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City of BiddefordSchool Committee

February 14, 2017 6:00 PM Little Theater at BHS

A. Call to Order: B. Roll Call: C. Pledge of Allegiance: D. Adjustments to Agenda: Executive Session:

• Discussion/Consideration: Legal Rights and Duties of theSchool Committee, Pursuant to 1. M.R.S.A. § 405(6)(D)• Discussion/Consideration: Labor Contract Meeting withTeamsters Local #340, Pursuant to 1. M.R.S.A. § 405(6)(D)

E. Consideration of Minutes: E.1. Minutes of 1/10/17

1-10-17 minutes.docF. Student Rep Reports: G. Superintendent's Report: H. Committee Reports: Finance/Building, Grounds; Curriculum; Policy; Waterhouse

Advisory Committee I. Old Business: J. New Business: Public participation opportunity after each item listed below (3 minutes

per item)J.1. 1. Presentation: Goals & Objectives for Community Involvement Grant

community engagement.pdfJ.2. 2. Consideration: Residency Requirement – Superintendent

Residency Memo.docJ.3. 3. Review: Enrollment Projection Study

enrollment study.pdfK. Resignations: Accepted by the Superintendent

K.1. Denis Elie, Ed Tech III, BRCOT

L. Nominations: M. Appointments:

M.1. Nicholas Mouzas, PT Custodian (to replace M. Boislard)

M.2. Tammy Guay, PT Bus Aide/Driver Training (new)

M.3. William Harriman, Asst. Indoor Track, BMSTrack-Harriman.doc

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M.4. Maripat Brady, Asst. Indoor Track, BMSTrack-Brady.doc

N. Transfers: O. Public Participation: (3 minutes; any item) P. Communications: Q. Executive Session:

Q.1. Consideration: Labor Contract with Administrative Assistants, Pursuant to 1. M.R.S.A.§ 405(6)(D)

R. Adjournment: - School Committee Members: Alan Casavant, - Chair, Brianna Gilbert,Tony Michaud - Vice Chair, Heather Mills, Dennis Anglea, Karen Ruel, Crystal Blais, LisaVadnais

Student Members: Cassie Riley - BHS, Washima Fairoz - BHS

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School Committee Agenda Item Report

Agenda Item No. 2016-578Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECT• Discussion/Consideration: Legal Rights and Duties of the School Committee, Pursuant to 1. M.R.S.A. §405(6)(D)• Discussion/Consideration: Labor Contract Meeting with Teamsters Local #340, Pursuant to 1. M.R.S.A. §405(6)(D)

Recommendation:

ATTACHMENTS

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School Committee Agenda Item Report

Agenda Item No. 2016-530Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTMinutes of 1/10/17

Recommendation:

ATTACHMENTS 1-10-17 minutes.doc

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REGULAR SCHOOL COMMITTEE MEETINGJanuary 10, 2017, 6:45 p.m.

Little Theater at BHS

Minutes

A. Call to Order: Mayor Casavant called the meeting to order at 6:39 p.m.

B. Roll Call: Mayor Casavant, Dennis Anglea, Crystal Blais, Tony Michaud, Heather Mills, Karen Ruel, Lisa Vadnais, Cassie Riley, and Washima Fairoz,. Also in Attendance: Jeremy Ray, Chris Indorf. Absent: Brianna Gilbert

C. Pledge of Allegiance: Mayor Casavant led everyone in the Pledge of Allegiance.

D. Executive Session: Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to move the committee into Executive Session for Readmission of Suspended Student Pursuant to 1 M.R.S.A. § 405(6)(B) and Update on Labor Contract Discussion with Administrative Assistants, Pursuant to 1. M.R.S.A. § 405(6)(D) at 6:40 p.m.

Mr. Anglea moved and Ms. Blais seconded, unanimous vote, to move the committee out of Executive Session at 7:17 p.m.

Mr. Anglea moved and Ms. Vadnais seconded, unanimous vote, to reinstate the student, according to 1 M.R.S.A. § 405(6)(B), on Monday, January 23, 2017.

NOTE: No action required on labor contract update.

E. Adjustments to the Agenda: (see attached Addendum)

F. Consideration of Minutes: Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the minutes of 12/13/16.

G. Student Rep Reports:Ms. Riley reported on: Student Council sponsored Ice Skating fundraiser; tomorrow is early release day and PJ day.

Ms. Fairoz reported on: Maggie Behen and Alyssa Landry from the Debate Team had first place finishes.

