city council agenda greeley cit}ofgreeleygov.com/docs/default-source/city-clerks... · 12/5/2017...

Cit}of ~ Greeley

Mayor John Gates

Councilmembers

Rochelle Galindo Ward I

Brett Payton Ward II

Michael Fitzsimmons Ward Ill

Michael Finn Ward IV

Sandi Elder At-Large

Robb Casseday At-Large

A City Achieving Community Excellence

Greeley promotes a healthy. diverse

economy and high quality of life responsive to all its residents and

neighborhoods, thoughtfully managing its human and natural resources in a manner

that creates and sustains a safe. unique. vibrant

and rewarding community in which to

live, work. and play.

City Council Agenda December 5, 2017 at 6:30 p.m.

School District Six Board of Education Meeting Room 1025 9th Avenue, Greeley Colorado

1.

2.

3.

4.

Call to Order

Pledge of Allegiance

Roll Call

Remarks from Council

5. Adjournment

***********************************************************************

6.

7.

8.

9.

Installation of the incoming Councilmembers

Seating of New Council

Call to Order

Roll Call

10. Remarks from Council

11.

12.

13.

14.

15.

16.

17.

Discussion of the Line of Succession

Discussion of Council Assignments to Boards and Commissions and Standing Committees

Recognitions and Proclamations

Citizen Input

Approval of Agenda

Reports from Mayor and Councilmembers

Petitions from Mayor and Councilmembers

Consent Agenda

The Consent Agenda is a meeting management tool to allow the City Council to handle several routine items with one action.

Council or staff may request an item be "pulled" off the Consent Agenda and considered separately under the next agenda item in the order thev were listed. 1

18. Approval of the City Council Proceedings of November 21 , 2017

19. Approval of the Report of the November 28, 2017 City Council Worksession

20. Consideration of a Resolution establishing the 2017 Tax Levy and directing the certific ation of the same to the Board of County Commissioners

21. Consideration of a Resolution Approving the 2018 Budget for the Greeley Downtown Development Authority and Appropriating Funds for that Budget

22. Consideration of a Resolution Establishing the 2017 Downtown Development Authority Tax Levy and Directing the Certification of the same to the Board of County Commissioners

23. Introduction and first reading of an ordinance appropriating additional sums to defray the expenses and liabilities of the City of Greeley for the balance of the fiscal year of 2017 and for funds held in reserve for encumbrances at December 31 , 2016

24. Introduction and first reading of an ordinance re-authorizing various Boards and Commissions for three years

End of Consent Agenda

25. Pulled consent agenda items

26. Public hearing and final reading of an Ordinance authorizing the City of Greeley to acquire interests in real property located in Weld County, Colorado for sanitary sewer lines by purchase or exercise of the power of eminent domain pursuant to Section 7 of the Article XVI , Section 15 of Article II , and Sections 1 and 6 of Article XX of the Colorado Constitution and Colo. Rev . Stat.§ 38-1 -101, Et Seq. (Ashcroft Draw Basin Sanitary Sewer)

27. Scheduling of meetings, other events

28. Consideration of a motion authorizing the City Attorney to prepare any required resolutions, agreements, and ordinances to reflect action taken by the City Council at this meeting and at any previous meetings, and authorizing the Mayor and City Clerk to sign all such resolutions, agreements and ordinances

29. Adjournment

City Council Agenda - City of Greeley, Colorado 2

Council Agenda Summary December 5, 201 7 Agenda Item Numbers 1-3

Title 1 . Call to Order

2. Pledge of Allegiance

3. Roll Call

Mayor Gates Councilmember Payton Councilmember Galindo Councilmember Casseday Councilmember Elder Councilmember Finn Councilmember Fitzsimmons


Worksession Agenda Summary December 5, 2017 Agenda Item Number 4

Title Remarks from Council


Council Agenda Summary December 5, 201 7 Agenda Item Number 5

Title Adjournment

Summary Mayor Gates will call for a motion to 'adjourn sine die. '


Council Agenda Summary December 5, 2017 Agenda Item Number 6

Title Installation of the incoming Councilmembers

Summary An Oath of Office w ill be administered to the newly elected Councilmembers.


Council Agenda Summary December 5, 20 l 7 Agenda Item Number 7

Title Seating of New Council

Summary Mayor Gates will seat the new Council.


Council Agenda Summary December 5, 2017 Agenda Item Numbers 10

Title Remarks from Council

Summary Introduction of family members or special guests present.



Title Discussion of the Line of Succession

(Current Emergency Succession Order attached)


Mayor's Order for Emergency Succession

City of Greeley, Colorado

November 21, 2017

WHEREAS, Section 3-2 of the Greeley City Charter provides that the Mayor shall be a conservator of the peace, and in emergencies may exercise within the City the powers conferred by the Governor of the State of Colorado for purposes of military law, and shall have authority to command the assistance of all able-bodied citizens to aid in the enforcement of the ordinances of the City and to suppress riot and disorder; and

WHEREAS, in the absence of the Mayor and Mayor pro tern, the Mayor shall designate a written emergency succession order for the remaining Council members. The Mayor, Mayor pro tern or succeeding Councilmembers shall have the authority to suppress riot and disorder, and may exercise all powers conferred by the Governor of the State for purposes of military law; and

WHEREAS, If any emergency Council designate is not available immediately and the emergency dictates, the next designate in order of succession may be contacted .

NOW THEREFORE, IT IS HEREBY ORDERED that the Emergency Succession Order is established as follows:

• Mayor John Gates

• Mayor Pro Tern Robb Casseday

• Councilmember Mike Finn

• Councilmember Rochelle Galindo

• Councilmember Brett Payton

• Councilmember Michael Fitzsimmons

• Councilmember Sandi Elder

Dated this 2ist Day of November, 2017.

CITY OF GREELEY, COLORADO

By: John Gates, Mayor

ATIEST:

Betsy D. Holder, City Clerk

Office of the Mayor 1000 101h Street, Greeley, CO 80631 970-350-9772 11


Title Discussion of Council Assignments to Boards and Commissions and Standing Committees

(Current Membership Assignments attached)


Councilmember Assigned Board/Commission Meeting Day/rime

--Team of 2-- Board/Commission Interviews Monthly as Needed Rotation

Water & Sewer Board 3rd Wed, 2:00 pm Norton

Youth Commission Liaison 4th Mon, 6:30 pm Payton

Historic Preservation Loan As Needed Galindo

Police Pension Board Quarterly Galindo

Employee Health Boa rd As Needed Gal indo

Airport Authority 3rd Thur, 3:30 pm Elder/Finn

Visit Greeley 3rd Tues, 7:30 am Finn

Upstate Colorado Economic Development Last Wed, 7:00 am Norton/Finn

Greeley Chamber of Commerce 4th Mon, 11:30 am Gates

Island Grove Advisory Board p t Thur, 3:30 pm Gates

Weld Project Connect Committee (United Way) As Needed Gates

Downtown Development Authority 3rd Thur, 7:30 am Elder/Casseday

Transportation/Air Qua lity MPO 1st Thur, 6:00 pm Casseday/Norton, Alternate

Poudre River Trail pt Thur, 7:00 am Finn

Highway 85 Coalition As Needed Payton

Highway 34 Coal ition As Needed Payton

CML Policy Committee (Council or Staff) As Needed Norton/Payton, Alternate

CML Executive Board opportun ity Casseday

CM L - Other opportunities As Ava ilable/Desired All

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Title Recognitions and Proclamations

Summary Councilmember Casseday will present the What's Great About Greeley Report.

Mayor Gates will present a proclamation recognizing 16 Days of Activism Against Gender Violence which is November 25 - December 10, 2017 and urges the support to end gender violence.

Attachments December 5, 2017 What's Great About Greeley Report 16 Days of Activism Against Gender Violence Proclamation


GreeleyGov.com

Slide 2

Slide 3

At each Council Meeting, we recognize the people, organizations and businesses that make Greeley Great. Tonight it's my turn to announce the recognitions . I'll start with a quote, "If you belittle what you have, it becomes less. If you appreciate what you have, it becomes more." With these announcements we are appreciating the good work of our residents, showing support for their efforts, and encouraging everyone to share the word that Greeley is Great.

The Greeley Kennel Club has been nominated for the Best Dog Show of the Year award, sponsored by Purina and Dog News magazine. The Club holds their annual All -Breeds show at Greeley's Island Grove Regional Park. This is a very popular show due to the park's numerous shade trees and the great Island Grove staff. Winner of the award will be announced in New York City in February, the night before the Westminster Dog Show.

15

Slide 5

Slide 6

Hannah Ellis, a senior at Frontier

Academy in Greeley, was named as a member of the 2017 Class 3A Cross Country pt Team by Colorado High

School Athletics Association Now dot com, ColoradoPreps dot com and MaxPreps. In the boys division, senior Levi Chambers was selected for the ist Team and sophomore Jaden Davis was named to the 2 nd Team.

Congratulations to all three.

The University of Northern Colorado is celebrating its impressive sustainability partnership with energy conservation company, McKinstry. In its first year, the McKinstry's PowerED

program helped UNC students, faculty and staff cut campus energy use by 12 percent, saving $484,000 in energy costs and $17,000 in water costs .

University of Northern Colorado

graduate Christina Gillette Randle has been named the 2017 Colorado

Teacher of the Year. Randle, a firstgrade teacher at Soaring Eagles Elementary School in Harrison School District No. 2, was selected as the state's best educator. As Colorado 's

Teacher of the Year, Randle will represent the state as Colorado's nominee for National Teacher of the Year in Washington, D.C. where she will be honored at the White House.

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Slide 8

GreeleyGov.com

0 ci ••

The University of Northern Colorado had four players named to the Big Sky Tournament All-Tournament soccer team including goal keeper Madel ine Burdick, midfielder/forward Mariel (mary-el) Gutierrez, Midfielder Jacqui (Jackie) Pulley and midfielder Olivia Seddon.

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Cityof~ ~

Greeley 16 DAYS OF ACTIVISM AGAINST GENDER VIOLENCE

WHEREAS, we, as citizens of this community, recognize the worldwide problem of violence against women occurs even here in Greeley, Colorado; and

WHEREAS, gender violence is traumatic to the body, mind, and spirit and can prevent people from being fully active participants at home and in the world; and

WHEREAS, the health of parents and caregivers is critical to the overall health and wellbeing of their families and the larger community; and

WHEREAS, gender violence costs the nation billions of dollars annually in medical expenses, police and court costs, shelters and fos ter care, sick leave, absenteeism and non-productivity; and

WHEREAS, in spite of some progress, we need only to look at our newspapers or watch a television newscast to see the unfo rtunate truth that gender violence has not yet been eliminated here in G reeley, nor around the world; and

WHEREAS, we support effo rts of individuals and join organizations, such as Zonta Club of Greeley, to raise awareness, stimulate discussion , and advocate for local solutions that will curb gender violence; and

WHEREAS, these local people jo in thousands of others from around the world to assert that the right of women and men to be free of violence is a fundamental human right. The International campaign Zonta says No to Violence against Women is part of that effort.

NOW THEREFORE, I, John Gates, by virtue of the authority vested in me as Mayor of the C ity of G reeley, Colorado , do hereby proclaim the 16 days between International Day to Eliminate Violence Against W omen on November 25th and International Human Rights Day on December

10th as the 16 Days of Activism Against Gender Violence. During these 16 days, all citizens

are urged to support work to end gender violence and to eliminate the detrimental consequences

gender violence h as on the wellbeing of our community.

IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the

official seal of the C ity of Greeley, this 5 th day of December, 2017.

John Gates Mayor

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Title Citizen Input

Summary During this portion of the meeting, anyone may address the Council on any item of City business appropriate for Council's consideration that is not already listed on this evening's agenda.

Individual speakers will be limited to 3 minutes each. Council and staff will respond tonight, if possible, to questions or requests. If further time or discussion is needed, a staff member will contact you within the next couple of days. Some items may need to be scheduled for a future meeting.



Title Approval of the Agenda



Title Reports from Mayor and Councilmembers

Summary During this portion of the meeting any Councilmember may offer announcements or reports on recent events and happenings. These reports should be a summary of the Councilmember's attendance at assigned board/commission meetings and should include key highlights and points that may require additional decision and discussion by the full Council at a future time.



