city of santa monica essential functions job … fitter - 112415.pdfan essential functions job...

City of Santa Monica Pipe Fitter – November, 2015

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT PIPE FITTER

PUBLIC WORKS / WATER RESOURCES

I. Classification/Position Summary: Installs and maintains various sizes of water mains, main valves, pipes and fittings. Repairs and replaces existing service, valves, hydrants and related components of the City's water distribution system.

Type of Employment Full time; Hourly

Work Hours / Hours per Week Shifts are typically 7:00 a.m. to 4:30 p.m.; 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week

Days of the Week Monday through Friday

Overtime /Holidays Required Yes, as assigned and preapproved; may be on-call duty for 7 days (Monday through Monday) on a rotating schedule during their assigned shift from 4:31 p.m. to 6:59 a.m.

Paid / Unpaid Breaks Two paid 15-minute rest breaks and one unpaid 30-minute meal break taken at assigned times; break schedule may change depending on workload, emergency projects and staffing levels

Work Pace / Pressure Medium Pace / Medium Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: Job description revisions: Personnel Board 04/26/12 (rev.); 02/28/08 (rev.); 02/24/05; 1/22/03



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties Actual assignment hours may vary. This document is based on a 9-hour day and 80 hour every two weeks schedule.

# Description of Essential Function Percent of Shift / Notes

1

WATER SYSTEM COMPONENT INSTALLATION: Installs and repairs a variety of water mains, valves, fire hydrants, valves, pipes, fittings and related water distribution system components using hand, electrical, mechanical and pneumatic tools and equipment; measures, lays out and wraps pipes and fittings; measures out and manually or mechanically taps lines or water main(s) for the installation or repair of water service using a tapping gun or machine; cut and solders copper fittings; flushes and chlorinates new water mains and may take water samples for bacteriological tests; locates and marks service locations; assists in determining the proper sizing and location of new water mains and services; installs new services and ties over service from old water main to new water main; investigates and repairs water main and fire hydrant failures and service leaks; flushes and takes samples at dead-end mains to ensure the safety of the water supply; performs other related duties, as assigned. It was clarified in interviews that incumbent installs and repairs water distribution system pipes and components; receives all tasks via work orders from Crew Leader or Supervisor; prioritizes works orders based on safety issues and develops daily plan for maintenance work requests; may serve as first point of contact and communicates directly with site customers needing new service or repairs; negotiates area to perform new installation; repairs water main breaks; builds shoring for deep trenches; performs tapping of main water line to install lateral access; lubricates PVC pipes with primer glue and bio-degradable grease; precisely pushes large pipes together with backhoe; installs clamps, tapping tees and accessory ring flanges; repairs, rebuilds and installs valves and fire hydrants; torches bolts to remove older valves and components; shovels dirt and debris in work area; builds kickers to secure pipe joints; collects tools, materials and cleans work site when finished. It was further clarified that incumbent performs bacteria testing of water main breaks and dead-end mains to ensure water quality is up to City standards; flushes system by utilizing fire hydrant to move stagnant water; delivers water samples to laboratory for testing.

22% to 78% of the shift, concurrent with essential functions #2,3,4,5,6,7,8,9,10



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2

CONCRETE WORK: It was clarified that incumbent participates in breaking up asphalt and concrete as necessary to repair or install water distribution systems; utilize backhoe, excavator, jackhammers, sledge hammers, crow bars, shovels and wheelbarrows to break up and remove pieces of debris; maintains awareness of buried and above ground utility lines; works with as-built blueprints to mark off the ground to avoid contact with pipes, electrical lines, etc.; marks area excavation area for dig alert to mark utilities; mixes bags of concrete in wheelbarrows; shovels concrete from wheelbarrow to set fire hydrants, build water main kickers, secure meter boxes and perform patch work; forms and spreads concrete to necessary level; spreads temporary asphalt for paving; secures a safe work zone by identify tripping hazards and clearing debris; utilizing traffic cones and caution tape to redirect pedestrians and vehicles.

