citizens charter
DESCRIPTION
philippine airforce citizens charterTRANSCRIPT
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PHILIPPINE AIR FORCE CITIZENS CHARTER
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Vision:
A professional and competent Air Force responsive to national security and
development
Mission:
To organize, train, equip, maintain and provide forces in order to conduct prompt and sustained air operations to accomplish the AFP mission.
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Philippine Air Force Frontline Services
Personnel Services
Recruitment of Personnel - Officers - Candidate Soldiers
Medical Services
Emergency Room Procedures
Out Patient Department Procedures
Financial Services
External Clients - Commercial Claims
Internal Clients - Collateral & Variable Claims - Commutation of Unused Leave Benefits and Separation
Gratuity - Morale and Welfare Benefits
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BE AN OFFICER OF THE PHILIPPINE AIR FORCE Qualifications: Male or Female natural born citizen of the Republic of the Philippines Educational Attainment: Must be a baccalaureate degree holder Height: 50 for both male and female (Indigenous People/ Member should submit
certification from National Commission on Indigenous People Main Office) Age: Not less than 20 y/o and not a day older than 24 y/o upon admission for training. Single and no legal obligation to support a child or children Physically and mentally fit for military training With good moral character
Initial Requirements: (Must be submitted before the day of examination) Fully Accomplished Application Form Authenticated Photocopy of NSO Birth Certificate Authenticated Photocopy of Transcript of Records Two (2) pcs 2x2 Picture with White Background
Graduates Of Following Courses Are Highly Encouraged: Aviation Related Courses Engineering Courses Management Courses Computer Related Courses Legal & Law Enforcement Courses Medical/Dental Courses Information Technical Related Courses Human Resources Related Courses Technical Skills Related Courses
Officer Candidate Processing Processing of Application Conduct of Examination Conduct of Physical Fitness Test (PFT) Conduct of Special Written Examination (SWE) Conduct of Physical and Medical Examination Conduct of Board InterviewJump-off for Training
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PROCESSING OF APPLICATION
NR
PROCEDURE / STEPS PERSON
INCHARGE DURATION REMARKS
APPLICANT PAFPMC ACTION
1
Fill-up application form and proceed to station 1 and submit the same with initial requirements
Check authenticity of documents submitted by the applicant.
Recruitment Branch, Procurement & Testing Department (PTD) personnel
2 min Initial Requirements: 1) Authenticated NSO Birth certificate (20 to 24 y/o) 2)Authenticated Transcript of records (Baccalaureate Degree Holder )
2
Proceed to station 2 for height measurement and limited physical checkup
Measure the height and check for any physical disqualifications
Recruitment Branch, PTD personnel
1 min Height Requirement:5 ft Physical Disqualifications: 1) Cross-eyedness 2) Bow-leggedness 3) Excess/Lacking Finger 4) Pierced ear/s for male 5) Extra ear piercing for female 6) Tattoo, etc...
3
Log in to the attendance sheet and wait to be called at station 3 for the examination permit
Review/Check the application form for any wrong entry. Process examination permit.
Recruitment Branch, PTD personnel
5 mins
4
Get exam permit and final instruction at station 4
Explain to applicant the schedule of exam and what to bring during the exam
Recruitment Branch,PTD personnel
2 mins -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils
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CONDUCT OF EXAMINATION
NR PROCEDURE / STEPS PERSON
INCHARGE DURATION REMARKS
APPLICANT PAFPMC ACTION
1
Go to the examination area one hour prior the examination.
Control and guide applicants
Recruitment Branch, PTD personnel
1 hour -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils
2
Prepare examination permit and ID card
Check and mark examination permit
Recruitment Branch, PTD personnel
1 min
3
Remove shoes, roll sleeves and pants for limited physical examination
Measure the height and check for any physical disqualifications
Recruitment Branch, PTD personnel
1 min
4
Enter the examination area and prepare for the examination proper
Guide applicants on his/her designated seat.
Recruitment Branch, PTD personnel
1 min -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils
5
Wait for instructions from the examiner
Give house rules/ Examination directions
Recruitment Branch, PTD personnel
10 mins
6
Answer all questions. Shade the correct answer.
Supervise and watch the examinees
PTD personnel
3 hours
7 If done, wait for final instructions
Give final instructions and briefing
Testing Branch,PTD personnel
10 mins
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CONDUCT OF PHYSICAL FITNESS TEST (PFT)
CONDUCT OF SPECIAL WRITTEN EXAMINATION (SWE)
NR PROCEDURE / STEPS PERSON
INCHARGE DURATION REMARKS
APPLICANT PAFPMC ACTION
1
Go to PAFPMC at 8AM on the day of Special Written Examination (SWE) for acounting.
