CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, JANUARY 4, 2000 BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday,

January 4, 2000 in the Board Room with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor Don Still, Absent Doodle Franklin, Absent J. C. Winemiller Willie Walker Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. Minutes of Meeting December 7, 1999, were reviewed and approved as written on a motion by Bucky Sharpe, seconded by David Johnson. All voted “Aye.”

Only one bid was received, and was opened December 16, 1999, for a 3/4 ton Pickup to be used by the Wastewater Maintenance crew in the Street Department. Bidder:

Hope Auto Company Hope, AR $22,697.00

There was a delivery date promised of 90 days. If delivery

is not made in 90 days, City can go ahead and bid one out on the State Contract. There was $23,000 included in the 2000 budget for this item.

Bucky Sharpe made a motion to accept the bid of Hope Auto Company for $22,697. Motion was seconded by David Johnson. All voted “Aye.”

Police Chief Bill Brinkworth asked the Board’s permission to apply for a grant in the amount of $9,700, with a 10% city match, for a “Stand Alone System”. This system will be used to track juvenile offenders by using digital cameras and equipment. David Johnson made a motion to approve the grant application, seconded by Bucky Sharpe. All voted “Aye.” ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, JANUARY 18, 2000 CITY HALL BOARD ROOM

The City Board of Directors met in regular session at 7:00

p.m., Tuesday, January 4, 2000 in the City Hall Board Room with the following present: Catherine Cook, City Manager Joe Short, City Attorney Directors: Dennis Ramsey, Mayor Bucky Sharpe, Absent David Johnson, Vice Mayor Don Still Doodle Franklin J.C. Winemiller Willie Walker, Absent Mayor Ramsey called the meeting to order at 7:00 p.m. Director Don Still opened the meeting with prayer. Minutes of the January 4, 2000, meeting were reviewed and approved as written on a motion by Doodle Franklin seconded by David Johnson. Motion carried with all present voting “Aye.”

At the Board’s request, City Manager Catherine Cook

arranged for Police Chief Bill Brinkworth to make a presentation regarding his budget request of $23,925 to pursue national accreditation. Chief Brinkworth introduced two guests, Police Chief Ike Shirley of Yukon, OK, and Lt. Col. Richard Rail of the Arkansas State Police. After lively discussion and questions, the Board stated that they would take the information under advisement and make a decision regarding accreditation at a future meeting.

White Properties Limited Partnership presented a petition to the Planning & Zoning Commission to rezone their property located at 1201 North Hervey (Shell Super Stop Convenience Store) from I-1 to C-2, as the property was not zoned properly for its current use. The Planning & Zoning Commission voted to recommend this rezoning to the Board of Directors. City Attorney Joe Short read the ordinance to rezone the subject property.

ORDINANCE NO. 1336

AN ORDINANCE TO BE ENTITLED: “AN ORDINANCE TO REZONE CERTAIN PROPERTY IN THE CITY OF HOPE FROM I-1 TO C-2 ON THE ZONING MAP

OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES” Don Still made a motion to suspend the rules and place the ordinance on second reading, seconded by Doodle Franklin. Roll was called, and all present answered, “Aye.” City Attorney Joe Short read the ordinance caption. David Johnson made a motion to suspend the rules and place the ordinance on third reading, seconded by Don Still. Roll was called with all present answering, “Aye.” Don Still made a motion to adopt the ordinance, seconded by Doodle Franklin. Upon roll call, all answered, “Aye.” The emergency clause was adopted on a motion by Doodle Franklin seconded by Don Still. Roll was called with all answering, “Aye.”

Johnny Rapert, Chancellor Emeritus of the University of Arkansas Community College at Hope (UACCH), approached the Board regarding a grant application UACCH would like to submit to the Donald W. Reynolds Foundation. The grant would be used for a Life Long Learning Center to be built on the UACCH campus and requires a 20% of grant funds match, currently a minimum of $2.4 million. In order for the grant application to be considered, it must contain a plan for how the 20% match will be funded. After presentation by Mr. Rapert and the current UACCH Chancellor, Dr. Taylor, the Board pledged their support for the project. A motion was made by Doodle Franklin, seconded by Don Still, to present a 1% City sales tax option to the voters if the grant application was funded and to use the tax to fund the 20% match. Motion carried.

Meeting was adjourned at 8:20 p.m. _____________________ _______________________________ Dennis Ramsey, Mayor Debra A. Hall, Finance Director

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, FEBRUARY 1, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday,

February 1, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk

Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor Don Still Doodle Franklin J.C. Winemiller Willie Walker

Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. The Mayor thanked City crews for all the work they have done in helping clear the streets of snow and in all other areas where they went above and beyond their duty. He also extended our prayers for all the ones that lost chicken houses and property due to the snow.

Minutes of Meeting January 18, 2000 were reviewed and approved as written on a motion by Doodle Franklin, seconded by Willie Walker. Motion carried.

The Airport Advisory Committee has been discussing over the past several months a project to provide more airport hangar space at the Hope Municipal Airport. Mark Bailey, an architect with BDA of Texarkana addressed the Board with the proposal to construct 3 or 4 small hangars and one large hangar for storage of aircraft on the south side of the airport.

Mrs. Cook said these hangars would aid existing industry and attract new businesses. She said the Airport Fund has approximately $200,000 it has received from crop and hay pasture rental that has to be used by the airport.

FBO Dean Medlen said there are 21 or 22 planes at the airport now and any new hangars could be rented anytime they are available. The rental could be handled at City Hall or on a percentage basis by the FBO. The City Manager said the first step would be to engage Mr. Bailey to develop the plans. David Johnson made a motion to proceed with the project and engage Mark Bailey to develop plans. Motion was seconded by Don Still. All voted “Aye.”

Paul Henley said the Pilot’s Association and the Sentimental Journey Board would like to add a kitchen in a space already available at the airport at no cost to the Airport. The Board agreed for them to do this.

The Sentimental Journey Committee wants to make a museum where the old steam generation building is located at the airport. They have set aside $6,000 for this purpose. SMI Joist has agreed to furnish the roof. This building qualifies for grant funds of approximately $15,000 from the Arkansas Historic Society. Bucky Sharpe made a motion, seconded by Don Still to proceed with a grant application to accomplish this renovation. All voted “Aye.”

Bo Collums asked if the City would be interested in selling

lots for additional hangars at the airport. The Board agreed to take this under advisement.

Judy Davis, Economic Development Director, commended the Board for their vision into the future in developing the airport. This aids in getting industries in the area. She personally thanked them for the many improvements that have been done in the past few years.

Bids for the City of Hope’s residential sanitation customers did not arrive in time. This item was tabled until the next regular Board Meeting.

Tim McMullin of the Hope Baseball Association asked the Board’s permission to use a piece of property known as the Middlebrooks property to build additional baseball and softball fields. Mr. McMullin said there are approximately 600 kids that use the ballfields in the summer. After considerable discussion by the Board, it was found that the property is zoned “Residential” and in order to be used for a ballfield the property is would have to be rezoned. Doodle Franklin made a motion to grant the Hope Baseball Association permission to use the Middlebrook’s property for a ballfield provided it can be rezoned. David Johnson seconded the motion. All voted “Aye.”

The City Manager updated the Board on the progress of the Black Branch Sewer Project. She said Contract #1 is going really well. If money is adequate, she would like the Board’s permission to extend the larger lines into neighborhoods so that property owners can tie on. This would call for minor changes in Contracts #2 and #3.

The transmission on the John Deere 544E loader used in the Street Department went out. It will cost $6,700 to have it replaced. The city may get a refund of up to $1,000 on a core charge. It is not feasible to seek competitive bids for this item, therefore an Ordinance to waive competitive bidding was read by the City Attorney.

ORDINANCE NO. 1337

AN ORDINANCE TO BE ENTITLED: “AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS

CODE ANNOTATED SECTION 14-58-303 FOR THE PURCHASE OF A TRANSMISSION FOR A SERIES NUMBER 544E JOHN DEERE LOADER

FOR USE BY THE CITY OF HOPE STREET DEPARTMENT”

Bucky Sharpe made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Don Still. Ordinance caption was read. Roll was called and all answered “Aye.” Doodle Franklin made a motion to suspend the rules and place the Ordinance on third and final reading. Motion was seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered “Aye.” Don Still made a motion to adopt the Ordinance. Seconded by Bucky Sharpe. Roll was called and all answered “Aye.” The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by David Johnson. Roll call was answered “Aye” by all.

Director Don Still said he would like for the City to do something for the Volunteer Police Officers to show our appreciation for the many hours they give each month of their time.

Doodle Franklin said he would like for city staff to update the Board on the progress of the sewer project at Meyers Bakery. _______________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE

BOARD OF DIRECTORS MEETING 7:00 P.M., TUESDAY, FEBRUARY 15, 2000

CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, February 15, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor J.C. Winemiller Doodle Franklin Don Still Willie Walker

Mayor Ramsey called the meeting to order. Director Don Still opened the meeting with prayer. Minutes of Meeting February 1, 2000 were reviewed and approved as written on a motion by Don Still, seconded by J.C. Winemiller. All voted “Aye.”

At the last Board Meeting the City Manager was asked to update the Board on problems with effluent at Meyers Bakery. Mrs. Cook said the ultimate goal is to eliminate the stoppage. City crews have been monitoring the line three times a week. They plan to TV the line and if repairs are needed repair it. They would like to meet with all the users on the line. This is a 6 inch line and they will determine if this is large enough.

Max Campbell, an employee of Fikes Truck Line, said they have had their office flooded with sewerage and it keeps them uneasy all the time. He said Fikes has only restrooms and they do not wash or service the trucks. His reason for being at the meeting was to answer any questions and to let the City know of their concern about the stoppage.

At the January 18 Board Meeting, the Board heard a presentation on the value of a police accreditation program. Chief Brinkworth said Fayetteville and Little Rock are under the program. Sherwood, Conway and Texarkana are in the process of obtaining it. Mrs. Cook said $23,975 was budgeted in the 2000 budget for this. She had worked up figures showing what the cost would be for the 2001 and 2002 budget. According to figures presented, the cost for 2000 would be $10,425. After several questions from Board Members, Doodle Franklin made a motion to apply for Accreditation in the amount of $10,423. David Johnson seconded the Motion. All voted “Aye.”

Two bids were opened February 15, 2000 on a year’s supply of garbage bags for residential sanitation customers.

Bids were as follows: Houston Poly Bag $73.25 per M

$44,307.65 for 604,800 bags Coating & Laminating Spec, Inc. $48.84 per M

$29,538.43 for 604,800 bags David Johnson made a motion to accept the low bid of Coating & Laminating Spec., Inc. of $48.84 per M ($29,538.43 for 604,800 bags). Doodle Franklin seconded the motion. All voted “Aye.”

Twelve bids were opened February 10, 2000, for a project to

extend sewer to SMI Steel Products. This project will extend an 8" sewer line approximately 7,400' north as well as rehabilitate and enlarge the existing Highway 32 pump station. This project is funded through a $644,000 grant from the Arkansas Department of Economic Development. SMI Steel has projected to create up to 100 jobs aided by this project. Bidders were:

Kampco, Nash, TX $282,242.14 Tatum Excavating Co., Texarkana 206,494.70 Dual Construction, Texarkana 259,858.00 Raygo, Inc. Murfreesboro, AR 283,558.75 J & J Construction, Jacksonville 275,477.46 Central Utility Pipeline, Maumelle 299,489.00 Mid South Boring, N. Little Rock 231,177.30 Trentech, Inc., Pine Bluff 372,920.00 Bobo & Bain, Hope, AR 229,518.00 Stan Elliot, Inc., New Boston 293,441.00 Benson Const., Haughton, LA 264,708.50 J.W. Paine Constr., New Boston 274,066.00

Doodle Franklin made a motion to accept the low bid of Tatum Excavating Co., Texarkana, of $206,494.70. Motion was seconded by David Johnson. All voted “Aye.”

Two portions of the playground system from the current park grant were re-bid as these items came in substantially over budget when they were first bid in December. The two low bids -

one from Children Specialties of $20,450.00 and Rex Playground of $20,260.21 did not meet all specifications. The bid of Modlin Recreation, the next low bid of $21,328.63, met specifications and it was recommended that it be accepted.

Bucky Sharpe made a motion to accept the bid of Modlin

Recreation of $21,328.61. Don Still seconded the motion. All voted “Aye.”

Six bids were received for safety tile to be used under the play structure. The low bidder was Recycled Rubber Resources. Don Still made a motion to accept the low bid of Recycled Rubber Resources of $15,330.00. Bucky Sharpe seconded the motion. All voted “Aye.”

The City Manager continued giving the Board an update on

the Black Branch Sewer Project. She said Contract #1 is all but complete. The contractor is currently working to cross Patmos Road which is the last part of the contract.

Primary areas of contracts #2 and #3 are those areas which serve existing development. Secondary areas are those which will serve future development. She asked that Contracts #2 and #3 be bid as soon as all easements are obtained in the primary area. As easements are obtained in the secondary area those lines could be added into the contracts by change order.

She asked the Board to consider development of a proposed contract #4 with the purpose of extending smaller lines into existing neighborhoods within the City, if existing project funds are available. This would include 24th Street, Town Drive, Country Club Drive neighborhood, Country Club Lane neighborhood, San Fernando area, and Tanglewood Street.

Mayor Ramsey said he felt Contract #1 needs to be considered first and Contract #2 and #3 will be taken under advisement. Doodle Franklin made a motion to consider Contract #1 as presented. Willie Walker seconded the motion. All voted “Aye.”

Mayor Ramsey submitted six names of persons to serve on various Boards and Commission. All have been contracted and have agreed to serve as follows:

Water & Light Commission George Frazier

Planning & Zoning Commission John Akin Don Freel Vic Massanelli

Housing Authority Jerry Pruden

Tourism Commission Dot Naumann

All of the above terms expired December 1999.

Bucky Sharpe made a motion to accept the appointments as submitted. Don Still seconded the motion. All voted “Aye.”