Zero to 22% of the shift, concurrent with essential functions #1,3,4,5,7,8,9,10

3

HEAVY EQUIPMENT OPERATION / DRIVING: Participates in breaking pavement, excavating, and backfilling trenches; assists in ensuring proper compaction and compliance with City codes; works in trenches and guides equipment operators in grading and in preventing damage to underground utility lines; performs other related duties, as assigned. It was clarified in interviews that incumbent utilizes heavy equipment to perform installation, repair, excavation and backfill of water distribution systems including but not limited to dump trucks, backhoe, front loader, excavator, crane truck, skip loader, water jetter, etc.; drives heavy equipment to work site or tows on trailer; determines necessary equipment needed for work orders; breaks apart concrete and asphalt; digs trenches and holes; loads and unloads large pipe and materials from trucks to installation area; loads excavated debris into dump trucks; delivers debris to City yard or transfer station; may deliver sand, temporary asphalt and other materials to work site; responsible to perform job duties while observing safe work methods and safety practices related to the use of equipment. It was further clarified in interviews that incumbent drives City truck to assigned sites to perform markings for dig alert, meet with residents, etc.; drives to meetings and trainings; may procure supplies from nearby vendor. Clarification was provided that incumbent must exhibit solid judgment, regularly and reliably follow all traffic and safety rules, remain nimble and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy County environment filled with pedestrians, skateboarders, bicyclists, etc.

Zero to 67% of the shift, concurrent with essential functions #1,2,4,5,6,7,8,9,10



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4

LEAD DUTIES / INSPECTION: Inspects water main and service installations by City staff and contractors; leads and monitors the work activities of a crew, as assigned; performs other related duties, as assigned. It was clarified in interviews that incumbent may act as onsite crew lead on a given assignment with responsibility to guide, inform and monitor crews of workers performing assigned tasks; informs customers of work to be performed and coordinates safety precautions; assist in the planning process of projects and maintain up-to-date project information; determines equipment and materials needed for assignment; answers and responds to questions and problems as they arrive; provide solutions to obstacles impeding project progress; maintain a positive working environment and working relationships with crew members.

Up to 100% of the shift, concurrent with all other essential functions

5

EQUIPMENT OPERATION / MAINTENANCE: Maintains vehicles and equipment; conducts daily pre-safety inspection on assigned vehicle(s) and equipment; cleans vehicle, reports malfunctioning vehicles and equipment, and prepares Vehicle Repair Report Form, as needed; performs other related duties, as assigned. It was clarified in interviews that incumbents will operate, utilize and maintain equipment and tools including, but not limited to, breaking bars, shovels, pick axes, sledgehammer, clay spade, wheelbarrow, 2-way radios/cell phone, water pumps, hand tools (i.e. pliers, wrenches, etc.), pneumatic tools (i.e. wrenches, sawzall, drills, etc.), boring machines, jackhammers, air compressor, generators, hydraulic pumps, oxyacetylene torch; utilizes A-frame and extension ladders, hand trucks, dollies, wheelbarrow and pallet jacks. Incumbent operates City-owned commercial trucks and heavy equipment including dump trucks, backhoe, front loader, excavator, crane truck, skip loader, water jetter, forklifts, etc. Clarification was provided that incumbents assist with maintenance of equipment such as performing daily commercial vehicle pre-trip inspection checklist by checking oil, gas, and water levels, tires, hoses, fire extinguishers, lights, etc.; fills water jetter with water; cleans equipment at the end of the shift; performs minor maintenance and cleaning of all equipment; greases moving parts and adds fluids; sweeps out equipment buckets and dump truck; cleans area where vehicles are parked; notifies Supervisor of any vehicle or equipment malfunctions or replacement needs.

Up to 100% of the shift, concurrent with all other essential functions

6

INVENTORY / STORAGE DUTIES: It was clarified in interviews that incumbent is responsible to order supplies and materials necessary for work of multiple crews; orders and maintain inventory levels of water distribution system parts, materials for work, tools, equipment, etc.; obtains approval from Supervisor for order; maintains awareness of budget levels; calls or emails order to vendors; may have delivered or pick-up if needed promptly; communicates with vendors regarding new products, tools and equipment; receives and reconciles ordered supplies and materials; rectifies any mistakes of delivered items; delivers to storage location or assigned site for use.

6% to 15% of the shift, concurrent with essential functions #1,4,5,6,7,8,10



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7

REPORTS / LOGS / RECORDS: Reads and interprets blueprints and distribution maps to determine the best method for installing water components; prepares and maintains various forms, records and work orders; logs and updates records of work performed; tracks and maintains inventory and submits requests for supplies and materials; performs other related duties, as assigned. It was clarified in interviews that incumbent receives work orders and service requests daily; completes vehicle safety and maintenance inspection reports daily; utilizes vehicle repair from for fleet services; tracks and turns in transfer station receipts; logs materials, time and water used on work orders; creates and reads as-built blueprints as projects progress; completes timesheets, vacation request, comp time and sick time forms; completes accident, personal injury and witness reports for incidences; utilizes work order management software and City issued email.