1) Get the attendance and account the applicants. 2) Brief applicants regarding the examination
Recruitment Branch, Procurement & Testing Department (PTD) Pers
10 mins Attire: White T-Shirt, shorts and rubber shoes -Bring 2pcs Nr 2 Mongol Pencils
2
Answer all questions. Shade the correct answer.
Give house rules/ examination directions
Testing Branch, PTD personnel
10 mins
NR PROCEDURE / STEPS PERSON
INCHARGE DURATION REMARKS
APPLICANT PAFPMC ACTION
1
Go to PAF Gymnasium at 6AM on the day of the Physical Fitness Test (PFT)
Get the attendance, and account the applicants
Recruitment Branch, Procurement & Testing Department (PTD) Pers
1 hour Applicants will be notified regarding the date of the PFT. Attire: White T-shirt, shorts and rubber shoes
2
Perform the PFT Supervise / Conduct the PFT with Air Force Special Service Group (AFSSG) personnel
Recruitment Branch,PTD personnel
3 hours PFT Exercises (See PFT form) 1) Push-ups 2) Sit-ups 3) 3.2 km Run
3
Prepare for the briefing
Brief applicants regarding the results
Recruitment Branch,PTD personnel
10 mins Results will be posted in the afternoon after PFT at the PAFPMC
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3
Wait for instructions from the examiner.
Supervise and watch the examinees
Recruitment Branch,PTD personnel
3 hours
4 If done, wait for final instructions
Give final instructions and briefing
Testing Branch,PTD personnel
10 mins
CONDUCT OF PHYSICAL /MEDICAL EXAMINATION
NR PROCEDURE / STEPS PERSON
INCHARGE DURATION REMARKS
APPLICANT PAFPMC ACTION
1
Go to PAFPMC at 8AM on the day of Physical / Medical Examination (PE) for accounting.
1) Get the attendance and account the applicants. 2) Brief applicants regarding the PE.
Recruitment Branch, Procurement & Testing Department (PTD) personnel
10 mins Applicants will be notified regarding the date of the PE. Attire: White T-Shirt, shorts and rubber shoes
2
Proceed to PAF General Hospital for the Medical Examination.
Guide the applicants.
Recruitment Branch,PTD personnel
10 mins
CONDUCT OF BOARD INTERVIEW
NR PROCEDURE / STEPS PERSON
INCHARGE DURATION REMARKS
APPLICANT PAFPMC ACTION
1
Go to PAFPMC one hour prior the scheduled Initial/ Final Interview
Get the attendance, and account the applicants
Recruitment Branch, Procurement & Testing Department (PTD) personnel
1 hour Applicants will be notified regarding the date of the Board Interview.
2
Wait for your name to be called.
Arrange applicants alphabetically. Female applicants first
Recruitment Branch,PTD personnel
10 mins
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3 Be ready for the interview.
Brief applicants regarding the interview
Recruitment Branch,PTD personnel
10 mins
4 Enter the venue and answer all the questions.
Conduct the interview based on the prescribed
Board 10 mins Interview proper
5 Wait for final instructions
Give final instructions
Recruitment Branch, PTD personnel
10 mins
JUMP OFF WHEN SELECTED
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BE A CANDIDATE SOLDIER IN THE PHILIPPINE AIR FORCE QUALIFICATIONS: Male or Female natural born citizen of the Republic of the Philippines Educational Attainment: at least 72 college units Height: 50 for both male and female (Indigenous People/ Member should submit
certification from National Commission on Indigenous People Main Office) Age: Not less than 18 y/o and not a day older than 23 y/o upon admission for training. Single and no legal obligation to support a child or children Physically and mentally fit for military training With good moral character INITIAL REQUIREMENTS: (Must be submitted before the day of examination) Fully Accomplished Application Form Authenticated Photocopy of NSO Birth Certificate Authenticated Photocopy of Transcript of Records Two (2) pcs 2x2 Picture with White Background
GRADUATES OF FOLLOWING COURSES ARE HIGHLY ENCOURAGED: Aviation Related Courses Engineering Courses Management Courses Computer Related Courses Legal & Law Enforcement Courses Medical/Dental Courses Information Technical Related Courses Human Resources Related Courses Technical Skills Related Courses
CANDIDATE SOLDIER PROCESSING Processing of Application Conduct of Examination Conduct of Physical Fitness Test (PFT) Conduct of Physical and Medical Examination Conduct of Board Interview Jump-off for Training
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PROCESSING OF APPLICATION
NR PROCEDURE / STEPS PERSON INCHARGE
DURATION REMARKS
APPLICANT PAFPMC ACTION
1 Fill-up application form and proceed to station 1 and submit the same with initial requirements
Check authenticity of documents submitted by the applicant
Recruitment Branch, Procurement & Testing Department (PTD) pers
2 mins Initial Requirements: 1) Authenticated NSO Birth certifcate (18 to 23 y/o) 2) Authenticated Transcript of records (72 College Units)
2 Proceed to station 2 for height measurement and limited physical checkup
Measure the height and check for any physical disqualifications
Recruitment Branch, PTD personnel
1 min Height Requirement: 5 ft Physical Disqualifications: 1) Cross-eyedness 2) Bow-leggedness 3) Excess/Lacking Finger 4) Pierced ear/s for male 5) Extra ear piercing for female
