CITY OF GENOA CITY COUNCIL MEETING AGENDA

AUGUST 6, 2019 7:00 P.M.

I. CALL TO ORDER/ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. GUEST SPEAKER

IV. APPROVAL OF MINUTES A) APPROVAL OF THE MINUTES FROM THE JULY 16, 2019 CITY COUNCIL

MEETING

V. APPROVAL OF ACCOUNTS PAYABLES

VI. ITEMS FROM INDIVIDUALS IN ATTENDANCE*

VII. NEW BUSINESS

A) CONSIDER AN APPOINTMENT TO THE POLICE PENSION BOARD

• MOTION TO APPROVE THE APPOINTMENT OF JAMIE SIBIGTROTH AS A

MEMBER OF THE POLICE PENSION BOARD

B) CONSIDER AN ORDINANCE AMENDING THE CITY CODE TO SPECIFY THE

PENALTY FOR OUTDOOR BURNING

• MOTION TO APPROVE AN ORDINANCE CREA TING TITLE 4, CHAPTER

4, OUTDOOR BURNING, SECTION 8 OF THE CITY CODE OF THE CITY

OF GENOA

C) AUTHORIZATION TO MOVE FORWARD WITH THE CANOE LAUNCH AND

PATH

• MOTION TO AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO MOVE

FORWARD WITH THE CANOE LAUNCH AND PATH AND CITIZENS'

PARK

D) CONSIDER THE PURCHASE OF 2 NEW SALT SPREADER CONTROLLERS

• MOTION TO APPROVE THE PURCHASE OF 2 NEW SALT SPREADER

CONTROLLERS, NOT TO EXCEED $6,528. E) CONSIDER RESCINDING A BID AND AWARDING A BID FOR THE NORTH

WATER TOWER REPAINTING

• MOTION TO RESCIND A BID AWARD TO TECORP, INC, FOR THE IEPA

NORTH ELEVATED WATER STORAGE TANK REPAINTING AND

IMPROVEMENTS PROJECT, NOT TO EXCEED $353,353, SUBJECT TO

THE CITY'S IBP A LOAN AND FORGIVENESS RECEIPT

• MOTION TO AW ARD THE LOWEST RESPONSIBLE BID CONTRACT FOR

THE IEP A NORTH ELEVATED WATER STORAGE TANK REPAINTING

AND IMPROVEMENTS PROJECT TO L.C. UNITED PAINTING CO., INC.,

NOT TO EXCEED $354,000, SUBJECT TO THE CITY'S IEPA LOAN AND

FORGIVENESS RECEIPT

F) CONSIDER AMENDMENTS TO THE MUNICIPAL CODE PERTAINING TO ELECTRONIC COMMUNICATION DEVICES

• MOTION TO APPROVE AN ORDINANCE AMENDING TITLE 1, CHAPTER

4, GENERAL PENAL TY, SECTION 1 AND TITLE 6, CHAPTER 1, GENERAL TRAFFIC PROVISIONS, SECTION 2 OF THE CITY CODE OF

THE CITY OF GENOA

VIII. OTHER BUSINESS (ITEMS FOR DISCUSSION AND POSSIBLE ACTION)

A) CONSIDER A LEASE AGREEMENT WITH A PROPERTY OWNER FOR A FENCE

• MOTION TO APPROVE A LEASE AGREEMENT WITH THE PROPERTY

OWNER AT 812 STONE CREEK CIRCLE FOR THE INSTALLATION OF A

FENCE ON CITY PROPERTY

IX. DEPARTMENT REPORTS

A) ADMINISTRATION

B) PUBLIC WORKS

C) POLICE

• POLICE AND FIRE COMMISSION VACANCY

• POLICE PENSION SHORTFALL

D) MAYOR

X. ANNOUNCEMENTS AND AUGUST 20, 2019 MEETING ATTENDANCE

XI. MOTION TO ADJOURN

•To respect the pgenda and flow oftbe meeting. the Ma.,or mpy limit audience participation to S minutes per sneaker ondlor

11 totnl of 30 minutes for this oortion of the agenda.

ACCOUNTS PAYABLE FOR JULY 31, 2019

VENDOR

1 AIS International PD- Microsoft Office annual fee {See Memo) $ 2,679.00 2 Automatic Control Services PW- Pump #3 motor repairs $ 1,683.70