H. Superintendent’s Report:Mr. Ray reported on: The Governor’s budget was released on Friday night to the Legislature. They are looking at funding, with a

push for “regionalization” (shared services). The General Purpose Aide (used for EPS formula) is lower this year by approximately $9M. The Central Office funding is being eliminated and will become a local cost. The Title I subtraction has changed and the class ratio has a slight increase. MLTI funding is still in the budget. The ratio on educational technicians will increase. There could be changes to Special Education and reimbursement. Revenue projections are due by mid-February. Regionalization is a big topic at the State level, with a $3M funding grant. The grant application deadline is February 23rd.

Students from grades 4, 5, 8 STEM Academy, Dayton and St. James took in a mid-day hockey game at UNE. Policy and Finance committees will meet at 6:00 p.m. on January 24th. On January 27th, there will be a Hall of Honor Ceremony at the Tiger Gym. The first PRIDE Awards dinner will be held on January 25th, which will honor BHS students for academic and

citizenship accomplishments. On January 18th, there will be a Community Coalitions and Goals Grant meeting in the BHS Library.

I. Committee Reports: Finance/Building & Grounds – Mr. Anglea indicated the committee will meet on 1/24/17 at 6:00 p.m.

Curriculum – Mr. Indorf reported the two sub groups met today and will meet again February 1st.

Policy – Notes by the Superintendent, the committee will meet on 1/24/17 at 6:00 p.m.

draft

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Waterhouse Advisory Committee – Mr. Ray indicated the committee met last week to for an update on the status of a field study being done and timeline will be proposed tonight.

J. Old Business:1. Consideration: Overnight Trip Request – Maine State Jazz Festival, BHS (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above trip request.

2. Consideration: Overnight Trip Request – National HS Journalism Convention, BHS (2nd reading)Mr. Anglea moved and Ms. Blais seconded, unanimous vote, to approve the above trip request.

3. Consideration: Revise Policy ID, School Day (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CA, Administrative Goals/Priority Objectives (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CB, School Superintendent (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CB-R, Superintendent of Schools Job Description (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CBD, Superintendent’s Contract (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CBG, Superintendent Professional Development Opportunities (2nd

reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CBI, Evaluation of the Superintendent (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CBI-R, Evaluation of the Superintendent Administrative Regulation (2nd

reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CC, Administrative Organization (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CCA, Biddeford School Department Organizational Chart (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CH, Policy Implementation (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CHA, Development of Regulations (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CHCAA, Approval of Handbooks (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

3. Consideration: Revise Policy CHD, Administration in the Absence of Policy (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above policy revisions.

4. Consideration: Adopt Policy ECAD, Use of Privately-Owned Property in the Schools (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to adopt the above policy.

5. Consideration: Delete Policy CBE, Superintendent’s Compensation and Benefits (2nd reading)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to delete the above policy.

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K. New Business: Public participation opportunity after each item listed below (3 minutes per item)1. Consideration: Athletic Field Study ContractMr. Michaud moved and Ms. Vadnais seconded to dissolve the Waterhouse Advisory Committee and have the School Committee be responsible moving forward. Vote: 5-1 (Mr. Anglea opposed)

Mr. Michaud moved and Ms. Vadnais seconded, unanimous vote, to carry through with the Athletic Field Study Contract.

2. Discussion: Regionalization and Efficiency EffortsMr. Ray indicated that in addition to the $3M grant, there may be a Regionalization School Construction Fund application based around Centers of Technology. Additional information was provided in the packet.

L. Resignations-Nominations-Appointments-Transfers:Appointments: Kyonghui (Lee) Canning, FT Bus Driver (to replace A. Hasan)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

Lucille Beaulieu, PT Bus Driver (to replace L. Jackson)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

Melissa Tuttle, PT Bus Aide (to replace T. Gobeil)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

David Rogers, 7th Grade Girls Basketball Coach, BMSMr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

Howard Pipher, FT Custodian (to replace B. Hamblett)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

Darlene Trefry, Food Service Worker, BHS (to replace L. Eon)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

Cassandra St. Ours, Sp Ed Tech II, BIS (to replace E. Campbell)Mr. Anglea moved and Mr. Michaud seconded, unanimous vote, to approve the above appointment.

M. Public Participation: (3 minutes; any item) None

N. Communications: Mr. Ray announced that Winterfest is being held on February 3rd, 4th, and 5th and there will be a lot of school department involvement.

