chapter 48 bylaws for south fraser carp - for agm approval at february 20, 2013 meeting

7/29/2019 Chapter 48 Bylaws for South Fraser CARP - for AGM Approval at February 20, 2013 meeting

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BYLAWSOFCARPCHAPTER48SouthFraser,BC(Approved20February2013) 1

BYLAWSOFCARPCHAPTER48

SouthFraser,B.C.

ARTICLE1:NAME,ORGANIZATION,LOCATION

1.1 ThenameoftheorganizationshallbeCARPChapter48SouthFraser,BC.1.2 TheChaptershallhaveaBoardofDirectors,hereinafterreferredtoastheBoard,

consistingofnotmorethantwelve(12)members.AnExecutiveCommitteecomprisedof

aChair,FirstViceChair,SecondViceChair,TreasurerandSecretaryshallbeelectedfrom

amongtheBoardmembers.TheimmediatePastChair,ifavailable,shallbeanonelected,ex

officio,andvotingmemberoftheBoardandtheExecutiveCommitteeforaperiodofuptotwoyears.

1.3 TheChaptershallbelocatedatanaddressinBritishColumbiawithinthegeographicboundaries

oftheChapterasdeterminedbytheBoardofDirectorsofCARPChapter48SouthFraser,BC.

ARTICLE2: DEFINITIONSANDABBREVIATIONS

2.1 Thefollowingunderstandings,definitionsandabbreviationsareused:

2.1.1 CARPisanational,nonprofit,nonpartisanassociationcommittedtoadvocatingforA

NewVisionofAgingforCanadawiththemission*toadvancetheinterestsofCanadians

astheyage.(*RefertotheNationalCARPMissionStatementonpage9).

2.1.2 ChaptermeanstheCARPChapter48SouthFraser,BCwhichincludesbutisnotlimited

toAbbotsford,LangleyCity,andtheTownshipofLangley.

2.1.3 AMemberingoodstandingofCARPChapter48SouthFraser,BCisanindividualwho

haspaidtheannualmembershipfeeassetoutbytheCARPNationalOffice;herein

referredtoasMember(s).

2.1.4 AnAssociateMemberistheindividualspouse/partnerwhosharesahouseholdwitha

ChapterMemberingoodstanding,andwhoisacceptedasaMemberoftheChapter.

2.1.5 BoardshallrefertotheCARPChapter48SouthFraser,BCBoardofDirectors

comprisedofMembersandAssociateMembersoftheChapterwhoareelectedas

Directorsinaccordancewiththesebylaws.

2.1.6 OfficerreferstothepositionsoftheChapterChair,FirstViceChair,SecondViceChair,

Treasurer,SecretaryandimmediatePastChair,whichpositionsconstitutetheExecutive

CommitteeoftheChapter.

ARTICLE3: OBJECTIVES

3.1 Tosupport,promote,organize,sponsor,ortakepartinactivitiesthatarewithinthemissionof

CARPandinthebestinterestsofMembers.


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3.2 ToprovideameansthroughwhichMemberscanengageinmeaningfulcommunityservice

activitiesandsustainaproductiverelationshipwiththeCARPNationalOffice.

3.3 TohelpfosterequalityofopportunityforagingCanadiansbypromotingtheircontinuedgrowth

anddevelopment,selfrespect,selfconfidenceandpurpose;byencouragingtheirparticipation

incontemporarylifeandbystimulatingpublicawarenessoftherightsandinterestsofanaging

populationandrecognitionofitspotential;

3.4 TodevotetheenergiesoftheChaptertofurtheringitsgoalsofadvancingandimprovingthe

wellbeingofagingCanadians;

3.5 Tocooperatewithothernonpartisangroupsinadvocatingformeasureswhichmaydirectlyor

indirectlyadvanceandprotecttherightsandinterestsofCanadiansastheyage;

3.6 ToinvestigateandnegotiatebenefitswhichmaybeavailabletoallMembers;

3.7 TocarryonwithoutpurposeofgainforanyMember.Anyprofitsorotheraccretionstothe

Chaptershallbeusedsolelytopromoteitsobjectives.