Title Petitions from Mayor and Councilmembers

Summary During this portion of the meeting any Councilmember may bring before the Council any business that the member feels should be deliberated upon by the Council. These matters need not be specifically listed on the Agenda, but formal action on such matters shall be deferred until a subsequent Council meeting.

Petitions will generally fall into three categories:

1) A policy item for Council deliberation and direction for a future Worksession, Committee meeting, or regular/special Council meeting;

2) A request to the City Manager for information or research;

3) A request involving administrative processes or procedures.

At the close of this portion of the meeting, the Mayor will confirm Council's consensus that the individual requests be pursued .

Attachments Status Report of Council Petitions and Related Information


Greeley City Council

Status Report of Council Petitions

Council Meeting, Status or Disposition Worksession, or (After completion, item is

Council Request Committee shown one time as Assigned to: Meeting Date completed and then

Requested removed.)

None pending.

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Consent Agenda December 5, 201 7

The Consent Agenda is a meeting management tool to allow the City Council to handle several routine items with one action.

Once the Clerk has read each Consent Agenda item into the record, along with Council's recommended action, Council or staff may request the item be "pulled" off the Consent Agenda and considered separately under the next agenda item in the order they were listed.

The Consent Agenda includes Items No. 18 through 24 and their recommended actions.

Council 's Recommended Action To approve Items No. __ through __ or To approve Items No. __ through __ with the exceptions of No.(s) __


Council Agenda Summary December 5, 2017 Agenda Item Number 18 Key Staff Contact : Betsy Holder, City Clerk, 350-97 42

Title Approval of the City Council Proceedings of November 21 , 201 7

Summary A meeting of the City Council was held on November 21 , 2017, in the School District Six Board of Education Meeting Room 1025 9th Avenue, Greeley, Colorado.

Decision Options 1) To approve the proceedings as presented; or 2) Amend the proceedings if amendments or corrections are needed, and approve as

amended.

Council's Recommended Action A motion to approve the City Council proceedings as presented.

Attachments November 21 , 201 7 Proceedings

City Council Agenda-City of Greeley 25

1. Call to Order

City of Greeley, Colorado CITY COUNCIL PROCEEDINGS

November 21, 2017

Mayor ProTem John Gates called the meeting to order at 6:30 p.m., in the School District Six Board of Education Meeting Room, 1025 9th Avenue.

2. Pledge of Allegiance

Mayor ProTem Gates led the Pledge of Allegiance to the American Flag.

3. Roll Call

Cheryl Aragon, Deputy City Clerk, called the roll. Those present were Mayor ProTem John Gates and Councilmembers Robb Casseday, Sandi Elder, Mike Finn, Rochelle Galindo, and Brett Payton. Mayor Norton was excused.

4. Update and Consideration of Personnel Reporting to the Council-Municipal Judge

Councilmember Casseday moved, seconded by Councilmember Elder to move into Executive Session for the purpose of receiving legal advice from their attorney and to discuss personnel reporting to the City Council, Municipal Court Judge as provided under 24-6-402(4)(b) and (£), C.R.S., and Greeley Municipal Code 2.04.020(2) and (6). The motion carried: 6-0 (Norton excused)

The Council moved into Executive Session at 6:32 p.m. and returned at 7:14 p.m.

Mayor Protem Gates announced that no action would be taken and discussion about this item would continue at a future meeting.

5. Adjournment

Mayor ProTem Gates adjourned the meeting sine die at 7:15 p.m.

6. Installation of the Incoming Mayor and Councilmember

Municipal Court Judge Diane Knutson swore in Michael Fitzsimmons, Ward III Councilmember and John Gates, Mayor.

7. Seating of New Council

Mayor Gates seated the new Council and noted that it may change based on the Mayor ProTem selection later on this agenda.

8. Call to Order

Mayor Gates called the meeting of the newly seated City Council to order at 7:25 p.m.

9. Roll Call

Cheryl Aragon, Deputy City Clerk, called the roll. Those present were Mayor Gates and Councilmembers Robb Casseday, Sandi Elder, Mike Finn, Rochelle Galindo, Brett Payton, and Michael Fitzsimmons.

26

10. Remarks from Council

Councilmembers offered congratulatory words to Councilmember Fitzsimmons and Mayor Gates on their election and expressed thanks and appreciation to outgoing Mayor Tom Norton.

Mayor Gates talked of Mayor Norton's mentorship these past eight years and thanked the community for its' support and belief in him to serve in this capacity.

11. Discussion of Mayor ProTem Selection Process

Councilmembers generally concurred with proceeding at this meeting with selecting a Mayor ProTem.

Councilmember Peyton nominated Councilmember Casseday to the Mayor ProTem position.

Councilmember Galindo expressed hesitation about moving forward given that there are two seats still up in the air.

Councilmember Fitzsimmons seconded the original nomination of Councilmember Casseday.

Councilmember Elder nominated Counciln{ember Finn to the ProTem position. The motion was seconded by Mayor Gates.

Councilmembers voted, amongst the two Councilmember nominated, by paper ballot, and Councilmember Casseday was chosen as Mayor ProTem.

12. Discussion of the Line of Succession

Mayor Gates announced the following line of succession, noting that it is subject to change depending upon the results of the two seats that are still up in the air:

Gates Casseday Finn Galindo Payton Fitzsimmons Elder

13. Discussion of Council Assignments to Boards and Commissions and Standing Committees

Mayor Gates stated that he has asked Councilmembers to be looking at the boards, commissions and standing committees and give some thought to where they'd like to be placed, and that certainly nothing can be finalized for a few weeks when the full Council is seated.

Councilmember Galindo expressed interest in the Youth Commission and the Airport Authority; Councilmember Payton expressed interest in the Highway 34/85 Coalition and the CML Policy Committee; Mayor Gates noted that he has been asked to come back to the Fix I-25 table, which he is willing to do, although he stressed he would not be committing any funding on behalf of the City; and Councilmember Casseday expressed interest in transportation related assignments.

City Council Proceedings 2 November 21, 2017 27

14. Update on Council Ward II and Council At-Large Positions

Doug Marek, City Attorney, provided an update on the Council Ward II and Council At-large position noting that the City Clerk is awaiting official certification of the ballot and that Ward II is the subject of an automatic recount based on the margin of votes between two candidates and that allegations have surfaced about Councilmember elect Mirick's eligibility to serve.

He went on to state that under the City's Charter, Council would act as judge of elections, but the Charter pre-dates the Election law, and since the City is participating in a Coordinated Election with the County, the State election is what is being followed. He stated that upon certification, a contest regarding Councilmember elect Mirick's eligibility must be filed within ten days to the District Court. He added that an eligible elector must file the contest, the City as an entity or the Council cannot. He noted that the City's understanding is that an eligible elector is expecting to do that by the deadline.

Alternatively, Mr. Marek advised that the City Council can swear in Councilmember elect Mirick and then serve as a judge in a hearing to determine his eligibility. If it is determined that he is not eligible, a vacancy would occur and the vacancy would be filled by Council the same as if it were a resignation.

Councilmember Galindo inquired about the ability of the Council to determine the eligibility of members after they are elected, and Mr. Marek advised that Mr. Mirick is considered a candidate until certification, then considered Councilmember elect after certification.

15. Citizen Input

Deb Suniga, Greeley resident, aimed questions at the City Attorney about why an eligible elector has the burden of proof in this matter and the City does not. She pointed out that ten people ran who did not have felonies on their records. She turned to Mayor Gates and noted that in him she sees hope and expressed sorrow that he inherited such a mockery. She asked that Council follow their own rules and address this matter to avoid a citizen group from having to spend the time and money to do it.

Mr. Marek stated that under State election law, once the ballot is certified, there is a period during which any opposing party has five days to challenge the status of a candidate on the ballot. He cited case law relative to this issue. He added that there is no role for the City after that until after the certification of the election.

Ms. Suniga stressed that she did not have this information until two weeks before the election.

D eb Demmel, Greeley resident, spoke of Eddie Mirick's time he has devoted to the community and that should be considered.

Julie Garbus, Greeley resident, spoke about the City's rules about a felony conviction and pointed out that Mr. Mirick lied when he filed his affidavit to run for office. She stated that she does not want him on the City Council and urged the City to remove him from office.

Kimber Watson, a Greeley resident, expressed that she is very upset about this situation given that Mr. Mirick committed a crime and lied about it. She asked Council to rectify this so that the wrong message is not being sent.

Ann Curry Sanchez noted that a contest will be very costly and stressed that there are consequences to our actions.

City Council Proceedings 3 November 21, 2017

28

Councilmember Galindo stated that at the last meeting it was discussed that Council could be acting as a judge on this matter and can deem another member ineligible to serve. She stated that this Council does not want someone who is not eligible to serve with them, and the burden should not be on anyone but the City to make this right.

Mayor Gates inquired about the ability to ask for an arbiter, and it was noted that legally that is not an option.

16. Approval of Agenda

The agenda was approved as presented.

17. Reports from Mayor and Councilmembers

Councilmember Elder stated that she wholeheartedly disagrees with what was said at the last Council meeting about the Police Department being corrupt.

Councilmember Galindo spoke about events she has attended the last few weeks including the 29th Annual Awards Ceremony of Hispanic Women of Weld County, the Forensics Tournament at Central High School, and invited the community to participate in her next Round table with Rochelle on Saturday at the Joe Molina Art Gallery.

Councilmember Casseday stated that he was honored to have read the Proclamation at the Veteran's Memorial on Veteran's Day and noted his participation in the m_ost recent D owntown D evelopment Authority Meeting.

Mayor Gates recognized his wife, his mother-in-law, and his step-son who were in the audience supporting him on the evening of his swearing in; and also stated that he was offended by the recent statements by a Denver Attorney about former Greeley Mayor Tom Norton, Police Chief Jerry Garner, and the Greeley Police Department.

18. Petitions from Mayor and Councilmembers

There were no petitions offered from Councilmembers.

* * * * Consent Agenda * * * *

19. Approval of the City Council Proceedings of November 7, 2017

The Council action recommended was to approve the Proceedings.

20. Approval of the Report of the November 14, 2017 City Council Worksession

The Council action recommended was to accept the Report.

21. Consideration of a Resolution supporting Reauthorization of the Colorado Lottery Division by the 2018 Colorado General Assembly

The Council action recommended was to adopt the resolution. (Resolution No. 96, 2017)

22. Consideration of a Resolution ratifying the appointment of certain nominees to the Board of Trustees of the High Plains Library District

City Council Proceedings 4 1'J"ove1nber21,2017

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The Council action recommended was to adopt the resolution. (Resolution No. 97, 2017)

23. Introduction and first reading of an Ordinance authorizing the City of Greeley to acquire interests in real property located in Weld County, Colorado for sanitary sewer lines by purchase or exercise of the power of eminent domain pursuant to Section 7 of the Article XVI, Section 15 of Article II, and Sections 1 and 6 of Article XX of the Colorado Constitution and Colo. Rev. Stat. § 38-1-101, Et Seq. (Ashcroft Draw Basin Sanitary Sewer)

The Council action recommended was to introduce the ordinance and schedule the public hearing and final reading for December 5, 2017.

* * * * End of Consent Agenda * * * *

Councilmember Casseday moved, seconded by Councilmember Elder to approve the items on the Consent Agenda and their recommended actions. The motion carried: 7-0

24. Pulled Consent Agenda Items

N_o items were pulled from the Consent Agenda.

25. Scheduling of Meetings, Other Events

Additional conversation was held about the December S'h meeting, and it was noted that the Council could seat Councilmember elect Mirick and then take the matter up at a hearing to determine his eligibility to serve. Councilmember Elder stated that the burden should be on the City to deal with this matter, and Councilmember Galindo agreed.

Roy Otto, City Manager, stated that he would continue to pursue additional clarification on this issue.

26. Consideration of a motion authorizing the City Attorney to prepare any required resolutions, agreements, and ordinances to reflect action taken by the City Council at this meeting and at any previous meetings, and authorizing the Mayor and City Clerk to sign all such resolutions, agreements, and ordinances

Councilmember Elder moved, seconded by Councilmember Finn to approve the above authorizations, and the motion carried: 7-0

19. Adjournment

There being no further business to come before the Council, Mayor Gates adj ourned the meeting at 8:21 p.m.