6% to 18% of the shift, concurrent with essential functions #1,2,3,4,5,6,10

8

JOB SITE MANAGEMENT / SAFETY: Follows applicable safety rules and regulations; performs other related duties, as assigned. It was clarified in interviews that incumbents maintains compliance and adherence to safety rules and regulations for all crew members and work sites; maintains awareness of surroundings when operating heavy equipment; observes legal and defensive driving practices; is responsible to follow all traffic safety rules and procedures; sets up traffic control/flow devices, using cones and/or signs as required to delineate traffic around a work site and/or block lanes; tows and sets up electronic arrow boards; follows applicable health and safety rules and regulations; maintains awareness of pedestrians, drivers, coworkers and others in work areas; ensures proper maintenance and usage of trucks, equipment and tools; follows proper procedures for confined space entry.

100% of the shift, concurrent with all other essential functions

9

EMERGENCY RESPONSE: Responds to emergency situations and performs proper repairs to restore water service; performs other related duties, as assigned. It was clarified in interviews that incumbent receives assignments via cell phone communication during assigned and non-assigned on-call weeks. Incumbent is an assigned first responder crew member to all City emergency calls related to water and sewer issues in regards to compliance, catastrophic and safety issues (i.e. clean-up and repair of leaks, floods, backup and overflow of sewers and wet wells, odor complaints, pump station alarms, loose manholes, water main breaks, etc.); may call in for additional help; collaborates and coordinates with other City employees and any emergency crews; assists with diagnosing the issue(s); completes work as needed to eliminate safety issues. It was further clarified in interviews that incumbent will be on-call for seven days in a row on a rotating basis with all other assigned and qualified staff; responds within a specific time frame to all after-hours calls during that time; may interact with the public and / or property owners; assists with securing areas to ensure public safety.

As needed



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10

COMMUNICATION / COLLABORATION: Responds to public inquires and notifies consumers of planned water service shut-downs; performs other related duties, as assigned. It was clarified in interviews that incumbents will be responsible to respond to frequent interruptions from people with questions; addresses and handles issues, complaints and concerns from citizens; may need to provide directions around the general area if required; will work with coworkers, vendors, customers, contractors, industry professionals, as well as cross functionally with other City employees in the course of work; collaborates with fire and police departments especially during emergency situations; communicates via email, phone, text, and in person; communicates about work being conducted; answer questions concerning work; notifies customers of water shut-offs; maintain positive public relations for the City by appropriately representing City of Santa Monica at all times through words, actions and appearance.

100% of the shift, concurrent with all other essential functions

11

MEETINGS & TRAININGS: It was clarified in interviews that incumbent partakes in a brief daily tailgate meeting with crew at beginning of shift (to discuss assignments, safety concerns for the day’s work, etc.); water construction meetings every two weeks regarding upcoming work and safety issues; may meet with customers, contractors, engineers, etc.; meets with vendors and attends trade shows regarding new equipment; meets informally with Operators, Crew Leader or Supervisor as needed. Incumbent participates in a variety of other meetings as required by City through Trukspect on topics such as, but not limited to, traffic control, ladder safety, blood borne pathogens, safe lifting, ergonomics, heat illness, electrical safety, personal protective equipment, disaster response, etc.; attends any OSHA-mandated trainings for position; partakes in confined space training; maintains First Aid and CPR certification; may attend trainings and seminars outside of City limits; maintains Class B license.

4 to 6 hours monthly

III. No Marginal/Non-essential Job Functions / Duties



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IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Seldom to Occasional

5 Minutes

1,2,3,4,5,6,7,8,9,10,11 Fueling vehicle and equipment; performing heavy equipment checklist; loading and unloading equipment; repairing and installing pipe, components and fittings; installing shoring; mixing cement; equipment maintenance; shoveling and sweeping; operating jack hammer; resting after heavy manual labor; reading work orders or as-built blueprints; providing customer service; talking with work site customers. Most instances of standing are broken up with walking or operating equipment.

Walking

Occasional to Frequent

5 Minutes

1,2,4,5,6,7,8,9,10,11 Around primary work site location; performing heavy equipment checklist; to and from vehicle; inspecting work site and marking for dig alert; retrieving items from warehouse; transporting materials; prepping for asphalt or concrete; repairing and installing pipe, components and fittings; reading meters

Walking on uneven terrain

Occasional 5 Minutes

1,2,4,5,6,7,8,9,10,11 Will walk intermittently throughout the day; to, from and around primary work location; to and from vehicle; retrieving items from warehouse; transporting materials; repairing and installing pipe, components and fittings; reading meters. Surfaces may include sloping hills; uneven grass; tree roots; gravel; wood chips; wet concrete; slippery surfaces; sand, etc.