3 Log in to the attendance sheet and wait to be called at station 3 for the examination permit.
Review/check the application form for any wrong entry. Process examination
Recruitment Branch, Procurement & Testing Department (PTD) pers
5 mins
4 Get the exam permit and final instruction at station 4
Explain to applicant the schedule of exam and what to bring during the exam
Recruitment Branch, Procurement & Testing Department (PTD) pers
2 mins -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils
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PROCUREMENT AND TESTING DEPARTMENT
NR PROCEDURE / STEPS PERSON INCHARGE
DURATION REMARKS
APPLICANT PAFPMC ACTION
1 Fill-up application form and proceed to station 1 and submit the same with initial requirements
Check authenticity of documents submitted by the applicant.
Recruitment Branch, Procurement & Testing Department (PTD) personnel
2 mins Initial Requirements: 1) Authenticated NSO Birth certificate (18 to 23 y/o) 2) Authenticated Transcript of records (72 College units) 3) 2pcs 2x2 pictures
2 Proceed to station 2 for height measurement and limited physical check-up
Measure the height and check for any physical disqualifications
Recruitment Branch, PTD personnel
1min Height Requirement: 5 ft Physical Disqualifications: 1) Cross-eyedness 2) Bow-leggedness 3) Excess/Lacking Finger 4) Pierced ear/s for male 5) Extra ear piercing for female
3 Log in to the attendance sheet and wait to be called at station 3 for the examination permit.
Review/check the application form for any wrong entry. Process examination permit.
Recruitment Branch, Procurement & Testing Department (PTD) personnel
5 mins
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CONDUCT EXAMINATION
NR PROCEDURE / STEPS PERSON INCHARGE
DURATION REMARKS
APPLICANT PAFPMC ACTION
1 Go to the examination area one hour prior the examination.
Control and guide applicants
Recruitment Branch, Procurement & Testing Department (PTD) personnel
1 hour -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils
2 Prepare examination permit and ID card
Check and mark examination permit
Recruitment Branch, PTD personnel
1 min No permit, No exam
3 Remove shoes, roll sleeves and pants for limited physical examination.
Measure the height and check for any physical disqualifications
Recruitment Branch, PTD personnel
1 min
4 Enter the examination area and prepare for the examination proper
Guide applicants on his/her designated seat
Recruitment Branch, Procurement & Testing Department (PTD) personnel
1 min
5 Wait for instructions from the examiner
Give house rules/ examination directions
Testing Branch, PTD personnel
10 min
6 Answer all questions. Shade the correct answer.
Supervise and watch the examinees
PTD personnel 3 hours
7 If done, wait for final instructions
Give final instructions and briefing
Testing Branch, PTD personnel
10 mins
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CONDUCT OF PHYSICAL FITNESS TEST
CONDUCT OF PHYSICAL/MEDICAL EXAMINATION
NR PROCEDURE / STEPS PERSON INCHARGE
DURATION REMARKS
APPLICANT PAFPMC ACTION
1 Go to PAF Gymnasium at 6AM on the day of the Physical Fitness Test (PFT)
Get the attendance, and account the applicants
Recruitment Branch, Procurement & Testing Department (PTD) personnel
1 hour Applicants will be notified regarding the date of the PFT. Attire: White T-shirt, shorts and rubber shoes
2 Perform the PFT Supervise / Conduct the PFT with Air Force Special Service Group (AFSSG) personnel
Recruitment Branch, PTD personnel
3 hours PFT Exercises (See PFT form) 1) Push-ups 2) Sit-ups 3) 3.2 km Run
3 Prepare for the briefing
Brief applicants regarding the results
Recruitment Branch, PTD personnel
10 mins Results will be posted in the afternoon after PFT at the PAFPMC.
NR PROCEDURE / STEPS PERSON INCHARGE
DURATION REMARKS
APPLICANT PAFPMC ACTION
1 Go to PAFPMC at 8AM on the day of Physical / Medical Examination (PE) for accounting.
1) Get the attendance and account the applicants. 2) Brief applicants regarding the PE.
Recruitment Branch, Procurement & Testing Department (PTD) personnel
10 mins Applicants will be notified regarding the date of the PE. Attire: White T-shirt, shorts and rubber
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CONDUCT OF BOARD INTERVIEW
2 Proceed to PAF General Hospital (PAFGH) for the Medical Examination.
Guide the applicants.
