CITY OF GENOA CITY COUNCIL MEETING AGENDA

AUGUST 20, 2019 7:00 P.M.

I. CALL TO ORDER/ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. GUEST SPEAKER

A) RECOGNITION OF POLICE OFFICERS

IV. APPROVAL OF MINUTES

A) APPROVAL OF THE MINUTES FROM THE AUGUST 6, 2019 CITY COUNCIL MEETING

V. APPROVAL OF ACCOUNTS PAY ABLES

VI. ITEMS FROM INDIVIDUALS IN ATTENDANCE*

VII. NEW BUSINESS

VIII. OTHER BUSINESS (ITEMS FOR DISCUSSION & POSSIBLE ACTION)

A) DISCUSSION REGARDING LIQUOR LICENSES AND VIDEO GAMING B) DISCUSSION REGARDING RECREATIONAL CANNABIS

IX. CLOSED SESSION

x.

A) FOR THE PURPOSE OF APPROVING THE MINUTES OF THE PREVIOUS CLOSED SESSION

B) FOR THE PURPOSE OF DISCUSSING COLLECTIVE BARGAINING AS PROVIDED FOR IN 5 ILCS 120/2( c)(2)

DEPARTMENT REPORTS

A) ADMINISTRATION B) PUBLIC WORKS

C) POLICE

D) MAYOR

XI. ANNOUNCEMENTS AND SEPTEMBER 3, 2019 MEETING ATTENDANCE

XII. MOTION TO ADJOURN

•To respect the agenda and flow of the meeting. the Mayor may limit audience participation to 5 minutes per speaker and/or a total of 30 minutes for this portion of the agenda.

ACCOUNTS PAYABLE FOR AUGUST 15, 2019 VENDOR

1 Airgas PW- Welding supplies $ 143.38 2 All Traffic Solutions PD- Annual renewal fee for speed trailer $ 1,500.00 3 Automatic Control Services PW- Monthly phone service for wells/towers- August 2019 $ 120.00

