. He will have the authority to mobilize on-site personnel to respond to an environmental incident as necessary.

The responsibilities of all individuals involved in the spill response will be to:

Individual Discovering Incident • Assess the initial severity of the spill and any safety and environmental

concerns;

• Identify the source of the spill;

• Report all spills to the Site Superintendent as soon as possible;

• Stop or contain the spill, if possible and safe to do so;

• Participate in spill response as member of cleanup crew;

Site Superintendent or Project Coordinator • Assess and verify the initial severity of the spill and safety and environmental

concerns;

• Gather, collect and confirm information on the spill – source, type, size, cause, etc;

• Notify the Spill Response Supervisor, Spill Response Team and the Project Manager;

25


• Conduct initial containment and cleanup operations in concert with the Spill

Response Team;

Spill Response Team • Conduct cleanup of spills under direction of the Contractor’s Spill Response

Supervisor;

• Deploy booms, absorbents and other equipment and materials as required;

• Take appropriate response measures;

• Continue cleanup as directed by the Spill Response Supervisor or until relieved;

Spill Response Supervisor • Supervise the spill response team;

• Assist in initial and ongoing response efforts;

• With work crew, take initial action to seal off the source and contain spill;

• Decide with Project Manager and Environmental Monitor if mobilization of additional equipment from a spill response organization or contractor is warranted;

• Ensure co-ordination of equipment and manpower as needed;

• Ensure expeditious response and clean-up of the spill site and any other impacted areas;

• Record any information required to complete the Environmental Incident Report (see Section 11.3.6);

• Oversee completion and distribution of the Environmental Incident Report;

• Take action, as necessary, to prevent a recurrence;

Project Manager • Notify the Environmental Monitor and the City of Coquitlam representative

and contact City of Coquitlam 24/7 customer service line (604-927-3500 24 hours a day/7 days a week).

• Ensure that the spill is reported to the Provincial Emergency Program (PEP) 24-Hour Spill Report Line and obtain confirmation of receipt of the Spill Report;

• Record the time of the spill, source of information and details on location, size, type of spill and any other information required to complete the Spill Report (see Appendix C);

• Oversee the cleanup operation until it is satisfactorily completed;

• Provide cleanup advice to the Spill Response Supervisor ;

26


• Together with the Spill Response Supervisor and Environmental Monitor

decide if additional equipment is required to contain and clean up spills;

• Contact Environment Canada’s emergency response team, if the situation requires;

• Notify the Engineering Consultant and City of Coquitlam representative ;

• Ensure that the Environmental Incident Report is received and that the report or any subsequent investigation identifies measures to prevent similar spills;

• Ensure that actions are taken, as necessary, to prevent a recurrence;

Environmental Monitor • Together with the Project Manager and the Spill Response Supervisor decide

if additional equipment is required to contain and clean up spills;

• Provide advice on storage, disposal and/or remediation options for used absorbent pads, recovered product and contaminated soil;

• Record any information required for reporting to government agencies such as Department of Fisheries and Oceans;

• Liaise with government agencies (as required);

• Ensure that follow up reports on the spill event, clean up and environmental impacts are prepared and submitted to the appropriate government agencies (e.g., Ministry of Environment, DFO).

Transport Companies

Spills that occur during transportation of materials to the site will be the responsibility of the transportation company.

11.2.3 Resources

Locally available personnel and emergency services that can be contacted to assist or may need to be notified in the event of an emergency are presented in Table 2.

11.2.4 Communications

11.2.4.1 General

Environmental incident reporting is required for the following reasons:

• To maintain legislative compliance;

• To share information within the company to prevent a reoccurrence;

• To provide educational resource information;

• To promote and maintain awareness;

27


• To provide documentation for review, analysis, corrective measures and due

diligence requirements.