3 B&F Construction Code Services Plan Review Fees- June 2019- Reimbursed $ 1,016.53

4 B&F Construction Code Services Inspection Fees- June 2019- Reimbursed $ 2,486.60

5 B&F Construction Code Services Property Maintenance-June 2019 $ 303.55

6 Baxter & Woodman Engineering Services- Well 4 Improvements- June/July 2019 $ 3,331.25

7 Baxter & Woodman Engineering Services- IEPA Project Plan & Loan Assistance- June/July 2019 $ 927.50

8 Baxter & Woodman Engineering Services- Clearas system for WWTP improvements- June 2019 $ 90.00

9 Blue Cross Blue Shield Medical insurance premium · August 2019 $ 19, 135.38

10 Bobcat of Rockford PW- Sprino plate for Kubota mower $ 47.60

11 City of DeKalb Monthly water testino $ 165.00

12 Com Ed Monthly utility service - June/July 2019 $ 10,067.84

13 Consolidated Materials, Inc. PW- 20 Tons of oravel for Carroll Park $ 122.70

14 Constellation Monthly utility service- June/July 2019 $ 101.41

15 Core & Main PW- Aeration tank repairs $ 681 .05

16 Crescent Electric Supply Company PW- Clarifier repairs $ 29.35

17 CSR Bobcat PW- Trash pump and backhoe repairs $ 626.24

18 Curran Materials Company PW- 24 Tons of hot mix for street repairs & utility cut repairs $ 1,386.22

19 DeKalb Dispatch Monthly Dispatch Service- July 2019 $ 13,667.00

20 DeKalb Implement Company PW- John Deere tractor hydraulic connection repairs $ 173.90

21 DeKalb Lawn & Equipment PW- Hydraulic hose, switch, snap rings, pulley $ 169.90

22 Dotv & Sons Concrete Products PW- 2 Steel lids for downtown trash cans $ 495.00

23 E-Vergent Monthly internet service for downtown speaker system- Auoust 2019 $ 49.95

24 ENCAP PW-Annual native area wetlands management fee - 2nd Aoolication $ 2,000.00

25 Equirrium Web hosting fees- 6/17/18-6/16/20 $ 360.00

26 Fastenal PW- Chain detacher for chlorine tank $ 35.57

27 Fox Ridge Nursery PW- Parkway tree replacements, 5 Arbor Day trees. downtown trees $ 2,365.00

28 Fox Ridge Nursery PW- Parkway trees for new homes in Oak Creek & Derby Estates (Reimbursed) $ 1,288.00

ACCOUNTS PAYABLE FOR JULY 31, 2019 VENDOR

29 Fox Valley Ooerators PW- Annual membership dues $ 60.00

30 Frontier Monthlv utility services- June/July 2019 $ 1,673.77

31 Genoa Chamber of Commerce Car show sponsorship $ 150.00

32 Genoa Motors Auto Repair PD- Squad repairs $ 346.61

33 Illini Securitv Svstems CH- Fire alarm monitoring per agreement $ 238.50

34 II Notarv "Discount" Bonding Co PD- Notary bond renewal $ 53.95

35 Kasalis Mobile Maintenance, LLC PW- Brake repairs on Truck #128 $ 157.50

36 Lakeside International Trucks PW- Light for Truck #129,lnternational truck towing & drive shaft & Uioint repairs $ 2,208.15