Running

Never* N/A

N/A

*Emergencies only in situations such as fire, earthquake, water main breaks, unexpected brake released on equipment.

Jumping

Never N/A N/A N/A

Climbing ladder, stairs, stools


Seconds

1,2,3,5,6,9 Climbing in and out of heavy equipment; using 10-12 foot ladders; using stairs in multi-story buildings; climbing in and out of work trenches; utilizing shoring; shelving stock items

Balancing above ground


10 Minutes 1,2,3,5,6,9 Using a ladder to perform work; retrieving items off of a high shelf; cleaning and maintaining heavy equipment; putting away ordered parts and supplies



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Activity Performed

Frequency /Range



Bending at the waist


20 Minutes

1,2,3,5,6,7,8,9 Fueling vehicle and equipment; performing heavy equipment checklist; loading and unloading equipment; spreading cold mix; repairing and installing pipe, components and fittings; turning water valves; tapping water mains; performing equipment maintenance; shoveling and sweeping; mixing/pouring concrete; tightening bolts on flanges; utilizing sledgehammer; cleaning pipes; torching bolts. Incumbent may be in a slight bend for 20 minutes at a time and repetitively when performing work.

Twisting at waist side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10,11 Operating equipment to complete most duties; performing heavy equipment checklist; repairing and installing pipe, components and fittings; cleaning work space; getting in and out of vehicle; driving; picking up debris; installing shoring; lifting supplies off truck; giving and receiving supplies from assisting coworker; moving ladder; shoveling and sweeping; moving supplies to cart/dolly; working in narrow trench

Stooping slight bend at knees


60 Minutes 1,2,3,5,6,7,8,9 Repairing and installing pipe, components and fittings; performing heavy equipment checklist; lifting materials and supplies into truck; installing shoring; shoveling and sweeping; performing equipment repairs; picking up and removing debris; using jack hammer or sledgehammer to break up asphalt or concrete; bolting flanges; installing pipe; cutting bolts with torch; cleaning pipes, meters and vaults

Squatting


15 Minutes 1,2,5,6,8,9 Repairing and installing pipe, components and fittings; performing heavy equipment checklist; lifting materials and supplies into truck; installing shoring; bolting flanges; installing pipe; finishing concrete; cutting bolts with torch; cleaning pipes, meters and vaults

Seated / Non-Weight Bearing

Sitting

Seldom to Continuous

2 Hours

1,3,4,5,6,7,9,10,11 Repairing and installing pipe, components and fittings; operating backhoe, excavator, front-end loader and other heavy equipment; driving dump truck and other City vehicles between work sites; picking up materials; forklift; completing work orders and other paperwork; checking email; attending meetings or trainings



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Activity Performed

Frequency /Range



Driving


2 Hours

3,5 Operating backhoe, excavator, front-end loader and other heavy equipment; operating forklift; driving City truck; procuring supplies

Kneeling one or both knees


60 Minutes 1,2,5,6,8,9 Repairing and installing pipe, components and fittings; performing heavy equipment checklist; lifting materials and supplies into truck; installing shoring; bolting flanges; installing pipe; finishing concrete; cutting bolts with torch; cleaning pipes, meters and vaults

Crawling on hands and knees

Never N/A N/A N/A

Lying Down back, side or stomach

Never N/A N/A N/A

Arm Movement

Pushing

Occasional to Continuous

2 Hours Repetitively

1,2,3,4,5,6,8,9 Opening/closing vehicle and on site doors; utilizing heavy equipment controls; using cart/dolly and hand tucks to move supplies; moving work equipment around site; closing drawers; moving supplies in truck bed; sliding ladders and on/off truck; shoveling and sweeping; using power tools and hand tools; using pallet jack and fork lift; assembling pipe and fittings

Pulling



1,2,3,4,5,6,8,9 Opening/closing vehicle and on site doors; utilizing heavy equipment controls; using cart/dolly and hand tucks to move supplies; moving work equipment around site; closing drawers; moving supplies in truck bed; sliding ladders on/off truck; opening drawers; shoveling and sweeping; using many hand tools; using pallet jack and fork lift; assembling pipe and fittings