Table 2 Local Emergency Response Resources and Contact Information

Resource Contact # City of Coquitlam – Engineering Department 24/7 Hotline. 604-927-3500

Environmental Consultant (ENKON) Ryan Preston

604-574-4477 ext 105(office) 604-805-7262 (cell)

Environmental Monitors Mike Carter Matthew Tutsch Tim Li

604-306-8173 (cell) 778-580-5164 (cell)

778-871-2287

Provincial Emergency Program 1-800-663-3456

City of Coquitlam Fire Department

911 Police

Ambulance

Environment Canada 24-hour Hotline 604-666-6100

Fisheries and Oceans Canada 24-hour Hotline 604-666-3500

11.2.4.2 Environmental Incident Categories

There are essentially two types of environmental incident reporting categories, which include:

• Significant spills that that must be reported to the appropriate environmental agencies under legislative requirements; and

• Incidents that are not serious in nature but have a hazard potential and are reported to the Project Manager, ISL Engineering Ltd., Environmental Consultant, and City of Coquitlam representative.

11.2.4.3 Internal Alerting

Environmental incidents will normally be investigated by the Project Manager in consultation with the Environmental Consultant. For spills, any on-site release greater than 1 litre should be reported in accordance with the communication protocols below.

28


Any releases to storm sewers, regardless of quantity, must be reported in accordance with the communication protocol.

Environmental incidents will be documented in an Environmental Incident Report. The report must describe the cause of incident and sequential events leading up to the incident.

When an environmental incident occurs, the following notification procedures will be implemented as follows:

• The employee noticing the incident will immediately notify the Site Superintendent.

• The Site Superintendent will immediately notify the Contractor’s Spill Response Supervisor, Spill Response Team and the Project Manager.

• The Project Manager will notify the Environmental Monitor and the City of Coquitlam representative.

• The Spill Response Supervisor in consultation with the Project Manager and the Environmental Monitor will immediately implement spill containment procedures outlined in Section 11.3.

• For spills reportable in the Spill Reporting Regulation, the Project Manager in consultation with the Environmental Monitor will contact the Provincial Emergency Program at 1-800-663-3456.

• If BC Ministry of Environment and/or Environment Canada and Fisheries and Oceans Canada must be contacted, this will be done by the Project Manager in consultation with the Environmental Monitor.

• Subsequent notification of the City of Coquitlam Representative will be done by the Project Manager.

• An Environmental Incident Report must be submitted by the responsible Site Superintendent to the Project Manager within three days of the incident (see Section 11.3.6).

11.2.4.4 External Alerting

Depending on the type of emergency, government authorities may have to be notified of the incident within a specific period. The Project Manager in consultation with the Environmental Monitor will contact the Provincial Emergency Program at 1-800-663-3456 for spills reportable in the Spill Reporting Regulation.

Table 3 contains a list of the reportable quantities of the substances that will be stored or used onsite. This table can be for quick reference to assist the Project Manager and Environmental Monitor in determining whether a release is reportable or not.

Spills of the magnitude shown in Table 3 also must be reported to Transport Canada if the spill occurs during transportation, unloading the transport vehicle or storing the goods

29


after unloading. This notification may be done by contacting the local police (604-599-0502).

Regardless of the amount spilled, if the spill enters a fish-bearing watercourse, or there is a potential for environmental impact, then Fisheries and Oceans Canada (DFO) and/or Environment Canada must be contacted (see Table 2 for contact telephone numbers). Environment Canada also may be contacted to assist with a spill that it is too large for local resources to handle. As indicated above, the Project Manager, in consultation with the Environmental Monitor, will be responsible for reporting environmental incidents to the appropriate authorities.