ARTICLE4:

MEMBERSHIP

&

GOVERNING

AUTHORITY

4.1 AnypersonwhoisingoodstandingwithinCARPandwholiveswithintheChapterboundaries

shallbedeemedtoqualifyforChaptermembershipuponpaymentoftheannualmembershipfee

setbytheCARPNationalOffice.

4.2 FailureofanyMembertomaintainmembershipingoodstandinginCARPshallautomatically

resultintheterminationofsuchmembershiporassociatemembershipintheChapter.

4.3 AnAssociateMembershallhavethesamerightsandprivilegesasaMember.He/sheiseligible

toholdanelectedposition,tochaircommittees,andtovote.

4.4 EachMemberandAssociateMembershallbeentitledtoonevoteoneachmattersubmittedtoa

voteoftheChaptermembership.

4.5 AtaGeneralorSpecialMeetingofthemembership,aproxyvotebyaMemberorAssociate

MembermaybeawardedtoanotherMemberorAssociateMemberingoodstandingifitis

witnessedinwriting.ThisproxyvotewillallowthedesignatedMemberorAssociateMemberto

speakandvoteasdirectedand/orinthebestinterestsoftheMemberorAssociateMember

awardingtheproxyvote.

4.6 AtaGeneralorSpecialMeetingofthemembership,anyMemberorAssociateMembermaycast

amaximumoftwo(2)witnessedandwrittenproxyvotes.

4.7 ThemembershipisthegoverningauthorityoftheChapter.AmajorityvoteofalltheMembersor

AssociateMemberspresentorrepresentedbyproxyatanyGeneralorSpecialMeetingshall

determinetheoutcomeofanyresolutionorissue,exceptforaBylawAmendmentwhichshallrequireatwothirds(2/3)majorityvoteofalltheMembersandAssociateMemberspresentor

representedbyproxyatthemeeting.

4.8 WhentheChapterisnotinaGeneralorSpecialMeeting,theChapterBoardshallconductthe

ordinarybusinessoftheChapterandshallmakedecisionsandpassresolutionsregardingissues

whichrequireChapterattention,basedonsimplemajorityvoteofthoseBoardMembersin

attendanceattheBoardMeeting.(ReferalsotoClauses6.5,7.7,and8.7).


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4.9 TheBoardmaydelegatedecisionmakingresponsibilitybymajorityresolutiontotheExecutive

CommitteebetweenmeetingsoftheBoard.(ReferalsotoClauses2.1.6and6.7).

ARTICLE5: FISCALYEAR

5.1 ThefiscalyearoftheChaptershallendonDecember31stofeachyear.

ARTICLE6: BOARDDIRECTORS,COMMITTEES,OFFICERSANDDUTIES

6.1 TheDirectorsoftheChaptershallbetheBoardmemberselectedbytheMembersandAssociate

MembersattheAnnualGeneralMeeting(AGM)ofthemembership.EachDirectorshallhold

officefornotmorethanthree(3)consecutivetermsoftwo(2)yearsperterm.(Referalsoto

Clauses7.4and7.6).EachDirectorshallholdofficeuntilasuccessoriselected.

6.2 ShouldanyindividualDirectornotattendandparticipateinBoardmeetingsformorethanthree

(3)successivemeetingswithoutpriorauthorizationoftheBoard,itwillbedeterminedthat

he/shehasabandonedhis/herseatontheChapterBoard.TheBoardwillnotifythepersonof

thisstatusandisauthorizedtoappointanotherMemberorAssociateMembertothisvacant

positionifnecessary.TheappointmentofareplacementDirectormustbebroughtforwardfor

ratificationatthenextAGMwhentheDirectorsforthenexttermarevoteduponbythe

membership.

6.3 ThenewBoardwillmeetasquicklyaspossibleaftertheAGMandelecttheChaptersOfficersfor

thefollowingyear.(ReferalsotoClause7.2).TheoutgoingChairwillberesponsibleforcalling

thisfirstmeeting,andshallchairit.