37 Marco Technoloaies 1 New Sharp copier & 1 new HP laser jet printer (See Memo) $ 4,890.00

38 Martenson Turf Products. Inc. PW- 10,000 Pounds of Sod for various ground repairs $ 414.00

39 McMaster-Carr PW- Plastic cord grips $ 21.24

40 Napa PW- Bungee cords, nuts, solenoid, gasket, thermostat, light bulbs, strobe liahts, $ 437.80

41 refridgerant, alternator and car battery for Truck #135

42 Neooost Quarterly postage meter maintenance fees- 8/3/19-11/1/19 $ 189.75

43 Nicor Monthly utility service - June/July 2019 $ 1,319.32

44 Northern Safety & Industry PW- 10 Cooling neck/headbands $ 45.14

45 Onsolve CodeRED annual membership fees- 5/1 /19-4/30/20 $ 3,000.00

46 PDC Laboratories PW- Monthlv water testing $ 183.50

47 PetroChoice Unleaded fuel- 7/17/19 $ 1,993.56

48 Princioal Life Group Dental/Life Insurance Premium- August 2019 $ 1,590.98

49 Quill All- Black toner, envelopes, tape, push pins, revised stamp $ 267.03

50 Radar Man Inc PD- 8 Radar certifications, power cord for handheld radar $ 497.00

51 Rush Power Svstems, LLC PW- Wastewater treatment plant generator maintenance $ 911.54

52 Safelite Autoalass PW- Windshield repairs $ 99.97

53 Shi International Coro PD- Replacement batterv for laptop comouter $ 129.00

54 Soft Water Citv CH- Salt for City Hall cooling system $ 477.75

55 Suburban Laboratories PW- Radium analysis on sludge $ 680.50

56 Thomson Reuters 2018 IL State Statutes- publications $ 273.10

ACCOUNTS PAYABLE FOR JULY 31, 2019

VENDOR

57 Tobinson's PW- Galvanized barb, fire extinguisher, hose adapter, couplers, garden hose, Tireflat $ 96.93

58 USA Bluebook PW- Sonoscope, pipe plugs, disposible wipes, b-box key $ 278.45

59 USA Bluebook PW- New grinder oump replacement at Jackson Street lift station $ 1,869.95

60 Verizon Monthly cell phone service - 5/20/19-6/20/19 & 6/21/19-7/20/19 $ 2,483.25

61 Wagner Aaaregate, Inc. PW- 58 Tons of rock for Carroll Park $ 279.54

62 WG Municipal Management LLC Monthly Professional Services- 7 /1 /19-7 /31 /19 $ 95.00

63 Zukowski, RoQers, Flood Legal Fees- Misc- June 2019 $ 508.75

64

65 Total $ 93,406.77

66 MANUALS FOR JULY 31, 2019

67

68 Direct Eneray Monthly utility service- June/July 2019 $ 3,523.34

69

70 Total $ 3,523.34

71 TRANSFERS FOR JULY 31, 2019

72

73 Director of Illinois State Police PD- Seized funds from arrest $ 6,800.00

74 HarrinQton Environmental Derby Estates pond maintenance- July 2019 $ 318.98

75 Mercado's Landscaping Derby Estates maintenance- May/June/July 2019 $ 1,300.00

76 Mercado's Landscaoina Riverbend SSA maintenance- May/June 2019 $ 500.00

77 Overland Property Group, LLC Escrow Reimbursement- Dollar General $ 311.59

78 Silverthorne Development Temporary occupancy bond reimbursement- 1204 War Admiral Dr $ 2,835.00

79 WG Municipal Management LLC Monthly Professional Services- 7 /1/19-7 /31 /19 $ 95.00

80 Zukowski, Rogers, Flood Leaal Fees- Riverbend by Grainger, LLC- Paid by Escrow $ 2,356.25

81

82 Total $ 14,516.82

83

84 Total $ 111,446.93

Accounts Payable Line Item: _\ __

Genoa Police Department Purchase Requisition for Items/Services Exceeding $2,500.00

Date: Submitted By:/:\ Equipment: Dollar Amount: 7/24/19 Robert Smltt{ i_:>) Office 365 Plan El and E3 $2,679.00

Request Summary: The Genoa Police Department along with the City uses the company AIS International for their email services. Microsoft Office raised their fees this year which resulted in a slightly higher rate then

normal.

The Genoa Police Department uses Office 365 Plan El for the part-time and auxiliary officers. The plan allows for email access. The cost went from $72 a year to $94 a year per user.

The Genoa Police Department uses Office 365 Plan E3 for the full-time officers. The plan allows for email access and page sharing capabilities. The cost went from $198 a year to $235 a year per user.

Office 365 Plan El (11) users x $94 = $1,034 Office 365 Plan E3 (7) users x $235 = $1,645

Account Number: 01-21-549

Equipment Dollar Amount: $2,679

Total Account Budget: $9,000 Year to Date Account Balance: ;J £ 1 (J C2 · DD

City Treasurer: qQAU .. <i ~u_,,i__.) Date: 1-o1 tJ -/ 9

Authorized Purchase:~/

/ Date: 2- ')-L/ - / {;

-----~(--------------

)1 Accounts Payable line Item: __ _

Administration & Finance Purchase Requisition for Items/Services Exceeding $2,500.00

Date: Submitted By: Equipment: Dollar Amount: .

7/31/19 Janis Tures Sharp Copy Machine & HP Printer

Request Summary: The Lanier Copy Machine at City Hall is now 10 years old and has made about 740,000 copies. The copier breaks down on a regular basis and replacement parts are no longer available. It is now time to replace this copier and $6,000 was budgeted for Copier replacements in the FY20 Budget.

The HP Inkjet printer is also requiring multiple repair calls due to the monthly

$4,890.00*

water bill cardstock printing. Printing on cardstock is extremely hard on the _ printers and copiers and we print about 500 two sided sheets per month. -

--·~ The current HP printer has made over 250,000 copies and has been a great - -printer over the years so we will be replacing it with a new HP model that supports printing on cardstock.

We received two quotes for a new copy machine and printer:

• Marco Technologies LLC: Sharp MX-2651 $4,195 and HP Laser Jet $695 I $4,890.00* • RK Dixon: Xerox C7025T2 $4,318 and a refurbished HP Laser Jet $435 I $4,753.00

Note: In this case we are choosing the more expensive quote with Marco Technologies. We have been with RK Dixon for over 15 years and are not always happy with their service and the Xerox copiers. We are looking to try a new brand of copier and vendor to compare service and quality. We still have a service contract with RK Dixon for a Samsung (PD) and two Xerox {CH & PW) machines.

Account Number: 01-00-651

Equipment Dollar Amount: $4,890

Total Account Budget: $12,000 Year to Date Account Balance: J /DI 91/8. ~;L

City Treasurer: -~--+ __ L_w_~ __ U_u_~---- Date: __ 7_-_d_S'._-_/_9'----­

City Admin1s1ratoro_a_~_1 __ ,, T--f/__ oate:_7-1-Jv-~-+)_t...._7 _ I ( I

CITY OF GENOA DEKALB COUNTY, ILLINOIS

ORDINANCE NO. 2019-

ADOPTED BY THE MAYOR AND

CITY COUNCIL OF THE

CITY OF GENOA

AN ORDINANCE CREATING TITLE 4, CHAPTER 4, OUTDOOR BURNING, SECTION 8, PENAL TY, OF THE CITY CODE OF THE CITY

OF GENOA

Adopted August 6, 2019, by the Mayor and City Council of the City of Genoa DeKalb County, Illinois, and approved and published in pamphlet form

this 6th day of August 2019.

