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CITY OF PHOENIX

REQUEST FOR QUALIFICATIONS

SPEED HUMP / CUSHION PROGRAM

2-STEP

JOB ORDER CONTRACT

PROJECT NO. 4108JOC162

April 10, 2017

Pre-Submittal Meeting

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Debra Russell, Contracts Specialist – Team Lead

Point of Contact for Submittals and RFQ Questions

Office of the City Engineer

Debra.Russell@Phoenix.gov (602) 256-3444

Scott Logan, Traffic Engineering Supervisor

Street Transportation Department

Joanne McLaughlin, EO Programs Assistant

Point of Contact for SBE Questions

Equal Opportunity Department

Joanne.McLaughlin@Phoenix.gov (602) 534-1279

Welcome and Introductions

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Sign-in please

Sign-in sheet and PowerPoint will be posted on

Procurement’s website:

http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ ■ Notifications (if applicable) ■ Result/Award■ Subscribe to Newsletter

Hold questions until Q&A period

This is the ONLY opportunity to discuss this project

with City staff

Meeting Overview

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Notification Letter of change to the Request for

Qualifications (RFQ) posted on our website:https://www.phoenix.gov/streets/procurement/current-opportunities

It is the responsibility of RFQ holder to determine, prior to

submittal, if Notification Letters have been issued.

Meeting Overview Cont’d

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What is Job Order Contracting?

SBE Requirements

Procurement Description

Project Description

Statement of Qualifications Evaluation Criteria

Submittal Requirements

Selection Process

Questions from Attendees

Agenda

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Alternative Project Delivery Method (APDM)

This JOC RFQ is a 2-Step Qualifications-Based and

Technical/Price-Based Selection Process

Not a Bid

No guarantee of work

Projects are on an “As-Needed” basis

No Federal Funding

What is Job Order Contracting

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JOC contractors are expected to meet an annual

SBE Utilization Goal – Goal to be determined

Subcontractors certified by the City are eligible to

meet the SBE subcontracting goals

This Solicitation is open to all Contractors

No SBE documents due at time of SOQ Submittal

SBE Documents are due at the time of each Job

Order Agreement (JOA)

Small Business Enterprise (SBE)

Requirements

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First Step of 2-Step Procurement – Request for

Qualifications (RFQ) – Qualifications (Up to 6

Contractors to move forward)

Second Step is Request for Proposal (RFP) – Technical

and Price

Seeking up to 3 qualified Job Order Contractors on an

as-needed basis

Performance & Payment Bonds required for each JOA

JOC Agreements may be executed up to $1Mil each in

construction costs

JOC for 36 month duration or complete utilization of

initial contract value w/ one 24 month option to extend

and increase capacity

Procurement Description

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The JOC Contractor will be expected to successfully perform

the following construction services, including but not limited to:

Install, replace, repair or remove speed humps, cushions and tables

Furnish and install permanent signage and post, and pavement

markings and Blue stake for post installation

Apply crack seal to all pavement cracks in excess of 1/8”

Return to match the surrounding pavement

Remove permanent signage and pavement markings for existing

speed hump(s) and speed cushions

Provide all labor, equipment, materials, supplies, and permits required

to install, replace or remove speed humps / tables / cushions

Notify residents located within 500 feet of proposed speed hump(s) via

doorhanger, of pending installation and request that all vehicles be

moved from area prior to construction activity

Proper disposal of debris, including old asphalt pavement, pavement

markings and signs

Project Description

Project Example

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Speed Hump

Speed Cushion

Warning Sign

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A. General Information – 15 points

B. Experience and Qualifications of the Firm – 25 points

C. Experience of Key Personnel to be Assigned – 20 points

D. Approach to Performing Required Services – 30 points

E. Overall Evaluation of Firm and its Ability to Provide

Required Services (no response is required, panel

evaluation) – 10 points

Provide responses in the order listed in the RFQ

Be complete, be concise

Statement of Qualifications Criteria

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Cover Letter – 1 page, company name, address and contact

information (include email)

Evaluation Criteria, including project organizational chart

Additional Content, may include resumes or other information

Bonding Statement will not be counted towards the

maximum pages permitted (Separate Sealed Envelope)

MAXIMUM pages permitted is 12 pages:

+ Evaluation Criteria (including organizational chart)

+ Additional Content (resumes or other information)

+ Photos, charts / graphs or other evaluation content

= 12 MAXIMUM pages permitted

Submittal Requirements

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Each page side with criteria information will be counted

Pages that have photos, charts, and graphs will be counted toward maximum number of pages

Cover letter, Front and back covers, Table of Contents, and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel

Include Vendor Number on SOQ Cover Pagehttps://www.phoenix.gov/finance/vendorsreg

Submittal Requirements (continued)

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Submit 6 copies of the SOQ.

SOQ due: 12:00 P.M. Noon – Arizona local time

Friday, April 21, 2017

Phoenix City Hall

200 West Washington Street, 6th Floor

6th Floor Submittal Box

Include firm name and procurement title on submittal

envelope / box

Submittal Requirements (continued)

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Receipt of SOQ after the specified cut-off date and time

Too few copies of the submittal

Deposit of SOQ in the wrong location

Violating the “Contact with City Employees” policy

Failure to provide Bonding Statement

Grounds for Disqualifications

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Each SOQ will be evaluated according to the evaluation

criteria in the RFQ.

No interviews will be conducted.

Up to three contractors may be selected for Contract.

A contract will be executed upon completion of

negotiations of contract terms and City Council approval.

Selection Process

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SOQ’s due – April 21, 2017

Issue RFP to Finalists – May 9, 2017 (tentative)

Final Selection – May 23, 2017 (tentative)

Selection Schedule

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Friday, April 21, 2017

12:00 P.M. Noon, Arizona local time

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

SOQ Due Date

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https://www.phoenix.gov/streets/procurement/current-opportunities

Notifications (if any)

Plan Holder List

Award

Pre-submittal Power Point Presentation

Pre-submittal Sign-in sheet

Request for Qualifications

Street Transportation Department

Procurement Section WEBPAGE

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E-mail your questions to:

Debra.Russell@phoenix.gov

Debra Russell

Contract Specialist – Team Lead

(602) 256-3444

OPEN FOR QUESTIONS

&

Thank You for Attending!!!

Questions After Today