John Gates, Mayor

Cheryl Aragon, Deputy City Clerk

City Council Proceedings 5 November 21, 2017

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Council Agenda Summary December 5, 20 17 Agenda Item Number 19 Key Staff Contact : Betsy Holder, City Clerk, 350-97 42

Title Acceptance of the Report of the November 28, 2017 City Council Worksession

Summary A City Council Worksession was held on November 28, 2017, in the School District Six Board of Education Meeting Room, 1025 91h Avenue, Greeley, Colorado.

Decision Options 1) To accept the Report as presented; or 2) Amend the Report if amendments or corrections are needed, and accept as amended.

Council 's Recommended Action A motion to accept the Report as presented.

Attachments November 28, 2017 Report

31

City of Greeley, Colorado COUNCIL WORKSESSION REPORT

ovember 28, 2017

The meeting was called to order at 5:00 p.m. by Mayor ProTem Casseday, in the School District Six Board of Education Meeting Room, 1025 9th A venue.

Those present were Mayor ProTem Robb Casseday and Councilmembers Sandi Elder, Mike Finn, Michael Fitzsimmons, Rochelle Galindo, and Brett Payton. Mayor John Gates was excused.

Councilmember Finn led the Pledge of Allegiance to the American Flag.

1. MONTHLY FINANCIAL REPORT

Robert Miller, Budget Manager, reviewed the Monthly Financial Report for October, 2017 highlighting the General Fund summary, General Fund revenue, General Fund expenditures, General Fund revenue and expenditure overview, sales tax distribution, sales tax by major categories, retail sales by location, property tax, general use tax, auto use tax, building use tax, building use tax, building permit valuations, franchise fees, water, sewer funds, and stormwater funds, lodging tax revenues, and provided a summary of his presentation.

2. GREELEY FIRE DEPARTMENT 2017 HURRICANE AND WILDLAND FIRE DEPLOYMENTS REPORT

Greeley's Fire Chief Dale Lyman spoke of the 2017 Hurricane and Wildland Fire Deployments Report and introduced Firefighter Zach Sullivan and Fire Lieutenant Mike Flatt.

Lieutenant Flatt spoke of the Colorado Urban Search and Rescue (USAR) Task Force, the Greeley Fire Department's commitments to the City of Greeley including training requirements, USAR Deployments, provided an overview of their functions highlighting the benefits to the City of Greeley including federal level training, specialized training, radiological training, and HazMat training in addition to the cost of this program to citizens.

Mr. Sullivan spoke of the Greeley Fire Department's Wildland Team highlighting interagency deployments and how they benefit Greeley and other entities and agencies. He reviewed the 2017 Wildland Team Deployments and emphasized what citizens can expect from future deployments and the value this program provides to the citizens of Greeley.

Councilmember Elder expressed her gratitude for the Greeley Fire Department.

Councilmember Galindo noted her appreciation for all that the Greeley Fire Department does as these programs take time away from friends and family and thanked them for representing the City of Greeley so well.

3. REGIONAL TRANSIT ROUTE FEASIBILITY DISCUSSION

Will Jones, Deputy Public Works Director, reviewed the basics for transit including fixed route ridership, paratransit, and recent and ongoing projects. He reviewed the regional transit route study, regional route demand analysis, Greeley routing alternatives, proposed regional route, proposed service schedule,

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49

proposed resources needed including bus capital and annual operations, and the next steps for the regional route including Council's consensus to pursue this.

Councilmember Finn stated that with the growth in Northern Colorado that this route is worth pursing to include regional cooperation from other municipalities.

Councilmember Galindo expressed her agreement noting how beneficial the route will be to teachers, students, and faculty of the local universities.

It was the consensus of Council to move forward with this route.

4. ELECTION UPDATE

Betsy Holder, City Clerk, provided a review of the events following the November 7, 2017 Election and updated Council regarding a recount for the Ward II seat. She stated that the recount would occur on Friday, December 1" noting that the results of the recount should be known that evening noting that the candidate who prevails in the contest will be sworn in and seated at the December 5, 2017 Council meeting.

Doug Marek, City Attorney, spoke of the Councilmember Elect Eddie Mirick for the At-Large seat and the issue of whether he is qualified to serve on City Council. He noted that there was an Intent to Contest the Election filed in court. He stated that Council has the option of letting the contest run its course in District Court and if there is no court resolution, Council could take this up given that Greeley's Charter provides that the Council is the judge of the qualification of its own members by competent evidence placed on the record. He stated that Council could make a motion once the full Council is seated to take a look at Councilmember E lect Mirick's qualifications and then table the matter to see if there is a resolution at the District Court level first.

In response to a question from Councilmember Elder, Mr. Marek reported that a hearing at District Court could be set fairly quickly depending on the availability of the Court.

Mr. Marek reported that per the City of Greeley Charter if an elected candidate fails to qualify within ten days of the election certification, then the Council may determine the qualifications, and he stated that this usually applies to residency and he does not think there will be a time limit in which Council will be able to take up this issue.

Councilmember Finn expressed that he would like to see this issue handled by the Weld County District Courts.

In response to a question from Councilmember Galindo, Mr. Marek reported that he is aware of three cases statewide and those resolutions came from the courts noting that this issue is a specific point of law in that it differs from an issue related to residency and that a Court may be best qualified to be the judge on this matter.

5. SCHEDULING OF MEETINGS, OTHER EVENTS SCHEDULING OF MEETINGS, OTHER EVENTS

No additional meetings, or other events were scheduled.

City Council Worksession Report 2 1'Jove01ber28,2017

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6. EXECUTIVE SESSION

Councilmember Fitzsimmons moved, seconded by Councilmember Galindo to go into an Executive Session to discuss the following matters as provided under Colorado Revised Statutes 24-6-402 (4)(b) and (e) and Greeley Municipal Code section 2.04.020(2) and(S), in order to receive or request legal advice from the City attorney and to provide instructions to negotiators with regard to pending litigation scheduled for mediation: Michael Conover versus City of Greeley and Russell Hill. The motion carried: 6-0 (Mayor Gates excused)

There being no further business to come before the Council, Mayor ProTem adjourned the meeting at 6:35 p.m. and moved into Executive Session until 7:06 p.m.

Jessica Diagana, Assistant City Clerk

City Council Worksession Report 3 l'J'ove01ber28,2017

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Council Agenda Summary December 5, 2017 Ag enda Item Number 20 Key Staff Contact: Victoria Runkle, Assistant City Manager, 350-9730

Title Consideration of a Resolution establishing the 2017 Tax Levy and directing the certification of the same to the Board of County Commissioners

Summary This resolution establishes the 20 l 7 tax levy for taxes to be collected in 2018 at 11 .27 4 mills and authorizes the City Clerk to certify to the Board of County Commissioners that the tax levy has been established for 2017.

p· I I t ,sea moac Does this item create a fiscal impact on the City of Yes Greeley?

If yes, what is the initial or onetime impact? Property tax revenue collected in 2018

What is the annual impact? $11 ,346,328 What fund of the City will provide funding?

What is the source of revenue within the fund? Is there qrant fundinq for this item? No

If yes, does this grant require a match? n/a Is this qrant onetime or onqoinq? n/a

Additional Comments: Based on the preliminary certification from the Weld County Assessor showing assessed valuation of property subject to property tax by the City of Greeley, tax assessed for 2017 and collected in 2018 will be $11 ,346,328.

Legal Issues City Charter requires the City Council to establish the tax levy and authorize the City Clerk to certify to the Board of County Commissioners that the tax levy for 2017 has been established.

Other Issues and Considerations None

Applicable Council Goal or Obiective Image Priority - Quality of Life

Decision Options 1 . Adopt the resolution as presented; or 2. Amend the resolution and adopt as amended; or 3. Deny the resolution; or


4. Continue consideration of the resolution to a date certain.

Council 's Recommended Action A motion to adopt the Resolution .

Attachments Resolution Certification of Tax Levy Notice of Tax Levy for 2017 Certification of Valuation


CITY OF GREELEY

RESOLUTION NO. __ , 2017

RESOLUTION ESTABLISHING THE 2017 TAX LEVY AND DIRECTING THE CERTIFICATION OF THE SAME TO THE BOARD OF COUNTY COMMISSIONERS.

WHEREAS, the Charter of the City of Greeley, Colorado, as well as the laws of the State of Colorado, require the City Council to establish the tax levy so as to fix the rate of taxation by the City of Greeley upon property subject to the ad valorem property tax; and,

WHEREAS, the City Council has considered a proposed budget, and has considered the certificate from the Weld County Assessor showing that the total assessed valuation of property subject to the ad valorem property tax by the City of Greeley for the year of 2017 is $1 ,006,415,500; and,

WHEREAS, based upon consideration of the data referred to above, the City Council has determined that the rate of taxation necessary to produce the required tax revenues for the 2018 budget is 11.274 mills.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREELEY,COLORADO:

Section 1. The tax levy to be applied to the valuation for assessment of property subject to taxation by the City of Greeley, Colorado, is hereby established at 11.274 mills .

Section 2. The City Clerk is hereby authorized and directed to sign a statement certifying to the Board of County Commissioners that the tax levy for 2017 has been established at 11.274 mills.

PASSED AND ADOPTED, SIGNED AND APPROVED THIS 5TH DAY OF DECEMBER, 2017.

ATTEST: THE CITY OF GREELEY

City Clerk Mayor

37

CITY OF GREELEY

CERTIFICATION OF TAX LEVY

FOR2017

STATE OF COLORADO ) COUNTY OF WELD ) CITY OF GREELEY )

The undersigned Mayor of the City of Greeley, Colorado hereby certifies that the City Council of the City of Greeley, on December 5, 2017, established by resolution that the 2017 tax levy by the City of Greeley will be 11.274 mills. All steps and hearings required to be conducted and completed prior to the establishment of the tax levy were in fact taken and concluded, in accordance with law. A true copy of the resolution establishing said levy is attached hereto.

Dated this 5th day of December, 20 17.

City Clerk Mayor

38

NOTICE OF TAX LEVY FOR 2017

STATE OF COLORADO ) COUNTY OF WELD ) CITY OF GREELEY )

Whereas, at the regular meeting of the Council of the City of Greeley held at 1025 9th A venue, in the City of Greeley, on the 5th day of December, 2017, the following resolution was unanimously adopted:

"Be it Resolved and Ordered by the City Council, that upon valuation of assessable property in Greeley as certified by the County Assessor the current year, there be and is hereby levied for:

Ordinary Purposes 11.274 mills

Interest mills

Payment of Bonds mills

Outstanding Warrants mills

Special Improvements mills

Parks mills

Library mills

Streets and Alleys mills

Contingent mills

TOTALS 11.274 mills

Passed by the City Council of Greeley, Colorado and approved this 5th day of December, 2017.

ATTEST:

City Clerk Mayor

(Seal) Note: The Clerk or Secretary will immediately upon passage ofthis resolution deliver or cause to be delivered to the County Commissioners of the County and State aforesaid, a certified copy of said resolution with the seal thereto attached; also signed by the Mayor or President and Clerk or Secretary of Board.

39

CERTIFICATION OF VALUATION BY WELD COUNTY ASSESSOR Name of Jurisdiction : 0411 - GREELEY CITY New Entity: No

IN WELD COUNTY ON 8/21/2017

USE FOR STATUTORY PROPERTY TAX REVENUE LIMIT CALCULATIONS (5.5% LIMIT) ONLY

fN ACCORDANCE WITH 39-5-121 (2)(a) AND 39-5-I28(1),C.R.S. AND NO LATER THAN AUGUST 25, THE ASSESSOR CERTIFI ES THE TOTAL VALUATION FOR ASSESSMENT FOR THE TAXABLE YEAR 20 17 IN WELD COUNTY. COLORADO

1. PREVIOUS YEAR'S NET TOTAL TAXABLE ASSESSED VALUATION:

2. CURRENT YEAR'S GROSS TOTAL TAXABLE ASSESSED VALUATION :

3. LESS TIF DISTRICT INCREMENT, IF ANY:

4. CURRENT YEAR'S NET TOTAL TAXABLE ASSESSED VALUATION:

5. NEW CONSTRUCTION: ••

6. INCREASED PRODUCTION OF PRODUCING MINES: #

7. ANNEXATIONS/INCLUSIONS:

8. PREVIOUSLY EXEMPT FEDERAL PROPERTY: #

9. NEW PRIMARY OIL OR GAS PRODUCTION FROM ANY PRODUCING OIL AND GAS LEASEHOLD ## OR LAND ( 29-1 -301(1)(b) C.R.S.):

10. TAXES COLLECTED LAST YEAR ON OMITTED PROPERTY AS OF AUG. 1 (29-1-301 (1))(a) C.R.S.):

11 TAXES ABATED AND REFUNDED AS OF AUG. 1 (29-1-301(1)(a) C.R.S.) and (39-1 0-114(1)(a)(l)(B) C.R.S.):

• Th is value reflects personal property exemptions IF enacted by the jurisdiction as authorized by Art. X, Sec.20(8)(b),Colo.