ORDINANCE NO. 2019-__ AN ORDINANCE CREATING TITLE 4, CHAPTER 4, OUTDOOR BURNING,

SECTION 8, PENALTY, OF THE CITY CODE OF THE CITY OF GENOA

BE IT ORDAINED by the Mayor and City Council of the CITY OF GENOA, DeKalb County, Illinois, as follows:

WHEREAS, there needs to be a reference to section 1-4-1, General Penalty, for a violation of the City's outdoor burning ordinance;

NOW THEREFORE, the Municipal Code of the City of Genoa be amended as follows:

SECTION 1: That Title 4, Chapter 4, Outdoor Burning, Section 8, Penalty, be created and read as follows:

4-4-8: PENAL TY:

Any person who violates this chapter and has been issued a citation signed by a City Law Enforcement

Officer of this section shall be fined in accordance with Section 1-4-1.

SECTION 3: This ordinance shall be in full force and effect from and following its passage and approval.

AYES:

NAYES:

ABSTAINED:

ABSENT:

PASS ED by the City Council of the City of Genoa, DeKalb County, Illinois this __ day of '2019. ----

Approved by me this day of , 2019.

Mark Vicary, Mayor

(SEAL)

ATTESTED and filed in my office this __ day of _ ___ __, 2019.

Kim Winker, City Clerk

M To: Mayor/City Council

• From: Richard Gentile ~ M Director of Public Works

July 30, 2019

Subject: Revisions to the "Canoe Launch and Trail Improvements" grant project.

I am seeking a motion by the Mayor I City Council, authorizing the Director of Public Works to make the necessary changes to the "Canoe launch and Trail Improvements" grant project to better serve the Community during events held in Citizens Park, as described in this memo.

The subject revisions do not change the scope of the project as it relates to the "ComEd Openlands Grant." The City budgeted $26,000 for the project, and would meet the City's matching share cost of $10,000 that is required by the grant. Total funding for the project is $36,000.

I am recommending that item 2 be revised and the addition of 3 & 4, (as shown on the enclosed exhibit.) The gravel work for the trail is estimated to be less than $5,000.

2.) Move the paved trail slightly to the east allowing the paved trail to be used as a driveway for vehicles to park on either side. This will minimize rutting to the area if the ground is wet, and would help define parking. The paved trail would be constructed to handle the weight of vehicles.

3.) Install a gravel driveway to allow vehicles to exit the parking area onto Madison Street. The driveway would keep traffic moving in one direction to avoid issues with the vehicles that are leaving parking area, with regards to the main parking lot. (The driveway will remain gravel and will not be paved.) The gravel driveway would only be used during events and eventually turn into turf.

4.) The curb-cut is necessary to complete the driveway, so vehicles do not bottom-out and cause damage to the under carriage of the vehicle. Also, the curb-cut is directly across from the access road to the City's water works facility, where additional parking would be allowed.

The cost for the additional work would be minimal to the total cost of the project. I will not know the actual cost for the asphalt pavement work until the gravel work is done and I get new quotes from the paving contractors.

The goal is to get the curb-cut and the gravel work done before the next event, which I believe is the "Volksfest" on September 6, 7 and 8. Having the gravel work done will help determine if any adjustments to the trails need to be made before the asphalt pavement is Installed.

The enclosed exhibit has a picture showing the parking area that was used during this year's "Canoe the Kish" event, which illustrates the need for additional off-street parking, as these events grow in numbers.

Parking along the trail would only be allowed during events that were approved by the City Council. We want to avoid people parking along the trail for convenience that my create problems with pedestrian use.

Some permanent signage will be posted to alert people of the trail use, along with temporary signage or barricades during events.

If there are any questions, please feel free to contact me.

Accounts Payable line Item: __

Department of Public Works Purchase Requisition for Items/Services Exceeding $5,000.00

Date: Submitted By: Equipment: 7/18/19 Rich Gentile 2ea. Salt Spreader Controller

Request Summary:

The Dickey-John salt spreader controllers that we currently use are obsolete and are no longer serviceable. Public Works has been replacing the old Dickey-John controllers with Force America type controllers, which is shown in the picture. This type of controller is easy to calibrate, and works well with the salt spreaders we use on the City's snow plow trucks. After we purchase two additional controllers, all four of the City's plow trucks will be equipped with the newer equipment.

Dollar Amount: $6,528.00

New plow trucks that will be purchased in the future would be equipped with Force America salt spreader controller.

The salt spreader controller regulates the amount of salt that is applied to the street.

The cost to purchase the two new controllers was budgeted in this year's fiscal budget.

