Tuesday, April 6, 2010

UW-Madison – Memorial Union

8:00 a.m. – 1:00 p.m.

CREATING A POSTER EXHIBITFor High Impact and Engagement

Agenda for TodayIdentifying Content: What to Present

Designing Presentation: Designing to get People’s Attention

Mechanics: Putting Together the Poster

IntroductionsNameWork UnitHave you ever been to Showcase before?

Showcase 2010Schedule-At-A-Glance

7:30 8:00 8:30 9:00 9:30 10:00 10:30 11:00 11:30 12:00 1:00

Registration, Information & RefreshmentsGreat Hall Foyer

7:15 – 11:00

Early Bird SessionCapitol View Room

7:45 - 8:15

Poster ExhibitsGreat Hall 8:00 – 11:00

Welcome & Opening Remarks

Great Hall

8:30 –

8:45

Concurrent Sessions 8:45 – 10:30

Poster Highlights & Exhibiter Recognition

Great Hall

10:30 – 11:00

Guest SpeakersTripp Commons

PRE-REGISTRATION REQUIRED - INCLUDES BOX LUNCH11:15 – 1:00 GUEST SPEAKERS & BOX LUNCH TRIPP COMMONS 11:15

– 1:00

Sample Layout of Great Hall

Up

Up

Catering Table

Catering Table

Podium/ Micropho

ne

Elevator

Fire Exit

Great Hall

Registration Table

Why Present a Poster at Showcase?

Celebrate your unit’s progressReflect on elements of your successConnect with others from across campusHelp others learn from your experience to solve their challenges It’s FUN!

Criteria for an Effective Poster

Demonstrate benefits to your unit and/or across campus

Show how the approach might be applied in other units

Highlight Accomplishments

Enhanced service to students, faculty,

staff

Saved time and/or resources

Increased effectiveness and efficiency

Improved campus climate

Advanced the campus strategic

priorities

Who Is My Audience?

Campus Leaders and Administrators

Academic Staff

Classified Staff

Faculty

Students

Your Poster ContentWhat do you plan to highlight at Showcase?

Business Services: Resources Built From Focus Groups A Case Study

► Process Improved: Travel Expense Reports and External Requisitions ► Unit (s): Division 03 - Business Services

► Customers of the Process and Their Needs: Administrative Staff Campus-Wide

► Problem/Opportunity Statement: Many of our processes, such as the those involving Travel Expense Reports and External Requisitions, can be confusing to customers because they contain many exceptions to accommodate the various business scenarios of a large campus environment. Targeting different areas of campus through focus groups allows us to get customer perspectives on exactly where certain processes become difficult.

► Changes Made: Tutorials created for Travel Expense Reports and External

Requisitions ► Results: The tutorials received an overwhelmingly positive response from

campus. Units processing these forms reported fewer errors and help calls as well.

► Lessons Learned: When building resources for our customers, it is vital to get input from all the different areas of campus as well as the job positions within those areas (ie administrators, faculty, financial specialists, LTEs, etc.).

► Next Steps: Business Services will continue to use campus input to develop resources that help customers with our processes. A Payment to Individual Report (PIR) tutorial is slated for rollout this summer.

► Contact: Name: Carl Johns Unit: Business Services Address: Room 350, A.W. Peterson, 750 University Ave. E-mail: cjohns@bussvc.wisc.edu

Phone: 265-6140

► Additional data on the process: TER Tutorial: http://www.bussvc.wisc.edu/acct/travel/ter/ter_tutorial.html External Requisition Tutorial: http://www.bussvc.wisc.edu/purch/req/ReqTutorial.html

The Best Practices/Case Study template will help you document your project/process improvement

Once completed, you have a tool to organize your poster exhibit

Best Practices/Case Study TemplateDocumenting Your Improvement

What Does a Typical Display Look Like?

Tri-Fold Table Top Displays

On 36” x 48” Foam Core

1-2 Exhibits per Table

Key ComponentsClear explanation of process, purpose or improvementVisual display of the project/process

Flowcharts or GraphsBefore & After PicturesPhotographsWebsite “snapshots”

Documentation of the impactBest Practices/Case Study formFocus on What is Transferable

Design TipsKeep things simpleUse graphicsLimit the amount of textUse fonts that are easy to readFor help reformatting text, colors, and objects within the PowerPoint, refer to editing handoutFor a downloadable version of theUW logo & official usage guidelines see:http://uc.wisc.edu/logo/

Easy 1-2-3 Poster Creation“One slide fits all”

Use the Easy 3-Step Poster Process (see handouts or Exhibitor Resources on Showcase site)

Tri-Fold Poster Exhibit InstructionsExperiment with different colors and fonts

1. Create entire poster as one slide in PowerPoint

2. Have slide enlarged and printed to poster size3. Attach poster to foam core board using spray

mount

Insert Title Here In 1 or 2 Lines, 80-96 Point Font

Statement of Project HereNo More Than 2-3 Lines

60-68 Point Easy to Read Font

Project GoalsList 3 or 4 Main GoalsSize 54 – 66 Point Font

Titles Bolded and in Larger Font

ContactsUW Memorial Unionwww.union.wisc.edu

608-555-1234

Next Steps/Results• Insert a bulleted summary of the

results.