•• New construction is defined as: Taxable real property structures and the personal property connected with the structure.

$871.655.2201

$1.102.277.3701

$95.861 .8701

$1,006.415.5001

$16,815.5921

$4.229.471

$56 ,530.691

# Jurisdiction must submit respective certifications (Forms DLG 52 AND 52A) to the Division of Local Government in order for the values to be treated as growth in the limit calculation.

## Jurisdiction must apply (Forms DLG 52B) to the Division of Local Government before the value can be treated as growth in the limit calculation.

USE FOR 'TABOR" LOCAL GROWTH CALCULATIONS ONLY

fN ACCORDANCE WITH THE PROVISION OF ARTICLE X, SECTION 20, COLO CONST, AN D 39-5-121(2)(b),C.R.S. THE ASSESSOR CERTIFIES THE TOTAL ACTUAL VALUATION FOR THE TAXABLE YEAR 2017 IN WELD COUNTY, COLORADO ON AUGUST 25, 20 17

1. CURRENT YEAR'S TOTAL ACTUAL VALUE OF ALL REAL PROPERTY: @

ADDITIONS TO TAXABLE REAL PROPERTY:

2.

3.

4.

5.

6 .

7.

8.

9.

10.

CONSTRUCTION OF TAXABLE REAL PROPERTY IMPROVEMENTS:

ANNEXATIONS/INCLUSIONS:

INCREASED MINING PRODUCTION: %

PREVIOUSLY EXEMPT PROPERTY:

OIL OR GAS PRODUCTION FROM A NEW WELL:

TAXABLE REAL PROPERTY OMITTED FROM THE PREVIOUS YEAR'S TAX WARRANT:

(I f land and/or a structure is picked up as omitted property for multiple years , only the most current yea~s actual value can be reported as omitte property.)

DELETIONS FROM TAXABLE REAL PROPERTY:

DESTRUCTION OF TAXABLE REAL PROPERTY IMPROVEMENTS:

DISCONNECTIONS/EXCLUSION:

PREVIOUSLY TAXABLE PROPERTY:

@ This includes the actual value of all taxable real property plus the actual va lue of religious. private schools , and charitable real property.

! Construction is defined as newly constructed taxable real property structures.

% Includes production from new mines and increases in production of existing producing mines.

IN ACCORDANCE WITH 39-5-128(1) ,C.R.S. AND NO LATER THAN AUGUST 25, THE ASSESSOR CERTIFIES TO SCHOOL DISTRICTS : 1. TOTAL ACTUAL VALUE OF ALL TAXABLE PROPERTY:------------------->

$8.557,593.8251

$145.220.3881

$7.256.8671

$1.573.7001

NOTE: All levies must be Certified to the Board of County Commissioners NO LATER THAN DECEMBER 15. 2017

Data Date: J8t21/2017

40

Council Agenda Summary December 5, 2017 Agenda Item Number 21 Key Staff Contact: Victoria Runkle, Assistant City Manager, 350-9730

Title Consideration of a Resolution Approving the 2018 Budget for the Greeley Downtown Development Authority and Appropriating Funds for that Budget

Summary This resolution approves the ODA budget and authorizes the appropriations for the fiscal year 2018 (January l, 2018 through December 31, 2018) for the Greeley Downtown Development Authority.

F. I I t ,sca moac Does this item create a fiscal impact on the City of No Greeley?

If yes, what is the initial or onetime impact? What is the annual impact? What fund of the City will provide fundinq?

What is the source of revenue within the fund? Is there qrant fundinq for this item?

If yes, does this qrant require a match? Is th is grant onetime or ongoing?

Additional Comments: Total appropriations for the Greeley Downtown Authority in the resolution are $370,472 for Normal Operations expenditures.

Legal Issues None listed.

Other Issues and Considerations None.

Applicable Council Goal or Obiective Image - Quality of Life

Decision Options 1 . Adopt the resolution as presented; or 2. Amend the resolution and adopt as amended; or 3. Deny the resolution; or 4. Continue consideration of the resolution to a date certain.

Council's Recommended Action A motion to adopt the Resolution.

City Council Agenda - City of Greeley, Colorado

Development

41

Attachments Resolution Greeley Downtown Development Authority Board of Directors Meeting 11/16/2017 Minutes Greeley Downtown Development Authority 2018 Budget


CITY OF GREELEY


RESOLUTION APPROVING THE 2018 BUDGET OF THE GREELEY DOWNTOWN DEVELOPMENT AUTHORITY AND APPROPRIATNG FUNDS FOR THAT BUDGET.

WHEREAS, the Downtown Development Authority (the "DDA") in the City of Greeley, Colorado was created under the provisions of Part 8 of Article 25 of Title 31 , C.R.S .; and

WHEREAS, the Board of Directors of the DDA in the City of Greeley, Colorado, has reviewed and considered a proposed budget on November 16, 2017.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREELEY,COLORADO:

Section 1. Pursuant to 31-25-816(1 ), C.R.S. , the City of Greeley hereby approves for fiscal 2018 (January 1, 2018 to December 31 , 2018) the annual budget for the DDA in the City of Greeley, Colorado; which consists of a document designated as such, including proceeds of a tax levy of 5.000 mills upon real and personal property within the DDA.

Section 2. The annual budget of the DDA for the year 2018, as adopted by the DDA and approved by the City, shall be on file in the City Clerk's office for public inspection during office hours of such office for the entire year of 2018; that budget attached hereto and incorporated herein as Exhibit "A".

Section 3. There are hereby appropriated for fiscal year 2018 the following amounts:

Fund Description Amount Normal Operations $ 370,472 Total $ 370,472

PASSED AND ADOPTED, SIGNED AND APPROVED THIS 5th DAY OF DECEMBER, 2017.


City Clerk Mayor

43

Greeley Downtown Development Authority Minutes - Board of Directors Meeting - November 16, 2017

Board Members in Attendance: Phil Grizzle, Chair & Zoe's Cafe; Drew Notestine, Vice Chair/Secretary & Thomas & Tyler LLC ; Ken Schultz, Treasurer & NCMC; Tom Grant, Grant & Hoffman, P.C.; Mary Roberts , Lincoln Park Emporium; Linda Winter, Accessories With A Flair! ... and Hair; Logan Richardson , Mineral Resources, Inc.; Justin Ghofrani , The Kress Cinema & Lounge; Robb Casseday, City Council

Additional Attendees: Becky Safarik, City Of Greeley; Steve Moreno, Weld County Commissioners; Dennis Lobato, Greeley Police Department; Mark Forgue, Greeley Police Department; Jim Sereff, Warm Hugs Mixes & Gifts, Cathy Magdaleno; Smart Rides ; Michael Mathews, St. Patrick Presbyterian Church

ODA Staff in Attendance: Pam Bricker, Executive Director; Bianca Fisher, Associate Director; Alison Hamling , Director Of Downtown Experience; Karen Baumgartner, Administrative Assistant

Meeting Called to Order: Phil Grizzle called the meeting to order at 7:33am

Minutes: Phil Grizzle referenced the October ODA Minutes. Tom Grant moved to approve, Mary Roberts seconded, motion carried .

Treasurer's Report from Ken Schultz: Ken Schultz reported that we are showing a loss from January-October which will be corrected when we transfer TIF funds to cover expenses. Everything is pretty much where it should be. He also reported that our 990 was filed yesterday and , if you would like a copy, let us know. 2017 Revised Budget from Pam Bricker The 2017 Budget has been revised to be sent to City Council for approval. Changes were made to the Mil Levy Income since we received more than expected and OktoBREWfest revenue was also more than projected . On the expense side, we had projected a loss of $41 ,640 but it will actually be $29,320 which will be covered out of TIF dollars to cover event expenses. Ken Schultz moved that we adopt the revised 2016, Robb Casseday seconded , motion carried. 2018 Proposed Budget from Pam Bricker The budgeted income is $320,153. The income from OktoBREWfest was brought back down for 2018 and the Mil Levy income for 2018 is projected to be $148,568 although it may be higher. We are waiting for the Certification of Valuation to see where it is actually at. Payroll expenses will increase for 2018 because we would like to bring on a Yi time person to help with the front desk while shifting some staff responsibility. Office supplies will also increase since we will need new equipment for the new employee and we also want to start negotiations with the building owners where our office is located because we would like to make some inside improvements and want to make a commitment to the space by making it more permanent and professional. We would like to approach them about doing the work and increase rent to offset the costs. There has also been and increase for OktoBREWfest expenses and to the budget for other expenses. Ken Schultz moved to approve the 2018 proposed budget. Mary Roberts seconded , motion carried .

Safety Report from the Greeley Police Department: Mark Forgue reported on some recent incidents that have occurred Downtown and passed around a bulletin for Craig Thompson. Dennis Lobato added that the GPO has been working with the Greeley Lights The Night committee on safety issues for the large crowd that is expected, Mark Forgue will be rotating out of the NAT crew in January and they are trying to be proactive in keeping people from staying in the Breezeway and have added an audio camera to the area.

Weld County Update from Steve Moreno: Steve Moreno reported that the Centennial Center construction continues as well as construction on the first floor of the Chase Building . The County is now working on their building on 14th with the goal of putting IT all under one roof. He also reported that DOLA was in town and they were very pleased with hotel and the CR 49 ribbon cutting will be Saturday at 11 am at CR 49 and CR 54.

44

City Update from Becky Safarik: Becky Safarik reported that the Recreation Center upgrade is completed and the Lobby looks completely different now, the parking lot at City Hall was overlaid and the Parking Garage proposal that the City received wasn't quite right so the City has suspended additional work with the group who submitted it and are now looking at other ways to approach the building of a parking garage plus ways to consolidate the parking process. Becky also reported that we don't know who was elected on a couple of the races. Will know the winners hopefully by December but will swear in the mayor and the Ward 3 candidate now. Sandi Elder will stay until her ward race is figured out.

Economic Development Committee Fa~ade Grant Proposal from Phil Grizzle: The Economic Development Committee met and would like to recommend and ask for a motion to approve a grant to Richmark in the amount of $64,515, which is 10% of the total eligible project costs for the redevelopment project at 1320 8th Avenue. Logan Richardson and Robb Cassaday recused themselves from voting on this proposal. Phil Grizzle moved to approve, Mary Roberts seconded , motion carried .

Public Realm Report from Bianca Fisher: Bianca Fisher reported that Public realm did not meet this month but she did update everyone on the alley walkthrough . Frank Garza is presenting his proposal to the art commission and it will be installed after the 1st of the year. The ODA is working through the electrical side of things and Eckstine will start next Monday or the week following .