Recruitment Branch, PTD personnel
10 mins
3
NR PROCEDURE / STEPS PERSON INCHARGE
DURATION REMARKS
APPLICANT PAFPMC ACTION
1 Go to PAFPMC one hour prior the scheduled Initial/ Final Interview
Get the attendance, and account the applicants
Recruitment Branch, Procurement & Testing Department (PTD) personnel
1 hour Applicants will be notified regarding the date of the Board Interview. Attire: Business Attire
2 Wait for your name to be called.
Arrange applicants alphabetically. Female applicants first.
Recruitment Branch, PTD personnel
10 mins
3 Be ready for the interview.
Brief applicants regarding the interview procedure.
Recruitment Branch, PTD personnel
10 mins
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Emergency Room/Out Patient Department Procedures for Civilian Patients to avail at the Air Force General Hospital
CIVILIAN PATIENTS:
Direct Dependents of Surviving Spouse - Unmarried and unemployed legitimate, legitimated, illegitimate, acknowledge children as appearing in the birth certificate; legally adopted below 21 yrs of age; and children who are 21 yrs old or above with congenital disability or any disability acquired that renders total dependence.
CE of OSND and AFP - Those employed in the OSND and the AFP whose appointments are in the nature of permanent, casual, emergency and contractual status duly approved by the DND.
Other Civilian Patients - Refers to persons, such as but not limited to PNP, Coast Guard Personnel, dependents other than direct, or plain civilian clientele who are granted authority. (Ref: Circular Nr 1 dtd 20 Jan 2004)
EMERGENCY ROOM PROCEDURES:
1. Receiving of Patients 2. Recording of Patients 3. Management of Patients 4. Observation and Laboratory Examination 5. Resolution of Patient Admit or Discharge
1. RECEVING OF PATIENTS:
Nr PROCEDURE IN-CHARGE DURATION REMARKS
1
All ER personnel shall attend to all patients whom seek consultation at the ER
All ER Personnel (inclusive Medical and Nursing Services)
Depends upon the severity of condition
2. RECORDING OF PATIENTS:
Nr PROCEDURE IN-CHARGE DURATION REMARKS
2
Proper identification and categorized of patients (Military Dependents, RMP, Civilian Employees and Civilians) will be properly observed and recorded in their respective Patients Logbook
Nurse on Duty
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3. MANAGEMENT OF PATIENTS:
Nr PROCEDURE IN-CHARGE DURATION REMARKS
3
Patients must be assessed by PGI/MOD/Civilian Doctor on duty prior to initiation of medical or surgical management of patients
PGI (Post Graduate Intern) MOD (Medical Officer on Duty) Civilian Doctor
Depends upon severity of condition
Civilian patients who consult at the ER will be assessed, recorded and managed like all other patients; outpatient consultation shall be instructed to pay at the Final section
4. OBSERVATION AND LABORATORY EXAMINATION:
Nr PROCEDURE IN-CHARGE DURATION REMARKS
4
Laboratory and other ancillary procedures requests must be ordered by the MOD or Civilian Doctor on duty. Results will be followed up from the laboratory to guide proper management of patient
MOD (Medical Officer on Duty) Civilian Doctor Laboratory Personnel
5. RESOLUTION OF PATIENTS ADMIT OR DISCHARGE:
Nr PROCEDURE IN-CHARGE DURATION REMARKS
5
If a civilian is deemed admissible he/she needs to have their Authority for Admission duly signed by any active military personnel in the PAF Patients who are assessed and evaluated for admission by MOD/Civilian Doctor on duty will be admitted and logged in with proper ID number Patients admitted will be given a Phil Health form upon admission PGIs on duty at the ER will be responsible for completing the patient consultation logbooks and the Admitting History and Physical Examination. Civilian Patients who opt to transfer to their hospital of choice should
Civilian Doctor Laboratory Personnel
Depends upon severity of condition or length of recovery of patients
All medications/supplies utilized by civilian patients either out-patient or admitted will be replaced with the same medication/supply prior to discharge. Changes will only be made if the medication or supply is not routinely available at local pharmacies. Civilian patients will be charged accordingly under the fees authorized by Circular Nr. 1
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sign at the logbook for proper documentation.