4 Azavar Audit Contingency payment - July 2019 - per agreement $ 449.89

5 Benchmark Sales & Service PW- Pump #1 repairs at N Locust Street lift station $ 2,100.00

6 Benchmark Sales & Service PW- Pump #2 repairs at N Locust Street lift station $ 1,550.00

7 Bobcat of Rockford PW- Mini excavator repairs $ 382.61

8 C.E.S. Inc. Engineering services for street crack repairs $ 492.50

9 C.E.S. Inc. Eni:1ineerinq services for N Locust Street & E Hill Street repairs (See Memo) $ 3,938.75

10 Castle PrinTech Utilitv billinq cardstock $ 575.00

11 Charter Monthly internet service - Auqust 2019 $ 204.98

12 City of DeKalb Monthly water testinq $ 180.00

13 Consolidated Materials, Inc. PW- 9 Tons of sand for drvinq beds $ 55.56

14 C.S.R. Bobcat, Inc. PW- Bobcat repairs $ 189.37

15 Crescent Electric PW- Circuit breaker $ 22.39

16 CSR Bobcat PW- Bobcat repairs $ 189.37

17 Culligan Monthly rental- August 2019 $ 29.95

18 Curran Materials Company PW- 9 Tons of hot mix for street repairs $ 528.64

19 David E. Eterno PD- Adjudication Judge professional services- July 2019 $ 288.75

20 DeKalb Dispatch Monthly Dispatch Service- July 2019 (balance due for annual increase) $ 500.00

21 Eauirrium Propertv Maintenance online contact form fees $ 77.40

22 EZ Liner PW- Street striper repairs $ 143.59

23 The Flolo Corporation PW- Motor repairs on raw pump at WWTP $ 2,184.27

24 Genoa Chamber of Commerce Volks Fest sponsorship $ 150.00

25 Grainger PW- Amplifier meter $ 31.32

26 Hach Company PW-Annual service contract on water sanitation meter, lab chemicals $ 870.96

27 Hawkins, Inc. PW- Chemicals for water aualitv $ 944.05

28 Hobart Service PW- Biosolid dewaterino unit repairs (See Memo) $ 4,452.42

ACCOUNTS PAYABLE FOR AUGUST 15, 2019

VENDOR

29

30 IL Office of the Sate Fire Marshall Annual Elevator Certification fee $ 75.00

I 31 ILEAS PD- Annual membership fee $ 60.00

32 Lexipol, LLC PD- Prof. services to rewrite & update police policy manual to current state statutes req. $ 3,639.00

33 Menards PW- Laundry detergent, batteries, sewage pump, sump pump parts $ 360.64

34 Napa PW- Adapter, oil dry $ 79.91

35 Neofunds by Neopost Postage- 7/31/19 $ 1,000.00

36 Peter Baker & Son Co. PW-22 Tons of hot mix for street repairs $ 1,087.80

37 PetroChoice Unleaded & diesel fuel- 8/1119 $ 3,238.74

38 ProShred Security 3.6 Tons of confidential materials shred $ 990.00

39 Quill All- Coffee, tea, envelopes $ 122.93

40 Radar Man Inc. PD- New radar system for squad $ 1,884.00

41 RK Dixon All- Monthly contract & copies - 7116/19-8/15/19 $ 203.82

42 Shaw Media Public Notices Published- Annual Garage Sale, 131 S Sycamore Street demo $ 215.58

43 Shi International Corp PD- Computer cable $ 178.00

44 Sikich Professional services- 2019 audit- partial billing $ 10,000.00

45 Susie Smith PD- Reimursement for purchase of fax machine drum $ 11.46

46 Tobinson's PW- Garden hose, sprinkler, conduit. adapters, elbows, outlet boxes, receptacle covers, $ 302.26

47 drill bits, batteries, dish soap, vinegar, u-bolts, cement, nylon line, plug, sawzall,

48 thermometer, outlet, screws, key, vinyl numbers, switch guard, pruning blade

49 USA Bluebook PW- Lab testing supplies $ 100.28

50 Vermeer PW- Small chipper repairs (See Memo) $ 4,815.59

51 Walker Process Equipment PW-WWTP tank repairs $ 583.97

52 Water Solutions Unlimited, Inc. PW- Chemicals for water quality $ 3,470.00

53

54 Total $ 54,714.13

55

56

ACCOUNTS PAYABLE FOR AUGUST 15, 2019 VENDOR

56

57 MANUALS FOR AUGUST 15, 2019

58

59 EIQin Police Pension Fund Transfer of funds from Genoa Police Pension to Eloin Police Pension for former officer $ 26,060.22

60 Dominiaue Collins

61 Visa All- Monthly teleconference fee, Spotify monthly service fee, ILCMA membership dues, $ 490.97

62 city council refreshments, conference lodoino, bucket truck repairs, plat shiooinQ fee,

63 PD water service

64

65 Total $ 26,551.19

I ea I e1 TRANSFERS FOR AUGUST 15, 2019

68

69 Tim Hoffstead PD- Co-oay reimbursement $ 10.00

70 JRH Construction Temporary occupancy bond reimbursement- 1003 Secretariat Dr $ 2,835.00

71 Waste Management Monthly refuse service - July 2019 $ 36,634.06

72

73 Total $ 39,479.06

74

75 Total $ 120,744.38

q Accounts Payable Une Item: __

Department of Public Works Purchase Requisition for Items/Services Exceeding $2,500.00

Date: Submitted By: Services: Dollar Amount:

8/6/19 Rich Gentile Preliminary Engineer $3,938.75 N. locust Street & E. Hill St

Request Summary:

As part of the City's street improvement program, North locust Street repairs is scheduled to be completed this year.

C.E.S. is the engineering company that is preparing the engineering plans for N. locust Street reconstruction project. The location is from Second Street to the beginning of Kieran Park entrance road.

Staff was considering doing some work along E. Hill Street, as part of the N. Locust project and requested C.E.S. to start working on the preliminary engineering. After reviewing the estimated cost for the repairs along E. Hill Street, we determined that the City did not have sufficient funds to move forward with the work.

The cost for the engineering services are paid from the "Road & Bridge Tax Fund."

Account Number: 21-00-831

N. Locust Street Cost: $3,380 - E. Hill Street Cost: $558.75

Total Engineering Services Dollar Amount: $3,938.75

Total Account Budget: $68,000 Year to Date Account Balance: I (p ~. 000. 00

City Treasurer: ~Uxi ~ Date: _8_-...... 7_-_!_9 __ _

City Administrator: Oa--Ov#= Date: __ 'if-_ ..... _7 ...... -___ \ 1 ..... , __ _

Accounts Payable line Item: _

Department of Public Works Purchase Requisition for Items/Services Exceeding $2,500.00

Date: Submitted By: 8/1/19 Rich Gentile

Equipment: Replacement screens and parts for the blosolf ds dewaterlng units.

Request Summary:

The Somat dewatering units are 15 years old, and are used to dewater biosolids. We operate the equipment when necessary to reduce the volume of the processed biosolids that accumulate in the anaerobic digester. The solids are stockpiled on site until hauled away and land applied twice a year. Over time, the micro screens that filter out the water become worn, creating large holes in the screens. Once this occurs, the biosolids past through the screens and into the waste stream and eventually returns back to the digester.