Reaching – above shoulder level

Seldom 1 Minute

1,3,4,5,6,8,9 Attaching pipe to crane or backhoe; setting up/taking down ladders; signaling to coworkers; getting equipment off racks in truck; cleaning heavy equipment; supplies off/on high shelves; retrieving items outside of trench

Reaching – at shoulder level

Seldom 5 Minutes 1,2,3,4,5,6,8,9 Operating heavy equipment; driving; pipe, component and fitting maintenance and repairs; bringing two-way radio or cell phone to mouth; climbing up and down ladder; retrieve supplies from vehicle; cleaning heavy equipment; retrieving items outside of trench



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Activity Performed

Frequency /Range



Reaching – below shoulder level

Frequent to Continuous

2 Hours 1,2,3,4,5,6,7,8,9,10,11 Operating heavy equipment; utilizing equipment/tools to perform repairs; shoveling and sweeping; lifting equipment and supplies; driving; performing paperwork duties; repairing and installing pipe, components and fittings; attending trainings or other meetings; retrieve equipment and debris from interior and bed of truck; utilize clay spade, sledgehammer and other hand and power tools; utilize wheelbarrow, pallet jack, dolly, hand truck; cleaning heavy equipment

Steering


2 Hours

1,2,3 Operating backhoe, excavator, front-end loader and other heavy equipment; operating forklift; driving City truck; procuring supplies utilizing pallet jack, dolly, wheelbarrow and hand truck to move supplies and materials

Neck Movement

Extension of the neck looking upward


5 Minutes Repetitively

1,2,3,4,5,6,8,9 Operating and observing heavy equipment; guiding backhoe extensions; attaching pipe to backhoe or crane; dumping dump truck; climbing ladders; retrieve equipment from vehicle; signal to or guide co-worker; cleaning heavy equipment; ensuring all clear before using dump trunk; driving; setting up/taking down ladders; driving; watching crane boom; looking out for electrical wires overhead; observing work site from inside trench

Flexion of the neck looking downward


30 Minutes 1,2,3,4,5,6,7,8,9,10,11 Moving items on a cart/dolly; operating power tools/equipment; operating heavy equipment; repairing and installing pipe, components and fittings; driving; assisting coworker who is in below-ground vault; completing paperwork; keyboarding; using two-way radio or cell phone; picking up tools; removing equipment from work site; installing shoring; shoveling and sweeping; mixing cement; removing dirt from around work space; lifting equipment out of truck; inventory duties; cutting bolts with torch; cleaning pipes, meters and vaults



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Activity Performed

Frequency /Range



Twisting of the neck side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10,11 Scanning to ensure traffic safety; performing work safely; inspecting work site; repairing and installing pipe, components and fittings; checking mirrors while driving; operating power tools and equipment safely; operating heavy equipment; filling out reports and logs; inspecting vehicles; assisting with cold mix distribution from truck; shoveling and sweeping; retrieve equipment and debris from interior and bed of truck; assist co-worker operating large equipment; utilize wheelbarrow, dolly and hand truck; cleaning vehicle; watching for passersby while performing duties

Hand Activities

Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation


Occasional

60 Minutes 1,2,3,4,5,6,7, 8,9,10,11

Cell phone/2-way radio use; operating heavy equipment controls; using small hand tools; handwriting on timesheets, checklists, work orders, etc.; cleaning equipment; equipment maintenance/repair; untightening/tightening bolts; unspooling line and caution tape; utilizing nuts and bolts; cutting bolts with torch; cleaning pipe, meters, valves and vaults

Keyboarding / Typing



20 Minutes 4,6,7,10 Computer usage; updating work order and service request data; utilizing email; conducting research

Simple Grasp



2 Hours 1,2,3,4,5,6,7, 8,9,10,11

Using hand tools, equipment and performing repair/maintenance duties; operating levers on heavy equipment; driving; using office equipment; handwriting; handling paperwork; twigs or other small items from wet concrete or sand; utilizing traffic cones and caution tape; utilizing nuts and bolts; cutting bolts with torch; cleaning pipe, meters, valves and vaults

Up & Down Flexion of Wrist




1,2,3,5,6,8,9 Using hand tools (wrenches, etc.) and equipment; signaling to coworker or public; performing traffic safety duties; operating levers on heavy equipment; computer usage; bolting flanges; handwriting; typing; shoveling



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Side to Side Motion of Wrist




1,2,3,5,6,8,9 Using hand tools (wrenches, etc.) and equipment; operating levers on heavy equipment; removing debris from workspaces; signaling to coworkers; utilizing computer mouse; steering; sweeping