6.4 AvacancyinanyDirectororOfficerpositionmaybefilledbyappointmentoftheBoard,subject

totheapprovaloftheChaptermembershipatthenextAnnualGeneralmeetingforthenext

term.6.5 TheBoardshallpromptlyimplementresolutionsmadeataGeneralorSpecialMeeting,facilitate

theChaptersoperationsandevents,andsuperviseChaptermattersonbehalfofthe

membershipbetweenmeetingsoftheChaptermembership.

6.6 TheBoardwillformsuchcommitteesasmaybeneededfromtimetotimetocarryoutthe

activitiesoftheChapter.AmemberoftheBoardshallchaireachcommitteeappointedbythe

Board.MembershiponsuchcommitteesmaybedrawnfromthegeneralChaptermembership.

6.7 TheOfficersoftheChaptershallbetheChair,FirstViceChair,SecondViceChair,Treasurer,

SecretaryandtheimmediatePastChair.TogethertheseOfficersconstitutetheExecutive

CommitteeoftheChapterwhichwillconducttheBoardauthorizedand/oranyemergency

businessoftheChapterbetweenBoardmeetings.(ReferalsotoClauses2.1.6and4.9).

6.8 TheBoardChairshallbetheChiefExecutiveOfficeroftheChapterandshallseethatall

resolutionsoftheBoardandthemembershiparecarriedintoeffect.TheChairshallpresideat

allGeneral,BoardandSpecialMeetings.TheChairshallalwaysactinconsultationwiththe

Boardand,asappropriate,withallmembersataGeneralorSpecialMeeting.TheChairwillvote

onallmeetingresolutions.(ReferalsotoClause9.6).


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6.9 TheFirstViceChairshallassumethedutiesoftheChairinhis/herabsence.IftheChairisunable

tocarryouthis/herduties,theFirstViceChairshallassumetheofficeofChairwhenassignedby

theBoardand/orforthebalanceofhis/herterm.

6.10 TheSecondViceChairshallassumethedutiesoftheFirstViceChairinhis/herabsence.Ifthe

FirstViceChairisunabletocarryouthis/herduties,theSecondViceChairshallassumethe

officeoftheFirstViceChairwhenassignedbytheBoardand/orforthebalanceofhis/herterm.

6.11 TheSecretaryshallrecordtheminutesofallGeneral,BoardandSpecialmeetingsandshall

distributecopiestoallmembersoftheBoard,andthegeneralmembershipasappropriate.The

SecretaryshallberesponsibleformaintenanceofrecordsoftheChapter.

6.12 TheSecretarywhendirectedandinconsultationwiththeBoardshallgivewrittennoticeforallGeneral,Special,Board,andExecutiveCommitteemeetings.TheSecretaryshallprepareand

circulateanagendaandmaterialsrequiredforeachmeetingtoallappropriateMemberswithin

areasonabletimeframepriortoeachmeetingbyphone,electroniccommunicationormailto

his/herstreet,phone,electronicorotheraddressesastheyappearontherecordsoftheChapter.

Ifmailed,suchnoticeshallbedeemedtobedeliveredwhendepositedintheCanadianMailina

sealedenvelopesoaddressedwithpostagethereonprepaid.

6.13 TheTreasurershallkeepfullandaccurateaccountsofreceiptsanddisbursementsinbooksbelongingtotheChapterandprovideareportofsametoeachGeneralandBoardmeetingas

wellastotheCARPNationalOffice.TheTreasurershallkeepfinancialrecordsinaccordance

withtheguidelinesandChartofAccountsrequiredbytheCARPNationalOffice.TheTreasurer

shalldepositallmoniesandothervaluableeffectsinthenameandtothecreditoftheChapterin

suchfinancialinstitution(s)asmaybedesignatedbytheBoard.

6.14 ThesigningofficersoftheChaptershallbeanytwo(2)ofthefollowingOfficersontheChapters

ExecutiveCommittee:Chair,FirstViceChair,SecondViceChair,Treasurer,andSecretary.

6.15 TheimmediatePastChairshallnormallyactasChairoftheNominatingCommittee.

ARTICLE7:

BOARD

OF

DIRECTORS

7.1 ThenumberofDirectorsoftheChapter,includingtheOfficersshallconsistofnotlessthanfive

(5)andnotmorethantwelve(12).