Mrs. Cook said a proposal is being prepared to give a facelift to the City Shop which includes painting outside, replacement of the roof and develop office areas in the west end of the building, as well as restrooms. This proposal will be available for the Board at the next meeting.

Mayor Ramsey said we would be remiss is we didn’t mention Mr. Vander Lloyd. He made Hope a better place to live and raise families. The citizens of Hope will always be indebted, not only to Mr. Vander, but to his memory and what he meant to Hope.

The City Manager said proposed work on Elm Street reconstruction will be discussed at the next Board Meeting. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, MARCH 7, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 P.M., Tuesday,

March 7, 2000. The following were present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor J.C. Winemiller, Absent Doodle Franklin Don Still Willie Walker

Mayor Ramsey called the meeting to order. Director Don Still opened the meeting with prayer. Minutes of Meeting February 15, 2000 were reviewed and approved as written on a motion by Doodle Franklin, seconded by Willie Walker. All voted “Aye.”

Mrs. Julia Peck Mobley presented a petition to rezone her property known as the Visible Triangle Addition from I-1 to C-2. This property is located on the east side of McDonald’s and on both sides of the Phase III Bypass. The property includes Lots 1,2,3, and 4 of Block 1 and Lots 24,25,26,27 and 28 of Block 4. The Planning & Zoning Commission held a public hearing and no negative comments were received. The P&Z voted to recommend this amendment.

The City Attorney read the Ordinance.

ORDINANCE NO. 1338

AN ORDINANCE TO BE ENTITLED: “AN ORDINANCE TO REZONE CERTAIN PROPERTY IN THE CITY OF HOPE FROM I-1 TO C-2 ON THE ZONING MAP

OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES.” Doodle Franklin made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered “Aye.” Willie Walker made a motion to place the Ordinance on third reading. Motion was seconded by Doodle

Franklin. Ordinance caption was read. Roll was called and all answered “Aye.” Don Still made a motion to adopt the Ordinance, seconded by Willie Walker. Roll was called and all answered “Aye.” The Emergency Clause was passed on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered “Aye.”

Bids were received on a compact utility vehicle for the GIS Department, a 2 WD Pickup truck for the Building/Code Enforcement Department, a 2 WD pickup truck for the Wastewater Department and a 2 WD Pickup truck for the Sanitation Department. Mayor Ramsey said since there is so much discrepancy between the State Bid price and the bids received the Board decided to reject all bids and re-bid through State Contract bidding. Doodle Franklin made a motion to this effect. Motion was seconded by Bucky Sharpe. All present voted “Aye.” It was noted that a special called meeting would probably need to be held to consider these bids.

Only one bid was received on an International 2000 Model 4900 6 x 4 truck with Hilbilt dump body for use by the Street Department as follows:

Texas Timberline $61,105.00 Texarkana, TX

The initial bid failed to include the specified power takeoff, which when included would raise the bid price to $62,155.00. Willie Walker made a motion to accept the bid of Texas Timberline to include the power takeoff of $62,155.00. Motion was seconded by David Johnson. All voted “Aye.”

Three bids were received on Hot Mix Asphalt for use in the Street Department 2000 Overlay Program as follows:

Texarkana Asphalt $34.00 per ton Texarkana, TX

R.D. Plant Contracting Co. $35.40 per ton Murfreesboro, AR

Martin Marietta Materials $36.00 per ton Shreveport, LA

The City Manager told the Board the low bid was not signed so it is not a valid bid. Don Still made a motion to accept the second low bid of R.D. Plant Contracting of $35.40 per ton. Motion was seconded by Bucky Sharpe. All voted “Aye.”

Two bids were opened February 24 for the purchase of a diesel tractor with 90 hp PTO with attached side arm bushhog as follows:

Scott Moody L.R Equip. Sales Ford TS 110 Tractor with Tiger TRB-50C Broom Mower - $51,920

Capital New Holland , Inc. N.L.R. Ford TS 110 Tractor with New Alamo Versa VB 20 Boom Mower - $54,577

Wendell Avery said the Tiger Boom Mower has only a 50" mower deck and bid specified a 60" Mower deck, therefore does not meet specification. Doodle Franklin made a motion to accept the bid of Capital New Holland, Inc. of $54,577 for the New Alama Versa VB 20 Boom Mower. Motion was seconded by David Johnson. All voted “Aye.”

Bids were opened February 24 for the purchase of concrete as follows: Smith’s Ready Mix, Inc. 2500 psi $52.00 cy

3000 psi 54.00 cy 3500 psi 58.00 cy Flowable fill 39.00 cy

Hope Concrete 2500 psi $29.00 cy 3000 psi 51.00 cy 3500 psi 53.00 cy Flowable fill 35.00 cy

Willie Walker made a motion to award the bid to the low bidder Hope Concrete. Motion was seconded by Doodle Franklin. All voted “Aye.”

Arkansas Health Department regulation is requiring that Fair Park Pool have two filters because of the volume or gallons per minute. One bid was receive back in November. The bidder Neptune Benson bid $14,056.00. Don Still made a motion to accept the bid from Neptune Benson of $14,056.00 for the filter. Motion was seconded by Willie Walker. Motion carried.

Recent rises in the price of fuel have put the purchase of a tanker load at more than $5,000, requiring a waive bid ordinance. It is not possible to bid this item out as fuel prices are quoted only on a day-to-day basis. An Ordinance was prepared and read by the City Attorney.

ORDINANCE NO. 1339

AN ORDINANCE TO BE ENTITLED: “AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS CODE ANNOTATED SECTION 14-58-303 FOR THE PURCHASE OF DIESEL AND GASOLINE FOR USE BY VARIOUS CITY OF HOPE DEPARTMENTS”

David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all answered “Aye.” Willie Walker made a motion to place the Ordinance on third reading, seconded by Bucky Sharpe. Ordinance caption was read. Roll was called and all answered “Aye.” Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered “Aye.” The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered “Aye.”

Mayor Ramsey told the Board that Dolly Henley, wife of our Paul Henley, was awarded the honor of “Woman of the Year” at Nashville, AR. Our congratulations go out to Dolly.

The City Manager told the Board that city officials are all

working daily in an effort to get word out that everyone should fill out the census form and return it as soon as possible. Various city officials will be speaking to civic clubs and to

the schools and giving out T-shirts. A banner has been erected at the underpass in an effort to remind everyone how important it is to be counted.

Mrs. Cook said they have received a quote on a damage of the copper gutters at City Hall that was caused by the recent heavy snow. The quote was $25,000.

The Street Committee will meet Monday at 2:00 p.m. to consider the 2000 Street Budget. _____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, MARCH 21, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, March 21, 2000 with the following present: Catherine Cook, City Manager Joe Short, City Attorney, Absent Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe, Absent David Johnson, Vice-Mayor J.C. Winemiller Doodle Franklin, Absent Don Still Willie Walker Mayor Ramsey called the meeting to order. Director J.C. Winemiller opened the meeting with prayer. Minutes of Meeting March 7, 2000 were reviewed and approved as written on a motion by Don Still, seconded by David Johnson. Motion carried. The Planning & Zoning Commission has been considering changes in the definition of C-3 zoning for several months now. The P & Z has recommended the change in definition from C-3 Neighborhood Commercial to C-3 General Retail. This zone would not allow most of the uses which have proven problematic in C-2 Highway Commercial. The P&Z voted unanimously at their March 15, 2000 meeting to recommend this amendment to the Land Development Code. The proposed Ordinance covering this amendment was read by the City Manager.

ORDINANCE NO. 1340

AN ORDINANCE TO BE ENTITLED: “AN ORDINANCE TO AMEND THE LAND DEVELOPMENT CODE OF THE CITY OF

HOPE, ARKANSAS, AND FOR OTHER PURPOSES”

David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Willie Walker. Ordinance Caption was read and roll was called with all present answering “Aye.” Willie Walker made a motion to place the Ordinance on third reading. Motion was seconded by Don Still. Ordinance caption was read. Roll was called and all present answered “Aye.” David Johnson made a motion to adopt the Ordinance, seconded by Willie Walker. Roll was called and all

answered “Aye.” The Emergency Clause was adopted on a motion by Don Still, seconded by Willie Walker. Roll was called and all answered “Aye.” Mark Bailey with BDA has drawn up some preliminary plans for remodeling the Public Works building which include painting inside and outside, roof replacement, handicapped restrooms and additional office areas. The preliminary cost estimate for the project is $150,000 to $180,000. Mrs. Cook said funding for the project will come ½ from Street and ½ from Wastewater reserves. David Johnson made a motion to proceed with the design portion of the project. J.C. Winemiller seconded the motion. All voted “Aye.” The Street Committee met on Monday, March 13, 2000 to discuss the proposed 2000 Street Program. Included in this project is the reconstruction of Elm Street from 6th to 12th Street. The Board decided to table this item until a full Board is present or the first meeting in April. Three bids were opened on March 17, 2000 for grounds maintenance work at Rosehill/Cavehill cemeteries as follows: Ervin Cromer $36,000/year Thomas Walker 27,600/year MWF Landscape 27,300/year These bids are for one year with the option to renew. The low bid of MWF Landscape was from a city employee. The City Manager did some checking with the Department of Labor and was informed that there is a possibility the City might have to pay overtime if this city employee is hired. In light of this possibility, J.C. Winemiller made a motion to award the bid to the second low bidder, Thomas Walker, in the amount of 27,600/year. Willie Walker seconded the motion. All voted “Aye.” Two bids were opened March 17, 2000 for the concession stand lease at the Kelly softball fields as follows: Hope Baseball/Softball Assn. $1,000/year S. Smith/J. Henley 1,450/year Tim McMullen with the Hope Baseball/Softball Association brought it to the attention of the Board that should they be awarded the concession stand bid all profit would go back into the park. After discussion, the Board pointed out they could not change the method of bidding at this point. Don Still made a motion to award the bid of S. Smith/J. Henley of $1,450/year. Motion was seconded by J.C. Winemiller. All voted “Aye.” Bids were opened March 17, 2000 for the Hay production lease at the Hope Municipal Airport. Four bids received were: David Stroud $3,510/year C. Childress/J. Green 3,402/year Ray & Pete Norman 5,000/year Joe Booker 4,198/year

Lease term is for 3 years. Willie Walker made a motion to the high bid of Ray & Pete Norman of 5,000/year. David Johnson seconded the motion. All voted “Aye.” One bid for a grooming mower for the ballfields was opened March 17, 2000. The bid was: Bossier Hardware $6,674 This item was included in the 2000 Capitol Outlay budget with an estimate of $6,500. Willie Walker made a motion to award the bid to Bossier Hardware. Motion was seconded by Don Still. All voted “Aye.” Mayor Ramsey called a Special Meeting for Monday, March 27, at 12:00 Noon to consider bids on several vehicles for the city. The City Manager announced the retirement of two city employees, Ernest Grey and Melvin Reliford and invited everyone to come by and congratulate them. _______________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE CALLED BOARD OF DIRECTORS MEETINGS

12:00 MONDAY, MARCH 27, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 12:00 Noon, March 27, 2000. The following were present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor J.C. Winemiller Doodle Franklin, Absent Don Still Willie Walker Mayor Ramsey called the meeting to order, Director Don Still opened the meeting with prayer. Minutes of Meeting March 21, 2000 were reviewed and approved as written on a motion by Bucky Sharpe, seconded by Don Still. Motion carried. Bids were opened March 24, 2000 on the re-bidding for a ½ ton, 2WD, Heavy Duty Pickup for use in the Sanitation Department. John Hays Automotive bid $18,119.85. State Contract price is $16,607.00 on a similar vehicle. Don Still made a motion to accept the John Hays Automotive bid of $18,119.85. Motion was seconded by Bucky Sharpe. All voted “Aye.” Bids were opened March 24, 2000 on the re-bidding for a ½ Ton, 2WD, Heavy Duty Pickup for use in the Wastewater

Department. John Hays Automotive bid $18,119.85. State Bid contract price is $16,607. Bucky Sharpe made a motion to accept the John Hays Automotive bid of $18,119.85. Don Still seconded the motion. All voted “Aye.” Bids were opened March 24, 2000 on the rebidding for a ½ ton, 2WD Pickup for use in the Building/Code Enforcement Department. John Hays Automotive bid $15,600. State Bid Contract price is $12,989 on a similar vehicle. Bucky Sharpe made a motion to accept the John Hays Automotive bid of $15,600. David Johnson seconded the motion. All voted “Aye.” On all the above vehicles Board members cited “service” as reason for going with the higher bid price. Bids were opened on March 24, 2000 on the re-bidding for a compact utility vehicle for the use in the GIS Department. The following bid was received: John Hays Automotive $18,907.92 State Bid Contract price is $15,668 on a similar vehicle. Don Still made a motion to accept the State Bid Contract price of $15,668 on a GMC Jimmy. Motion was seconded by Willie Walker. All voted “Aye.” Christy Adams, agent for GRRS Properties, presented a petition to rezone from R-1 and R-4 to I-1, property located to the South of the Intersection of Hwy. 29 N and Industrial Park Road. No negative comments were heard at the public hearing held by the P&Z Commission meeting held on March 16, 2000. There were no adverse comments voiced at the Board Meeting. An ordinance was read by the City Attorney.

ORDINANCE NO. 1341

AN ORDIANCE TO BE ENTITLED “AN ORDINANCE TO REZONE CERTAIN PROPERTY IN THE CITY OF HOPE FROM R-1 AND R-4 TO I-1 ON THE ZONING MAP OF THE CITY OF HOPE,

ARKANSAS, AND FOR OTHER PURPOSES”

David Johnson made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Willie Walker. Ordinance Caption was read. Roll was called and all voted “Aye.” Willie Walker made a motion to suspend the rules and place the Ordinance on third and final reading. Motion was seconded by Don Still. Ordinance Caption was read. Roll was called and all answered “Aye.” Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered “Aye.” The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered “Aye.” Johnny Rockett requested that some property on South Walnut Street be re-zoned and re-classified from C-4 to C-3. An Ordinance was read by the City Attorney:

ORDINANCE NO. 1342

AN ORDINANCE TO RE-ZONE AND RE-CLASSIFY CERTAIN PROPERTY IN THE CITY OF HOPE, ARKANSAS FROM C-4 TO C-3 ON THE ZONING MAP OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES”

David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Willie Walker. Ordinance Caption was read. Roll was called and all answered “Aye.” Bucky Sharpe made a motion to place the Ordinance on third reading. Motion was seconded by Willie Walker. Ordinance Caption was read. Roll was called and all answered “Aye.” Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered “Aye.” The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by J.C. Winemiller. Roll was called and all answered “Aye.”