Turning / Rotation of Wrist or Hand

Frequent Occasional 2 Minutes 1,2,3,5,9 Using hand tools (wrenches, screwdriver, etc.) and equipment; starting vehicles and equipment; locking and unlocking doors; mixing concrete; valve and pipe repairs; cleaning vehicle and equipment; nuts and bolts; tapping water lines

Gross Manipulation



15 Minutes 1,2,5,6,9 Operating jackhammer and clay spade; utilizing sledgehammer and breaking bar; turning and moving equipment; loading and unloading supplies and equipment; moving equipment; using cart/dolly; shoveling and sweeping; opening truck bed; moving/carrying ladders; moving supplies; mixing/pouring concrete; hooking up trailers and towed signs

Powerful Grasp/ Tight Grasp



15 Minutes 1,2,5,6,9 Moving equipment and heavy supplies; pneumatic tools; operating equipment such as jack hammer or clay spade; carrying ladders; using sledgehammer and breaking bars; holding rails while climbing ladder; loading and unloading supplies and equipment; using cart/dolly to transport supplies; opening truck bed; hooking up trailers and towed signs

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

200 Yards

Hand tools; keys; two-way radio/cell phone; equipment, small components and supplies; paperwork; hand tools; trash or debris; stacked safety cones (10#); delineators; as-built blueprints; writing utensils

1,2,3,4,5,6,7,8, 9,10,11

11 to 25


To Shoulder 100 Yards Full gas can (25#); larger toolbox (12#); ladders; hand truck; sledgehammer (20#); shovels full of heavy debris; breaking bar; shoring lumber; stack of cones

1,2,4,5,6,8,9



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26 to 50


To Waist 50 Yards Bags of materials (i.e. sand) (30#); dolly (27#) ; full 5 gallon buckets (42#); extension ladders; full trash bags (40#-60#); clay spade and stomper (40#); stack of cones; various valves

1,2,5,6,8,9

51 to 75


To Waist 10 Yards Debris from job site; extension ladders; jack hammer (60#); bags of concrete (60#); various valves

1,2,5,6,9

75 plus

Infrequent to Seldom

To Waist 10 Yards

Bags of concrete (90#); jackhammer (90#); pipe spools (180#); 6” valve (110#); 4” offset pipe (90#)

1,2,5,6,9

NOTES: According to the job description, incumbents must be able to lift up to and including 50 lbs., and using truck hydraulic arm lift controls to rig and lift heavy loads up to 100 lbs. After performing an onsite weights and measurements, it was learned incumbents must carry bags of materials, pipe, valves and equipment up to 110 lbs.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Power equipment (clay spade, stomper, jack hammer, boring machine, etc.)

Infrequent to Frequent 2-way radio/cell phone Seldom to Occasional

City-owned vehicles (trucks, dump trucks etc.)

Seldom to Occasional Hand tools (i.e. screwdriver, hammer, wrench, pliers, etc.)

Infrequent to Frequent

Hand trucks; dollies; ladders Seldom to Occasional Pneumatic tools (i.e. drills, sawzall, impact wrench, etc.)


Heavy equipment (i.e. backhoe, front-end loader, forklift, crane, water jetter, excavator, etc.)

Infrequent to Continuous Brooms, shovels, breaking bars, wheelbarrows, pick ax, etc.


Hydraulic pumps Infrequent to Seldom

Computer and peripherals (i.e. printer, scanner, etc.)

Infrequent to Occasional

Calculator Infrequent to Seldom Office supplies (i.e. pens/pencils, ruler, stapler, etc.)

Seldom

Air compressor / generator Infrequent to Occasional

Various tow trailers


VII. Environmental Exposures:

Brief Description: Work is performed mostly outdoors in seasonal weather conditions, potentially on slippery and/or uneven

surfaces, on Santa Monica fields, streets, sidewalks, etc. Outdoor grounds can be inconsistent and encompass a variety of surfaces such as sloping hills, asphalt/concrete, uneven grass, gravel, sand, curbs, etc. Some work is performed inside in offices, maintenance shops and meeting rooms. Indoor work surfaces can include tile, concrete, linoleum and carpet.

Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure



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Indoors Seldom to Frequent City offices; meeting rooms; maintenance shops; restrooms; trucks; meetings and trainings; heavy equipment cabs

Outdoors Frequent to Continuous

City easements; streets and sidewalks; neighborhoods; parking lots; parks; around City yard and treatment plants

Contact with Customers, End Users, General Public

Frequent to Continuous Coworkers; general public; customers; other City employees; contractors; vendors; public safety

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Continuous

Waste; stagnant water; methane gas; gasoline; oil; exhaust; greasers, exposure to public and bodily odors including perfume and cologne; trash odors; green waste; sewer lines; deodorizers; carbon monoxide and dioxide; food odors; cold mix; torching bolts; galvanized bolt cutting

Traffic – e.g., to be in traffic to perform an essential function

Occasional to Frequent Driving between sites; working on streets and sidewalks; around City yard; procuring supplies from vendor

Extreme Changes in temperature, humidity, or moisture

Infrequent to Occasional Seasonal weather conditions such as rain; fog in morning; temperatures up to 100 degrees; heavy equipment engines; heat from torch

Fumes/smoke – e.g., chemicals, exhaust, vapor

Occasional to Frequent Vehicle, equipment and truck exhaust; heavy power equipment; greasers; fuel; cutting bolts with torch

Excessive Noise – e.g. large crowds, sirens, machinery

Occasional to Frequent Exposure to power equipment such as jackhammers, stomper, clay spade; heavy equipment; dump trucks; forklifts; saws; traffic noise; construction noise; sirens; back up alarms

Working at heights – e.g., scaffolding, ladders

Seldom to Occasional Performing work on ladders; on heavy equipment; balancing on truck bed; above trench or on shoring

Lighting – e.g., fluorescent, natural, direct sunlight

Frequent to Continuous Direct and indirect sunlight; fluorescent lighting indoors; halogen lights at night

Working with Biohazards – e.g., body fluids, blood

Infrequent to Occasional Potential from injured coworker or sewer leak; hypodermic needles in meter boxes

Dust, Wind, and/or Pollen Frequent Regular outdoor work; exposed to seasonal outdoor conditions of wind and pollen; dust from moving dirt at work sites and heavy equipment operation

Vibration – e.g., power tools, jackhammer

Occasional to Continuous Regular use of power tools such as jackhammer, stomper and clay spade; sawzall; operating heavy machinery; pushing dolly, hand truck or wheelbarrow over uneven ground

Toxic Substances – e.g., corrosives, carcinogens, poisons

Occasional to Frequent Incumbent will be exposed to the following non-toxic but abrasive substances: gasoline, cleaners, solvents, oils, grease; may be required to mix two-stroke fuel; WD-40; primer and glue

Electrical Hazards – e.g., live electrical wires

Infrequent to Seldom Possible exposure to hitting live wires below and above ground with heavy equipment; water meters grounded from resident

Explosive Hazards – e.g., bomb threats, chemicals

Infrequent to Seldom Working with and near natural gas pipes; handling gasoline for use in equipment

Confined Spaces – e.g., attics, manholes

Infrequent to Occasional Valve pits; vaults

Mechanical Hazards – e.g., running machinery, conveyor belt

Seldom to Frequent Select power tools such as jackhammers; stomper; clay spade; sawzall; pneumatic tools

Near / With Heavy Machinery – e.g., tractor, forklift

Frequent to Continuous Various trucks; any heavy equipment necessary to complete assignment (i.e. backhoe, trailers, forklift, dump truck, excavator, crane, etc.)



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Other – e.g., unique aspects of work environment

Frequent Ability to be constantly aware of environment/surroundings; ability to react quickly to perceived or real dangers (i.e. speeding vehicles, etc.) in environment; ability to recognize potential hazards and follow appropriate precautions to safeguard self and others; ability to remain nimble, alert and prepared, exhibit good reaction skills and be able to safely and professionally maneuver vehicles within a busy, urban environment filled with pedestrians, skateboarders, bicyclists, etc.

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3,5,8,9

Emergency situations; ability to smell fuel leaks, toxic substances, fire hazards; natural gas leaks; trash odors; sewage; equipment malfunction

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous

1,2,3,4,5,6,7,8,9,10,11

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; ability to safely operate heavy equipment; ability to read written directions, instructions and assignments; driving; work order management; creating as-builts; pipe fitting and cleaning

Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,5,6,7,8,9,10,11

Hear in the normal audio range with or without correction; ability to hear proper functioning of equipment; responding to two-way radio calls; assess traffic patterns and safety; communicate with coworkers and residents; abnormal sounds while operating heavy equipment

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,5,6,7,8,9,10,11

Responding to phone calls and two-way radio; communicate task status; actively engage with coworkers and team members; give instructions; speaking with public; communicate with contractors and supervisor



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Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.