OUT PATIENT DEPARTMENT PROCEDURES:
1. Presentation of valid ID to OPD personnel 2. OPD personnel fills up Medical Record Form 3. Baseline Vital Signs recorded 4. Payment of consultation fees 5. Specialty treatment room 6. Patient Admit or Discharge 7. Payment of Ancillary Procedure 8. Proceed to Ancillary Section 9. Interpretation of result and treatment 10. Patient Admit or Discharge
1. PRESENTATION OF VALID ID TO OPD PERSONNEL
Nr PROCEDURE IN-CHARGE DURATION REMARKS
1
Patient must present a valid identification prior to consultation
OPD Personnel
Present Military Dependents ID for Direct Dependents
2. OPD PERSONNEL FILLS UP MEDICAL RECORD FORM
Nr PROCEDURE IN-CHARGE DURATION REMARKS
2
OPD personnel will accomplish the patients medical record form for documentation
OPD Personnel
3. OPD PERSONNEL FILLS UP MEDICAL RECORD FORM
Nr PROCEDURE IN-CHARGE DURATION REMARKS
3
OPD personnel will record patients body temperature, pulse rate (Or hurt rate), blood pressure, and respiratory rate
OPD Personnel
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4. PAYMENT OF CONSULTATION FEES
Nr PROCEDURE IN-CHARGE DURATION REMARKS
4
Patient will proceed to the Finance section for payment of consultation fees
Finance Section
Civilian Patients exclusive of Military Dependents are classified as paying patients
5. SPECIALTY TREATMENT ROOM
Nr PROCEDURE IN-CHARGE DURATION REMARKS
5
Patients are instructed to proceed with the relevant specialty treatment room which suits with the patients conditions. A patient is directed to a medical consultant often a specialist with expertise in a particular field of medicine
Finance Section
Civilian Patients exclusive of Military Dependents are classified as paying patients
6. PATIENT ADMIT OR DISCHARGE
Nr PROCEDURE IN-CHARGE DURATION REMARKS
6
Patients major concern is evaluated by the physician through physical examination then further procedure (if deemed necessary) is required in the diagnosis of the condition
Consultant Some patients are given prescription, needs no further work up and may rest at home.
7. PAYMENT OF ANCILLARY PROCEDURE
Nr PROCEDURE IN-CHARGE DURATION REMARKS
7
Patients who needs further work up proceeds to the finance section for the payment of ancillary procedures he/she needs
Finance Section
Civilian Patients exclusive of Military Dependents are classified as paying patients
8. PROCEED TO ANCILLARY SECTION
Nr PROCEDURE IN-CHARGE DURATION REMARKS
8
Patients proceed to corresponding ancillary section for work up
Ancillary service personnel
Hospital Ancillary Services are those support services other than room, board, medical and nursing services. Hospitals normally outsource such services as laboratory radiology, pharmacy and physical therapy services.
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9. INTERPRETATION OF RESULT AND TREATMENT
Nr PROCEDURE IN-CHARGE DURATION REMARKS
9
Physician reviews the patients medical history examines the result of laboratory/radiology reports and makes recommendations as to care and treatment
Ancillary service personnel
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10. PATIENT ADMIT OR DISCHARGE
Nr PROCEDURE IN-CHARGE DURATION REMARKS
10
After result are interpreted, patients will be advised either to go home and are given prescription or if admission is recommended (patient is endorsed to ER for admission)
Consultant
.
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EXTERNAL CLIENTS
Commercial Claims
I. System Used and Description:
Collateral Claims Payment System (CCPS) - an automated system which caters the processing and payment of Commercial Claims thru Automated Debit Advice (ADA).
II. Entitled to Receive: Suppliers/Dealers of PAF
III. Requirements:
1. Unit Procurement Request 2. Business Name/DTI (Contracting Company) 3. Certificate of Funding Chargeability 4. Annual Procurement Plan 5. Project Procurement Management Plan 6. OBR/BUR/SAA 7. Certificate of Availability of Funds signed by Chief Accountant (If items procured are aircraft
parts and supplies) 8. Acknowledgement Receipt for Equipment ( If items procured are aircraft spares) 9. Invitation To Bid (If bidding) 10. Minutes of Conference (If bidding) 11. Abstract of Bids as calculated (If bidding) 12. Contract Signed by PAF Bidding committee and contracting parties 13. Notice to Proceed (If Shopping/Negotiated) 14. Canvass Proposal (If Shopping) 15. Notice of Award 16. Technical Inspection and Acceptance Report by 520TH ABW ( If items delivered are Quarter
Master, Office Supply, Medicine ) 17. Delivered Items Inspection Report by 420TH SW (If items are CCIE and Ammunition) 18. Certificate of Acceptance 19. Notice of Delivery 20. Notice of Receipt
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IV. Procedure: CCPS Process Flow Chart
Commercial Claims Processing
STEP OFFICE ACTIVITY DURATION
1 PAF Unit Generate SAA,UPR and CFC 1 day
2 PAF PROCO Prepares Notice of Procurement 1 day
3 PAF PROCO Deliberates Canvass, Award and Create PO 7-15 days
4 PAF Unit Print OBR day
5 AFAC For JEV 2 days
6 PAF PROCO Procurement Process (time of process varies with the Mode of Procurement)
30 -100 days
7 PAF PROCO Compute Taxes and Print DV 1 day
8 AFAC/FAU For JEV 2 days
9 AFFC (BFSO) Pre Audits Hard Copy of Documents vs System Based Checklist
day
10 AFFC (MFO) Requests NCA 10 min
11 AF MFO Releases NCA to AFFC 2 Hrs
12 AFFC(DRBr) Preparation and submit Check and ACIC to LBP
2 Hrs
13 LBP Credit Amount to Suppliers Account thru ADA day
Note: Payment Process starts in step #9
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INTERNAL CLIENTS
Collateral & Variable Claims
I. Description:
A. Collateral Claims - refers to payment of performed Special Skill, special assignment and designation of PAF Personnel in the accomplishment of their duties and responsibilities for a certain period.