7.2 TheChair,FirstViceChair,SecondViceChair,Secretary,andTreasurershallbeelectedannually

bytheBoardasOfficersoftheChapter.(ReferalsotoClause6.3).

7.3 TheimmediatePastChairshallbeanonelected,exofficio,andvotingmemberoftheBoardfor

aperiodofuptotwo(2)yearsfollowinghis/herlasttermasChair,ifavailable.(Referalsoto

Clause1.2).

7.4 TheBoardshallbeelectedattheAnnualGeneralMeeting.Uptohalfofthemembersofthe

BoardshallbeelectedforatwoyeartermonevenyearsandhalfoftheBoardmembersshallbeelectedforatwoyeartermonoddyears.

7.5 BoardandOfficervacancieswhicharisebetweenAnnualGeneralMeetingsshallbefilledbya

majorityresolutionoftheBoardtoappointaMemberorAssociateMembertothepositionof

Directorand/orOfficertoservefortheunexpiredtermunlessthevacancyoccurswithintwo(2)

monthsofanupcomingAnnualGeneralMeeting,inwhichcasethevacancywillbefilledatthat

meetingandaccordingtotheproceduresoutlinedinClause6.1.


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7.6 MembersoftheBoardmaystandforreelectionandmayservefor,atmost,three(3)

consecutivetermsoftwo(2)years.

7.7 TheBoardshallberesponsibleforthecontrolandmanagementoftheaffairs,propertyand

interestsoftheChapter,forkeepingtheNationalCARPOrganizationinformedofallactivitiesof

theChapter,forcomplyingwithallreportingrequirementsoftheCARPNationalOffice,for

guidingtheChaptersothatthevariousprovisionsoftheNationalArticlesofIncorporation,

includingthepurposeforwhichtheChapterwasorganizedassetforthherein,arecomplied

with,andformakingrecommendationsandsuggestedprograms.

7.8 MeetingsoftheBoardshallbeheldatleastthree(3)timeseachyearasscheduledorwhen

calledeitherbytheChairorbyonethird(1/3)ofthenumberofDirectorsatsuchtime,place

andmannerasmaybespecifiedinthenoticethereof.

7.9 NoticeofanymeetingoftheBoardofDirectorsshallbegiventotheDirectorsatleastfive(5)

dayspriortothemeetingbynoticedeliveredpersonallyorbyphone,electroniccommunication

ormailtohis/herstreet,phone,electronicorotheraddressesastheyappearontherecordsof

theChapter.Ifmailed,suchnoticeshallbedeemedtobedeliveredwhendepositedinthe

CanadianMailinasealedenvelopesoaddressedwithpostagethereonprepaid.

7.10 AnyDirectormaywaivenoticeofanymeeting.TheattendanceofaDirectoratanymeetingshallconstituteawaiverofnoticeofsuchmeeting,exceptwhereaDirectorattendsameetingforthe

expresspurposeofobjectingtothetransactionofanybusinessbecausethemeetingisnot

lawfullycalledorconvened.

7.11 TheBoardmayenactBylawsorpassresolutionstofulfilltheChaptersobjectivesand

obligations.ThesewillbepresentedtothemembershipforratificationatthenextAnnual

GeneralMeeting.

ARTICLE8: MEETINGS

8.1 Thereshallbeatleastone(1)GeneralMeetingofthemembershipineachcalendaryearata

timeandlocationtobedeterminedbytheBoard.IfmorethanoneGeneralMeetingisheld,oneofthemeetingsshallbedesignatedbytheBoardastheAnnualGeneralMeeting.Therestwillbe

knownasSpecialMeetings.

8.2 TheSecretaryshallgiveadequateandappropriatenoticeforeachGeneralorSpecialMeetingto

theChaptermembershipbyphone,electroniccommunicationormailtoeachMembersor

AssociateMembersstreet,phone,electronicorotheraddressesastheyappearontherecordsof

theChapter,atleastthirty(30)dayspriortothemeeting.Ifmailed,suchnoticeshallbedeemed

tobedeliveredwhendepositedintheCanadianMailinasealedenvelopesoaddressedwith

postagethereonprepaid.