Experience Report from Alison Hamling: Trick Or Treat Street - Friday, October 27th - Hugely successful Holiday Open House and GLTN Parade - Saturday, November 25th - There is also a Craft Show at Hotel , Elvis at UCCC and lots more to do Downtown Alison and Karen did an interview on K99 to talk about the Holiday Open House, the Parade and everything else going on in Downtown Greeley Alison had a booth at the UNC Community Symposium and will also have a booth at the Business to Business Symposium Alison got some help from Blayne Chastain on the look of our e-newsletters (especially Thursday newsletter) Alison is working on the DGPA Annual Report to get it in to Cheryl Aragon at the City and has already started working on the 2018 Friday Fest Schedule Do Tell is tonight - Get your tickets for some very powerful stuff

GDA Report from Jim Sereff: Jim Sereff reported that tomorrow's meeting will be at Miss Mary's Kitchen in Lincoln Park Emporium at 8am. He is also happy to report that a lot of merchants are tying in to the events, we are getting lots of comments about the excitement happening Downtown and the Holiday Open House on Saturday the 25th is also Small Business Saturday

Executive Director Report from Pam Bricker: Pam Bricker gave the board an update on her injury and she reported Commercial & Retail For Sale:

1010 11th Street- Goodwill Building - $675 ,000, 7084 sf 80717th Street-$2,974,000, 20252 sf 601 10th Street - Trinidad Bean - $1 ,300,00

Sold: 725 10th Street - 410,000 - to KGB Holdings (old Greeley Hat Works Building) 906-08 10th Street- $190,000 - to Weld County (Old Check cashing place)

Highlighted for Lease: 800 8th Avenue- Great retail and office space- 9-13 sf office, 15-17sf retail NNN 608 8th Street (Former Copy Right Printing) - 6534 sf@ 8.32/sf 900 9th Avenue (Former Warm Hugs Location) - $3000/mo; 2500 sf 805 7th Street (Part of the Academy of Natural Therapy) - 4500 sf; $2000/mo 813 8th Avenue (Upstairs Kress) 808 9th Street (Former Greeley Office Equipment) - $3500/mo; 3200 sf. 1320 8th Avenue (Former Deals on Wheels) - brewery/restaurant space

In the Works: Masonic Lodge - 2 doctors received historic grant - lots of work in progress 45

Green Earth Brewing Co. - 725 10th Street Blush Boutique - 805 8th Street Tower 56 Distillery - 825 9th Street, Unit B Joy Girl Gifts & Gallery - 808 8th Street - opening 12/1 - VIP reception 12/7

Closed: Rise & Grind Fitness - 1020 9th Avenue - space absorbed by ReDesign Golden Tree Moroccan Imports - 920 9th Avenue

In the News Sampling of news stories attached

Creative District Do Tell - November 16th - 6 outstanding presenters - Hensel Phelps Theater at 7pm Dia de las Muertos celebration - October 28th - Good success Meeting yesterday with CCI contact to plan May conference - Hotel keeps getting mentioned favorably along with its proximity to downtown shops and restaurants

University District City considering hiring architect to design 16th Street corridor amenities including lighting , bulb out corners, sidewalks, etc. - study would be jointly funded by DOA, City, UNC Pam attended the CommUniversity meeting at UNC on October 24th - Connecting to community was a focus Pam attended a meeting with 16th street Bear Block group

Entertainment and Fun Trick or Treat Street - October 27th - Big success Holiday Open House/Greeley Lights the Night Parade & Park Lighting - November 25th

Homeless Coalition A Cold Weather shelter has been located in south Greeley at the old Mazda dealership location that is owned by Weld County Garage. Working on a short-term lease until January 1st and looking at a more permanent location in Evans. The shelter will be staffed by Catholic Charities and it may result in a shift of where the homeless gather

Residential Development Maddie Corridor (8th Avenue Redevelopment) - There have been many meetings regarding potential redevelopment of this area - Executive Committee met to discuss these projects . A lawyer has been retained to represent the DOA with the Development Agreements.

Lots of work has been done on budgets this month

Meeting was adjourned at 8:54am

46

Budget 2017 Ad justed 2017 Proeosed 2018

Expenses

5100- Payroll Costs

5101- Salaries $195,606 $194,000 $207,380

5102- Simple IRA Match $5,868 $5,868 $6,222

5103- Payroll Expense $110 $110 $110

5104- HRA $9,700 $11,000 $13,560

5105- Workman's Comp $1,300 $1,400 $1,600

5108- Payroll Taxes $15,700 $15,700 $20,000 Total Payroll Cost $228,284 $228,078 $248,872

Administrative Expenses

5109- EZ Fund 1.5% Ad min Fee $150 $400 $400

5110- Advertising & Prom. Expense $11,000 $9,000 $10,000

5112- Bank Charges $200 $150 $150

5113- Interest Expense TIF

5117- Professional Fees $2,500 $5,000 $5,000

5121- Miscellaneous $250 $500 $500

5132- Office Supplies & Equip $3,000 $3,000 $4,000

5134- Meetings/Training/Conferences $2,500 $2,500 $3,500

5135- Membership Dues $1,300 $1,300 $1,500

5153- Office Expense- Cleaning & Trash $1,000 $1,000 $1,200

5154- Printing & Publication $1,500 $1,000 $1,500

5155- Parking Lot Expense& Tax $1,100 $200 $200

5185- Rent Expense/Parking Permits $26,000 $26,000 $29,000

5190- Board Expenses $2,300 $2,300 $2,300

5192- Sales Tax $200 $50 $50

5193- Telephone & Internet $1,800 $1,800 $1,800

5195- Repairs & Maintenance $300 $300 $300

Total Administrative Expenses $55,100 $54,500 $61,400

Special Event Expenses

5200- Oktoberfest- Total 38297 $42,000 $47,000 $48,000

5201- Advertising

5202- Alcohol/Beverages

5204- Equipment Rental

5205- Enterta inment

5207- Insurance/Permits

5208-Supplies

5209- T-Shirts/Tokens/Wristbands

5212- Childrens Area

5213- Security

5215- Steins/Tasting Glasses

5216- Miscellaneous

5350- DT Greeley Promotional Assn

5500- Special Events- Other Events $5,500 $7,000 $10,000 Total Event Expense $47,500 $54,000 $58,000

Total Operating Expenses $330,884 $336,578 $368,272

5704 Treasurers Fee- County for Mi ll $1,757 $2,000 $2,200

TOTAL EXPENSES $332,641 $338,578 $370,472

TIF payment for Event Expense $41,640 $29,320 $50,319

Net for general Expenses $291,001 $309,258 $320,153

Net Income $0

From TIF

Treasurer's Fees 5707

Bill's salary

Bill 's payroll taxes

47

Budget 2017 Adjusted 2017 Proposed 2018

Income

4110- Grant Income City of Greeley $48,750 $48,750 $48,750

4112- Mill Levy Income $117,116 $127,178 $148,568

4113- TIF Income

4114- Interest Income $35 $35 $35

4115- Int erest Income- TIF

4120- Contributions $36,700 $35,500 $35,000

4140- Parking Lease $2,400 $2,400 $2,400

4143- M iscellaneous Income

4145- My Favorite Bands Income

4150- Special Event- Oktoberfest

4152- Vendors

4153- Children 's Area

4154- Alcohol/Beverages

4156- Misc Oktoberfest Revenue

4157 --Okt Sponsorships

Total Oktoberfest $80,000 $89,745 $80,000

4160- Ornament Sales $150

4190- Other Event Revenue

4300- Event Sponsors $6,000 $5,400 $5,400

5000- Cost of Goods Sold- Ornaments $100

TOTAL INCOME $291,001 $309,258 $320,153

48

Council Agenda Summary December 5, 2017 Agenda Item Number 22 Key Staff Contact : Victoria Runkle, Assistant City Manager, 350-9730

Title Consideration of a Resolution Establishing the 2017 Downtown Development Authority Tax Levy and Directing the Certification of the same to the Board of County Commissioners

Summary This resolution establishes the 2017 tax levy for taxes to be collected in 2018 and authorizes the City Clerk to certify to the Board of County Commissioners that the tax levy has been established for 2017. The electors of the DOA approved a 5 mill ad valorem real and personal property tax on property of the ODA on November 4, 2008. This resolution imposes that 5 mill increase.

F. I I t ,sea moac Does this item create a fiscal impact on the City of No Greeley?

If ves, what is the initial or onetime impact? What is the annual impact? What fund of the City will provide funding?


If yes, does this grant require a match? Is this qrant onetime or onqoinq?

Additional Comments:

Legal Issues City Charter requires the City Council to establish the tax levy and authorize the City Clerk to certify to the Board of County Commissioners that the tax levy for 2017 has been established.


Applicable Council Goal or Obiective Image - Quality of Life

Decision Options 1 . Adopt the resolution as presented; or 2. Amend the resolution and adopt as amended; or 3. Deny the resolution; or 4. Continue consideration of the resolution to a date certain.


Council 's Recommended Action A motion to adopt the Resolution .

Attachments Resolution Certification of Tax Levy Notice of Tax Levy for 201 7 Certification of Valuation


CITY OF GREELEY


RESOLUTION ESTABLISHING THE 2017 DOWNTOWN DEVELOPMENT AUTHORITY TAX LEVY AND DIRECTING THE CERTIFICATION OF THE SAME TO THE BOARD OF COUNTY COMMISSIONERS.

WHEREAS, the Downtown Development Authority (the "DDA") in the City of Greeley, Colorado, was created under the provisions of Part 8 of Article 25 of Title 31 , C.R.S.; and

WHEREAS, by special election held November 4, 2008, the qualified electors of the DDA approved a five mill ad valorem tax on real and personal properties within the District;

WHEREAS, pursuant to said election approval and the provisions of Section 31-25-817 C.R.S. , the City Council of the City of Greeley is authorized, in addition to the regular ad valorem tax and special assessments for improvements, to impose and levy an ad valorem tax on all real and personal property within the boundaries of the DDA not exceeding five mills on the valuation for assessment of such property; and

WHEREAS, the Board of Directors of the DDA in the City of Greeley, Colorado, considered a proposed budget on November 16, 2017 and recommended to the Greeley City Council that it impose and levy five mills on all real and personal property within the boundaries of the DDA; and

WHEREAS, the City Council considered the proposed DDA budget, and has considered the certificate from the Weld County Assessor showing that the total assessed valuation of property attributable to the five mill ad valorem property tax by the Downtown Development Authority District in the City of Greeley for the year of 2017 is $23,896,360; and,

WHEREAS, based upon consideration of the data referred to above, the City Council has determined that the additional rate of taxation necessary to produce the required tax revenues for the 2018 DDA budget is 5.000 mills.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREELEY, COLORADO:

Section 1. The tax levy to be applied to the valuation for assessment of property subject to taxation by the City of Greeley, Colorado as certified by the County Assessor for the current year, for the properties located within the DDA boundaries is hereby established at 5.000 mills, in addition to all regular ad valorem tax and special assessments.

Section 2. The Mayor is hereby authorized and directed to sign a statement certifying to the Board of County Commissioners that the tax levy for 2017 for the DDA has been established at 5.000 mills, in addition to all other regular ad valorem taxes and special assessments.

51



City Clerk Mayor

52

CITY OF GREELEY FOR THE

DOWNTOWN DEVELOPMENT AUTHORITY DISTRICT

CERTIFICATION OFT AX LEVY

FOR2017

ST ATE OF COLORADO ) COUNTY OF WELD ) CITY OF GREELEY )

The undersigned Mayor of the City of Greeley, Colorado hereby certifies that the City Council of the City of Greeley, on December 5, 2017, established by resolution that the 2017 tax levy for property in the Downtown Development Authority in the City of Greeley will be 5.000 mills in addition to all regular ad valorem taxes and special assessments. All steps and hearings required to be conducted and completed prior to the establishment of the tax levy were in fact taken and concluded, in accordance with law. A true copy of the resolution establishing said levy is attached hereto.

Dated this 5th day of December, 2017.

City Clerk Mayor

53

NOTICE OFT AX LEVY FOR 2017 (Downtown Development Authority Property in the City of Greeley, Colorado)

ST ATE OF COLORADO ) COUNTY OF WELD ) CITY OF GREELEY )

Whereas, at the regular meeting of the Council of the City of Greeley held at 1025 9th A venue, in the City of Greeley, on the 5th day of December, 2017, the following resolution was unanimously adopted:

"Be it Resolved and Ordered by the City Council, that upon valuation of assessable property within the boundaries of the Downtown Development Authority in the City of Greeley as certified by the County Assessor for the current year, in addition to all regular and ad valorem taxes and special assessments, there be and is hereby levied for:

Purposes authorized by 31-25-817, C.R.S . 5.000 mills

Interest mills

Payment of Bonds mills

Outstanding Warrants mills

Special Improvements mills

Parks mills

Library mills

Streets and Alleys mills

Contingent mills

TOTALS 5.000 mills

Passed by the City Council of Greeley, Colorado and approved this 5th day of December, 2017.

ATTEST:

City Clerk

(Seal)

Mayor

Note: The Clerk or Secretary will immediately upon passage of this resolution deliver or cause to be delivered to the County Commissioners of the County and State aforesaid, a certified copy of said resolution with the seal thereto attached; also signed by the Mayor or President and Clerk or Secretary of Board.