Table 3 Quantities of Spills Requiring Notification

Hazardous Material TDG Classification Specified

Amount Oil, Waste Oil Flammable liquids of Class 3 100 litres Gasoline Flammable liquids of Class 3 100 litres Diesel Flammable liquids of Class 3 100 litres

Regardless of the amount spilled, if the spill enters a fish-bearing watercourse, or there is a potential for environmental impact, then Fisheries and Oceans Canada (DFO) and/or Environment Canada must be contacted (see Table 2 for contact telephone numbers). Environment Canada also may be contacted to assist with a spill that it is too large for local resources to handle. As indicated above, the Project Manager, in consultation with the Environmental Monitor, will be responsible for reporting environmental incidents to the appropriate authorities.

11.3 Emergency Response

11.3.1 Response Action Decision

There are three levels of emergencies that potentially could occur during construction as follows:

• Level 1 – a minor spill requiring onsite personnel to respond and take necessary actions;

• Level 2 – an intermediate spill requiring response by onsite or offsite trained personnel but posing minimal or no danger to the public or environment;

• Level 3 - a major incident beyond the resources of a single facility, where there are subsidiary problems to complicate the situation such as fire, explosion, toxic compounds, and threat to life, property and the environment.

30


Assistance will be required from local, regional, and/or provincial organizations.

Given the quantities of materials to be utilized on-site during construction and the nature of the construction activities, most emergencies likely would be categorized as Level 1.

11.3.2 Plan Activation and Response Mobilization

The spill contingency plan will be activated as soon as a spill occurs or is discovered. The person who causes or discovers the spill will take the following actions:

• PROTECT human health and safety. Eliminate ignition sources. Warn other people and evacuate the area, if necessary.

• IDENTIFY the spilled product and potential dangers, if possible.

• STOP the flow, if it safe to do so. Plug leaks, upright drums, fully close valves or take similar steps that can be done quickly and safely;

• REPORT the spill to the Site Superintendent

The Site Superintendent will report the incident to the Spill Response Team and Project Manager. The Project Manager or Environmental Monitor will contact the Provincial Emergency Program at 1-800-663-3456 for spills reportable in the Spill Reporting Regulation (See Appendix C for required reporting information).

The Spill Response Team will: • ASSESS the situation to determine:

− Is there a risk of fire or explosion?

− Is containment possible?

− What can be done right away to protect people and the environment?

− What kind of equipment is needed?

− RESPOND using appropriate materials and methods for the type and location of the spill.

11.3.3 Response Action/Containment/Cleanup

11.3.3.1 Emergency Equipment

The following emergency equipment will be available for use in responding to a spill or fire:

• Spill kits containing absorbent pads; and

• Fire extinguishers.

Spill kits and fire extinguishers will be stored at the storage area and in site vehicles. The spill station/spill containment kits will be restocked to replace all items that are used during any spill response.

31


11.3.3.2 Response Actions

The response actions will depend upon the material spilled and the location of the spill. The following section provides response actions for specific situations. Further instructions for spill responses can be found in the Material Safety Data Sheets (MSDS), which will be kept in a binder with this spill response plan.

Fuels and Oils • Contain the spill as close to the release site as possible. Prevent the spill from

reaching drainage ditches/swales or storm drains.

• Construct an earth dam or dig recovery ditches down gradient of the spill (and pits within the spill area) to contain the spill.

• Monitor the ditches and pits to ensure the collection system are effective.

• Use absorbent pads to remove free product immediately. If there is not enough absorbent, check around for natural absorbents. Straw, leaves or moss can be very effective.

• For large spills, pump the product from the containment area or obtain approval from BC MOE to burn the product (unlikely for this project).

• In hot weather where there is a danger of fire or explosion, do not contain a gasoline spill – allow it to disperse and evaporate.

• Excavate the contaminated soil.

• Sample the soil to determine the extent of contamination.

11.3.4 Disposal of Spilled Contaminants and Debris

Clean up operations will vary depending on the situation and circumstances but generally consist of:

• Transferring recovered spilled material and used absorbents into tanks or drums;

• Extracting and transferring contaminated soil and/or water into tanks or drums;

• Placing damaged drums or containers in overpacks;

• Labelling drums, tanks and overpacks; • Confirming disposal options and approval with BC MOE; • Using a licensed hauler/disposal agency with the required waybills to transfer

hazardous waste to a disposal/treatment facility.