8.3 Anyresolution,exceptforaBylawsAmendmentwhichrequiresatwothirds(2/3)majorityvote

ofthemembership(RefertoClauses4.7and9.5),presentedataGeneralorSpecialMeetingshall

bedecidedbyasimplemajorityvote(50%+1)oftheMembersandAssociateMembersofthe

Chapteringoodstandingwhoareinattendanceatthemeeting.Thisincludesproxyvotes.(Refer

toClauses4.5and4.6).

8.4 ThebusinessoftheAnnualGeneralMeetingshallincludethepresentationofReportsbythe

ChairandbytheTreasurer,anyproposedchangestotheChapterBylawsaswellasReportsof

Committees,andtheelectionoftheBoardofDirectors.


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8.5 IntheabsenceoftheChair,theFirstViceChairshallbetheChairofaGeneralorSpecialMeeting.

IntheabsenceofboththeChairandFirstViceChair,theSecondViceChairshallbetheChairof

aGeneralorSpecialMeeting.IntheabsenceoftheChair,theFirstViceChair,andtheSecond

ViceChair,theattendantmembershipshallelectaMemberorAssociateMemberpresentto

chairthemeeting.

8.6 ThequorumforaGeneralorSpecialMeetingshallbetwenty(20)Membersand/orAssociate

Memberswhoarepresentatthemeeting.Thisdoesnotincludeproxyvotes.

8.7 ThequorumforameetingoftheBoardshallbeamajority(50%+1)ofDirectors.

8.8 ASpecialGeneralMeetingoftheChaptershallbecalledbytheBoardupontherequestofatleast

ten(10)Membersand/orAssociateMembersoftheChapter.Thisrequestshallbeinwritingand

willspecifythereasonsfortherequest.SuchaSpecialMeetingofthemembershipshallbeheld

withinfortyfive(45)daysofreceiptbytheBoardoftherequestandtheonlyitemofbusiness

shallbetodealwithanyissuesraisedbytherequest.

8.9 NonmembersmayattendaGeneral,SpecialorBoardmeeting.Theyshallhavevoicebutno

vote.

8.10 AnyChapterMemberorAssociateMembermayattendaBoardorExecutiveCommittee

meeting.Atthesemeetings,theyshallhavevoicebutnovote.

8.11 TheBoardmayinviteguestspeakerstoaddressGeneral,SpecialorBoardmeetings.

8.12 AllChaptermeetingswillbeconductedinaccordancewithRobertsRulesofOrder.

ARTICLE9: VOTING

9.1 AMemberoranAssociateMemberoftheChapteringoodstandingshalleachbeentitledtoone

(1)voteonanyresolutionpresentedataGeneralorSpecialMeeting.

9.1.1 AMemberoranAssociateMemberoftheChaptermustbeaMemberorAssociateMemberoftheChapteringoodstandingatleastthirty(30)dayspriortoadulycalled

andconstitutedSpecialorGeneralMeetingoftheChapterinordertovoteatthatSpecial

orGeneralMeeting.

9.2 ProxyvotesareallowedatGeneralandSpecialmeetingsinaccordancewithClauses4.5and4.6.

ProxyvotesarenotallowedatBoardorExecutiveCommitteemeetings.

9.3 VotingonaresolutionataGeneral,Special,Board,orExecutiveCommitteemeetingshall

normallybebyshowofhandsunlessotherwiserequestedbythemembershippresent.9.4 AttheAnnualGeneralMeeting,theelectionofBoardDirectorsshallbebysecretballotunlessa

MemberorAssociateMemberisdeclaredelectedbyacclamation.9.5 ThevoteonaresolutiontoamendtheChapterBylawsrequiresanaffirmativevotebyatleast

twothirds(2/3)ofthemembershippresentataGeneralorSpecialMeeting.Acountofhands

shallbemade,announcedtothemembershippresent,andrecordedintheminutes.