54

CERTIFICATION OF VALUATION BY WELD COUNTY ASSESSOR Name of Jurisdiction: 0802 - DOWNTOWN DEVELOPMENT AUTHORITY

IN WELD COUNTY ON 8/21 /2017

New Entity: No

USE FOR STATUTORY PROPERTY TAX REVENUE LIMIT CALCULATIONS (5.5% LIMIT) ONLY

fN ACCORDANCE WITH 39-5-121(2)(a) AND 39-5- 128( 1),C.R.S . AND NO LATER THAN AUGUST 25, THE ASSESSOR CERTIFIES THE TOTAL VALUATION FOR ASSESSMENT FOR THE TAXABLE YEAR2017 fN WELD COUNTY. COLORADO

1. PREVIOUS YEAR'S NET TOTAL TAXABLE ASSESSED VALUATION:

2. CURRENT YEAR'S GROSS TOTAL TAXABLE ASSESSED VALUATION: *

3. LESS TIF DISTRICT INCREMENT. IF ANY:

4. CURRENT YEAR'S NET TOTAL TAXABLE ASSESSED VALUATION:

5. NEW CONSTRUCTION: **

6. INCREASED PRODUCTION OF PRODUCING MINES: #

7. ANNEXATIONS/INCLUSIONS:

8. PREVIOUSLY EXEMPT FEDERAL PROPERTY: #

9. NEW PRIMARY OIL OR GAS PRODUCTION FROM ANY PRODUCING OIL AND GAS LEASEHOLD ## OR LAND ( 29-1-301(1 )(b) C.R.S.):

10. TAXES COLLECTED LAST YEAR ON OMITIED PROPERTY AS OF AUG. 1 (29-1 -301(1))(a) C.R.S.):

11 TAXES ABATED AND REFUNDED AS OF AUG. 1 (29-1-301 (1)(a) C.R.S.) and (39-10-114(1)(a)(l)(B) C.R.S.):

• This value reflects personal property exemptions IF enacted by the jurisdiction as authorized by Art. X, Sec.20(8)(b) ,Colo.

•• New construction is defined as: Taxable real property structures and the personal property connected with the structure.

$20.449.5801

$28. 025. ooo 1

$4.128.6401

$23.896.3601

$521 .0541

iQI

$249 .501

$571 .501

# Jurisdiction must submit respective certifications (Forms DLG 52 AND 52A) to the Division of Local Government in order for the values to be treated as growth in the limit calculation .

## Jurisdiction must apply (Forms DLG 520) to the Division of local Government before the value can be treated as growth in the limit calculation.

USE FOR TABOR' LOCAL GROWTH CALCULATIONS ONLY

fN ACCORDANCE WITH THE PROVISION OF ARTICLE X, SECTION 20, COLO CONST, AND 39-5-121 (2)(b),C.R.S. THE ASSESSOR CERTIFIES THE TOTAL ACTUAL VALUATION FOR THE TAXABLE YEAR20I7 fN WELD COUNTY, COLORADO ON AUGUST 25, 2017

1. CURRENT YEAR'S TOTAL ACTUAL VALUE OF ALL REAL PROPERTY: @

ADDITIONS TO TAXABLE REAL PROPERTY:

2.

3.

4.

5.

6.

7.

8.

9.

10.

CONSTRUCTION OF TAXABLE REAL PROPERTY IMPROVEMENTS:

ANNEXATIONS/INCLUSIONS:

INCREASED MINING PRODUCTION: %

PREVIOUSLY EXEMPT PROPERTY:

OIL OR GAS PRODUCTION FROM A NEW WELL:

TAXABLE REAL PROPERTY OMITIED FROM THE PREVIOUS YEAR'S TAX WARRANT:

(If land and/or a structure is picked up as omitted property for multiple years, only the most current yeafs actual value can be reported as omitte property.)

DELETIONS FROM TAXABLE REAL PROPERTY:

DESTRUCTION OF TAXABLE REAL PROPERTY IMPROVEMENTS:

DISCONNECTIONS/EXCLUSION:

PREVIOUSLY TAXABLE PROPERTY:

@ This includes the actual value of all taxable real property plus the actual value of religious, private schools , and charitable real property .

! Construction is defined as newly constructed taxable real property structures.

% Includes production from new mines and increases in production of existing producing mines.

IN ACCORDANCE WITH 39-5-128(1),C.R.S. AND NO LATER THAN AUGUST 25, THE ASSESSOR CERTIFIES TO SCHOOL DISTRICTS : 1. TOTAL ACTUAL VALUE OF ALL TAXABLE PROPERTY:------ ---------->

NOTE: All levies must be Certified to the Board of County Commissioners NO LATER THAN DECEMBER 15. 2017

Data Date: 18/24/2017

$138 .395.7141

$1 ,721.4111

$1.0905521

55

Council Agenda Summary December 5, 201 7 Agenda Item Number 23 Key Staff Contact : Victoria Runkle , Assistant City Manager, 350-9730

Title Introduction and first reading of an ordinance appropriating additional sums to defray the expenses and liabilities of the City of Greeley for the balance of the fiscal year of 2017 and for funds held in reserve for encumbrances at December 31 , 201 6

Summary This is the fourth additional appropriation ordinance modifying the 2017 budget.

F. I I t ,sea moac Does this item create a fiscal impact on the City of Yes Greeley?

If yes, what is the initial or onetime impact? $10,791,908 What is the annual impact? $10,791,908 What fund of the City will provide funding? See Ordinance What is the revenue source within the fund? Intergovernmental Agreements,

Expenditure Reimbursements, Rent from Equipment, Sales & Use Tax Revenues, Sale of Other City Assets, Private Contributions, Registration Fees, Fund Balance, and Grants

Is there qrant fundinq for this item? Yes - Item 7, 8b, 9a-9f, 11 a, and 25. If yes, does this qrant require a match? No Is this grant onetime or ongoing? Onetime

Additional Comments: Total appropriations made by this ordinance are $10,791,908. The following funding sources will be used to cover the appropriations made by this ordinance.

Operating Transfers $ 8,120,628

Sales and Use Tax Revenue 985,900

Fund Balance 879,791

Expense Reimbursement 436,294

Sale of Other City Assets 180,710 Grant 107,387 Intergovernmental Agreement 44,888

Private Contribution 26,800

Rent from Equipment & Registration Fees 9,510

Grand Total: $ 10,791 ,908


Legal Issues City Charter prohibits actual expenditures from exceeding appropriations at the fund level. This ordinance will insure that this does not occur.


Applicable Council Goal or Obiective Image Priority - Quality of Life

Decision Options 1. Introduce the ordinance as presented; or 2. Amend the ordinance and introduce as amended; or 3. Deny the ordinance; or 4. Continue consideration of the ordinance to a date certain .

Council's Recommended Action A motion to introduce the ordinance and schedule the public hearing and fina l reading for December 19, 2017.

Attachments Ordinance Detail Supporting Schedule


THE CITY OF GREELEY ORDINANCE NO. __ , 2017

AN ORDINANCE APPROPRIATING ADDITIONAL SUMS TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF GREELEY FOR THE BALANCE OF THE FISCAL YEAR OF 2017 AND FOR FUNDS HELD IN RESERVE FOR ENCUMBRANCES AT DECEMBER 31, 2016.

WHEREAS, the City of Greeley has or wi ll incur expenses for certain activities described below during the 2017 fiscal year, and

WHEREAS, the revenues received in the City of Greeley in 2016, exceeded the amount of revenues estimated in the 2016 Budget by more than the total amount of the expenditures in the same year;

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREELEY, COLORADO:

Section 1. In accordance with section 5-17 of the Greeley Charter, from actual and anticipated revenues which exceed the revenue estimates in the 2017 budget and amounts held in fund balance reserves from 2016, there is hereby appropriated the following designated sums to be allocated for use during the remainder of 2017:

Fund Total 001 General $ 1,452,703 104 Streets & Roads 236,186

-106 Sales & Use Tax 7,550 ,000 200 General Debt Service 563,628 303 Public Art 89 ,750 306 Fire Equipment Acquisition Replacement 563 ,628 309 Island Grove Development 64 ,000 512 Fleet Replacement 118 ,300 513 lnfonnation Technology Acquisition 119,413 602 Museum 7,000 604 Senior Citizen 1,800 606 Senior Center Clubs 25,000 607 Community Memorials 500 Grand Total: $ 10,791,908

Section 2. All actions heretofore taken (not inconsistent with the provisions of this ordinance) by the officers, agents and employees of the City in connection with this appropriation are hereby ratified, approved and confirmed.

Section 3. This Ordinance shall become effective five (5) days after its final publication as is provided by Section 3-16 of the Greeley Charter,

PASSED AND ADOPTED, SIGNED AND APPROVED THIS , 2017.

DAY OF

---------


BY -------------City Clerk Mayor

58

City of Greeley ~ vreeley 2017 Appropriation No. 4

Ordinance#

City Council Meetings: December 5th and December 19th

Funding Source

001 General Fund

7

Sa

Sb

9a

9b

9c

9d

9e

91

lla

llb

13

15

19

Expense

Reimbursement

Operating Transfer

from Museum Fund

Grant

Registration Fees

Grant

Grant

Grant

Grant

Grant

Grant

Grant

Grant

Expenditure

Reimbursement

Expenditure

Reimbursement

Operating Transfer

from Sales & Use Tax

Fund

Expenditure

Re imbursement

Description

Colorado Municipal Clerk's Association reimbursement for International Municipal Clerk's Association

Conference in Montreal.

This request is to reimburse the Historic Sites budget from the Museum Fund. Earlier this year $7,000 was

transferred from the Historic Sites budget to The Greeley History Museum in order to pay for the

Smithsonian H20 exhibit renta l. A contract to rent the Greeley History Museum's LEGO exhibit to another

museum is now in place, providing for the transfer of funds to replen ish the Historic Sites budget.

Request to appropriate Community Development Block Grant (CDBG) funds to cover a large portion of

Parkway Reforestation Program costs for properties within Greeley Urban Renewal Authority (GURA) boundaries.

The Greeley Police Department conducted a Basic SWAT School. This training included GPO officers as well

as individuals from outside agencies. The fee for the class is $100 per person (for outside agencies), which

helps cover the cost of the instructors, materials, food, and clean-up.

The 19th Judicial VALE (Victim's Assistance in law Enforcement) Board granted scholarship funding for pa id

staff and volunteer advocates to attend three different conferences. Three vict im advocates attended the

annua l 0/AA (Colorado Victim Assistance Academy) held in Loveland on May 22-26, 2017. Two investigators

and two victim services coordinators attended the annual CASCI (Colorado Association of Sex Crimes

Investigators) Conference held in Snowmass Village on September 13-15, 2017. Five victim advocates

attended the annual COVA (Colorado Organization for Victim Assistance) Conference held in Keystone on

October 23-25, 2017. The total of the three scholarships is $7,913 and covers all expenses (registration, transportation, hotel, and per diem) .

The Greeley Police Department received a Law Enforcement Assistance Fund (LEAF) Gra nt through the

Colorado Department of Transportation and Safety. This grant reimburses officer overtime shifts, with an

emphasis on DUI patrol. The grant period is from 6/16 - 7/17.

The Greeley Pol ice Department was awarded funding from the Colorado Peace Officer Standards & Training (POST) to purchase training equipment.

The Greeley Police Department received a High Visibili ty Enforcement (HVE) Grant through Colorado

Department of Transportation and Safety. This grant reimburses officer overtime for scheduled high

visibility activities. The grant period is from 7/16 -6/17.

The Greeley Police Department received a High Visibility Enforcement (HVE) Grant through Colorado

Department of Transportation and Safety. This grant re imburses officer overtime for scheduled high visibil ity activities. The grant period is from 7/17 - 6/18.

The Colorado Department of Transportation awarded officer overtime funding to the Greeley Police

Department for high visibility cell phone and texting enforcement within the Data-Driven Approaches to

Crime and Traffic Safety (DDACTS) zones. The grant period is from 10/1/17 - 9/30/18.

The Greeley Pol ice Department rece ives reimbursement for investigative overtime work performed in

conjunction with the Colorado State Patrol and the Regional Auto Theft Team (RATT).