Account Number: 65-00-802

Budgeted Amount: $6,800

Total Account Budget: $244,350 Year ta Date Account Balance: I d.3 71 I 7D

CityTreasurer: .~~ Date: _ _.1/ __ .3_· _1._/ _1_9 __ _

City Administrator:--~---~--,,,._{_ .. _. _ _ Date: __ 7 6_0__,_/ _t __ { __

Mayor/City Clerk:------ --- - - --Date:--------

BAX TE g E1 rs

8678 Ridgefield Road, Crystal lake, ll 60012 • 815.459.1260 • baxterwoodman.com

July 30, 2019

Mayor and City Council City of Genoa 333 East 1st Street Genoa, Illinois 60135

Subject: City of Genoa - North Elevated Water Storage Tank Repainting and Improvements Tecorp Bid Withdrawal

Dear Mayor and City Council:

The low bidder for the North Elevated Water Storage Tank Repainting and Improvements project is no longer available to complete the project by the end of the year. A delay in receipt of the IEPA loan is the primary cause of the schedule delay. According to the original project schedule, the work was to be performed between April 15, 2019 and June 28, 2019. Unfortunately, IEPA did not execute the loan until June 11, 2019. Tecorp agreed to a bid time extension on May 14, 2019; however. there were additional delays in removing the antennas.

Tecorp is willing to honor its original bid price of $353,353 to perform the project in the spring of 2020. They are also willing to withdraw their bid without penalty and with the return of their bid

bond.

If the City would like to have the tank painted this year, the second-lowest bidder, L.C. United Painting, is available and can complete the project for $354,000 by October 28, 2019.

Sincerely,

BAXTER & WOODMAN, INC. CONSULTING ENGINEERS

Elisa P. Bonkowski, P.E.

!:\Crystal Lake\GENOA\170734-WaterSystem lmprovements\40-North Tank Repalnt\ 1 l · Blddlng\ Tecorp withdraw bid 7·30· 19.docx

TE CORP

Robert E. Mateja, Baxter & Woodman, Inc. 8678 Ridgefield Road Crystal Lake, Illinois 60012

Ju[y 29, 2019

2221 !Murie{ Court. Jofiet, Jffi.nois 60433

<Pli01ze: 815-726-9192 p~ 815-726-9245

P.maif: !N'zc&v@tecorp.us

In Re: City of Genoa- North Elevated Water Storage Tan.le Repainting and Improvements

Dear Mr. Mateja,

As you know, Tecorp, Inc. ("Tecorp") was awarded the above referenced project on July 3, 2019. When Tecorp submitted its bid, the agreed upon schedule was the project would be performed between April 15, 2019 and June 28, 2019, as evidenced in addendum number 1 to the contract. On May 14, 2019, Tecorp signed an agreed upon bid extension letter prepared by Baxter & Woodman which extended Tecorp's bid price until July S, 2019. This extension was based upon the fact that there are Antennas on the tower that were to be removed prior to Tecorp beginning work. With this bid extension, Tecorp extended its bid price, but was not given an alternate schedule, nor was it given a tentative schedule as to when the antennas would be removed from the tower. On July 19, 2019, and unexecuted agreement was sent to Tecorp with a substantial completion date of August 1, 2019.

Due to the substantial changes in contract times, including weather conditions in the fall and the lack of notification to Tecorp of a tentative start date, Tecorp is willing to honor its original bid price to perform the project in the spring of2020, with a completion date of June 28, 2020. If the City would like to choose an alternate approach, Tecorp is willing to withdraw its bid, without penalty and with the return of its bid bond. Feel free to reach out to me at nickv@tecorp.us with any additional information you may need.