______________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE

BOARD OF DIRECTORS MEETING 7:00 P.M., TUESDAY, APRIL 5, 2000

CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, April 5, 2000 with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor J.C. Winemiller Doodle Franklin Don Still Willie Walker

Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. Minutes of Special Called Meeting March 27, 2000 were reviewed and approved as written on a motion by Doodle Franklin, seconded by David Johnson. Motion carried. The E&O policy expires on April 20th. Policy limits are $1,000,000 each wrongful act and $1,000,000 annual aggregate. The deductible is $5,000. The current police professional liability policy expires on 4/14/2000. The policy limits are $500,000 each wrongful act and $500,000 aggregate with a $2,500 each occurrence. Bids received the past 3 years on these policies were for combined policies which resulted in significant savings. Only one bid was received for the two policies: Anderson-Frazier Ins. E&O $3,450 Police Professional Lia. 6,237 Doodle Franklin made a motion to accept the bid from Anderson-Frazier on both policies. David Johnson seconded the motion. All voted “Aye.” Bids were opened on March 31, 2000 for the removal of 15 houses which have been previously condemned. After the bid is awarded a contract is executed and the structure is removed. The three bidders were Larry Adams, Ken Dougan and B.J.’s General Service. Doodle Franklin made a motion to accept the low bid on each structure. David Johnson seconded the motion.

All voted “Aye.” A list of the low bid and address where located as follows: ADDRESS LARRY ADAMS KEN DOUGAN 820 E. Shover $1,700.00 600 S. Bonner 2,050.00 405 S. Bonner 1,650.00* 308 Rosehill 550.00 403 & 405 Belew 600.00 1017 N. Edgewood $1,600.00 1304 Old Exp. Sta. 1,500.00 607 N. Laurel 400.00 1219 N. Walker 1,800.00 1217 Midland 700.00 1200 Midland 975.00 116 N. Walnut 2,500.00 2,500.00** 218 Alpha 1,500.00 904 S. Walker 375.00 *Property owner is working on this structure and has some time left to work on it himself. **The property at 116 N. Walnut, both bidders were the same. Will award bid to whichever bidder can get it completed first. The Street Committee met on Monday, March 13, 2000 and recommended 16 streets for overlay at a cost of $322,875, 3 street millings at a cost of $66,464, and drainage projects at 7 locations which total $28,175. The major project in this year’s street programming is the reconstruction of Elm Street from 6th and 12th Street. The total cost estimate for doing Elm is $705,000. If the street is rebuilt to the wider 37 ft. width, it would add approximately $40,000 to the total cost of construction. After much discussion, Doodle Franklin made a motion to approve the 2000 Street Program, including Elm Street from 6th to 12th, to the 37 ft. width. Willie Walker seconded the motion. All voted “Aye.” Mrs. Cook said $780,000 was budgeted, Reserves of $472,514 and $1,272,514 is the total revenue available for programming. The City Manager said there is currently $275,000 reserved from previous year’s budgets for urban aid projects. Also included in Long Term Programming (Urban Aid) is $80,000. At previous Board Meetings, Greenwood Street was mentioned and discussed as the next Urban Aid Project. Director Willie Walker said he has talked with some residents on Greenwood and they now feel this street would be good for the next urban aid project. Mayor Ramsey asked that a public hearing be set at the next Board Meeting (April 18) on the proposed Greenwood Street Project. Last year the City applied for a $206,000 Transportation Enhancement Grant from the Arkansas Highway Commission to restore the Cairo-Fulton Depot. Confirmation was received in February that AHTD would fund a grant in the amount of $150,000 for the project. This is an 80-20 grant, with the city’s share being $37,000. Paul Henley said this building is 4500 sq. ft. under the shell. He said once the shell is removed it can be restored to its original look and he showed the Board a picture of the old building. Some possible uses for the building are a museum to

be used in connection with the restored Depot. The Chamber of Commerce has expressed an interest in moving their offices there. Other possible uses were mentioned. Bucky Sharpe made a motion to accept the full grant, with the City paying their 20% share. Motion was seconded by Doodle Franklin. All voted “Aye.” A Resolution was read by the City Manager.

RESOLUTION

A RESOULTION EXPRESSING THE WILLINGNESS OF THE CITY OF

HOPE, ARKANSAS TO UTILIZE FEDERAL-AID ENHANCEMENT MONIES WHEREAS, the City of Hope, Arkansas understands federal-aid Surface Transportation Enhancement funds are available at 80% federal participation and 20% local cash match for the following project: Cairo Fulton Depot Renovation. NOW, THEREFORE, BE IT RESOLVED BY THE City of Hope, Arkansas, That: SECTION I: The City of Hope, Arkansas will participate in accordance with its designated responsibility, including maintenance of this project. SECTION II: Mayor Dennis Ramsey or their designee is hereby authorized and directed to execute all appropriate agreements and contracts necessary to expedite the construction of the above stated improvement. SECTION III: The City of Hope, Arkansas pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to implement this project. Bucky Sharpe made a motion to adopt the Resolution. Doodle Franklin seconded the motion. Motion carried. The City received information that the State of Arkansas has been apportioned $478,000 in 50/50 matching grant funds from the Land and Water Conservation Fund. Only larger projects where the local sponsor can match a grant of $100,000 or more will be considered. The project proposal must be submitted with a cover letter of introduction, signed by the Mayor by April 15, 2000. The City Manager suggested several possible uses for this grant such as a Soccer Field, construction of a new lake, and a nature walking trail. Paul Henley told the Board that the Game & Fish Commission had approached him with the idea of building a 20 acre lake on an 80 acre parcel of land the City already owns. Paul said he doesn’t know how much monetary help G&F would provide, but would follow up on the project and get back with the Board. Doodle Frankin made a motion to submit the projection proposal and cover letter for the proposed grant. Motion was seconded by Don Still. All voted “Aye.”

Mayor Ramsey reminded everyone of the dedication of the new Troop G Arkansas State Police Building on Friday, April 7th at 10:00 a.m. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE

BOARD OF DIRECTORS MEETING 7:00 P.M., TUESDAY, APRIL 18, 2000

CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, April 18, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney, Absent Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor J.C. Winemiller Doodle Franklin Don Still Willie Walker Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. Minutes of Meeting April 4, 2000 were received and approved as written on a motion by Doodle Franklin, seconded by David Johnson. All voted “Aye.” Mayor Ramsey asked that the regular Board Meeting be recessed and a Public Hearing opened on a proposed Federal Aid Urban Project. Approximately 10 residents in the Greenwood Street area were present. The project to be discussed is the reconstruction of Greenwood Street from Hazel to end and the proposed construction of a continuation of Greenwood to the Bypass. Theodus Palmer said he had no objection to the proposed construction but feels he will need to be relocated because of where his house is located. Rose Davis who lives on Bell and Greenwood said she was in favor of the improvement and it was greatly needed. She asked if sidewalks were included in the project. Katie Harris said she and her whole live on Greenwood and they are all in favor of the project. Terry Powell who has a convenience store on Greenwood said he was in favor of the project and feels it would be great for the City. Feels it would be police patrolled more. Louise Palmer spoke in favor of the project and hopes sidewalks will be included. Michael Yarbrough a pastor, spoke in favor of the project. Said he drove a school bus and has trouble getting on the other side of town. He feels this will be a great improvement. Nancy Comeau said she and her family have lived in the area approximately 30 years. They are in favor of the project but is concerned about relocating. Director Willie Walker told the group that there are federal guidelines that have to be followed and that all

families will be considered. He explained that before anything can begin the proposed project has to approved. Mayor Ramsey asked that the public hearing be closed and the regular Board Meeting reconvened. Bucky Sharpe made a motion that the Greenwood Street Project be placed on the list for the next Urban Aid Project. Motion was seconded by Willie Walker. All voted "Aye". The Yerger High School Reunion Committee has presented a petition to the City Board to request that the Shover Street (corner of 700 S. Laurel to Clinton By—Pass) be renamed to "Henry C. Yerger" Street. Mayor Ramsey said because a name change would involve some changes in addresses and changes made in the 911 system he felt a public hearing should be held to give citizens a chance for input. The Maycr said if no objections are voiced, an Ordinance will be prepared and the street renamed before the Yerger High School Reunion to be held July 2—7,2000. A Public Hearing was set for the May 2,2000 Board Meeting. Mike Smith has requested a rezoning in the Ruffin's Addition, from C—4 (Office Commercial) to C—2 (Highway Commercial). The owner wishes to rezone the property so that the existing uses will be compliance with the Zoning Ordinance. At the time Mr. Smith requested this rezoning the new C—3 zoning had not been formally adopted. The Mayor and other Board members had problems with this rezoning request and asked Mr. Smith if he would consider rezoning to C—3 instead of C—2. After discussion with Mr. Smith and the Code Enforcement Officer, Mr. Smith agreed to the C—3 zoning. An Ordinance reflecting this zoning change will be prepared and considered at the next regular Board Meeting. J. B. Ross, Sanitation Superintendent, told the Board of problems with the first shipment of garbage bags received and distributed on the Monday—Thursday route. Mr. Ross said the bags were 1.8 mil instead of the 1.5 mil the city usually purchases. Mr. Ross went to Monroe, Louisiana to Coating & Laminating, the company that furnishes the bags, and they agreed to take the bags that do not meet specs back and replace with the 1.5 mil. The sanitation crew will pick up the 1.8 mil bags on Saturday, April 29, and send back to the company to recycle. Due to the rise in the price of gasoline and diesel fuel, the purchase of a tanker load is more than $5,000, requiring a waive bid ordinance. Fuel prices are quoted on a day—to—day basis only. The City Manager read the Ordinance.

ORDINANCE NO. 1343

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS CODE ANNOTATED SECTION 14—58—303 FOR THE PURCHASE OF DIESEL AND GASOLINE FOR USE BY VARIOUS CITY OF HOPE DEPARTMENTS"

David Johnson made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Doodle Franklin. Ordinance caption was ~read. Roll was called and all answered "Aye". David Johnson made a motion to place the Ordinance on third and final reading, seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered

"Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by David Johnson. Roll was called with all answering “Aye". Linda Brown presented a request to close a portion of 13th Street located between California and Hilltop. This street has not been developed and has no utilities located in it. A public hearing was set to hear this request on May 2, 2000. ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY MAY 2, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, May 2, 2000. The following were present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe, Absent David Johnson, Vice—Mayor J. C. Winemiller, Absent Doodle Franklin Don Still, Absent Willie Walker Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. Minutes of Meeting April 18,2000 were reviewed and approved as written on a motion by Willie Walker, seconded by Doodle Franklin. All voted "Aye". Mayor Ramsey asked that the regular Board Meeting be recessed and a Public Hearing opened to discuss renaming a porting of Shover Street (corner of South Laurel to Clinton By—Pass) to "Henry C. Yerger " Street. Ms. Hazel Simpson addressed the Board as Chairman of the Yerger High School Reunion Committee asking that the street be renamed honoring Dr. Yerger. She said Dr. Yerger spent 50 years of his life here making it a more productive place to live. The school was founded in 1886. They are asking that the street be dedicated during the Yerger High School Reunion to be held July 2—7,2000. Director Doodle Franklin said he saw no problem with the renaming and would like to see this done. Mayor Ramsey asked that the Public Hearing be closed and the regular Board Meeting reconvened. The City Attorney read the Ordinance.

ORDINANCE NO.1344

AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO RENAME A CERTAIN PORTION OF A STREET IN THE CITY OF HOPE FROM

"SHOVER STREET" TO "HENRY C. YERGER STREET" ON THE OFFICIAL MAP OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES"

The Ordinance was left on first reading because of lack of a quorum present. Mike Smith, petitioned to have property in a portion of Block 44, original city, rezoned from C—4 to C—2. There were several property owners in attendance at the P&Z Public hearing expressing opposition. Planning & Zoning tabled the request and discussed with Mr. Smith the new C—3 designation. Mr. Smith amended his request. The P&Z voted at their April 20, 2000 meeting to recommend the subject property be rezoned from C—4 to C—3. An Ordinance had been prepared and was read by the City Attorney.

ORDINANCE NO. 1345

AN ORDINANCE TO REZONE A PORTION OF BLOCK 44 OF THE ORIGINAL CITY OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES

The Ordinance was left on first reading because of lack of a quorum present. Back in January the copper gutters and roof at City Hall were damaged due to heavy snow. The insurance adjuster has looked at the damage but seems to be taking some time to consider giving the okay to repair it. There is a $2,500 deductible on this policy. MasterKraft Construction of Nashville has prepared an estimate of $25,560 for repair of the roof and gutters. The City Manager asked that the Board pass a waive bids ordinance so the contractor can repair the damage and they will work out the details with the insurance. The Ordinance will be considered at the next meeting as there was not a quorum present. Two bids were opened May 2, 2000 for dual—wall polyethylene pipe for use in the City's street program as follows: Hughes Supply, Inc. $26,963.80 Water Products, Inc. 28,190.00 Director Willie Walker made a motion to accept the low bid of $26,963.80 of Hughes Supply, Inc. Motion was seconded by Doodle Franklin. All voted "Aye". Three bids were received and opened May 2, 2000 for street milling. The bid are as follows:

C. F. Stocks Excavating $47,770.70

Columbia Curb & Gutter Co. 43,380.96 Martin Marietta Material of La., Inc. 32,277.50 Director Doodle Franklin made a motion to accept the low bid of Martin Marietta Material of $32,277.50. Willie Walker seconded the motion. All voted "Aye". Mayor Ramsey announced that congratulations are in order for Kim Holston, Superintendent of the Wastewater Department, as she received the Wastewater Outstanding Achievement Award for cities 5,000 and over. This was presented by the AWW and WEA.