Types of Collateral Claims:
1. Flying Pay (FP) 2. Hazardous Duty Pay (HDP) 3. Radiation Hazard Pay (RHP) 4. Combat Duty Pay (CDP) 5. Instructor Duty Pay (IDP) 6. Parachutist Pay (PP) 7. Air Specialist Pay (ASP) 8. Hardship Allowance (HA) 9. Magna Carta (MC) 10. Cold Weather Allowance (CWA) 11. Additional Subsistence Allowance (ASA) 12. Re-Enlistment Clothing Allowance (RCA)
B. Variable Claims - refers to payment attributed to promotion, change in longevity pay and to any kind of regular pay and allowances which are not included in the preparation, processing and payment under the PAF Payroll System within the pay period.
Types of Variable Claims
1. Promotion Differential 2. Restored Pay 3. Longevity Pay Differential 4. Fractional Pay 5. Step Increment Differential for Civilian Personnel
II. Entitled to Receive: PAF Military and Civilian Personnel
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III. Requirements:
COLLATERAL CLAIMS
Flying Pay HDP,RHP,CDP,IDP,PP,ASP, HA,MC,CW,ASA
RCA
1. Rated Officers Certification of Flying Time duly signed by the Director of Operations. 2. Non-Rated Officers & EP Certification of Flying Time duly signed by the Unit Director of Operations. - Renewal Orders of Flying Status (every six (6) months January and July)
1. Unit Order 2. HPAF Confirmation order 3. Certification of Actual Performance duly signed by the Unit Commander
1. Reenlistment Unit Order 2. HPAF Confirmation Order (if photocopy, must be authenticated by OAFA) 3. Tally sheet (RIV) from 421st Supermart (Original Copy)
VARIABLE CLAIMS
Promotion Differential
Restored Pay
Longevity Pay
Differential
Fractional Pay
Step Increment Differential
Officer - GO from GHQ, AFP
EP - SO from Unit and
Confirmed SO from HPAF (A2C)
- SO from HPAF (A1C-CMSG)
Certification from CPO,
AFFC
Officer - GO from HPAF
EP - Unit
Order - HPAF
Confirmation Order
Certification from CPO,
AFFC
SO,HPAF Order
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IV. Procedure:
Publication of Order Flow Chart through Finance Collateral Processing System (FiCoPS)
(for Collateral Claims)
FiCoPS Process
STEP OFFICE/UNIT ACTIVITY DURATION 1 PAF UNIT Encode and Print PO for Collateral Claim 2 days 2 BFSO Validates Electronic PO Vs Hard Copy of PO 2 days 3 OA-1 Validates claim (PAF Wide) 2 days 4 AFA Confirmation and Publication of Order 2 days 5 AFFC (CCPBr) Consolidates Confirmed Orders and Unit PO 2 days
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Payment Flow Chart though PAF Variable and Collateral Claims System (PAF VCS)
PAF VCS Payment Process
STEP OFFICE/UNIT ACTIVITY DURATION
1 PAF Personnel Submits Confirmed order from AFA to AFFC (VCS) in five (5) copies
day
2 AFFC (VCS) Encodes Individual Claim 1 day
3 AFFC (VCS) Print encoded claims for pre-audit/ evaluation 10 min
4 AFFC (CCPBr) Forwards Orders to AFAC 10 min
5 AFAC Allow or disallow encoded claims and compare with submitted documents
1-4 days
6 AFAC Returns back the Orders to AFFC 10min
7 AFFC (CCPBr) Approves encoded claims and print payroll with designated no.
day
8 AFFC (CCPBr) Print Payroll for signature of Chief, CCPBr and Head, Finance Opns Dept
1 day
9 AFFC (CCPBr) Payroll grouped according to Batch for request of Fund to AFMFO
1 day
10 AFMFO Issues SAA per unit and NCA per payroll number 3 - 5 days
11 AFFC( MFO) Attach obligation request per unit per SAA and transfer voucher
1-2 days
12 AFFC (DRBr) Chief, DRBr Pre audit obligated VCS payroll 1-2 days
13 AFFC (MFO) Forwards payroll to AFAC pre-audit to certify adequate funds, properly approved, supported by documents legal
5-7 days
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& proper and account codes proper