Re imbursement grant from Colorado Heart Trust for firefighter physicals and testing.

Re imbursement to Fire Department for use of Publ ic Safety Training Facility.

The Greeley Fire Department received re imbursements from federal , state, and private entities for medical

standby, wildland, and hurricane response . This request is to use these reimbursements to cover overtime

costs for $207,813, fire uniform purchases for $1,100, deployment travel expenditures for $6,975, printing

and copying costs for $14,000, repair breathing air compressors for $10,400, fire vehicle maintenance for

$3,000, annual rad io ma intenance contract for $9,000, utilities at Fire Station #1 for $27,635, and Fire

Training Facility training and test ing for $4,283. Total re imbursement is $284,206.

Request to appropriate funds for addit ional required maintenance at City facilities. This includes improvements to doors, windows, HVAC system, and bathrooms.

This request appropriates revenue from the ambulance agreement to cover equipment needs related to

placing ambulances in fire stations and expenditures for increased overtime staffing .

11/2 9/2017

Fund Balance Revenue Expenditures Net Impact

1,232 1,232

7,000 7,000

15,000 15,000

2,510 2,510

7,913 7,913

957 957

6,288 6,288

2,611 2,611

7,000 7,000

47,399 47,399

9,000 9,000

8,850 8,850

1,184 1,184

284,206 284,206

20,000 20,000

26,200 26,200

Page 1 59

20

21

25

27

28

31

32

Funding Source

Expenditure

Reimbursement

Operating Transfer

from Sa les & Use Tax

Fund

Grant

Operating Transfer

from Sales & Use Tax

Fund

Intergovernmental

Agreement

Operating Transfer

from Sa les & Use Tax

Fund

Intergovernmental

Agreement

001 General Fund

104 Streets and Roads Fund

30 Expense

Reimbursement and Sale of Other City

Assets

104 Streets and Roads Fund

Operating Transfer

200 General Debt Service

Descript ion

Appropriation of insurance reimbursement for Fire Engine 2 (877) to complete damage repairs ($9,696).

Alternat ive Response Service expenses for 2017. This program was approved by City Council from th ird

quarter 2017 through 2018. The original approved 2017 budget was $23,000, but a later than expected start

date lowered expenses.

The Fire department received a state pass-through grant to cover repairs of detection equipment.

Request to appropriate funds to secure a three-year lease for a Housing Navigation and Cold Weather

Shelter . The prospective property is in Evans and is in the same facility as the Sunrise Community Hea lth

Center, which has offered to manage the lease arrangements in tandem with their own facility. The United

Way has agreed to secure funding for the operation of the facility. If approved, the site could open in early

December. The City is serving as the lease funding backstop, but efforts will be made to secure additional

fund ing to he lp split the lease costs.

The Greeley City Council approved an Intergovernmental Agreement (IGA) between Greeley Evans Transit

and Transfort (City of Fort Collins transit system) on August 15th, 2017. The IGA allows for Greeley Evans

Transit to provide service assistance for Colorado State University (CSU) home footba ll ga mes. The IGA sets

a reimbursement rate of $89 dollars per hour, which covers all operating costs associa ted with this service.

This additional appropriation adjusts accordingly the revenues and expenses associated with this IGA for six

CSU home games in 2017.

Refunds and expenditures from sa les and use tax collections are expensed in the General Fund. This

appropriation request is done annua ll y to account for tax refunds and tax collection expenditures in 2017.

Addit ional revenues from sales and use tax collected in 2017 are used to cover these expenses. This request

tota ls $750,000.

Gree ley PD Victim Services rece ives contributions from outside agencies to help support our Victim Services

Unit . The un it has collectively rece ived $3,388 from Johnstown, Kersey, Windsor, and Eaton in 2017.

In an effort to save money and increase efficiency, the Street Division completes all the Water & Sewer

Department's patching for their service cuts, line replacements, breaks, and routine repairs to their lines.

The Street Division budgeted revenue was $500,000 for this program, but more work has occurred due to

line rep lacements before the Overlay Program behind the Greeley Mal l. We have already billed $534,476

through September and anticipate that at a minimum an addit iona l $21,000 wil l be billed for October

November for a total of $555,476. The Street Division is requesting to utili ze additional funds rece ived from

the Water Department ($55,476), selling scrap metal ($1,892), and recycled asphalt ($178,818) for the

fo llowing:

1. $70,000 to cover the overage in street resurfacing for purchasing asphalt,

2. $31,484 for the design of a new ins ide wash facility for snow control and heavy equipment. Currently

during the winter equipment is washed outside at the transit facility (The city has no inside facility) which is

extremely unsafe due to cold temperatures causing ice on the equipment and ground . The employees have

had numerous nea r miss fal ls due to the ice.

3. $70,000 to rent a crusher to crush aspha lt t hat is then sold for a new revenue source,

4. $22,755 for the new security system insta lled at the street division,

5. $41,947 to cover overage of purchasing snow plow blades.

Paid off 2014 Suntrust lease/purchase agreement, allowing the City to receive title to all equipment earlier than originally planned.


9,696 9,696

15,900 15,900

2,369 2,369

200,000 200,000

24,000 24,000

750,000 750,000

3,388 3,388

1,452,703 1,452,703

236,186 236,186

236,186 236,186

563,628 563,628

563,628 563,628

Page2 60

Funding Source

303 Public Art

26 Fund Ba lance and Intergovernmental

Agreement

303 Public Art

10 Fund Balance

309 Island Grove Development

512 Fleet Replacement Fund

29 Fund Balance and

Expense

Reimbursement

512 Fleet Replacement Fund

513 IT Acqu1s1t1on Fund

17 Fund Ba lance

513 IT Acquisit ion Fund

604 Senior C1t1zen Fund

Description

This request is twofold :

l) In December 2016, The City Council appropriated funds for the design of the Woodbriar Park Public Art Project. The Art Commission has met several times this year with Public Works, Parks staff, and the

Woodbriar Park designers and has concluded that appropriating an additional $25,000 for the artwork would best serve the project . The Art Commission requests the transfer of funds between the 2017 Art

Acquisition fund balance to the existing Woodbriar Park Art budget.

2) The Downtown Development Authority (DDA) approached the Art Commission with a proposal from an artist to add murals to the seven brick archways in the walkway between the Downtown Art Alleyway and

the 8th St Plaza . The DDA is contributing $17,500. The Art Commission requests the appropriation of $47,250 for this project for a total project cost of $64,750. The new project, 8th St. Plaza Art, would utilize

the funds as follows :

$15,000 - Design $35,000 - Installation $10,000 - Contingency $300 - Miscellaneous $300 - Operating supplies $150 - Printing $4,000 - Project management

The DOA will fund and install additional plaza lighting to help make the area more inviting and mit igate

graffit i. DDA matching funds will be deposited in the 1% for Art fund . The completed project will belong to the City of Greeley, but the lighting wil l remain the property and responsibility of the DDA.

Additional revenue was collected and budgeted from facil ity use fees to allow for the additional payments

of interna l loans to the Cemetery Endowment and Water Replacement Funds.

This request appropriates a $58,300 reimbursement for a police vehicle accident through the City 1s Safety & Risk Division. This reimbursement will fund the replacement of the damaged pol ice vehicle .

Island Grove's water tank truck is fa ili ng and in need of replacement. This vehicle was scheduled for

replacement in 2019. This request appropriates $60,000 in fund balance for the purchase of a new truck.

Request to appropriate funds for updating the Fire Department's records management system (RMS) . The

current RMS does not meet national and state requirements for fire reporting and patient care

documentation. In addition, the current product lacks mobile capabil ity, which increases workload, printing

and copying expenses, and travel time.

The new system includes a mobile platform and will increase efficiency in the operations and community

safety division. It also includes a robust data analytics component to assist with data-driven decision

making. The new RMS will allow for accurate, consistent data collection between the Fire Department and

Banner under the ambulance contract.

The request includes new hardware to complete a missed scheduled replacement of all computers in the

fire apparatus that are out of warranty.

4 Private Contributions Request for use of donation account funds. Sr. Donation/ Sports Travel funds for bounce house

(intergenerational lunch event) volleyball jerseys, foot water volleyball tournament, sports printing shirts for softbal l.

604 Senior Citizen Fund

606 Senior Center Clubs

3 Private Contributions Request for use of donation account funds. Expenditures for clubs include: food, music, meals, equipment,

entertainment, cable TV, popcorn supplies, printing, bingo machine & supplies, coffee.

606 Senior Center dubs

b07 Community Memorials Fund

35 Fund Balance

607 Community Memorials Fund

The Longworth Fund awarded a $1000 scholarship. The original budget for the scholarship was $500. This appropriat ion increases the budget by $500 to fund the $1000 scholarship.


72,250 17,500 89,750

72,250 17,500 89,750

64,000 64,000

64,000 64,000

60,000 58,300 118,300

60,000 58,300 118,300

119,413 119,413

119,413 119,413

1,800 1,800

1,800 1,800

25,000 25,000

25,000 25,000

500 500

500 500

Page 3 61

Funding Source Descript ion Fund Balance Revenue Expendi tures Net Impact

Total Less Operating Transfers 316,163 2,355,117 2,671,280

Operating Transfers Between Funds

2 Fund Balance Operating Tra nsfer from Fire Equipment Acquisition and Replacement Fund to Debt Service Fund 563,628 563,628

5 Rents from Equipment Operating Transfer from M useum Fund to General Fund 7,000 7,000

31 Sales and Use Tax Additional sales tax, use tax, and audit revenues in the Sales and Use Tax Fund. 7,550,000 7,550,000

Revenue

31 Operating Transfer Operating Transfer from Sa les and Use Tax Fund to General Fund 5,170,170 5,170,170

31 Operating Transfer Operating Transfer from Sa les and Use Tax Fund to Food Tax Fund 335,632 335,632

31 Operating Transfer Operating Transfer from Sa les and Use Tax Fund to Quality of Life Fund 690,194 690,194

31 Operating Transfer Operating Transfer from Sales and Use Tax Fund to Designated Revenue Fund 368,104 368,104

Total Operating Transfers Between Funds 563,628 14,121,100 8,120,628 6,564,100

Grand Total 879,791 16,476,217 10,791,908 6,564,100

Page 4 62

Council Agenda Summary December 5, 2017 Agenda Item Number 24 Key Staff Contacts: Betsy Holder, City Clerk (970) 350-9742

Title Introduction and first reading of an ordinance re-authorizing various Boards and Commissions for three years

Summary Section 2-8 of the City Charter provides that Council is to review its appointed advisory groups every three years and determine whether the board or commission continues to seNe the purpose for which it was created and decide whether or not to authorize its continuance.

This provision was added to the Charter in 2001 and a staggered schedule was developed for reviewing one-third of the groups each year. Reauthorization has been approved for all groups since the addition of this Charter amendment.

The early proc ess for triennial reviews included a Work Session meeting between Council and each Board to discuss Board accomplishments, goals and continued relevance. After several cycles of meeting with Council every three years, boards began preparing a written report for Council 's review instead of the verbal report at a Work Session. Currently, Council receives an update of Board activity and plans through the quarterly Department Updates . Any programs or issues a Board or the Council would like discussed has been and can continue to be scheduled as needed.

The attached ordinance re-authorizes the groups scheduled for a triennial review in 2017. An ordinance is appropriate for the re-authorization because each group was initially authorized in the same fashion.

F I I t 1sca moac Does this item create a fiscal impact on the City of Greeley?

If yes, what is the initial or onetime impact? What is the annual impact? What fund of the City will provide fundinq?


If yes, does this Qrant require a match? Is this qrant onetime or onqoing?

Addi tional Comments:

Legal Issues None noted.

No

n/a n/a n/a n/a No n/a n/a


Other Issues and Considerations None noted.

Applicable Council Goal or Obiective Civic Infrastructure

Decision Options 1. Introduce the ordinance as presented; or 2. Amend the ordinance and introduce as amended; or 3. Deny the ordinance; or 4. Continue consideration of the ordinance to a date certain

Council's Rec ommended Action A motion to introduce the ordinance and schedule the public hearing and final reading for December 19, 2017.