Vice—Mayor David Johnson asked the news media if they would help spread the word to encourage citizens of Hope to clean up around their premises. The Police Chief praised all his officers who worked so diligently this past weekend on the homicide. Director Doodle Franklin said he would like to see Hope get back the "Good Sams". ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

SPECIAL CALLED CITY BOARD OF DIRECTORS MEETING 9:00 A.M., FRIDAY, MAY 5, 2000

CITY HALL BOARD ROOM The City Board of Directors met at 9:00 a.m., Friday, May 2, 2000 for a Special Called Meeting. The following were present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice—Mayor Don Still Doodle Franklin J. C. Winemiller Willie Walker, Absent Mayor Ramsey called the meeting to order. Director Don Still opened the meeting with prayer. An Ordinance to rename a portion of Shover Street was left on first reading due to lack of a quorum at the May 2, 2000 meeting. The City Attorney read the Ordinance.

ORDINANCE NO. 1344

AN ORDINANCE TO BE ENTITLED: AN ORDINANCE TO RENAME A CERTAIN PORTION OF A STREET IN THE CITY OF HOPE FROM "

SHOVER STREET" TO "HENRY C. YERGER STREET" ON THE OFFICIAL MAP OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES"

David Johnson made a motion to place the Ordinance on third and final reading, seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all answered "Aye". Doodle Franklin made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye". An Ordinance to rezone a portion of Block 44 of the Original City of the City of Hope was left on first reading at the May 2, 2000 meeting due to lack of a quorum. The City Attorney read the Ordinance.

ORDINANCE NO. 1345

AN ORDINANCE TO REZONE A PORTION OF BLOCK 44 OF THE ORIGINAL

CITY OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES David Johnson made a motion to place the Ordinance on third and final reading. seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all voted "Aye". Doodle Franklin made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye”. A Waive Bid Ordinance had been prepared to repair the copper gutters and roof of City Hall that was damaged back in January due to a snow storm. Insurance will pay a portion of this damage but has not settled on the amount they will pay. The City Manager said if the cost is over $30,000 she will get back to the Board on the matter. The City Attorney read the ordinance.

ORDINANCE NO. 1346

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS CODE ANNOTATED SECTION 14—58—303 FOR REPAIR OF THE CITY HALL ROOF

Vice—Mayor David Johnson made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to place the Ordinance on third reading, seconded by Don Still. Ordinance caption was read. When roll was called, all answered "Aye". David Johnson made a motion to adopt the ordinance, seconded by Don Still. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Doodle Franklin. Roll was called and all answered "Aye". The City Manager made the Board aware that there was some plaster damage in the conference room and they will get this repaired when the contractor fixes the roof. Also the Street Department will repair sidewalks once the gutters and roof repair is completed. ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, MAY 16, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, May 16, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor, Absent Bucky Sharpe

David Johnson, Vice—Mayor J. C. Winemiller Doodle Franklin Don Still Willie Walker, Absent In the absence of the Mayor, Vice—Mayor David Johnson called the meeting to order. Director Doodle Franklin opened the meeting with prayer. Minutes of May 2, 2000 and May 5 , 2000 Meetings were reviewed and approved as written on a motion by Doodle Franklin, seconded by Bucky Sharpe. All voted "Aye". The City Manager told the Board that a petition had been received from Bobby F. and Linda M. Brown asking that 13th Street from California to Hilltop be closed. The City Manager asked that the regular Board Meeting be recessed and a Public Hearing opened to discuss this request. No one appeared to speak either for or against the street closing. Mrs. Cook asked that the Public Hearing be closed and the regular Board Meeting reconvened. An Ordinance was read by the City Attorney.

ORDINANCE NO. 1347

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO VACATE AND ABANDON THAT CERTAIN PUBLIC STREET BEING SITUATED BETWEEN LOTS 6 AND 12 OF BLOCK 4 AND THE ENTIRE BLOCK S OF THE

HILLS OF HOPE SUBDIVISION, EXTENDING FROM CALIFORNIA STREET TO HEMPSTEAD STREET IN THE CITY OF HOPE, ARKANSAS.

Doodle Franklin made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Bucky Sharpe. Ordinance caption was read. Roll was called and all answered "Aye". Doodle Franklin made a motion to place the Ordinance on third reading, seconded by Don Still. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called with all answering "Aye". SMI Steel has committed to lease the HCEDC shell building located on Highway 32 to create a new product line here in Hope which will create additional employment here in Hope. In order to construct this project, the City will need to apply for economic development grant funds from the Arkansas Department of Economic Development. Judy Davis, President of the Hempstead County Economic Development Corporation, has put together the infrastructure needs to site this new operation at the shell building which include extension of utilities to the site, construction of a new multi—use road, truck access and automobile access , as well as extension of a railroad spur. $395,300 will be needed for construction of the three road portions, and $394,500 for rail construction for a total of $789,800. Leon Ward and Earl Christian, Engineers from Texarkana, were present with a map showing the road and rail spur, and to answer any questions. Bucky Sharpe made a motion to apply for grant funds from ADEC. Doodle Franklin seconded the motion. All voted "Aye". Mike Crane, Business Manager with SMI, thanked the City of Hope, Judy Davis and all others that have worked with them. ____________________ _______________________ Dennis Ramsey, Mayor

Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, JUNE 13, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 P.M., Tuesday, June 13, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice—Mayor J. C. Winemiller Doodle Franklin, Absent Don Still Willie Walker Mayor Ramsey called the meeting to order. Director Don Still opened the meeting with prayer. Minutes of Meeting May 16, 2000 were reviewed and approved as written on a motion by Don Still, seconded by Bucky Sharpe. Motion carried. A large group of citizens were present in support of renaming Bell Loop to "Vander Lloyd Loop" in honor of Mr. Lloyd who passed away in March of this year. Former Mayor Floyd Young told the Board that Mr. Lloyd served a number of years as Director of the Housing Authority and worked with the Urban Renewal Project. The Housing Authority Board voted to rename Bell Loop to "Vander Lloyd Loop", and asked the City Board to concur with the request. The Secretary of the Class of 1970 read a Resolution honoring Mr. Lloyd as follows:

RESOLUTION

How sweet it is at evening, after a long and well spent day to close the eyes in slumber, and rest from the toil of day

It is doubly sweet, at the close of a well spent life, to turn one’s face toward the sunset and quietly sink into the rest that knows no waking except in the presence of God.

Such was the passing of Mr. Vander Lloyd, after a useful life Mr. Lloyd passed this year to be with the Lord.

WHEREAS, In appreciation of such a life, and for his service as Director of Hope Housing Authority many years, we the members of the class of 1970 and citizens of the community of Hope would like to see Bell Loop unit renamed in Mr. Lloyd's honor. WHEREAS, his removal from our community is indeed a great loss. We shall ever remember Mr. Lloyd's loving words, kind deeds and his faithfulness in his duty and obligations as Director of Hope Housing Authority. BE IT RESOLVED that a copy of this resolution be put in the records of Hope Board of Directors and a copy given to the family of Mr. Vander Lloyd.

Vice-Mayor Johnson recognized Charlene Hale who worked alongside Mr. Lloyd for many years and thanked her for her help. The Vice-Mayor presented an autographed picture of Razorback Coach Houston Nutt to the family of Mr. Lloyd. David Johnson made a motion to rename Bell Loop to "Vander Lloyd Loop". Motion was seconded by Bucky Sharpe. All voted "Aye". Chris Thomason, attorney for Mrs. Izolia Haney, presented a request to rezone from R—2 to R—5, Lots 1 & 2, Block 10 Allen Subdivision, in order to place a mobile home on the property. The P&Z Commission held a public hearing and voted to recommend the rezoning to the Board. Chris Thomason read the Ordinance.

ORDINANCE NO. 1348

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO REZONE CERTAIN PROPERTY IN THE CITY OF HOPE FROM R-2 TO R-5 ON A ZONING MAP

OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES" David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered "Aye". David Johnson made a motion to place Ordinance on third reading, seconded by Don Still. Ordinance caption was read. Roll was called and all answered "Aye". Willie Walker made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye". The Jeohovh's Witness Church, represented by their attorney John Gilbert Burke, presented a request to the P&Z Commission to rezone from R—2 and C—4 Lots 1,2,3 and 4 of Block 3 of Weaver's Addition to the City of Hope. At a June 9 public hearing the P&Z voted to recommend to the Board this rezoning. The petitioners requested this rezoning in order to construct a medical clinic. The City Attorney read the Ordinance.

ORDINANCE NO. 1349

AN ORDINANCE TO BE ENTITLED" AN ORDINANCE TO REZONE CERTAIN

PROPERTY IN THE CITY OF HOPE FROM R-2 AND C-3 TO C-4 ON A ZONING MAP FOR THE CITY OF HOPE, ARKANSAS AND FOR OTHER PURPOSES"

David Johnson made a motion to suspend the rules and place the Ordinance and second reading, seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered "Aye". David Johnson made a motion to place the Ordinance on third reading, seconded by Don Still. Ordinance caption was read. Roll was called with all answering "Aye". Bucky Sharpe made a motion to adopt the Ordinance. Motion was seconded by Willie Walker. Roll was called and all answered "Aye”. The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye”. The proposed Ordinance to amend Ordinance 1282, Series 1997A Sewer Bond Ordinance, was tabled until the next Board Meeting.

Eight bids were opened June 8,2000 on Contract #2 of the Black Branch Interceptor as follows: TEC, Inc. $ 566,556.60 Kampco 580,534.78 S&J Copstruction 1,061,456.08 Building Utility Contractors 934,923.00 Tren Tech 788,212.75 Central Utility Pipeline 750,554.89 Dual Construction 658,740.25 Bobo & Bain 657,825.65 Engineers Christian & Ward recommended the low bidder. Willie Walker made a motion to accept the low bid of TEC, Inc. in the amount of $566,556.60. Motion was seconded by David Johnson. All voted "Aye". Bids were opened June 8, 2000 on Contract #3 of the Black Branch Interceptor Project as follows: TEC, Inc. $710,099.69 Kampco 581,738.23 S&J Construction 970,301.48 Building Utility Contractors 855,833.00 Tren Tech 819,872.50 Central Utility Pipeline 687,198.33 Dual Construction 686,286.95 Bobo & Bain 669,864.60 Christian and Ward recommended the low bidder. Bucky Sharpe made a motion to accept the low bid of Kampco of $581,738.23. Willie Walker seconded the motion. All voted "Aye". The City Manager told the Board there was approximately $532,000 left from the original sewer bond issue. There has been some discussion of going ahead and doing some lateral lines roughly estimated to cost $475,000. She said this was just for the Board's consideration and further discussion. Henry Williams, representing some citizens living on the West side of town, addressed the Board with three requests: (1) close an open ditch located on S. Fulton behind old Overton's Upholstery Shop, (2) a building located next door to Madlocks on West Third that is being damaged by water that has oil or gasoline in it, and (3) water eroding the yard and damaging residence at 227 Ferguson Street. Mayor Ramsey told Mr. Williams that staff would check into these problems and see how best they can be corrected. Mrs. Cook said the City has received a request from the U of A Community College to use a portion of the airport facilities to train truck drivers. Before a decision is made, the Airport Advisory Commission will need to make a recommendation. The Mayor told the Board that some sort of agreement needs to be worked out between the County and City regarding repairs to the Hempstead County Library. The county Library Board said the county Library building is erected on city land and is in

need of significant repair. Sometime ago the City met with the County on the problems associated with the 911 issue and this issue has not been resolved. The City Attorney said when they met the County was to review the issue and get back to the City. So for this has not been done. Mayor Ramsey agreed that he and the City Manager would meet with the County Judge and Quorum Court and try to resolve the issue. Other items mentioned the old Migrant Center. Only a portion of it is being used and the other is grown up. Some disposition of this needs to take place. Also, many areas of the city look grown up. Jeff Griffin said he had sent out 47 letters and property owners have 10 days to respond on lots that need mowing. There is also a problem with garage sale signs not being taken up after the sale. Stricter enforcement will be taken if the problem is not abated. Downtown planters need some maintenance. The City manager asked the Board's approval to hire a part-time person to maintain them under the direction of James Williams at an approximate cost of $1500 to $1600. The Board agreed unanimously to hire someone. ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, JUNE 20, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, June 20, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor, Absent Bucky Sharpe David Johnson, Vice—Mayor Don Still Doodle Franklin J. C. Winemiller, Absent Willie Walker, Absent In the absence of the Mayor, Vice—Mayor David Johnson called the meeting to order. Director Don Still opened the meeting with prayer. Minutes of Meeting June 13, 2000 were reviewed and approved as written upon a motion by Don Still, seconded by Doodle Franklin. Motion carried. A large amount of street millings have been accumulated over the last 2 or 3 years. Different ones have approached the Street Department about purchasing a quantity of the millings. City staff cannot dispose of these millings except through bidding, through auction or other action of the City Board. The Street Superintendent has determined that a reasonable price would be $100.00 per 12 cubic yard load. This price does not include delivering but they will load them at the site. After

discussion by the Board, Doodle Franklin made a motion to sell the millings for $100.00 per 12 c.y. Motion was seconded by Bucky Sharpe. All voted "Aye The City's wastewater rehabilitation project, completed last year, was financed by the Arkansas Department of Environmental Quality Revolving Loan Fund and required a bond issuance of $2,285,000. After completion of the project only $1,954,921 was spend, which left over $330,000 in remaining loan fund. The City has checked into the question of whether it is possible to use the remainder of the funds for eligible wastewater work, such as cleaning/pumping out the wastewater holding ponds or other work. The answer was that this is possible. Bucky Sharpe made a motion to use the remaining money in the loan fund for wastewater work. Motion was seconded by Doodle Franklin. All present voted "Aye". Contracts 1, 2, and 3 will complete the original scope of the Black Branch Sewer Interceptor project. When these contracts are completed, approximately $532,000 will be remaining in bond funding. Approximately $465,000 is a rough estimate of the cost of extending the project into eligible neighborhoods that are going to be served by the main project. The City Manager showed the Board approximately 8 areas off the Patmos Road on to the Bypass that are unsewered, and pointed out that the ultimate goal was to get the people that are not on sewer on sewer. The property owner would have to run their own lateral lines. Doodle Franklin made a motion to direct staff to proceed with the areas discussed and as shown on the map. Motion was seconded by Bucky Sharpe. All voted "Aye". Mrs. Earl Waggoner passed out a letter to each Board member regarding pot holes and mud holes that are within 100 feet of the Fair Park Swimming Pool. Mr. Waggoner had pictures that he showed the Board. The Vice Mayor told the Waggoners they would give this to the Street Department for consideration. ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

12:00 NOON, TUESDAY, JULY 6, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 12:00 Noon, Tuesday, July 6, 2000. The following were present: Catherine Cook, City Manager Leneta Hare, City Clerk Joe Short, City Attorney, Absent Directors: Dennis Ramsey, Mayor J. C. Winemiller

David Johnson—Vice Mayor Don Still Doodle Franklin, Absent Willie Walker Bucky Sharpe Mayor Ramsey called the meeting to order. Minutes of Meeting June 20,2000 were reviewed and approved as written on a motion by Bucky Sharpe, seconded by Don Still. Motion carried. Prices for gasoline and diesel fuel change daily. Because of this it is necessary for the city to adopt an ordinance waiving bids on the purchase of fuel for the various city departments. The City Manager quoted prices on 5,000 gallons of gasoline at $l.2079 and 5,000 gallons of diesel at .8965. The total for 5,000 gallons of gasoline and 5,000 gallons of diesel was $8,729.00, plus tax on the diesel. Mrs. Cook read the Ordinance.