14 AFAC Releases payroll to AFFC for Issuance of checks per payroll no.
3-5 days
15 AFFC (DRBr) For Issuance of Check to be signed by EX-O and CO , AFFC
1-2 days
16 AFFC (DRBr) Check is forwarded to CCPBr for deposit slip day
17 AFFC (DRBr) Prepare and submit ACIC to AGDB (LBP) 1 day
18 AFFC (CCPBr) Deposit check at LBP with attached database 1 day
19 LBP Credits to individual ATM Account Numbers 1 day
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Commutation of Unused Leave Benefits and Separation Gratuity
I. Description:
A. Commutation Benefit - refers to the sum of money given to PAF Personnel upon retirement from the active service which is the equivalent of the Unused Leave Balances during their active service in the military.
B. Separation/Retirement Gratuity - refers to the sum of money given to a Military Officer and
Civilian Personnel upon resignation/discharge from the PAF which is the equivalent of the length of Service during their active service in the PAF.
II. Entitled to Receive: PAF Military and Civilian Personnel who Compulsory/Optionally Retired, Resigned and Honorably Discharge/Separated from the service.
III. Requirements:
Commutation of Unused Leave Benefits
Officer/EP Civilian Employee
1. Commutation Order 2. Retirement/Resignation/Discharge Order 3. Statement of Service 4. PAF Command Clearance 5. Military Leave Record 6. Statement of Last Payment 7. Statement of Assets and Liabilities
1. DF (From PAFPMC to CAS) 2. Application for Leave 3. Statement of Last Payment 4. Service Record 5. Leave Record 6. PAF Command Clearance 7. Clearances (OAFIG, JAGO, AFPM, AFAC, OESPA) 8. Unit Clearance 9. Statement of Assets and Liabilities
Separation/Retirement Gratuity
Officer Civilian Employee
1. Resignation Order 2. Statement of Service 3. Ombudsman Clearance 4. PAF Command Clearance 5. Statement of Last Payment 6. GHQ, AFP Accounting Clearance
1. DF (From PAFPMC to CAS) 2. Application for Leave 3. Computation of retirement Gratuity from PAFPMC 4. Statement of Last Payment 5. Service Record 6. Leave Record 7. PAF Command Clearance 8. Clearances (OAFIG, JAGO, AFPM, AFAC, OESPA) 9. Unit Clearance 10. Statement of Assets and Liabilities
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IV. Procedure:
Commutation of Unused Leave and Separation Gratuities
STEP OFFICE ACTIVITY DURATION
1 AFFC (VCS) - Received from PGAB complete documents - Verification last payment (CPO Br)
- Preparation of Disbursement Voucher (CCP Br - Indexing (CPO Br)
- Verification & Sign Disbursement Voucher (CCPBr) - Pre-Audit (CCP Br)
- Signed by C, CCP Br and C,CPO Br) - Transmit to A-1
4-5 days
2 A-1 (DMS) - Message Center (Recording) - Recording & Signature (OA-1 DMS)
- Signature (OA-1, DPP) - Transmit to AFMFO
1-2 days
3 AFMFO - Receiving (Prepare list for request DBM) - Sign the list of Actual Retirees (C,MFO)
- OSAS Re-Type Ltr request to DBM - CAS-signed transmittal (DF) to CG,PAF
- VCG, PAF - CG, PAF Approval of Ltr request
- GHQ, MFO Transmittal to CSAFP through SND - GHQ, MFO Ltr Request to DBM
- After DBM back to PAF
3-4 wks
4 AFFC (MFO)
- Attached Obligation request (signed by C,CPBr and C,MFO AFFC)
- Voucher for funding signed by C,MFO AFFC - Signature (CO, AFFC)
- Courier to AFMFO
3-5 days
5 AFMFO - For Pre Audit with Fund 1 day
6 AFAC - Journal Entry Voucher (JEV) 4-5 days
7 AFFC(DRBr) - Preparation of check to be signed by EX-O and CO, AFFC - Preparation and Submission of ACIC to AGDB (LBP)
- Release of Check to claimant
2 days
-
Morale and Welfare Benefits
I. Type of Claims and Description:
A. PAF Mutual Relief System (PAF MRS) - is a system established for the purpose of providing immediate financial assistance to the bereaved dependents of the members amounting to Fifty Thousand Pesos (P 50,000.00). Membership fee amounting to Thirty Five Pesos (P 35,00) is mandatorily deducted to all members who are active in the military service and retired PAF Personnel becomes a Life Time member upon paying the amount of Six Thousand Pesos (P 6,000.00) after retirement from the service.