11.3.5 Site Restoration and Remediation

Following a large spill of petroleum products, a site investigation might be required to find out the extent of contamination and how best to clean it up. The BC Contaminated

32


Sites Regulation specifies the way in which hydrocarbon contamination is to be assessed and the level of contamination allowed in soil and water. The assessment must include:

• A review of the incident to determine where, what and how much was released;

• A field program to collect samples of soil or groundwater to determine the extent and effect of the contamination; and

• Preparation of a remediation plan. For Level 3 incidents, the restoration plan would likely be prepared in consultation between the Contractor and the government regulatory agency with primary responsibility in that situation. The plan would then have to be carried out and verified.

The most common method of cleaning up hydrocarbon contaminated sites is by removing the contaminated soil and treating it either on-site or at a treatment facility. The soil could be treated on-site or by land farming. In this method, the contaminated soil is spread onto an impermeable layer and the hydrocarbons are allowed to break down into harmless components through volatilization, evaporation, and bacterial action. Alternatively, the soil may be treated in place by soil venting with the addition of bacterial nutrients.

If groundwater were contaminated, it would be necessary to install wells to remove the hydrocarbons from the groundwater.

After the remediation was complete, sampling would be required to verify that the site was clean. The results would need to be properly documented and kept on file.

11.3.6 Post-Incident Evaluation

The Site Superintendent will prepare a written Environmental Incident Report and submit it to the Project Manager within three days of the incident. If applicable, photographs of affected areas should be taken and submitted with the report. Additional information required includes:

• Date of report

• Date and time of incident

• Name of company responsible for spill

• Address and phone number

• Contact name and position

• Name of product/substance that was spilled or released (refer to MSDS)

• Total quantity involved

• Quantity spilled

• Location of spill

• Cause of spill

• What was affected by the spill

33


• A description of how the spill was contained

• Corrective measures taken to complete operations (include clean up, packaging, storing and disposal information)

• Date and time of clean up completion

• Weather conditions during clean up operations

• Recommendations to prevent reoccurrence

• Notifications made

• Injury report information

• Name of the Spill Response Supervisor

• Name of the Environmental Monitor

• Name of reporting Site Superintendent

The normal distribution of environmental incident reports will be as follows:

• One copy to the Project Manager;

• One copy for the Environmental Monitor;

• One copy for the City of Coquitlam Representative.

11.4 Training and Practice

The Contractor shall train employees in emergency response procedures and plan and carry out drills.

11.5 Plan Evaluation

The Spill Response Supervisor, Project Manager, Engineering Consultant, Environmental Consultant and City of Coquitlam representative will evaluate the effectiveness of the Spill Contingency Plan as part of the preparation and review of any Environmental Incident Reports.

11.6 Plan Updates

The spill contingency plan will be updated to include recommendations for improvements arising from any Environmental Incident Reports.

34


12.0 SOLID WASTE MANAGEMENT PLAN

The Solid Waste Management Plan has been designed to maximize the reuse and recycling of materials generated as a result of the construction activities. Existing waste materials within the worksite (i.e. car parts, garbage, concrete debris) should be removed from the work area prior to completing rough grading and implementation of ESC measures.

Waste materials generated from use of construction materials, supplies, and tree clearing activities should also be sorted and recycled, where possible.

To avoid attractants for wildlife within the ravine area, management of all other wastes, particularly food products, must ensure proper disposal or storage in sealed containers.

Table 4 summarizes the handling of the major types of solid waste expected.

Table 4 Solid Waste Management Plan

Material Disposal Method Handling Procedure Waste Hauler/ Approved Disposal Location

Concrete and Asphalt

Recycle Break up any wastes or mistakes and put in concrete/asphalt bin.