Attachments Ordinance



ORDINANCE NO. , 2017 ------

AN ORDINANCE RE-AUTHORIZING VARIOUS BOARDS AND COMMISSIONS FOR THREE YEARS

WHEREAS, in November, 2001 , Greeley voters approved an amendment to the Home Rule Charter, in Section 2-8 Appointive Boards and Commissions, to require that City Council review its advisory groups every three years to determine whether the board or commission continues to serve the purpose for which it was created and decide whether or not to authorize its continuance; and

WHEREAS, Ordinance No. 59, 2002, was adopted by City Council October 15, 2002, to implement this Charter amendment and thereby created a triennial review schedule for appointive boards and commissions; and

WHEREAS, City Council is prepared to re-authorize these appointive groups for a threeyear period.

NOW, THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF GREELEY, COLORADO THAT:

Section 1. The following groups are hereby re-authorized for a period of three years from January 1, 2018, to expire December 31 , 2020:

1) Human Relations Commission 2) Museum Board 3) Parks & Recreation Advisory Board 4) Judicial Review Board

Section 2. This ordinance shall become effective five days after its final publication as provided by the Greeley City Charter.

PASSED AND ADOPTED, SIGNED AND APPROVED, THIS ___ _ DAY OF

--------, 2017.

ATTEST: CITY OF GREELEY, COLORADO

City Clerk Mayor

65


Title Pulled Consent Agenda Items


Council Agenda Summary December 5, 2017 Agenda Item Number 26 Staff Contact : Bu rt Knight , Water & Sewer Director, 336-4095

Title Public hearing and final reading of an Ordinance authorizing the City of Greeley to acquire interests in real property located in Weld County, Colorado for sanitary sewer lines by purchase or exercise of the power of eminent domain pursuant to Section 7 of the Article XVI, Section 15 of Article II , and Sections 1 and 6 of Article XX of the Colorado Constitution and Colo. Rev . Stat. § 38-1 -101 , Et Seq. (Ashcroft Draw Basin Sanitary Sewer)

Summary This ordinance authorizes the acquisition of permanent easements and temporary construction easements required to construct and maintain the Ashcroft Draw Basin Sanitary Sewer Project Phase II.

The Ashcroft Draw Basin Sanitary Sewer Project was identified as a project in 2016 to provide sanitary sewer service for proposed and future growth within the Ashcroft Draw Basin, located in the City of Greeley historically planned to flow to the City of Evans. This project with provide sanitary sewer service to 1/2 square mile of area adjacent to Highway 34. Future phases of the project will provide service to a ll of the Ashcroft Draw Basin located within City of Greeley, consisting of nearly 2 square miles. This ordinance was introduced at the November 21 , 2017 Council meeting .

F' I I t ,sca moac Does this item create a fiscal impact on the City of Yes Greeley?

If yes, what is the initial or onetime impact? Total project budget is $2.4 million What is the annual impact? None What fund of the City w ill provide fundinq? 402-Sewer New Construction

What is the source of revenue within the fund? Plant investment fees Is there qrant fundinq for this item? No

If yes, does this grant require a match? Is this qrant onetime or onqoinq?

Additional Comments:

Legal Issues Consideration of this matter is a legislative process which includes the following public hearing steps:

1) City staff presentation (if requested) 2) Council questions of staff


67

3) Public input (hearing opened, testimony - up to three minutes per person, hearing closed)

4) Council discussion 5) Council decision

Other Issues and Considerations None.

Applicable Council Goal or Obiective Infrastructure and Growth - Environmental Infrastructure

Decision Options 1. Adopt the ordinance as presented; or 2. Amend the ordinance and adopt as amended; or 3. Deny the ordinance; or 4. Continue consideration of the ordinance to a date certain.

Council's Recommended Action A motion to adopt the ordinance and publish with reference to title only.

Attachments Ordinance Exhibit A - Property Ownership Map


68


ORDINANCE NO._, 2017

AN ORDINANCE AUTHORIZING THE CITY OF GREELEY TO ACQUIRE INTERESTS IN REAL PROPERTY LOCATED IN WELD COUNTY, COLORADO FOR SANITARY SEWER LINES BY PURCHASE OR EXERCISE OF THE POWER OF EMINENT DOMAIN PURSUANT TO SECTION 7 OF ARTICLE XVI, SECTION 15 OF ARTICLE II, AND SECTIONS 1 AND 6 OF ARTICLE XX OF THE COLORADO CONSTITUTION AND COLO. REV. STAT. § 38-1-101 , et seq. (ASHCROFT DRAW BASIN SANITARY SEWER PHASE II)

WHEREAS, the City of Greeley (the "City") is a Colorado home-rule municipality empowered, pursuant to Sections 1 and 6 of Article XX of the Colorado Constitution, to, inter alia, construct, purchase, acquire, lease, add to, maintain, conduct, and operate water works and everything required therefor, within or without its territorial limits, for the use of the City; and

WHEREAS, Section 15 of Article II and Section 7 of Article XVI of the Colorado Constitution further authorize the City to acquire sewer pipeline easements for domestic, irrigation, drainage, and other purposes; and

WHEREAS, the Greeley City Council (the "Council") has determined that the development and use of additional sanitary sewer lines and associated facilities in the Ashcroft Draw Basin Area, generally depicted in Exhibit A, attached hereto and incorporated herein are necessary for the operation of the water works and needed to increase the capacity of sanitary sewer service to the citizens of the City, and thereby, promote growth; and

WHEREAS, the Ashcroft Draw Basin Area where such additional sanitary sewer lines and associated facilities will be located is generally experiencing growth and redevelopment into more intensive land uses; and

WHEREAS, the City' s staff and counsel have determined that the sewer line will need to be installed in the ground at varying depths, and that, accordingly, real property is necessary to construct and maintain the sewer line within the Ashcroft Draw Basin Area; and

WHEREAS, the Council has determined that the acquisition of interests in real property, either through purchase or exercise of the City's power of eminent domain, is necessary for the development and use of the sewer line within the Ashcroft Draw Basin Area.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF GREELEY, COLORADO:

Section 1. The Council hereby determines that it is necessary for the City to acquire, either through purchase or exercise of the power of eminent domain, real property interests, including permanent easements and temporary construction easements, for the installation, operation, maintenance, repair, and replacement of sanitary sewer lines for the operation of the water works to

69

increase the capacity of sanitary sewer service to the citizens of the City and thereby promote growth.

Section 2. The Council hereby determines that the acquisition of real property for the above-described purposes is necessary.

Section 3. The City's staff and counsel are hereby authorized and directed to continue with the acquisition of the above-described interests in real property, either through purchase or exercise of the power of eminent domain. The Council hereby ratifies any previous actions by City staff in attempting to negotiate acquisition of the real property.

Section 4. This Ordinance shall become effective on the fifth day following its final publication.


ATTEST: THE CITY OF GREELEY, COLORADO

City Clerk Mayor

70

Exhibit A Property Locations

Paul Rohrig and Margaret

71


Title Scheduling of Meetings, Other Events

Summary During this portion of the meeting the City Manager or City Council may review the attached Council Calendar or Worksession Schedule regarding any upcoming meetings or events.

Attachments Council Meetings/Other Events Calendar Council Meeting/Worksession Schedule


December 2017 -January 2018

SUNDAY

Dec 3

10

17

24

31

7

Council Master Calendar

MONDAY

4

11

18

5:30pm Greeley Menorah Lighting 2017 (9th Street Plaza (North side of 9th Street near alley area

1- ....l!ll"'-"-'"-"'-"!.l.[ey," ~

25 ? , , ";

.. , ~ '/.;:,:j

6 30pm Youth Comm1ss1on

Pa ton

Jan 1, 18

8

TUESDAY

5 6:30pm City Council Meeting

(1025 9th Ave)

12 7:00am 60 Ideas in 60

Minutes Event (Doubletree i Q!l. 919 7th Street) -

5:00pm City Council

Worksession (1025 9th

19

6:30pm City Council Meeting

(1025 9th Ave)

26 5:00pm City Council


Ave)

2 6:30pm City Council Meeting

(1025 9th Ave)

9 5:00pm City Council


Ave)

WEDNESDAY

6

13 7:00am 2017 Regional Issues

Summit (Embassy Suites (4705 Clydesdale Pkwy). Loveland) - Jessica

ana

20

27

3

10

1

December 2017

Su Mo Tu We Th

3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31

THURSDAY

7

14 11:00am 2017 Annual

Employee Holiday Lunch

(Hilton DoubleTree. Downtown Greeley) -

ouncil Master !:a.Lenda

21

3:30pm Airport Authority

(Elder/ Finn)

28

4

11

Fr Sa Su Mo

1 2 1 8 9 7 8

15 16 14 15 22 23 21 22 29 30 28 29

FRIDAY

8

15

22

29

5

12

January 2018

Tu We Th Fr Sa

2 3 4 5 6 9 10 11 12 13

16 17 18 19 20 23 24 25 26 27 30 31

SATURDAY

9

16

23

30 1 O:OOam Roundtables with

Rochelle (Joe Molina's Art

Gallery, 930 8th Avenue, G..re.e.ley...c.Q~l ____ ..,

6

13

12/1/2017 4:14 PM 73

City Council Meeting Schedule Date Description Staff Contact

December 12, 2017 Broadband Feasibility Study Update Victoria Runkle a.so Worksession North Greeley & Downtown Stormwater Maser Plan Update Joel Hemesath 0.75

Resolution - GOCO Grant Application Andy McRoberts Consent

December 19, 2017 Ordinance - Final - Additional Appropriation Victoria Runkle Regular

Ordinance - Final -Budget Cleanup Ordinance Victoria Runkle Regular Council Meeting

Ordinance - Final - Triennial Reviews Betsy Holder Regular

Board and Commission Appointments Betsy Holder Regular

December 26, 2017 Monthly Financial Report Victoria Runkle a.so Worksession

Resolution - Designation of Posting Sites Betsy Holder Consent January 2, 2018

Ordinance - Intro - Metro Districts Model Service Plan Brad Mueller Consent Council Meeting

Ordinance - Intro - 1900, 1904, & 1908 71st Avenue Rezone Brad Mueller Consent

January 9, 2018 Metro Districts Model Service Plan Overview Brad Mueller a.so Worksession

Ordinance - Intro - Amendments to Title 2 of the Greeley Municipal Code Victoria Runkle Consent

January 16, 2018 Ordinance - Intro - Comprehensive Plan Brad Mueller Consent

Ordinance - Final - Metro Districts Model Service Plan Brad Mueller Regular Council Meeting

Ordinance - Final - 1900, 1904, & 1908 71st Avenue Rezone Brad Mueller Regular

Board & Commissions Appointments Betsy Holder Regular

January 23, 2018 Comprehensive Plan Review Brad Mueller 0.50 Worksession Monthly Financial Report Victoria Runkle a.so

February 6, 2018 Ordinance - Intro - 404 & 406 8th Street Rezone Brad Mueller Consent

Ordinance - Final - Comprehensive Plan Brad Mueller Regular Council Meeting

Ordinance - Final - Amendments to Title 2 of the Greeley Municipal Code Victoria Runkle Regular

February 13, 2018

Worksession February 20, 2018 Ordinance - Final - 404 & 406 8th Street Rezone Brad Mueller Regular

Council Meeting Board & Commissions Appointments Betsy Holder Regular

February 27, 2018 Worksession Monthly Financial Report Victoria Runkle 0.50

March 6, 2018

Council Meeting

March 13, 2018

Worksession

March 20, 2018


March 27, 2018 Worksession Monthly Financial Report Victoria Runkle a.so

April 3, 2018 Council

Meeting

April 10, 2018

Worksession April 17, 2018


April 24, 2018

Worksession Monthly Financial Report Victoria Runkle 0.50

May 1, 2018

Council Meeting

May 8, 2018

Worksession May 15, 2018 Council

Meeting Board & Commissions Appointments Betsy Holder Regular

May 22, 2018

Worksession Monthly Financial Report Victoria Runkle 0.50 74


Title Consideration of a motion authorizing the City Attorney to prepare any required resolutions, agreements, and ordinances to reflect action taken by the City Council at this meeting and at any previous meetings, and authorizing the Mayor and City Clerk to sign all such resolutions, agreements and ordinances

Council's Recommended Action A motion to approve the above authorizations.



Title Adjournment

Council 's Recommended Action If there is no further business, the presiding officer declares the meeting adjourned.


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