B. PAF Survivor Financial Assistance (PAF SFA) is the immediate financial assistance for the active PAF Military and Civilian Personnel amounting to Fifteen Thousand Pesos (P15,000.00), in case a dependent dies. Membership Fee Amounting to Forty Pesos (P 40.00) and PAFSFA Additional amounting to Twenty Five Pesos (P 25.00) for those Personnel who are Single/Married that has Brothers/Sisters in the PAF.
C. PAF Welfare Fund (PAF WF) - is a revolving fund intended to support the initial financial
requirements of PAF Military Personnel under emergency medical situation while in line of duty status and who have no means to support their immediate medical requirements.
D. PAF Medical Reimbursement - is a fund intended for the medical reimbursement of PAF Personnel.
II. Entitled to Receive:
A. PAF MRS Members - PAF Officers, EP, Civilian Employees, Aviation Cadets, P2LT, CS and Retired Military and Civilian Employee with Lifetime Membership
B. PAF SFA Members Active PAF Military and Civilian Personnel
C. PAF WF Active PAF Military Personnel
D. PAF Medical Reimbursement - Active PAF Military Personnel
III. Requirements:
PAF MRS PAF SFA
1. Death Certificate of the member-authenticated 2. Certificate of Lifetime Membership - if retired 3. Latest Pay slip of Member if active 4. Marriage Contract- authenticated 5. Birth certificate of Son/Daughter if wife is deceased 6. Receipt from funeral Homes 7. Waiver from Brother/Sister in favor of claimant
1. Death Certificate of deceased dependent 2. Birth certificate of claimant if dependent is parent 3. Birth Certificate of son/daughter- if dependent is son/daughter 4. Marriage Contract 5. Latest Pay slip
-
PAFWF Medical Reimbursement
1. Request duly indorsed by Unit Commander 2. Medical Certificate/Records
1. Request of claimant 2. Personal Action Form (110) 3. Medical certificate 4. Clinical Abstract 5. Original Receipts 6. Marriage Contract (If Husband/Wife was claiming) 7. Birth Certificate (Of daughter/son of claimant) 8. Birth Certificate of Claimant (If parents are patient)
IV. Procedure:
PAFMRS Benefit
STEP OFFICE ACTIVITY DURATION
1 Active PAF Personnel
Beneficiary/ Retired Member
Beneficiary
Submit complete supporting documents to AFA (PGAB)
1 day
2 OAFA (PGAB) Validates all requirements make authority letter to be signed by the Chief OAFA and transmit to AFFC
1 day
3 AFFC (FMBr) Prepares Voucher and Check to be Signed by the Chief, FMBr and CO, AFFC
day
4 AFFC (FMBr) Release the check to the beneficiary
PAFSFA Benefit
STEP OFFICE ACTIVITY DURATION
1 PAF UNIT (DP) Indorse request signed by the unit commander to OAFA/PGAB with complete supporting documents
1 day
2 OAFA (PGAB) Validates all requirements make authority letter to be signed by the Chief OAFA
1 day
3 AFFC (FMBr) Prepares Voucher and Check to be Signed by the Chief FMBr and CO, AFFC
day
4 AFFC (FMBr) Release the check to the member
PAF Welfare Fund
STEP OFFICE ACTIVITY DURATION
1 PAF UNIT (DP)
Indorse request signed by the unit commander to AFOCS attached with the medical Certificate of the
recipient
1 day
2 AFOCS Chief surgeon will evaluate said request 1 day
-
3 OA-1 (DMS) For approval of the Board of Trustees (Board Resolution)
day
4 AFFC (FMBr) Prepare Voucher and Check to be signed by CO, AFFC
day
5 OA-1 (Secretary PAF MRS)
Sign the check Voucher day
6 OA-1 (Chairman PAF MRS)
Sign Check and Check Voucher day
7 AFFC (FMBr) Releasing of Check
PAF Medical Reimbursement
STEP OFFICE ACTIVITY DURATION
1 PAF UNIT Request medical Reimbursement 1 day
2 OCSAF Deliberate Request 1 week
3 OA-1(DMS) For Board deliberation 3 day
4 AFRMO For fund Allocation 3 days
5 AFMFO For Release of SAA 3 days
6 AFFC (MFO) For fund Release and preparation of UBR 1 day
7 AFFC (VCS) For processing of voucher and checking of completeness of supporting documents.
1 day
8 AF MFO For NCA 1 day
9 AFAC For JEV 2 days
10 AFFC (DRBr) For processing of check to be signed by the Chief, DRBr
1 day
11 OA-1 For counter Signature of check 1 day
12 AFFC (DRBr) Preparation and submission of ACIC to AGDB day
13 AFFC (DRBr) Release of Check