ORDINANCE NO. 1350

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS CODE ANNOTATED SECTION 14—58—303 FOR PURCHASE OF DIESEL AND GASOLINE FOR USE BY VARIOUS CITY OF HOPE DEPARTMENTS"

Don Still made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by David Johnson. Ordinance caption was read and roll call was answered "Aye" by all present. Bucky Sharpe made a motion to place the Ordinance on third reading, seconded by Don Still. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by Willie Walker. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. All answered "Aye" when roll was called. The City Manager told the Board that Parks & Recreation Director Paul Henley would bring them an update on the purchasing of Christmas Banners for downtown at the next meeting. Mayor Ramsey reminded the Board of the dedication of the Units of Housing on Hickory and Oak in honor of Mr. Vander J. Lloyd. ____________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, JULY 18, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, July 18, 2000. The following were present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice—Mayor Don Still Doodle Franklin J. C. Winemiller, Absent Willie Walker Mayor Ramsey called the meeting to order. Director Don Still opened the meeting with prayer. Minutes of Meeting July 6, 2000 were reviewed and approved as written on a motion by Doodle Franklin, seconded by Bucky Sharpe. Motion carried. Paul Henley showed a Christmas Banner that downtown merchants and Hope—Hempstead County Chamber of Commerce are proposing to purchase and place in the downtown area as well as on North Hervey and South Main Streets. Cherry Stewart representing the downtown merchants told the Board that a Committee was formed to study the need of the Christmas decorations since the lights we have are old and deteriorated. The estimated cost of the banners is $17,000. She asked the City to donate approximately $10,000 for their share of the cost of the banners. Water & Light has agreed to attach the arms to Water & Light Poles on which the banners will hang. Bucky Sharpe made a motion to fund $10,000 of the project. David Johnson seconded the motion. All voted "Aye”. Mayor Ramsey asked that the regular Board Meeting be recessed and a Public Hearing opened on an alley closing in the Bowden Addition of the City of Hope. Mr. James Johnson who is developing a parcel of property along North Hervey for a new furniture store has requested the closing. Mayor Ramsey asked that the Public Hearing be closed and the regular Board Meeting reconvened. An Ordinance was read on the alley closing by the City Attorney.

ORDINANCE NO. 1351

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO VACATE AND ABANDON THAT CERTAIN ALLEY SITUATED BETWEEN LOTS 10 AND 9 AND ALONG THE EAST SIDE OF LOT 8 OF THE BOWDEN ADDITION TO THE CITY OF HOPE, ARKANSAS"

David Johnson made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Don Still. Ordinance caption was read. Roll was called and all present answered "Aye". Bucky Sharpe made a motion to place the Ordinance on third reading, seconded by Don Still. Ordinance caption was read. Roll was called and all answered "Aye". David Johnson made a motion to adopt the Ordinance, seconded by Bucky Sharpe. Roll was called and all answered "Aye".

Mr. James Johnson, who is developing a parcel of property along North Hervey Street for a new furniture store has requested that an undeveloped portion of Pine Street be closed. An Ordinance was read by the City Attorney.

ORDINANCE NO. 1352

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO VACATE AND ABANDON THE UNCONSTRUCTED PORTION OF PINE STREET NORTH OF THE SOUTH LINE OF LOT 10 OF THE GALSTER ADDITION AND WEST OF THE EAST LINE OF LOT 10 OF THE BOWDEN ADDITION TO THE CITY OF HOPE, ARKANSAS"

Willie Walker made a motion to suspend the rules and place the Ordinance on second reading, seconded by David Johnson. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to place the Ordinance on third and final reading, seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all answered "Aye". Willie Walker made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered "Aye". Mr. James Johnson has requested that a portion of right of way on the north side of Galster Addition be closed so that the property may be fully developed. An Ordinance was read by the City Attorney.

ORDINANCE NO. 1353

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO VACATE AND ABANDON THE RIGHT—OF—WAY WHICH JOINS LOTS 14, 13, 12, 11 AND 10 ON THE NORTH SIDE OF THE GALSTER ADDITION, BLOCK 1, TO THE CITY OF HOPE, ARKANSAS"

David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Don Still. Ordinance caption was read. Roll was called and all present answered "Aye". Don Still made a motion to place the Ordinance on third reading, seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered "Aye". Willie Walker made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye". Mr. James Johnson, who is developing a parcel of property along N. Hervey for a new furniture store has requested that a portion of his property be rezoned from 1—1 to C—2. The Planning & Zoning Commission voted unanimously to recommend this rezoning on November 18, 1999. The delay in bringing this property to the Board has been due to the need to negotiate easements for utilities in the streets, alleys, and rights—of—way on this property. The City Attorney read the Ordinance.

ORDINANCE NO. 1354

AN ORDINANCE TO REZONE LOTS 2,3,10,11,12,13 AND 14, BLOCK 1, MRS. G. E. WEST'S REPLAT OF BLOCKS 1 AND 3 OF GALSTER ADDITION TO THE CITY OF HOPE, HEMPSTEAD COUNTY, ARKANSAS.

David Johnson made a motion to suspend the rules and place the Ordinance on second reading. Motion was seconded by Don Still. Ordinance caption was read. Roll call was answered "Aye" by all present. Willie Walker made a motion to place the Ordinance on third reading, seconded by Doodle Franklin.

Ordinance caption was read. Roll was called and all answered "Aye" Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll call was answered "Aye" by all present. Bucky Sharpe made a motion to adopt the Emergency Clause, seconded by David Johnson Roll was called and all answered "Aye Four bids were opened July 11, 2000 for construction of the new access road into the SMI Steel Products location north of the airport: Tatum Excavating Co., Inc. $496,639.80 Township Builders, Inc. 638,781.00 Smith Equipment Co., Inc. 501,171.00 Bobo and Bain Const. Co., Inc. 548,607.50 SMI is willing to accept the low bid and will supplement the funds with company funds. Engineers Christian & Ward recommend that the low bid be accepted. Doodle Franklin made a motion to accept the low bid of Tatum of $496,639.80. Bucky Sharpe seconded the motion. All voted "Aye". Mr. Kenneth Madlock and his attorney, John Burke, have filed a petition to rezone some property across the street from Mr. Madlock's convenience store on West 3rd Street in order to construct a car wash. The P&Z at their public hearing voted 6—2 to recommend to the Board this petition. John Burke said some concerns have been expressed regarding loud music, illegal activities and noise. Mrs. Lynn Hickles, who lives next door to the proposed car wash, questioned where the water from the car wash would be going. Mayor Ramsey assured Mrs. Hickles that city ordinances require that the water drain into the city sewer system. Rev. Lawrence Kemp opposed the construction of the car wash citing loud music, illegal activities and the loss of comfortability in the neighborhood. Doris Brown and George Ross also expressed their opposition to the opening of a car wash. Mary Sanchez, a single parent that lives at 902 W. 5th feels that the hours of operation of the car wash should be regulated. Mr. Madlock said he would put up a privacy fence and post signs such as "No Loitering" and "No Loud Music". The Police Chief who was present at the Board Meeting promised to enforce city laws at the site. Micky Holt expressed that this would be an improvement to the site and that a car wash was progress. Byron Mann said he has worked for Kenneth Madlock for a number of years and they have never had any problems. Several Board members expressed their views on the matter. The City Manager said the City would like to work with a Crime Watch Committee on the proposed car wash. After much discussion both pro and con, John Burke read the Ordinance.

ORDINANCE NO. 1355

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO REZONE CERTAIN PROPERTY IN THE CITY OF HOPE FROM I—2 TO C—2 ON A ZONING MAP FOR THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES".

Bucky Sharpe made a motion to suspend the rules and place the Ordinance on second reading, seconded by Don Still. Roll was called and five voted "Aye" and one voted "Nay" (Willie Walker. David Johnson made a motion to place the Ordinance on third reading, seconded by Don Still. Ordinance caption was read. Roll was called with five voting "Aye" and one voted "Nay" (Willie Walker). David Johnson made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and five voted "Aye", one voted "Nay" (Willie Walker). The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and five voted "Aye" and one voted "Nay" (Willie Walker). Mrs. Hickles asked what the "Emergency Clause" meant. The City Attorney said with an Emergency Clause the Ordinance takes effect immediately. With no Emergency Clause it takes effect in 30 days. The City was awarded a $155,500 grant toward renovation of the Cairo—Fulton Depot. The funds which are available through transportation enhancement federal dollars, are on an 80%/20% match, and cannot be used for architectural fees. Mrs. Cook, Paul Henley and Mark Bailey met with Steve Morgan of AHTD on June 30th to determine the next step. As mentioned at an earlier Board Meeting, the Chamber of Commerce has been looking into moving there. If the City wishes to accept this funding, it has to enter into an Agreement of Understanding with AHTD. Bucky Sharpe made a motion to accept this funding and authorize the Mayor to sign. Motion was seconded by David Johnson and all present voted "Aye". Bucky Sharpe said he would like for Mark Bailey to meet with the Board and tell them what is planned for inside the Cairo— Fulton Depot. Last Fall the City applied for a grant for Water, Sewer, etc. from The Economic Development and received $150,000. On July 20th the City would like to apply for a $2,559,000 grant for elevated Water Storage from Economic Development. Water & Light's share would be $500,000. Bucky Sharpe made a motion to apply for this grant, and authorize the Mayor to sign. Motion was seconded by Willie Walker. All voted "Aye". David Johnson asked the news media to help the City out by encouraging the citizens to mow and clean up around their property. The Enforcement officer has sent out 122 letters to property owners on mowing, but has not heard from the majority of them. Also, the railroads are not mowing their right—of—way. The City Manager said plans for Elm Street will be discussed at the next Board Meeting. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, AUGUST 1, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 P.M. Tuesday, August 1, 2000 with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe

David Johnson, Vice—Mayor J. C. Winemiller Doodle Franklin Don Still Willie Walker

Mayor Ramsey called the meeting to order, Director J. C. Winemiller opened the meeting with prayer. Minutes of Meeting July 18, 2000 were reviewed and approved as written on a motion by Don Still, seconded by Willie Walker. All voted "Aye”. The City Manager said plans and specification for reconstruction of Elm Street are in hand. She said it would be next Spring before utility relocation and curb building would begin since it is already so late in the year and in order to not inconvenience the people living on Elm for such a long period of time. Wendell Avery said plans are to move storm drainage to the railroad, to put French drains in order to keep water out of the base and to replace all sewer services that need to be replaced. Mrs. Cook said bids on the project can be obtained in September. Bucky Sharpe made a motion to approved the changes in the proposed construction and to advertise for bids. Motion was seconded by Don Still. All voted "Aye". At the June Board Meeting, the Board decided to continue wastewater rehabilitation work to fully utilize the remaining $330,000 in ADEQ revolving loan funds that are remaining. A list of eligible projects follows: (a) cleaning sludge out of both wastewater holding ponds, (b) replacement/repair of gates and fencing at areas at both wastewater plants,(c) deleting the Robinson Road pump station and replacing it with a gravity flow line, (d) replacement of the pumps in the pump stations at Southland Drive, Pinecrest/Dodd, and Northside Park, and (e) clearing access to the effluent outfall line at both wastewater treatment plants. Mrs. Cook said she believes all the work could be accomplished for approximately $310,000. Work could be done on a priority bid basis. Doodle Franklin made a motion to do the work on a priority basis. Bucky Sharpe seconded the motion. All voted "Aye". Mrs. Cook said Saturday, August 5th, is cleanup day and urged all businesses as well as citizens to clean up and mow around their premises. The Watermelon Festival starts August 10th and it is hoped our city will impress visitors. Jeff Griffin, Building Official, updated the Board on cleanup/code enforcement. He said city mowers will be mowing all over town, starting on McFerron Street. He said 158 cases were cited as needing mowing and clean, 41 cases were turned over to the city to mow, 54 cases were turned over to the city from residents and requested that they be mowed, and 10 cases are awaiting on a reply from letters sent out requesting mowing on property. Mr. Griffin said 74 people had been notified that trash boxes or containers are to be removed. He also stated that 24 structures are on the list to be sent condemnation notices.

