cheryl scott, cpa, ctp. 2 overview intent to audit questionnaire entrance interview planning phase 3
TRANSCRIPT
OVERVIEW
Reporting Phase
Preliminary ReportFinal Report and Management letterCorrective Action Plan
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SCOPE
Texas StatutesGeneral Appropriations Act (GAA)Texas Administrative Code (TAC)
Compliance with
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SCOPE
System Security ComplianceSignature CardsState Property Accounting (SPA)Proper System Coding
Compliance with
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Expectations
• What the agency should expect from the auditors
• What the auditors expect from the agency
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How to Prepare• Knowing the Texas laws and
rules governing expenditures• Ensuring agency expenditures
comply with laws and rules• Determining legal authority
for a payment before submission to the Comptroller
• Retaining documentation showing the payment is legal, proper, and fiscally responsible
• Ensuring each purchase document complies with USAS processing requirements
Examples of What We Look For Compares documentation to the Texas Government Code, CPARules, the State of Texas Procurement Manual, and eXpendit 3 Way Match – Invoice, Receiving, and Agreement
Delivery terms and/or contract terms must be defined
NIGP Class-Item Codes must be listed on the purchase order
The Order of preference was followed. TIBH/TCI Term Contracts Open Market
Informal bidding: requires a minimum of 3 bids with 2 HUBS from the CMBL
Formal bidding: requires notification to all vendors listed on the CMBL in the applicable class/item code
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Examples of What We Look For All affirmations and applicable clauses included in the solicitation
The bid documentation including bid tabulation
The correct legal citation on exempt purchases must be documented on the purchase order
Authorized purchasing signatures and appropriate certification level for the dollar amount of the purchase
All needed printouts – ESBD and SAMM website
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Monetary issues
Documentation Issues
AUDIT OUTPUTS
Audit Reports
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Management letterNon-Monetary
Violations of Processing Requirements
REPORTING RESULTS
Are reported to
All Results
GovernorLegislative Budget Board (LBB)Texas House of RepresentativesTexas SenateState Auditor’s Office (SAO)
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