The Somat dewatering units have a total of 8 micro screens. Some of the screens are in fair condition and do not need to be replaced at this time.

Biosolids dewatering is a critical function of the waste treatment process and needs to be done on regular basis to avoid issues with the digester. We also use the drying beds to dewater biosolids. The drying beds have limited capacity and are subjected to weather conditions.

Hobart Service Company is the local distributor for Somat equipment and parts.

Dollar Amount:

$4,452.42

Account Number: 53-43-512

Equipment Dollar Amount: $4,452.42

Total Account Budget: $44,500 Vear to Date Account Balance: I J~, J 9 ~. /)0

CityTreasurer: ~ ~ /) /.I ;1

City Administrator: ~Mf I

I

Date: -~ ---'-7_-~} Z..__

'6-'"--1/_ ( C,I Date: ----------L---

Accounts Payable Line Item: _ 5 0

Department of Public Works Purchase Requisition for Items/Services Exceeding $2,500.00

Date:

7/11/19

Submitted By:

Rich Gentile

m

Equipment:

*2007 Vermeer Chipper 2015 Vermeer Chipper

Request Summary:

Dollar Amount: $4,160.33

We have two Vermeer brush chippers, they are both used during the brush pick season. (April - October)

During regular use, the 2007 chipper disk broke, caused by a bent shaft. Therefore, the equipment needs to be repaired.

The attached quote is from Vermeer Midwest. They are the company that we use to service the Vermeer equipment.

Account Number: 01-41-510

Budgeted Amount: $15,500 iL

Year to Date Ac(7;:~ancj: 11 15& lo. 15"° City Treasurer: ~t'Ww Date: ___ 1-_I l:._-1 ...... 9 __ _

THECITVOF €1>'<1>~

GENOA MEMO To: Mayor Vicary and the City Council From: Art Osten Jr., City Administrator and Alyssa Seguss, Assistant City Administrator Subject: liquor licensing and Video Gaming Date: August 15, 2019

Background

The State of Illinois regulates video gaming and issues licenses for video gaming. Each video gaming

establishment must have a local pour liquor license, with the exception of fraternal organizations and

truck stops, because in order to get a video gaming license from the State, liquor must be served. Each

establishment is limited to 6 video gaming machines, whether it is a video gaming cafe or

bar/restaurant. Revenue from video gaming machines is split between the business (35%}, broker (35%},

State (25%), and Municipality (5%). Each machine is owned by a company and rented by the businesses,

hence the 35% that goes to the broker.

The City controls the type and number of liquor licenses it issues. The City currently requires a "G" liquor

license for video gaming cafes. The City has recently been receiving requests from a variety of

merchants who wish to receive a restaurant or bar pour license to primarily operate video gaming

machines. Once the City issues a pour liquor license, the City cannot control whether or not that an

establishment applies for and receives a video gaming license.

The City prefers to direct pour licenses to establishments whose primary use is a bar or a restaurant.

Serving alcohol is a service requiring utmost diligence, not a sideline which allows video gaming.

Therefore, additional safeguards are desirable for pour licenses. The challenge comes in not also

discouraging new restaurants and bars from opening.

Potential Safeguards for Pour Licenses:

A. Applicants who do not want a Video Gaming Cafe Liquor License (currently limited to 2 by the

City Code} must demonstrate that the primary business is not video gaming. They can meet this

requirement if all of the following conditions are met:

1. A maximum of 10% of floor space is devoted to video gaming and it is substantially separated

physically and audibly from the rest of the services provided as determined by the City Council.

2. Provide a business plan (or business forecast for an existing business) deemed complete and

realistic by the Waubonsee Community College Small Business Development Center which

indicates to the City Council's satisfaction that the business has a reasonable chance of success

and that video gaming is a minor portion of the business.

B. Requirements in (A 2) do not apply for full-service restaurants and taverns.

MEMO To: From: Subject: Date:

THE CITY OF

GENOA City Council ~ City Administrator, Art Osten, Jr. G&\, Legal Cannabis August 15, 2019

As you might have read in local newspapers, a number of area municipalities are considering whether or not to

enact ordinances to address the new State law which will make cannabis a legal drug in Illinois effective January

1, 2020. The fact sheet I placed in each of your mailboxes provides an overview. Genoa can make changes to its

zoning ordinance to restrict or encourage growers, cultivators, dispensaries, infusers, processors, and

transporters. It can also enact a cannabis sales tax and allow on-premise use in local businesses. The City

Personnel Code needs a new section regulating use of legal drugs by employees.

I have discussed this with the City Attorney and he is willing to provide additional information and options to the

Council as directed.

Thank you.