Mrs. Cook reminded that property owners are responsible for mowing and cleaning their right—of—way. In the past the Street Department has mowed deep ditches that property owners are un-able to mow themselves. The City Manager told the Board that the Street Department has done approximately $200,000 of asphalt overlay so far this year as part of the 2000 Street Program. Mayor Ramsey read a letter from Earl and Elaine Waggoner thanking the City for repairing the road around the Fair Park Swimming Pool. Mrs. Cook said bids will be opened August 8th on the Christmas Banners and Airport hangar construction. ________________________ ________________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, AUGUST 15, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, August 15, 2000, The following were present: Catherine Cook, City Manager Joe Short, City Attorney Debbie Hall, Finance Officer Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe

David Johnson, V—Mayor, Abs. J. C. Winemiller Doodle Franklin Don Still, Absent Willie Walker, Absent

Mayor Ramsey called the meeting to order. Director Doodle Franklin opened the meeting with prayer. Minutes of Meeting August 1, 2000 were reviewed and approved as written on a motion by Doodle Franklin, seconded by Bucky Sharpe. All voted "Aye". Item 4 to consider proposed Ordinance to amend the Land Development Code was tabled due to lack of a quorum. Two bids were opened August 8, 2000 for construction of airport hangars as follows: 1 Large Hangar, 1 Large, 3 Small 4 Small Kll Construction Texarkana, Tx. $220,484 $251,655 Coker Building Texarkana, Tx. $249,000 $278,700 These costs do not include architectural/engineering fees, soil testing, advertisement and reproduction costs of approximately $20,000. Both bidders project that construction will require approximately 150 days (7 months). The Airport Advisory Committee met last night with the City Manager and all agreed that this was a good and needed project. The City Manager said $50,000 would come out of Airport reserves and the balance out of Airport General Revenues.

Staff recommended going with 1 large and 3 small hangars because this is staying more in the original estimated cost frame. Mark Bailey of BDS Design was present to answer any questions. Bucky Sharpe made a motion to accept the low bid of Kll Construction of $220,484 for 1 Large Hangar and 3 Small. Doodle Franklin seconded the motion. All voted "Aye". Five bids were opened August 8, 2000 for Christmas banners and Hardware as follows: Dixie Decorations $14,250.00

Wayne Mfg. Co. $15,549.86 Flag and Banner $15,730.36 Display Sales $16,462.50 Flag & Banner (Bid 2) $17,576.95

The City committed $10,000 from general fund reserves toward this project. Hope Water & Light committed to install the hardware and banners. They have inspected the banners and hardware and recommend acceptance of that furnished by Dixie Decorations. City staff also recommends acceptance of Dixie Decorations, the low bidder. Paul Henley said a delivery time of 2 weeks on the Hardware and 5 weeks on the banners was promised. Bucky Sharpe made a motion to accept the low bid of $14,250.00 of Dixie Decorations. Doodle Franklin seconded the motion. All voted "Aye". Second Quarter Financial Statements were furnished to all Board Members. The City Manager reviewed the various City Departments and said everything is about where it was planned to be. Mayor Ramsey suggested that a Goals Meeting be set in September rather than February before the 2001 budget is prepared in order to look at how to approach some problems in the Sanitation Department. Bucky Sharpe suggested that before another Watermelon Festival is held that a person be hired to clean the grass and weeds from planters and sidewalks downtown. The City Manager said they are looking for a person now to work 20 hours per week downtown. Mayor Ramsey thanked all City employees for the outstanding job they did at the Watermelon Festival. Mayor Ramsey said there is a vacancy on the Planning & Zoning Commission. It has been discussed that Rosita Powell be appointed to fill the unexpired term of Donna Quilliams. Bucky Sharpe made a motion to appoint Rosita to fill the unexpired term of Donna Quilliams. Motion was seconded by Doodle Franklin. All voted "Aye". Doodle Franklin mentioned that he has had calls about problems with cats getting on cars and scratching them. Since the City has no cat Ordinance, the City Manager agreed to check with the Municipal League to see if they have a solution to this problem. J. C. Winemiller asked about the ordinance concerning abandoned cars left on property. Jeff Griffin, building official, quoted how the Ordinance read. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

SPECIAL CALLED BOARD OF DIRECTORS MEETING 12:00 NOON, MONDAY, AUGUST 21, 2000

CITY HALL BOARD ROOM The City Board of Directors met at 12:00 Noon, Monday, August 21, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney, Absent Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe

David Johnson, Vice-Mayor J.C. Winemiller, Absent Doodle Franklin, Absent Don Still Willie Walker

Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. Minutes of Meeting August 15, 2000 were reviewed and approved as written on a motion by Bucky Sharpe, seconded by Willie Walker. All voted "Aye". Stan Nix filed a petition with the Planning & Zoning Commission to rezone 20.934 acres of land from R—2 to C—2. A Public Hearing was held by the P&Z on August 3rd and they voted to recommend this rezoning to the Board. An Ordinance to amend the Land Development Code to reflect this rezoning was read by the City Manager.

ORDINANCE NO. 1356

AN ORDINANCE TO REZONE CERTAIN ACREAGE IN THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES

David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Willie Walker. Ordinance Caption was read. Roll was called and all answered "Aye”. Bucky Sharpe made a motion to place the Ordinance and third and final reading, seconded by Don Still. Ordinance Caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye". Mike Smith presented a request to the Planning & Zoning Commission on March 16,2000 to rezone some property in the Ruffin Addition from C—4 to C—2. This rezoning request came before the Board at the April 18th Meeting. After discussion, Mr. Smith amended his request for a zoning change to C—3 (General Retail) instead of C—2. Mr. Smith also requested that the Board designate property adjacent to the subject property as C—3. At that time Mr. Smith was instructed to update his proposed ordinance for the designation to C—3 of the adjacent property. At a later date it was determined that Mr. Smith was not the proper owner of record for the two properties. Mr. Smith has provided letters from these property owners of record requesting and consenting to the rezoning of the subject properties. Ordinance has been prepared and the City Manager read the Ordinance.

ORDINANCE NO. 1357

AN ORDINANCE TO REZONE A PORTION OF THE RUFFINS ADDITION TO THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES

Willie Walker made a motion to suspend the rules and place the Ordinance on second reading, seconded by Don Still. Ordinance caption was read. Roll was called and all answered "Aye". Don Still made a motion to place the Ordinance on third reading, seconded by Willie Walker. Ordinance caption was read.

Roll was called and all answered "Aye" Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called with all answering "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye". The City Manager read an Ordinance to re—classify certain property in the City of Hope.

ORDINANCE NO. 1358

AN ORDINANCE TO RE-ZONE AND RE-CLASSIFY CERTAIN PROPERTY IN THE CITY OF HOPE, ARKANSAS FROM C-2 TO C-3 ON THE ZONING MAP OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES"

Don Still made a motion to suspend the rules and place the Ordinance on second reading, seconded by Bucky Sharpe. Ordinance caption was read. Roll was called and all answered "Aye Willie Walker made a motion to place Ordinance on third reading, seconded by Bucky Sharpe. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye".

________________________

_______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS GOALS MEETING

6:00 P.M., TUESDAY, SEPTEMBER 5, 2000 WESTERN SIZZLIN RESTAURANT

The City Board of Directors met at 6;00 P.M. for dinner and a Goals Meeting at the Western Sizzlin Restaurant on Tuesday, September 5, 2000. The following were present: Catherine Cook, City Manager Joe Short, City Attorney Debbie Hall, Finance Director Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe

David Johnson, Vice—Mayor Don Still Doodle Franklin J. C. Winemiller Willie Walker

Mayor Ramsey called the meeting to order at 7:00 p.m. The City Manager read over the list of Goals that were developed at the last Goals Meeting held February 2, 1999. A number of the Goals have been accomplished and some are still being worked on. Mayor Ramsey asked for the Board's input on new Goals for 2001. A list of the Goals mentioned follows:

(1) Soccer Field Development (2) Continuation of Community Pride/cleanup More Community involvement (3) Study on Fire Protection at Industrial Park (4) Airport property release and funding (5) Community Center (6) Sanitation Fund rate increase

Mayor Ramsey said he would like to get as much community input as possible on the building of a Community Center as it is going to take some type of temporary tax and revenue to maintain it if the people want it. The City Manager said she would have figures for the Board's review on the Sanitation Fund. There are no reserves to replace the deteriorating sanitation trucks and other equipment at the present time. The need to look more closely at getting this fund back in the black has been mentioned at several previous Board Meetings.

________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, SEPTEMBER 19, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, September 19, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe

David Johnson, Vice—Mayor J. C. Winemiller Doodle Franklin Don Still, Absent Willie Walker. Absent

Mayor Ramsey called the meeting to order. Director Doodle Franklin opened the meeting with prayer. Minutes of the August 21, 2000 Meeting and Goals Meeting of September 6, 2000 were reviewed. Mayor Ramsey asked that minutes of September 6th be corrected to read "Sanitation Fund Discussion" as the 6th Goal mentioned. David Johnson then made a motion to approve the minutes of both meetings. Motion was seconded by Doodle Franklin, with all voting "Aye". Garrett Memorial Baptist Church have petitioned to have a portion of their property in the North Heights Subdivision annexed into the corporate limits of Hope. They are also requesting that this property be zoned C—2. All property annexed into the City is initially zoned R—1; zoning must be changed by the Board of Directors. City Attorney Joe Short read the Ordinance.

ORDINANCE NO. 1359

AN ORDINANCE ACCEPTING AND MAKING CERTAIN TERRITORY PART OF THE CITY OF HOPE AND FOR OTHER PURPOSES

Doodle Franklin made a motion to suspend the rules and place the Ordinance on second reading, seconded by David Johnson. Ordinance caption was read. Roll call was answered "Aye" by all present. Bucky Sharpe made a motion to place the Ordinance on third reading, seconded by David Johnson. Ordinance caption was read and roll was called with all answering "Aye" Doodle Franklin made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye".

The Ordinance designating the property zoning classification C-2 was read by the City Attorney.

ORDINANCE NO. 1360 AN ORDINANCE TO ZONE AND CLASSIFY CERTAIN RECENTLY ANNEXED PROPERTY IN THE CITY OF HOPE, ARKANSAS, ZONE CLASSIFICATION C-2, HIGHWAY COMMERCIAL, ON THE ZONING MAP OF THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES"

David Johnson made a motion to suspend the rules and place the ordinance on second reading. Motion was seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to place the Ordinance on third and final reading, seconded by Doodle Franklin. Ordinance caption was read. Roll was called and all answered "Aye". Doodle Franklin made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by David Johnson. Roll was called with all answering "Aye".

A copy of the Audited Financial Statements for the year ended December 31, 1999 had been provided each Board member. Mr. Lewis Cole, CPA, reviewed the audit with the Board. He said the first 10 pages of the audit give an overall view of the various funds. Mr. Cole noted that the City is in compliance with requirements applicable to each major program and internal control. He also reviewed the management letter. Mayor Ramsey complimented Mr. Cole and his firm on the work they have done. The City Manager said four bids were received on the Elm Street Reconstruction Project. The Engineers are checking these bids out and they will be ready for the Board's consideration at the next meeting. An Ordinance to waive bids for the purchase of gasoline and diesel fuel for the various city departments was read by the City Attorney. This Ordinance is necessitated by the continued and rising cost of fuel.

ORDINANCE NO. 1361

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS CODE ANNOTATED SECTION 14—58—303 FOR PURCHASE OF DIESEL AND GASOLINE FOR USE BY VARIOUS CITY OF HOPE

DEPARTMENTS" David Johnson made a motion to suspend the rules and place the Ordinance on second reading. Ordinance caption was read. Roll call was answered "Aye" by all present. Bucky Sharpe made a motion to place the Ordinance on third reading, seconded by David Johnson. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by David Johnson. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Doodle Franklin. Roll was called and all answered "Aye". The lowest quote on gasoline and diesel fuel was by Lester Oil Company as follows: 3000 gallons — Diesel — $l.064 = $3,192.00 5000 Plus Gal. Gasoline — 1.234 = 6,170.00 $9,362.00

The current financial condition of the Sanitation Fund was discussed at a recent Goals Meeting. The two main problems are lack of operation and maintenance funds and shortage of capital outlay funds. Some options the Board looked at were changes in the level of services offered, increase residential rates from $8.50 to $10.00, commercial rates approximately 25%, and the possibility of a customer at the landfill to offset some of the City's cost. The Sanitation Fund is currently $66,000 excess of expenditures over current revenues with the projection that this excess will be $100,000 before year end. Two reasons for this is landfill expenses continue to be higher than expected and equipment which is worn out is incurring high repair costs. Doodle Franklin said he was not for raising sanitation rates and suggested the City cut out some things in other areas that it is losing money on. He also suggested increasing rates to patrons bringing truckloads to the landfill. Bucky Sharpe questioned how Hope's sanitation rates compare with cities of similar size. After much discussion, the Board authorized city staff to advertise for bids on a residential collection vehicle, a commercial vehicle, limb chipper, 3½ yard refuse containers, and to overhaul the landfill excavator, which are short term critical needs. The City Manager said they could pull some money from the Street Department funds to make these equipment purchases as a short term fix. Mayor Ramsey set a Public Hearing for closing an alley in the Wallis Addition at the next regular Board Meeting, October 3rd. Mrs. Cook said she met with Amtrak officials in San Antonio last week. Judy Davis, Jim Kirchhoff and the City Manager met with the Economic Development in Little Rock last week regarding a grant for an overhead storage tank at the Industrial Park and was awarded a grant for this. Mayor Ramsey reminded everyone of the Sentimental Journey air show and other events at the Southwestern Proving Ground starting Thursday through Sunday of this week. ________________________ ________________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE

BOARD OF DIRECTORS MEETING 7:00 PM, TUESDAY, OCTOBER 3, 2000

CITY HALL BOARD ROOM

The City Board of Directors met in regular session at 7:00 pm, Tuesday, October 3, 2000 in the City Hall Board Room with the following present: Catherine Cook, City Manager Joe Short, City Attorney Directors: Dennis Ramsey, Mayor Bucky Sharpe, David Johnson, Vice Mayor Don Still Doodle Franklin J. C. Winemiller Willie Walker,

Mayor Ramsey called the meeting to order at 7:00 p.m. Director Don Still opened the meeting with prayer. The Board acknowledged and congratulated Director Don Still on the birth of his daughter, Rebecca Marie. Minutes of the September 19, 2000, meeting were reviewed and approved as written on a motion by Bucky Sharpe seconded by Doodle Franklin. Motion carried with all present voting "Aye."