Jl Compfete <Proftssiona{ Coating ana Lining Service

8678 Ridgef(eld Road, Crystal Lake, ll 60012 • 815.459.1260 • balterwoodman.com

July 30, 2019

Mayor and City Council City of Genoa 333East1st Street Genoa, Illinois 60135

~~~~~~~~~~~~--

RECOMMENDATION TO AWARD Subject: City of Genoa - North Elevated Water Storage Tank Repainting and Improvements

Dear Mayor and City Council:

We analyzed the bids that were received on March 22, 2019 for the North Elevated Water Storage Tank Repainting and recommended award of the Contract to Tecorp, Inc. in the amount of $353,353 contingent upon the City's receipt of their loan from the Illinois Environmental Protection Agency.

However, Tecorp is unable to do the work this year. Therefore, we requested that they withdraw their bid.

We analyzed the bid from the second-lowest bidder, L.C. United Painting Co., Inc. Their bid amount is $354,000, which is $647 higher than the lowest bidder. Based upon our familiarity and past working relationship with this Bidder, we believe that L.C. United Painting Co, Inc. is qualified to complete the Project

We recommend award of the Contract to L.C. United Painting Co, Inc. in the amount of $354,000 contingent upon approval from the Illinois Environmental Protection Agency.

Please advise me of your decision.

Sincerely,

BAXTER & WOODMAN, INC. CONSULTING ENGINEERS

et~L/> ./3~·~,· Elisa P. Bonkowski, P.E.

Enc.

C: Rich Gentile, Director of Public Works, City of Genoa

1:\Crystil Lake\ GENOA \170734-Water System Improvements\ Ml-North Tank Repalnt\11·Blddlng\GENOA Tank Award recommendation 7-30· 19.docx

City of Genoa, IL North Elevated Water Storage Tank Repainting and Improvements

DATE/TIME: March 22, 2019at10:00 AM BID RECEIPT TAB ENGINEERS' JOB NO: 170734.40

BIDDER PROPOSAL TOTAL AMOUNT REMARKS GUARANTY OF PROPOSAL

Tecorp,lnc. L'N~~~) 10% $353,353 Acknowledged receipt of

Joliet, IL Addendum No. 1

L.C. United Painting Co., Inc. (1'\<,'f\IJ 10% $354,000 "

Sterling Heights, Ml

Seven Brothers Painting, Inc. 10% $360,000 "

Shelby Township, Ml

Maxcor, Inc. 10% $439,874 "

New Lenox, IL

Jetco, Ltd. 10% $486,620 ..

Palatine, IL

I

I

Engineer's Estimate: $366,000

!:\Crystal Lake\GENOA \170734-Water System lmprovcmcnts\40-Dcsign\ 11-Bidding\Bld Receipt Tab~o

CITY OF GENOA DEKALB COUNTY, ILLINOIS

ORDINANCE NO. 2019-

ADOPTED BY THE MAYOR AND

CITY COUNCIL OF THE

CITY OF GENOA

AN ORDINANCE AMENDING TITLE 1, CHAPTER 4, GENERAL PENAL TY, SECTION 1 AND TITLE 6, CHAPTER 1, GENERAL TRAFFIC PROVISIONS,

SECTION 2 OF THE CITY CODE OF THE CITY OF GENOA

Adopted August 6, 2019, by the Mayor and City Council of the City of Genoa DeKalb County, Illinois, and approved and published in pamphlet form

this 6th day of August 2019.

ORDINANCE NO. 2019-__ AN ORDINANCE AMENDING TITLE 1, CHAPTER 4, GENERAL PENALTY, SECTION 1 AND TITLE 6, CHAPTER 1, GENERAL TRAFFIC PROVISIONS,

SECTION 2 OF THE CITY CODE OF THE CITY OF GENOA

BE IT ORDAINED by the Mayor and City Council of the CITY OF GENOA, DeKalb County, Illinois, as follows:

WHEREAS, under State of Illinois Law 625 ILCS 5/12-610.2, it is now a moving violation to text while driving; and

WHEREAS, the City may not impose or receive the fines on State violations; and

WHEREAS, the Municipal Code needs to reflect these changes in State Law;

NOW THEREFORE, the Municipal Code of the City of Genoa be amended as follows:

SECTION 1: That the following be deleted from Title 1, Chapter 4, General Penalty, Section 1:

5/12-610.2 Electronic Communication Devices $75

SECTION 2: That the following be deleted from Title 6, Chapter 1, General Traffic Provisions, Section 2:

5/12-610.2 Electronic Communication Devices

SECTION 3: This ordinance shall be in full force and effect from and following its passage and approval.

AYES:

NAYES:

ABSTAINED:

ABSENT:

PASSED by the City Council of the City of Genoa, DeKalb County, Illinois this _ day of '2019. ----

Approved by me this day of , 2019.

Mark Vicary, Mayor

(SEAL)

ATTESTED and filed in my office this day of , 2019. -- -----

Kim Winker, City Clerk

THE CITY OF -

GENOA MEMO To: Mayor Vicary and the City Council___.,------From: Art Osten Jr., City Administrator {;4)/ Subject: lease Agreement for a Fence Date: July 31, 2019

Thomas and Jennie Sklena at 812 Stone Creek Circle wish to extend their fence across a small portion of

a City owned right-of-way. The right-of-way is located adjacent to a drive that provides access to the un­

annexed farm property in the Oak Creek subdivision. The lease agreement maintains the City's ability to

access this land and have the fence removed at any time if needed. This agreement also benefits the

City in that the property owner could extend their fence and block the driveway access but has chosen

not to if they can construct their fence along the edge of the driveway. The Public Works Director has no

concerns with approving this lease agreement.

812 Stone Creek Circle

Fence Exhibit Marked in Yellow Dashes Property Lines Marked in Red

GRANT OF EASEMENT ON PUBLIC PROPERTY

PREPARED BY: Jack C. Slingerland Slingerland & Clark, P.C. 499 East State Street Sycamore, IL 60178

NAME AND ADDRESS OF GRANTEES AND RETURN TO: Thomas Sklena Jennie Sklena 812 Stone Creek Circle Genoa, IL 60135

THE GRANTOR, City of Genoa, Illinois, in consideration of the sum of One Dollar and other good and valuable considerations, in hand paid by the Grantees (the sufficiency thereof and receipt of which is hereby acknowledged) does hereby give and grant unto said Grantees, Thomas Sklena and Jennie Sklena as joint tenants, their successors and assigns, a non-exclusive easement and right of way for the purpose of erecting and maintaining a fence, in, upon, along and across the following described property situated in DeKalb County, Illinois:

Starting at the southwest most westerly comer of Lot 273 in Willow Glen P.U.D. Phase 6, a subdivision of part of Lot "G" of the Awe Farm Plat, (as recorded in Book "F" of Plats, Page 5), in the Northwest Quarter of Section 30, Township 42 North, Range 5 East of the Third Principal Meridian, according to the plat thereof recorded June 8, 2000 in Book "Z" of Plats, Page 546 as Document No. 00007526, situated in DeKalb County, Illinois,

thence along the westerly line of said lot to a distance of 12 feet; thence 90 degrees to a distance of79.22 feet is the beginning of public right-of-way property; thence to a distance of 34.5 feet straight; thence 70 degrees north-west to a distance of 27.5 feet to southern property line is the endpoint of said public right-of-way property thereof.

GRANTOR reserves the right to use the easement property in any manner not inconsistent with the rights granted herein, provided, however, that GRANTEE shall not build, construct, erect or place, any buildings, or public roads over the easement property without the prior written consent of GRANTOR.

This is not a grant of a perpetual easement. This grant of easement for the above­described property, or any part thereof, is subject to the GRANTOR's right to cancel the grant of easement and require that the property be restored to its pre-grant condition, by written notice to GRANTEE that GRANTOR or other entity has a needed use for the property which is inconsistent with the terms of this Grant of Easement.

STATE OF ILLINOIS ) ) SS

COUNTY OF DeKALB )

IN WITNESS WHEREOF, the Grantor has hereunto set its hand and seal this seal this __ day of , 2019 A.D.

NAME AND ADDRESS OF PREPARER: Jack C. Slingerland SLINGERLAND & CLARK, P.C. 499 East State Street Sycamore, IL 601 78 (815) 895-5141

CITY OF GENOA, ILLINOIS

Title:

Title

DEKALB COUNTY-ILLINOIS TRANSFER STAMP OR EXEMPT UNDER PROVISIONS OF PARAGRAPH 31-45, SECTION e REAL EST A TE TRANSFER TAX LAW.

Date

Buyer, Seller or Representative

Memo

To; Mark Vicary and the City Council

From: Chief Robert Smith RS Date: 7/24/19

Re: Police and Fire Vacancy

Robert W. Smith Chief of Police

On July 17, 2019, I received a resignation letter from Police and Fire Commission member Ron Slavenas. Ron was recently re-appointed to the board on 4/30/19. Ron agreed at that time to stay on to help with the current police recruitment process. The recruitment process is now completed and Ron resigned from his position.

The board now has an immediate opening to complete Ron's term which will expire April 30, 2022. The commission members are appointed by the Mayor and with the advice and consent of the City Council. The City is seeking suggestions on filling this volunteer position. Any suggestions for a replacement will be forwarded to the Mayor for his approval. I also ask that you pass along the following information for anyone who may be interested:

Requirements to be a Police and Fire Board Member:

• Resident of the City of Genoa • Attend a board meeting every 3 months (the 3rd Wednesday in January, April, July and October) • Responsible for establishing a recruitment/promotion list • Oversee police discipline

The term is for 3 years. Anyone interested in the position should submit a letter to:

Mayor Mark Vicary 333 East First Street Genoa, IL 60135

Additional Educational materials will be provided to appointees. Please Contact Chief Robert Smith at (815) 784-7108 with any questions.

In Partnership With Our Community Genoa Pohcc Department 333 E. First Street Genoa, IL 60135

•I

Memorandum

To:

From:

Date:

Re:

City Council

Chief Robert Smith -R.~~ Treasurer Janis Tures f City Administrator Art sten, Jr~ 7/16/19

Police Pension Cost Increase

Robert W. Smith Chief of Police

The Genoa Police Department was required to and entered an Article 3 Down-State Police Pension plan upon the City reaching a population of 5,000. The officers' pension plan prior to this was the Article 7 Illinois Municipal Retirement Fund (IMRF). The remainder of the City's full-time staff remain in the IMRF pension system.

Since the Genoa Police Pension is newly created and funded, the liability remains high, even with the officers' IMRF contributions being transferred to it. Note that the City's contributions to the officers' IMRF pensions stayed in the City's IMRF pensions and reduced its liability for the other City employees. However, this is not a wash, due to the greater benefits provided by police pensions.

The pension plan is divided between both a Tier-1 and Tier-2 plan. Officers hired into the pension plan prior to January 1, 2011 would be in Tier-1 and officers hired after would be in Tier-2. A Tier-1 employee can retire after 20 years of service or after the attaining the age of 50 years old. An employee is vested after 8 years of service and any pension received prior to 20 years of service but after attaining the age of 50 years would be reduced. A Tier-2 employee is eligible for retirement at the age of 55 years and 10 years of service. The employee can retire at 50 years of age, but the pension would be reduced .

The City receives an annual Actuarial report which is used to calculate the minimum employer contributions to the Police Pension Fund. The legislature has set a deadline of 2040 for pension plans to be 90% funded. The City, being a non-home rule community, is limited in their tax cap and so can't simply raise property taxes to cover this added expense. Legislators are continuing to examine ways to help municipalities work with their pension liabilities.