Columbia Bitulithic (Coquitlam)

Wood Pallets (Dunnage Material)

Return to delivery company

Store at site office for pick-up

Pipe supplier

Wood waste/hog fuel

Recycle/Reuse Export via truck Haul offsite to recycling dumpsite or reuse site (i.e. farms)

All other wastes Landfill Dispose of in trash dumpster

The Solid Waste Management Plan also includes a communication plan, which contains the following elements:

35

Solid Waste Management Plan

• Waste prevention and recycling activities will be discussed at the beginning of

each safety meeting. Employees will be instructed on distinguishing recyclables, solid waste and hazardous waste.

• When a new employee comes on-site, the Contractor will present him/her with a copy of the Solid Waste Management Plan and provide a tour of the recycling areas/facilities.

• All recycling containers will be clearly labelled.

• Lists of acceptable/unacceptable materials will be posted throughout the site.

• Employees, subcontractors and site visitors will be prohibited from littering.

36


13.0 OTHER MANAGEMENT PLANS

13.1 Fugitive Dust Control Plan

Dust emissions can be generated from tree clearing and associated earthworks and hauling activities; however, based on the anticipated project timing, fugitive dust concerns are considered negligible.

Based on the project timing, fugitive dust concerns are considered limited; however, in the event that dry conditions yield dust concerns, the following summaries typical dust-producing sources which may require mitigation:

Site preparation – falling, grubbing, and rough-grading of the road alignments. .

General construction – vehicle movements; material storage and handling, offsite hauling of logs and debris.

To minimize potential impacts from fugitive dust, the Contractor shall implement a Fugitive Dust Control Plan. The Plan is as follows:

1. Dry materials, temporary soil storage piles and rubbish will be covered or wetted down to prevent blowing dust and debris.

2. To the extent possible potential dust-generating activities s will be avoided during windy periods.

3. The Site Manager (or a delegate) will conduct regular visual inspections of the site perimeter to check for dust deposition on vegetation, cars and other objects. Remedial action will be taken, if necessary.

4. Trucks removing demolition debris from the site will have their loads securely covered.

5. Disturbed areas will be stabilized via temporary covers or final seeding as quickly as possible.

13.2 Noise Control Plan

The Contractor will comply with the City of Coquitlam’s Noise Bylaw No. 1233, 1982, which limits construction to 0700 hours to 2200 hours from Monday through Saturday and further restricts construction activities (i.e. pile driving) on Saturday. Construction is not permitted at any time on Sunday or any statutory holiday.

Except as specified in a variance permit, which may be obtained to allow generators to run through the night (which may be required to facilitate streamflow bypass and worksite isolation), the Contractor will not work outside these hours without with the written approval of the City.

37

Other Management Plans

To minimize the noise at the construction site, the Contractor will service all equipment regularly to ensure that it functions at the rated noise level.

38

APPENDIX A

Fisheries and Oceans Canada – Project Review Response (13-HPAC-PA2-00503)

_______________ *Those sections most relevant to the review of development proposals include 20, 22, 32 and 35 of the Fisheries Act. For more information please visit www.dfo-mpo.gc.ca.

.../2

Fisheries and Oceans Canada

Pêches et Océans Canada

200 – 401 Burrard Street Vancouver, BC V6C 3S4

Your file Votre référence

Aug 20 2013 N/A

Our file Notre référence

13-HPAC-PA2-00503

Steve Kurrein

City of Coquitlam

3000 Guildford Way

Coquitlam BC

V3B 7N2

604-927-3678

[email protected]

Dear Mr. Kurrein:

Subject: Gislason Ave and Burke Village Promenade Raod Extension, City of

Coquitlam

Fisheries and Oceans Canada – Fisheries Protection Program (DFO) received your

project proposal on Aug 08 2013. Please refer to the file number and title below:

DFO File No.: 13-HPAC-PA2-00503

Title: Gislason Ave and Burke Village Promenade Raod

Extension, City of Coquitlam

You may be aware of recent changes to the Fisheries Act. However, these have not

affected the review of your project at this time. For more information on current changes

to the Fisheries Act, please refer to the DFO website http://www.dfo-

mpo.gc.ca/habitat/habitat-eng.htm

Our review has focused on the potential impacts to fish and fish habitat that are

prohibited by the habitat protection provisions of the Fisheries Act.*

The information we reviewed consisted of:

1. Project Notification and Review Application Form

2. Watercourse Assessment in Support of Stream Crossing Design and Regulatory

Approvals. Partington Creek Neighbourhood Plan Gislason Avenue & Burke

Village Promenade Extension. ENKON Environmental Ltd. July 2013.

http://www.dfo-mpo.gc.ca/habitat/habitat-eng.htm

http://www.dfo-mpo.gc.ca/habitat/habitat-eng.htm

13-HPAC-PA2-00503 - 2 -

.../3

3. City of Coquitlam Environmental Review Committee Meeting Minute Sheet. City

File #13003558DP. July 25 2013.

We understand that you propose to undertake road extension works for Gislason Avenue

and Burke Village Promenade. This involves the construction of several crossings with

Burke Mountain Creek, tributaries of Burke Mountain Creek, Baycrest Creek and a man-

made drainage ditch and pond at 3525 Baycrest Ave.

To reduce potential impacts to fish and fish habitat, we are recommending that the

mitigation measures below be included into your plan:

Standards and Best Practices for Instream Works. B.C. Ministry of Water, Land and Air

Protection. 2004.

Web Link:

http://www.env.gov.bc.ca/wld/documents/bmp/iswstdsbpsmarch2004.pdf

Provided that the mitigation measures described above are incorporated into your plan,

DFO has concluded that your project is not likely to result in a contravention of the

habitat protection provisions of the Fisheries Act. Therefore, you will not need to obtain

a formal approval from DFO in order to proceed. It remains your responsibility, however,

to meet the requirements of any other federal, provincial and municipal agencies.

This letter does not authorize the harmful alteration or disruption, or the destruction, of

fish habitat (HADD) as prohibited by Section 35(1) of the Fisheries Act. It is your

responsibility to ensure that all related works, undertakings, or activities do not result in

the HADD of fish habitat. This letter also does not constitute approval for the deposit of

any deleterious substance (e.g. Sediment-laden water, or turbid water) into waters

frequented by fish.

Please be advised that any unauthorized impacts to fish and fish habitat that result from a

failure to implement this proposal as described could lead to corrective action such as

enforcement. In addition, under the new Fisheries Act, there is a requirement to notify

DFO of any harmful alteration or disruption, or destruction of fish habitat that has not

been authorized. Please notify DFO by calling the Observe, Record, Report line at 1-800-

465-4336.

If your plans have changed or if the description of your proposal is incomplete you

should consult our website to determine if a DFO review is required, and if so contact

this office to determine if the advice in this letter still applies.

If you have any questions, please contact the undersigned at 604-666-0017, or by email at

[email protected].

Yours sincerely,

mailto:[email protected]

13-HPAC-PA2-00503 - 3 -

Eric Chiang

Fisheries Protection Biologist

Fisheries Protection Program

Fisheries and Oceans Canada, Pacific Region

APPENDIX B

Sketch Plan of ROW Dedication and Statutory ROW

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APPENDIX C

Spill Reporting Information Requirements

Spill Reporting Information Requirements

• Reporter’s name and telephone number

• Name and telephone number of person who caused the spill

• Location and time of the spill

• Type and quantity of the substance spilled

• Cause and effect of the spill

• Details of action taken or proposed to contain and minimize effects of the spill

• Description of the spill location and surrounding area

• Details of further action contemplated or required

• Names of agencies on the scene

• Names of other persons or agencies advised concerning the spill