Occasional

1,2,3,4,5,6,7,8,9,10,11

Printed material; computer data; work order forms; emails and handwritten notes and messages; read as-built blueprints; ability to read written directions, instructions and assignments; warning labels; maps and drawings; traffic signs; taking notes of site measurements entered to work order

Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.

Occasional

1,4,5,6,7,8,10,11

Handwriting; possible email; completing timesheets, work orders and other paperwork; conducting safety vehicle inspections; leave notes for co-workers; as-built blueprints; taking notes of site measurements entered to work order

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,6,7,8,9

Simple calculation checks on data entry; work order data completion; completing fuel/oil ratio calculations; timesheet completion; precise measurements; product estimate calculations; calculate square footage; area and volumes

IX. Personal Protective Equipment / Safety Training and Devices:

Personal Protective Equipment and Safety Training and Devices: It was clarified in interviews that the following safety equipment is provided to incumbent: safety goggles/glasses; hearing protection (buds or muffs by choice of incumbent); leather gloves, latex gloves, rubber or nitrile gloves; steel-toed boots; rain gear; dust/particle masks; respirator; fall arrest equipment; hard hats; knee pads; welders hat; flash jacket and gloves; safety cones, tape and delineators; fluorescent vests; two-way radio. Incumbents have regular access to first aid kits, fire extinguishers as well as eye wash stations, emergency showers at City yard. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor.

X. Required Qualifications:

Education/Training/Experience:

Graduation from high school or the equivalent. Successful completion of 60 semester units or the equivalent of college level or vocational course work in pipefitting or plumbing is desirable; two years of recent, paid work experience performing journey level pipefitting or plumbing work.

Knowledge Of:

Techniques, tools and equipment used in the installation and repair of water distribution systems; pipefitting techniques and materials; plumbing practices and procedures; soldering techniques;



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underground utility markings; basic excavation techniques; safe work practices and procedures; basic mathematics; basic vehicle maintenance; effective customer service techniques.

Ability To:

Read maps, charts, diagrams and blueprints; operate pneumatic, hydraulic, electric and mechanical tools and equipment; align pipe runs for proper fit; identify utility lines; perform heavy physical labor; lift, carry and move objects up to and including 50 lbs.; work in confined spaces and deep trenches; solder properly and safely; perform mathematical calculations; take accurate measurements; follow oral and written instructions; learn and use required computer software applications; prepare and maintain accurate records and reports; lead and monitor the work of others; maintain an inventory and order materials; provide effective customer service; establish and maintain effective and cooperative working relationships with City employees and the general public.

Skill In: Reading, writing, and communicating at an appropriate level; basic mathematics; plumbing, pipefitting and soldering; grinding pipes and pipefittings.

Licenses / Certifications:

Possession of a valid Class C driver license. A Class B driver license must be obtained within six months of date of hire; a forklift operator’s certificate must be obtained within six months of date of hire; a Grade D2 Water Distribution Operator Certificate from the California Department of Health Services must be obtained within one year from date of hire. Must maintain a valid Grade D2 Water Distribution Operator Certificate.

Supervision Received:

Works under the general supervision of a Water Supervisor, arranging, planning and performing routine assignments alone. Detailed instructions are regularly provided and work is periodically reviewed.

Supervision Exercised: Coordinates and monitors the work of others, as assigned.

Working Conditions:

Work is generally performed outside in seasonal climate and variable weather conditions. Outdoor work requires exposure to slippery surfaces, cramped positions, moving objects, vibrations, noise, odors, dust, dirt, oils, chemicals and occasional unsanitary conditions. Responding to emergency situations, working irregular hours, and/or serving on standby duty may be required. Physical demands include working in confined spaces, repetitive bending, kneeling, reaching, climbing, standing, lifting up to and including 50 lbs., and using truck hydraulic arm lift controls to rig and lift heavy loads up to 100 lbs.

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9,10,11 Ability to remember locations and work procedures;

ability to perform activities of a routine nature; ability to understand and remember detailed instructions



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REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9,10,11 Ability to perform activities within a schedule, maintain

regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES

1,2,3,4,5,6,7,8,9,10,11 Ability to negotiate with, instruct or supervise people;

ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Jaime Gomez

Water Supervisor – Construction

Dennis Rosa

Pipe Fitter

Christina Winting

Human Resources Manager

XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 10/12/15

In order to develop this Essential Functions Job Analysis, the Associate noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road # 414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

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