• (Example) The first year goals developed by the ONSP advisory board are gaining widespread support.

• (Example) Applicant data is easily searchable and reports can be generated.

• 2 – 5 bullet points in 36 -44 point font, the same size and font as the other sections.

Future Development

• List of other departments, programs, or offices who have already adopted changes or new processes.

• General ways to use this method of process improvement in other venues.

• Possible ways to develop the method or idea further to reach beyond its current use.

• A sub title on the line beneath the heading for each section with a date or time reference.

• i.e. Summer 2006, or October – December 2006 can be added in a 44 – 54 point font.

Need/Problem/ Opportunity Statement• (Example) Our opportunity is to

create a campus learning environment that engages first year students.

• (Example) Move graduate applications online and automate much of the process.

• (Example) Condense the application systems for the different graduate schools into a single application.

• 2 – 5 bullet points in 36 – 44 point font.

Process Improved/ Changes Made• (Example) Implemented a single

web-based solution.

• (Example) The College of Engineering has developed a Web-based graduate program application to condense the process.

• 2 – 5 bullet points in 36 -44 point font, the same size and font as in the other sections.

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January February March April

A B CRed Orange Yellow Green Blue

A FIFTH-YEAR PROGRESS REPORT ON THE

UW-MADISON STRATEGIC PLAN

To sustain and strengthen our position of preeminence in research and education.

The Five PrioritiesPromote ResearchAdvance Learning

Amplify the Wisconsin IdeaAccelerate Internationalization

Nurture Human ResourcesOffice of Quality Improvement

www.chancellor.wisc.edu/strategicplan

• Patents and licensing:

• Students studying abroad:

• Faculty-Staff participation in professional development:

• UW-Madison has maintained its role among the top U.S. research universities, with research awards totaling $957.7 million for 2004-2005.

• The campus received $654.3 million in federal research awards and $303.4 million in non-federal research awards.

• Average time to degree and graduation rates:

• Bachelor’s degree recipients with one or more academic enrichment activity:

• UW-Madison conferred 1,806 master’s degrees, and ranked among the top 10 universities by granting 648 doctoral degrees in 2005.

• UW-Madison continues to be a leader in lifelong learning across the state and the nation, providing summer sessions (enrollment of 13,144); evening, weekend, off-campus and distance education (31,690), noncredit continuing education (68,000), alumni and senior learning (2,500).

A Fifth-Year Progress Report on the Strategic Plan

Promote Research

Advance Learning

Amplify the Wisconsin Idea

Accelerate Internationalization

Nurture Human Resources

Sources for MaterialsArt Supply or Book Stores

UW Bookstore 3M Spray MountTri-Fold Displays

Office Supply StoresStaples - www.staples.com

Tri-Fold Displays3M Spray Mount

Office Depot - www.officedepot.com Tri-Fold Displays3M Spray Mount

On Campus Printing Services

College Library New Media Centerhttp://www.college.library.wisc.edu/technology/infolab/poster - 608-263-9889

Color Printing for 3.00/ft2

First Come, First Serve Printing

DoIT Large Format Printinghttp://www.doit.wisc.edu/printing/largeformat.asp - 608-262-3461

Color Printing for 7.90/ft2

Also offers foam core mounting for $3.80/ft2

Showcase Handout MaterialsTo keep poster content clear and concise, additional materials may be used to furtherexplain or clarify your improvement process

Example: Best Practices/Case Study Form

50-75 copiesSuggestion: have a sign-up sheet available in case you run out of materials

Showcase TechnologyWhile planning your presentation, think about if you would like to bring a laptop and/or a larger monitor, etc. As Showcase approaches, we will be sending an email questionnaire regarding this information.

If you are planning to use the Internet, you must have…

A computer with a wireless cardA valid UW Net-ID & Password

Showcase Set Up and Tear Down

DAY OF SHOWCASE: Memorial Union doors open 7:00 a.m., Tuesday, April 6ORDAY BEFORE SHOWCASE:Drop off materials on Monday, April 5, 3:00-5:00 p.m., Langdon Room, Memorial Union – 4th Floor

Exhibits should be fully setup in Great Hall, Memorial Union, by 7:30 a.m. on Tuesday, April 6(Poster exhibits displayed 8:00-11:00 a.m.)

Take exhibit down by 2:00 p.m.

To explore ideas for a poster exhibit, or for questions about the design or construction of your exhibit, please contact:

Office of Quality Improvement608-262-6843showcase@oqi.wisc.edu

Poster exhibit information is also available at http://www.oqi.wisc.edu/showcase/

Showcase Contacts

Maury Cotter(608) 262-9313mcotter@wisc.edu

Darin Harris(608) 262-1289djharris@wisc.edu

Kathy Luker(608) 265-3761kwluker@wisc.edu

PJ Barnes & Office Staff(608) 262-6843

pjbarnes@wisc.edushowcase@oqi.wisc.edu

Office of Quality Improvement Contacts

Nancy Thayer-Hart(608) 263-6856nthayerhart@wisc.edu

George Watson(608) 265-5122gwatson@wisc.edu

Amanda Voye(608) 265-5123oqi2@oqi.wisc.edu

Bruce Harville(608) 262-9261bharville@wisc.edu