Catherine Cook reported that the volunteers putting together the Trainfest 2000 celebration are requesting permission to use the trademarked City seal design on T-shirts for the event. The event is to commemorate Hope's 125th birthday as well as the City's railroad history. City Attorney Joe Short recommended that the "TM" be placed by the logo on the shirts to show that the design in trademarked. Doodle Franklin moved, with David Johnson seconding the motion, to allow the Trainfest organizers to use the City logo with the TM shown next to the design. Motion carried with all voting "Aye."

The next item of business was to consider bids of the Elm Street reconstruction work. The project is to reconstruct the portion of Elm from 6th to 11th, and bids received are as follows: Schedule I Schedule II Total Tatum Excavating Co. $909,793.92 $154,492.00 $1,064,285.92 Texarkana TX

Township Builders $939,779.00 $134,360.00 $1,074,139.00 Little Rock AR

Dual Construction $1,115,795.15 $151,876.00 $1,267,671.15 Texarkana TX

Bobo & Bain Const. $827,596.00 $126,720.00 $ 954,316.00 Hope AR The original estimate for this project was $705,000. The Board looked at three (3) alternatives: 1) Accept bids as proposed, 2) Reject all bids and rebid the project, and 3) Accept the low bid and negotiate a change order to alter or delete items to get the project more to the estimated cost. The Board agreed on option 3 and discussed ways to lower the cost. Some of the alteration include deleting the asphalt and adding that portion to the 2001 street program, reducing the amount of French drains, cutting the lime treatment to 8" from 16", and deleting the sidewalks and adding them to the 2001 Street—Wastewater Line Maintenance program. Bucky Sharpe moved to accept the low bid of $827,596 from Bobo & Bain and to negotiate a change order that would alter or delete items to get the project in the money. This motion was seconded by Willie Walker. Motion carried with all present voting "Aye."

Four (4) bids to renovate the Public Works building were presented to the Board for consideration. The following bids were received: Gardner Construction $192,000

Fordyce AR Harrington Construction Co. $203,500

Arkadelphia AR KII Construction Inc. $228,000

Texarkana TX MAC Construction $219,000 Hope AR

The architectural firm handling this project, BDA Design, has checked the license and references of the apparent low bidder, Gardner Construction, and all was okay. The renovation project includes roofing, painting, office relocation, and handicapped accessibility. Don Still made a motion, seconded by David Johnson, to accept the bid of Gardner Construction. Motion carried with all present voting "Aye."

Each year the City must pass an ordinance to set the property tax rates for property assessed during the year. This tax will be collected the following year, 2001 in this case. Joe Short read the ordinance to set the real and personal property tax rates for the General Fund:

ORDINANCE NO. 1362

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO LEVY A TAX OF TWO POINT TWO (2.2) MILLS UPON THE ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY IN THE CITY OF HOPE, ARKANSAS, FOR THE YEAR 2000, AND FOR OTHER PURPOSES."

Doodle Franklin made a motion to suspend the rules and

place the ordinance on second reading. Bucky Sharpe seconded the motion, and all present voted "Aye" upon roll call. Joe Short read the ordinance caption. David Johnson moved and Willie Walker seconded to suspend the rules and place the ordinance on third reading. Roll was called, and all voted "Aye." Joe Short read the ordinance caption. Bucky Sharpe made a motion, seconded by Willie Walker, to adopt the ordinance. Upon roll call, all answered "Aye." Doodle Franklin made a motion, with Bucky Sharpe seconding, to adopt the emergency clause. Roll was called, and all answered "Aye." Another ordinance setting property tax rates for the Firemen Pension and Relief Fund has to be passed each year. Joe Short read the ordinance:

ORDINANCE NO. 1363

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO LEVY A TAX OF ONE-HALF (1/2) MILL UPON THE ASSESSED VALUE OF THE REAL AND PERSONAL PROPERTY IN THE CITY OF HOPE, ARKANSAS, FOR THE

YEAR 2000, FOR THE PURPOSE OF PAYING PENSIONS TO THE RETIRED FIREMEN AND PENSIONS TO THE WIDOWS AND MINOR CHILDREN OF DECEASED AND RETIRED FIREMEN, AND FOR OTHER PURPOSES."

Don Still made a motion, seconded by Doodle Franklin, to suspend the rules and place the ordinance on second reading. Roll was called, and all answered "Aye." Joe Short read the ordinance caption. Doodle Franklin made a motion to suspend the rules and place the ordinance on third reading. Don Still seconded the motion. All voted "Aye" upon roll call. Joe Short read the ordinance caption. David Johnson moved, seconded by Doodle Franklin, to adopt the ordinance. Roll was called with all present answering "Aye." Bucky Sharpe made a motion, seconded by Don Still, to adopt the emergency clause. Roll was called, and all present voted "Aye." Mayor Ramsey reminded the Board and those present at the meeting to keep Calvin Hare, City Clerk Leneta Hare's husband, in their prayers, as Mr. Hare is very ill and in the hospital.

Meeting adjourned at 7:47 p.m. ________________________ _______________________________ Dennis Ramsey, Mayor Debra A. Hall, Finance Director

CITY OF HOPE BOARD OF DIRECTORS MEETING 7:00 P.M., TUESDAY, OCTOBER 17, 2000

CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, October 17, 2000 with the following present:

Catherine Cook, City Manager Carol Almond, Deputy City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor Don Still Doodle Franklin J. C. Winemiller, Absent Willie Walker

Mayor Ramsey called the meeting to order. Director Willie

Walker opened the meeting with prayer. Minutes of the October 3, 2000 meeting were reviewed and approved as written on a motion by Willie Walker seconded by Don Still. Motion carried with all present voting "Aye."

Building Official Jeff Griffin showed the Board video of fourteen structures that are in violation of Ordinance No. 1203. All properties have been posted with the required notice. Mr. Al Fink, owner of one of the subject properties located at 300 East 2nd Street, spoke to the Board. Mr. Fink asked that the Board postpone the condemnation of this property. Mr. Fink pointed out the historical significance and future plans for this structure. The building was originally a Presbyterian Church built in the late 1800's according to Mr. Fink's resources. Mr. Fink also presented the Board with Fink & Company's business plan that includes converting the building into a puzzle museum. Mr. Fink explained that he would have the dilapidated wooden Sunday School addition removed as soon as feasible. After some discussion pertaining to time frames for cleanup and renovation, the Board agreed to postpone condemning this property.

The City Attorney read the Resolution:

RESOLUTION NO. 00-1

WHEREAS, Ordinance No. 1203 provides for a procedure to

remove structures which constitutes a nuisance within the City of Hope, Arkansas; and,

WHEREAS, after careful consideration, the Board of Directors of the City of Hope, Arkansas has found that the following described properties constitute nuisances pursuant to those reasons and information contained in said Ordinance:

1010 West 6th (Vestal Heights Block 2, East 30' of Lot 9 & All of Lot 10) 206 East Avenue A (Original City Block 19, Lot 9) 1101 North Bell (Hickory Grove addition, South ½ of the East 168' of Block 11)

1410 Old Experiment Station Road (Magnolia Addition, Block 2, Lot 2) 416 Hayward (Beards Addition, Block 9, East 53' of the South 110' of Lot 2) 705 Henry C. Yerger Street (Cornelius Addition, Block 3, Lot 9) 709 Henry c. Yerger Street (Mayer's Addition, Lot 7) 717 South Spruce (Yerger Addition, Block D, East 50' of Lot 6) 1008 North Walker (Nichols Addition, Block 3, Lots 13 & 14) 1106 South Walker (Shover Street School Addition, Block 11, Lot 3) 910 South Main Street (Ruffin's Addition, Block 1, Lots 11 & 12) 708 East 1st Street (Russell's Replat of Foster's

Addition, Block 5, the East 15' of Lot 3 and the West 45' of Lot 4)

113 North Greening (Russell's Replat of Foster's addition) NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of

the City of Hope, Arkansas:

SECTION 1: That the property above described is hereby declared to constitute a nuisance and the City Attorney is hereby ordered to notify the owner of said property of this decision by mailing a copy of this Resolution to the property owner or by posting a copy of this Resolution upon the described premises. In the event the nuisance is not abated within thirty (30) days as provided in Ordinance No. 1203, then the City is instructed to destroy the structure in the manner provided in said Ordinance and the property owner will be billed as provided in Ordinance No. 1203.

Doodle Franklin made a motion to adopt the Resolution seconded by David Johnson. Motion carried with all voting "Aye.

Mayor Ramsey asked that the regular Board meeting be recessed and a Public Hearing opened on the closing of an alley in the Wallis subdivision. City Building Official Jeff Griffin and Street Superintendent Wendell Avery reviewed the request. Mr. Griffin told the Board that the alley in question provides drainage for the neighborhood. He added that closing the alley could cause some problems in the future because property owners would be able to build on it possibly interrupting drainage flow. Mr. Griffin told the Board that it was staff's opinion that the alley should remain open. Mayor Ramsey then asked that the Public Hearing be closed and the regular Board Meeting reconvened. No action was taken.

On September 19, 2000 the Board discussed the need to replace the chipper—shredder used by the Sanitation Department. Catherine Cook explained that the old chipper-shredder, purchased in 1991, had become inoperative and would cost approximately $3,500 to repair. Specifications for a new chipper-shredder were included in the agenda for the Boards review.

An Ordinance to waive bids for the purchase of a new

chipper-shredder was read by Catherine Cook.

ORDINANCE NO. 1364

AN ORDINANCE TO BE ENTITLED: "AN ORDINANCE TO WAIVE THE REQUIREMENT OF COMPETITIVE BIDDING AS REQUIRED BY ARKANSAS CODE ANNOTATED SECTION 14-58-303 FOR PURCHASE OF A 2000 MODEL 80 HP TRAILER MOUNTED LIMB AND BRUSH

CHIPPER FOR USE BY THE CITY OF HOPE SANITATION DEPARTMENT"

Willie Walker made a motion, seconded by Doodle Franklin, to suspend the rules and place the Ordinance on second reading. Roll was called and all answered "Aye." Catherine Cook read the Ordinance caption. Bucky Sharpe made a motion to suspend the rules and place the Ordinance on third reading. Don Still seconded the motion. All voted "Aye" upon roll call. Catherine Cook read the Ordinance caption. Bucky Sharpe moved, seconded by Willie Walker, to adopt the Ordinance. Roll was called with all present answering "Aye." Bucky Sharpe made a motion, seconded by Don Still, to adopt the emergency clause. Roll was called, and all present voted "Aye."

Catherine Cook reminded the Board to keep City Clerk Leneta Hare in their thoughts due to the recent loss of her husband Calvin. The meeting adjourned at 7:55 P.M. ________________________ _______________________________ Dennis Ramsey, Mayor Carol Almond, Deputy City Clerk

SPECIAL MEETING CITY OF HOPE BOARD OF DIRECTORS

5:30 P.M., MONDAY, OCTOBER 30, 2000 CITY HALL

A Special Called Meeting of the Board of Directors was held at 5:30 p.m., Monday, October 30, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice—Mayor J. C. Winemiller Doodle Franklin Don Still, Absent Willie Walker Mayor Ramsey called the meeting to order. There were two options before the Board. One was to waive bids for purchase of fuel for city vehicles. The other was to add an exemption per Arkansas State Law to go up to $10,000 without bidding. The Board opted to do an Ordinance on a one—line exemption for the purchase of diesel and gasoline in amounts up to $10,000. This option includes only fuel and not other city purchases. The Ordinance was necessary because of daily fluctuations in fuel costs. The City Attorney read the Ordinance.

ORDINANCE NO. 1365

"AN ORDINANCE AMENDING ORDINANCE NO. 1209, ADOPTED AND APPROVED DECEMBER 1, 1992, BEING AN ORDINANCE TO ESTABLISH A POLICY TO BE USED IN THE PURCHASE OF ALL SUPPLIES MATERIALS, EQUIPMENT OR OTHER SERVICES FOR THE CITY OF HOPE, ARKANSAS."

David Johnson made a motion to suspend the rules and place the Ordinance on second reading, seconded by Willie Walker. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to place Ordinance on third reading, seconded by David Johnson. Ordinance caption was read. Roll was called and all answered "Aye". David Johnson made a motion to adopt the Ordinance, seconded by Doodle Franklin. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Doodle Franklin. Roll was called and all answered "Aye". The quote on diesel fuel was 1.0065 and 1.2149 on gasoline on Monday, October 30, 2000. A vote was taken on whether to have the next Board Meeting on the regular day, November 7th, or another time due to the General election held on that day. The Board voted to have it November 7th. Meeting adjourned at 5:50 p.m.

________________________

_______________________________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, NOVEMBER 7, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, November 7, 2000, with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor, Abs. Bucky Sharpe

David Johnson, Vice—Mayor J. C. Winemiller Doodle Franklin Don Still Willie Walker In the absence of the Mayor, Vice—Mayor David Johnson called the meeting to order. Director Don Still opened the meeting with prayer. Minutes of October 17 and 30th meeting were reviewed and approved as written on a motion by Don Still, seconded by Bucky Sharpe. Motion carried. Mary Ann Venegas with the Hempstead County Humane Society read the Board a story about a hungry and abused animal. She then asked the Board to use the western end of the old Migrant Center located on Highway 67 west. She said some members of her church have agreed to help renovate it and put up a nice sign. In working with Animal Control Officer, Gerald Sisson, she would like to take the healthy animals and help get them adopted out to good homes and she would like to see pets spayed and neutered.