Earlier this year the Police Department re-hired Tim Hoffstead to replace an officer that left. Officer Hoffstead was employed with the Police Department for 10 years prior to leaving for a different employer. He was a Tier· 1 employee prior to his departure. Upon his return to employment with the City of Genoa he again became a Tier-1 employee. Officer Hoffstead was working with the Department as a part-time officer prior to his

In Partnership \Vith Our Community Genoa Po!Jcc Dcpanment 333 E. First Street Gcno.1, IL 60135

. " .

Memorandum

Robert W. Smith Chief of Police

appointment. He required no additional training and because of his familiarity with the community, was able to fill the schedule void immediately. This was a significant benefit to the Department.

However, preliminary information generated by the preparation for the FY18/19 Actuarial report predicts that an unexpected increase in police pension funding will be required in the current year's estimated FY19/20 Budget amount due to the addition of Officer Hoffstead. This is because he is a Tier-1 employee and is closer to retirement age. The new Tier-1 hire was the cause of about $48,000 of the $76,463 increase for FY19/20 City Pension Contribution obligation. The remainder of the anticipated increase is due to a variety of causes including lower than actuarial assumed earnings.

At the time of his employment we were unaware that a lateral hire or his employment would cause a substantial increase to the required employer Police Pension Fund contribution. In the future Lauterbach & Amen will be consulted about potential additional liability prior to any new officer being hired. Throughout the year we will be looking for areas to generate budget cost savings and new revenues to try to offset this extra cost to avoid tapping reserves. We will update you regarding this during our monthly budget reports.

We will discuss this in more detail as part of the presentation of the completed Audit Report in September or October but wanted to provide you this information as soon as we became aware of it. If you have any questions regarding this matter beforehand, please contact us. Thank You.

In Partnership \Vith Our Community Gcno:i Police Dcp.1rtmcnt 333 E. First Screct Genoa, IL 60135

Community Development Department 110 East Sycamore Street

Sycamore, IL 60178 (815) 895-7188

www.dekalbcounty.org

PUBLIC NOTICE

Todd Tasche is proposing to construct an accessory structure, in the form of a pole barn, on the property located at 31038 Madison Street, Genoa, in unincorporated Genoa Township. Mr. Tasche would like to place the pole barn to the southwest of his house, however, the subject property is a comer lot, and the proposed location would result in the pole barn being located in the corner-side yard between his house and Madison Street. The DeKalb County Zoning Ordinance requires that accessory structures not be located closer to a street than the residence, and that they not be placed between the residence and a street. In order to allow the proposed pole barn in this location, Variations must be granted from these requirements. Before such Variations can be granted, a public hearing must be held by the DeKalb County Hearing Officer.

Mr. Tasche is requesting approval of such Variations from the Zoning Ordinance for the property located at 31038 Madison Street, Genoa. A public hearing will be held before the DeKalb County Hearing Officer on Thursday, August 22, 2019, at 1:00 p.m. in the DeKalb County Administrative Center, Conference Room East, 110 E. Sycamore Street, Sycamore, IL, 60178. Because this will be the only opportunity for public input on this application, all interested persons are encouraged to attend and be heard. The Variation petition, GE-19-09, is available for inspection at the DeKalb County Community Development Department, 110 E. Sycamore Street, Sycamore, IL, (815) 895-7188.

That part of the Southwest quarter of Section 30, Township 42 North, Range 5, East of the Third Principal Meridian. Described as follows: Commencing at the Southwest corner of lot l 00 at the Jones farm plot on said Section 30 and said Section 31, according to the plat thereof recorded in Book ''G" of plats, page 30~ as document no. 139109, in the office of the Recorder, DeKalb County, Illinois; Thence North 00 degrees 09 minutes 08 seconds East, along the West line of Lot 100 of said Jones farm plot, 286.50 feet, for a point of beginning; Thence continuing North 00 degrees 09 minutes 08 seconds East, 272.50 feet to the North line of the South 559 .0 feet of said lot 100; Thence South 89 degrees 52 minutes 55 seconds East, parallel with the South line of said lot l 00, 233.00 feet; Thence South 00 degrees 09 minutes 08 seconds West, 272.50 feet; Thence North 89 degrees 52 minutes 55 seconds West, 233.00 feet to the point of beginning, all in DeKalb County, Illinois.

P.l.N. 03-30-276-019

The requested Variations are from Section 5.06 of the DeKalb County Zoning Ordinance, in order to waive the requirements that an accessory structure; not be closer to a street than the closest point of the primary structure; and, not be erected between the primary building and a street.

Marcellus Anderson Assistant Planner DeKalb County Community Development Department Published: The Daily Chronicle, August 3, 2019 P \Zonmg\Vuri111ions\PubNots\2019\Taschc GE· 19·9.docx

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