O. Adjournment: Mr. Michaud moved and Mr. Anglea seconded, unanimous vote, to adjourn at 7:57 p.m.

Respectfully submitted,

Minutes Recorded: Chris IndorfJeremy Ray, School Committee Secretary Minutes Transcribed: Diane Milliard

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School Committee Agenda Item Report

Agenda Item No. 2016-436Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECT1. Presentation: Goals & Objectives for Community Involvement Grant

Recommendation:

ATTACHMENTS community engagement.pdf

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School Committee Agenda Item Report

Agenda Item No. 2016-531Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECT2. Consideration: Residency Requirement – Superintendent

Recommendation:

ATTACHMENTS Residency Memo.doc

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Biddeford School Department

MEMORANDUM

Date: January 19, 2017

To: Alan Casavant, Mayor & School Committee

From: Jeremy Ray, Superintendent of Schools

RE: Superintendent Residency New Charter Language

On the November 8th, 2016 election the following charter revision question was passed by the voters of Biddeford: Do you favor amending the Charter to provide that the Superintendent of Schools shall establish residency in the City of Biddeford within six months from the date of hire, unless otherwise approved by the School Committee? This was one of 17 charter revisions that was approved during the election.

The new Charter Language now reads:

The Committee shall appoint a Superintendent of Schools for a term not exceeding three years, and the Superintendent shall receive compensation at a rate determined by the Committee. The duties of the Superintendent shall be those as prescribed by law and regulations. The Superintendent of Schools may be removed for just cause. The Superintendent of Schools shall establish residence within the City of Biddeford within six months of being hired, unless otherwise approved by the School Committee. The Superintendent shall cause to be published all agendas of School Committee meetings in a local newspaper at least 24 hours before such meetings are to be held, and shall cause to be posted said agendas on the City bulletin board.

Based on the above language and change in the Charter, the school committee has the authorization to waive the residency requirement for the Superintendent of Schools if it so desires.

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School Committee Agenda Item Report

Agenda Item No. 2016-564Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECT3. Review: Enrollment Projection Study

Recommendation:

ATTACHMENTS enrollment study.pdf

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School Committee Agenda Item Report

Agenda Item No. 2016-565Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTDenis Elie, Ed Tech III, BRCOT

Recommendation:

ATTACHMENTS

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School Committee Agenda Item Report

Agenda Item No. 2016-532Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTNicholas Mouzas, PT Custodian (to replace M. Boislard)

Recommendation:

ATTACHMENTS

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School Committee Agenda Item Report

Agenda Item No. 2016-533Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTTammy Guay, PT Bus Aide/Driver Training (new)

Recommendation:

ATTACHMENTS

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School Committee Agenda Item Report

Agenda Item No. 2016-534Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTWilliam Harriman, Asst. Indoor Track, BMS

Recommendation:

ATTACHMENTS Track-Harriman.doc

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BIDDEFORD SCHOOL DEPARTMENT

REQUEST FOR STIPEND APPOINTMENT APPROVAL

Date: January 17, 2017 School: Biddeford Middle School

Building Administrator: Kyle Keenan

Stipend Position Title: Assistant Indoor Track

Position Responsibilities: Organize practicesTeach proper techniquesTeach good sportsmanshipCoach meets

Stipend Dollar Amount: $1,540

Anticipated Amount of TimeNumber of students participating: 80-90

Number of days per week: 5-6

Number of weeks per season/school year: 8

Number of hours per session: 2-3

Total hours for season/school year: 104

Recommended Employee: William Harriman

Background/Experience: Has countless years of track experience as a coach

Special Education Teacher at BHS

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School Committee Agenda Item Report

Agenda Item No. 2016-535Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTMaripat Brady, Asst. Indoor Track, BMS

Recommendation:

ATTACHMENTS Track-Brady.doc

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BIDDEFORD SCHOOL DEPARTMENT

REQUEST FOR STIPEND APPOINTMENT APPROVAL

Date: January 17, 2017 School: Biddeford Middle School

Building Administrator: Kyle Keenan

Stipend Position Title: Assistant Indoor Track

Position Responsibilities: Organize practicesTeach proper techniquesTeach good sportsmanshipCoach meets

Stipend Dollar Amount: $1,540

Anticipated Amount of TimeNumber of students participating: 80-90

Number of days per week: 5-6

Number of weeks per season/school year: 8

Number of hours per session: 2-3

Total hours for season/school year: 104

Recommended Employee: Maripat Brady

Background/Experience: BMS Teacher

Current Outdoor Track Coach BMS

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School Committee Agenda Item Report

Agenda Item No. 2016-536Submitted by: Diane MilliardSubmitting Department: Meeting Date: February 14, 2017

SUBJECTConsideration: Labor Contract with Administrative Assistants, Pursuant to 1. M.R.S.A. § 405(6)(D)

Recommendation:

ATTACHMENTS

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