Bucky Sharpe suggested that an agreement be drawn up and brought to the next Board Meeting for consideration. A petition was filed by Attorney Charles Walker for William Clark to amend the Land Development Code to rezone a portion of the Garrett's Addition from I—2 to R—5. The P&Z Commission recommended on September 21, 2000 that this property be rezoned to R—5. The City Attorney read the Ordinance.

ORDINANCE NO. 1366

AN ORDINANCE TO REZONE A PORTION OF THE GARRETT'S SUBDIVISION IN THE CITY OF HOPE, ARKANSAS, AND FOR OTHER PURPOSES

Willie Walker made a motion to suspend the rules and place the Ordinance on second reading, seconded by Bucky Sharpe. Ordinance caption was read. Roll was called and all answered "Aye". Willie Walker made a motion to place Ordinance on third reading, seconded by Bucky Sharpe. Ordinance caption was read. Roll was called and all answered "Aye". Bucky Sharpe made a motion to adopt the Ordinance, seconded by Don Still. Roll was called and all answered "Aye". The Emergency Clause was adopted on a motion by Bucky Sharpe, seconded by Don Still. Roll was called and all answered "Aye". Mrs. Cook advised the Board that the City is scheduled to receive $109,600 per year in general aviation monies which can be used for various items of capital improvement at the Airport. Three items the Airport Advisory Committee suggested were:

(1) rehab lighting system along main runway from medium intensity to high intensity,

(2) construction of parallel taxiway lighting to main runway, and

(3) construction of automatic weather observation station. Mrs. Cook said this list of proposed improvements should be gotten in to FAA by the first of November. Bucky Sharpe made a motion for City Staff to send a letter to FAA with the proposed uses of the money. Motion was seconded by Don Still. All voted "Aye". The leased space at the Airport used by the Arkansas State Police for use as a Commercial Driver's Licensing facility expires at the end of this month. The ASP has requested to continue this lease for an additional 3 year term at the $50.00 per month rate. Bucky Sharpe made a motion to extend the lease as requested by ASP, under the same terms. Motion was seconded by Willie Walker. All voted "Aye". The City's engineer has recommended that when possible Wye Joints be installed as the Black Branch sewer line is laid. Two change orders, one for Tatum Excavating Company in the amount of $11,598 and one for Kampo in the amount of $7,424, were submitted to install the Wye joints. Funds are available in this project to cover the change order. Bucky Sharpe made a motion to approve the change order for Tatum and Kampco in the amounts requested. J. C. Winemiller seconded the motion. All voted "Aye". Eight bids were received for purchase of a 30 yard commercial sanitation collection vehicle. Specifications called for a 30 yard side load refuse body. Only one bid met specs. Bidders were as follows:

Sterling Trucks of Arkansas (29 CY capacity) $103,607.00 Sterling Trucks of Arkansas (33 CY capacity) $105,520.00 Dan Hill & Associates (30 CY capacity) $104,370.00 Bale Chevrolet (29 CY capacity) $104,939.35 Dan Hill & Associates (30 CY Capacity) $111,425.00 Diamond International Trucks (29 CY Capacity) $109,035.00 University Truck Center (29 CY Capacity) $103,477.00 Barton Freightliner (29 CY Capacity) $104,544.00 Don Still made a motion to accept the low bid that met specification of Dan Hill & Associates of $104,370.00. Willie Walker seconded the motion. All voted "Aye". Eight bids were received and opened on November 7,2000, for a 20 Yard Residential Collection vehicle as follows: Little Rock Equipment Sales $71,528.00 Bale Chevrolet $72,742.74 Sterling Trucks of Arkansas $72,874.00 Barton Freightliner $72,109.00 Diamond International Trucks $73,809.00 Diamond International Trucks $78,531.00 University Truck Center $73,368.00 Arkansas Power Steering & Hyd. $80,350.44 Sanitation Superintendent J. B. Ross said the vehicle the City now has is the same as the low bidder, Little Rock Equipment has quoted, only with a Chevrolet body. Mr. Ross said it has not required much maintenance and they are pleased with it. Don Still made a motion to accept the low bid of Little Rock Equipment Sales of $71,528.00. Motion was seconded by J. C. Winemiller. All voted "Aye". The City Manager provided a draft of the 2001 budget for the Sanitation Fund. The budget shows proposed expenditures for 2001 as well as available revenues. Mrs. Cook said she needs direction from the Board as to how to either increase revenue or decrease services. After discussion of the revenues and expenditure for the Sanitation Fund, Director Bucky Sharpe suggested that City staff develop some figures for the Board to look at, say if sanitation fees were raised $.25 per month, or perhaps more. These figures would show how much revenue certain increases would bring in per month.

Director Doodle Franklin said a citizen had brought it to his attention that some businesses are paying "Privilege" or "Business" Licenses and some are not. He was of the opinion that everyone should pay it or no one pay it. Code Enforcement Officer Jeff Griffin, said his staff has polled other cities comparable in size to Hope about how much they charge for Business License. He has also been working with the City Attorney on developing an Ordinance dealing with "Privilege" or "Business" License. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE

BOARD OF DIRECTORS/BUDGET MEETING 6:30 P.M. TUESDAY, NOVEMBER 21, 2000

WESTERN SIZZLIN RESTAURANT The City Board of Directors met at 6:30 p.m. for dinner and a budget meeting, Tuesday, November 21, 2000. Following were present:

Catherine Cook, City Manager Joe Short, City Attorney, Absent Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe David Johnson, Vice-Mayor J. C. Winemiller Doodle Franklin Don Still

Willie Walker, Absent Mayor Ramsey called the meeting to order. Director Don Still opened the meeting with prayer. Only one bid was received on Building and Property Insurance. This bid was for $33,842 from Greening—Ellis Insurance, with a $2,500 deductible. Municipal League can provide the same coverage with a $5,000 deductible for $17,915. Director Doodle Franklin made a motion to reject the bid of Greening—Ellis and go with Municipal League bid of $17,915. J.C. Winemiller seconded the motion. All voted "Aye". Greening—Ellis Insurance was the only bidder for Heavy Equipment Insurance. Their bid was $5,396. Director Bucky Sharpe made a motion to accept Greening—Ellis bid of $5,396. Motion was seconded by Doodle Franklin. All voted "Aye". The City Manager and staff had prepared the proposed FY200l City of Hope Budget. The total budget is $8,135,421. A salary increase amount equal to 3% was included within each department. Raises will be based on documented performance evaluation. The City's contribution to APERS to employee retirement will be increased to 8% of salary for the 2001 Fiscal Year and to 10% for the 2002 Fiscal Year. The Arkansas Municipal League has notified the City that there will be an increase in employee health care premium costs. The City's ranking will go from a Class 3 to a Class 5. Single coverage will rise from $220/month to $260/month. Family coverage will rise from $290/month to $330/month. This increase will add more than $56,000 to the 2001 Budget. The Sanitation Fund Budget was the first to be discussed. As has been discussed in previous Board Meetings, the Sanitation Fund lacks approximately $107,000 balancing. The Board directed City Staff to provide them with a chart showing the amounts of revenue which would be provided by specific increases in both residential and commercial rates. It was suggested that the increase should be enough so in years to come there will be money available for post closure of the landfill, and also money available for Capital Outlay. A Residential Rate Comparison with 16 other cities was provided for the Board's review. Commercial Sanitation Rates with 6 other cities comparable in size to Hope was also provided the Board. No decision on a rate increase nor the amount was made at this time. The Street Budget was reviewed. The proposed 2001 Budget was $2,230,000. The big project scheduled in 2001 is Elm Street. In the Street/Wastewater Line Maintenance $2,500 was budgeted for a portable gas monitor and $8,500 for a used TrenchBox.

The City Manager said $125,000 was proposed to be received from the 2.2 Mill Property Tax, but said a more realistic figure would be $100,000. There are approximately $50,000 in outstanding fines and bond that are owed the city. Mrs. Cook said our approach has gone stale and we are going to have to make a more concerted effort to collect these fines. The budget includes a proposal for an additional person in Animal Control. Currently Animal Control is a one person department. When that person is sick, on vacation or in training, everything comes to a halt. Adding one more full time person would be at less than $16,000 per year. The Police Chief and two Lieutenants have requested the addition of an additional Detective position. Due to the volume of cases received by CID, the position is justified. Captain Singleton's position, after his retirement, would not be filled and the two Lieutenants will assume the duties of that position. This year completed the Auditor's contract with the City and a new auditor will have to be bid out. In reviewing items in Capital Outlay for the Police, Fire and Parks & Recreation Departments, the Board asked the City Manager to have the Department Heads attend the next meeting and explain their requests for items in Capital Outlay. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk

CITY OF HOPE BOARD OF DIRECTORS MEETING

7:00 P.M., TUESDAY, DECEMBER 5, 2000 CITY HALL BOARD ROOM

The City Board of Directors met at 7:00 p.m., Tuesday, December 5, 2000 with the following present: Catherine Cook, City Manager Joe Short, City Attorney Leneta Hare, City Clerk Directors: Dennis Ramsey, Mayor Bucky Sharpe

David Johnson, Vice—Mayor J.C. Winemiller, Absent Doodle Franklin, Absent Don Still, Absent Willie Walker Mayor Ramsey called the meeting to order. Director Willie Walker opened the meeting with prayer. Minutes of November 7 and November 21, 2000 Board Meetings were reviewed and approved as written on a motion by Willie Walker, seconded by David Johnson. All voted "Aye". For a number of years the Springhill Methodist Church has leased a piece of property at Fair Park upon which their concession stand is located. Their current lease expired on October 15,2000. They have submitted a letter requesting that their lease be extended for an additional 15 year period. The City Manager stated that she felt a clause should be put in the lease that should the City need this property for any reason the City would notify them one year in advance.

Bucky Sharpe made a motion to approve the lease for another 15 year period with the stipulation that should the City need the land, the City would notify them one year in advance. Motion was seconded by Willie Walker. All voted "Aye". Teletouch Communications, a display pager company, has bought out Snider Telecommunications (Sunbelt) who have leased on the City's radio since 1994. The Company would like to extend this lease which is currently paid on a month to month basis. City staff recommends that if a new lease is considered all terms be completely renegotiated because: (a) Fair Market value of the lease needs to be determined, (b) lease does not include payment of utilities, and (c) lease does not delineate usage of space in utilities building. Recommendation was to continue the lease for another two month period and the City Manager will research the Fair Market value and Board can consider terms of a new lease at that time. The City has several pipeline crossing agreements with the Kansas City Southern Railway Company relating to sewer lines. The agreement presented covers a crossing for a 16" sewer line and has been in place since 1965. The City can continue to pay $250 per month or structure the agreement and pay a one—time fee of $4,500. Bucky Sharpe made a motion to authorize the Mayor to sign the contract and authorize issuance of a check for $4,500 to secure the contract. David Johnson seconded the motion. All voted "Aye". At the last Board Meeting the Board had asked that a couple of the Department Heads be present at the next meeting to explain their requests for Capital Outlay items. Fire Chief Bo Watkins had asked for $25,000 to purchase a trailer mounted safe house which would allow training for officers and education for the public on fire safety issues. The Fire Chief addressed the Board and said he would like to withdraw his request for this item because they had no place to park it and no vehicle to pull it. The Fire Chief asked for $25,000 Capital Outlay to purchase some extrication equipment (Jaws of Life). The basic package for this equipment would include cutter, spreader, power supply and other items. He felt this item was needed. Paul Henley, Parks & Recreation Director, addressed the Board and explained in detail his requests in Capital Outlay. Paul said most of the requests was to maintain the existing buildings we already have. On the playground equipment he requested money for Fall Surfacing under the equipment that doesn't already have it. Place a Backboard at the Tennis Courts, replace a 1987 Dodge pickup truck, and under basic equipment, this would include purchase of a trailer, sandblaster, lawnmowers and equipment. At Fair Park some street lighting, picnic tables and water line improvements are needed at a cost of $14,750.

Ball Field improvements requested were to replace a sewer line from a 4" to a 6" at Legion Field, fencing and covered bleachers. K—Park — making restroom repairs and make them handicap accessible and some fencing. Paul suggested realigning one of the fence lines and making Kelly Field into a Soccer Field. Mayor Ramsey, Bucky Sharpe and David Johnson were in agreement to taking one field at Kelly Park and making it into a Soccer Field only. Other capital outlay improvements include exterior painting and window replacement at Fair Park and Northside Park. Paul said most of his requests in capital outlay are for high end maintenance. An item that was not put in the budget was remodeling the coliseum. Quite a lot of maintenance is needed, especially on the restrooms. These need to be redone as well as made handicapped accessible. The Mayor and Board suggested that City staff get someone to come in and see just what is needed and also look into the possibility of Southwest District contributing a portion for the work needed. The City Manager said the Sanitation Budget has a rate increase built in. She asked the Board to consider at the next meeting just what percent they want built into residential and commercial rates. A full Board was not present at this meeting and the rate increase was not considered. The Mayor said it has been the tradition for the past several years to give each City employee a $50 bonus and either a ham or turkey for Christmas. David Johnson made a motion to give the $50 Christmas Bonus and the ham or turkey. Motion was seconded by Bucky Sharpe. All Voted "Aye". At the beginning of the meeting Mayor Ramsey praised the Hope High Bobcats for their near—state championship season and for unifying the City. He said, "No matter how the adult community works, it's kids that can always bring it together." The Mayor said he heard comments from referees during the Watson Chapel game that the Bobcats played with the most class of any team they had seen. He further stated, "we should be very proud for what they have done, not only for themselves and the school, but for this community". Meeting adjourned at 8:00 p.m. ________________________ _______________________ Dennis Ramsey, Mayor Leneta Hare, City Clerk