9.6 Intheeventofatievote,theresolutionisdefeated.ThisappliestoGeneral,Special,Board,and

ExecutiveCommitteemeetings.


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ARTICLE10:COMMITTEES

10.1 TheNominatingCommitteeshallconsistofatleastthree(3)Membersand/orAssociate

MembersappointedbytheBoardofDirectorsatleastthree(3)monthspriortotheAnnual

GeneralMeeting.

10.1.1 TheNominatingCommitteeshallpreparealistofcandidatesfortheupcomingterm's

DirectorsandpresentthislisttothemembershipforconsiderationattheAnnual

GeneralMeeting.

10.1.2 TheNominatingCommitteeslistofcandidatesandcandidatedescriptionswillbesentto

theChaptermembershipbyphone,electroniccommunicationormailtoeachMembers

orAssociateMembersstreet,phone,electronicorotheraddressesastheyappearonthe

recordsoftheChapter,atleastthirty(30)dayspriortotheAnnualGeneralMeeting.If

mailed,suchnoticeshallbedeemedtobedeliveredwhendepositedintheCanadianMail

inasealedenvelopesoaddressedwithpostagethereonprepaid.

10.1.3 InaccordancewithClause6.15,theimmediatePastChairshallnormallyactasChairof

theNominatingCommittee.

10.1.4 IntheeventtheimmediatePastChaircannotserveastheNominatingCommitteeChair,

theBoardwillappointaNominatingCommitteeChair.

10.1.5 TheChairoftheNominatingCommitteeisresponsibleforensuringthattheinformation

onallpotentialDirectorCandidatesissenttoallChapterMembersandAssociate

MembersinatimelyandappropriatemannerpriortotheAnnualGeneralMeeting.

10.2 InaccordancewithClause6.6,theBoardwillformsuchcommitteesasmaybeneededfromtime

totimetocarryouttheactivitiesoftheChapter.AmemberoftheBoardshallchaireach

committeeappointedbytheBoard.Membershiponsuchcommitteesmaybedrawnfromthe

generalChaptermembership.

10.3 AnyChapterMemberorAssociateMembermayattendanyBoard,ExecutiveCommittee,or

otherChapterCommitteemeetingexcepttheNominatingCommitteemeetings.AttheseChaptermeetings,MembersandAssociateMembersshallhavevoicebutnovote.

ARTICLE11:CHAPTERRESTRICTIONS

11.1 CARPandtheChapterare,andareintendedtoremain,independentorganizationsdevoted

tofurtheringtheMission*ofCARPandtocarryingouttheobjectivessetforthinArticle3

oftheCARPChapter48Bylaws.TheChaptersactivitiesshallbeconductedwiththeutmost

observanceofethicalstandardsandproprietyofconduct.(*RefertotheNationalCARPMission

Statementonpage10).

11.2 TheNationalCARPConflictofInterestPolicy**willberespectedatalltimeswithregardsto

nonpartisanactivity,personalgain,and/oranypossibleorperceivedconflict.AnyMember,

AssociateMember,Director,orOfficermustdeclareapotentialconflictofinteresttotheChapter

Boardforresolution.(**RefertotheNationalCARPConflictofInterestPolicyonpage10).

11.3 TheChaptershallnotindependentlyarrangefor,oroffertotheChaptermembership,any

commoditiesorservicesalreadyofferedbyCARPtoitsmembers.Suchactivities,ifcarriedonby


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theChapter,woulddiminishthestrengthofCARP,whoseresponsibilitytothetotalnational

membershiptheChaptermustsupport.

11.4 NeithertheChapternoranyofitsCommittees,Directors,Officers,Agents,orRepresentatives

shallpermitorholdhimselforherselfoutasanagentorsolicitorofanyserviceofferedbyCARP

toitsmembers.

ARTICLE12:WITHDRAWALOFCHAPTERRECOGNITIONANDDISSOLUTION

12.1 TheChaptershallbeorganizedandoperatedinconformitywiththepurposessetforthinArticle

IIoftheNationalCARPByLawsandthepoliciesandstandardsformulatedbytheNational

BoardofDirectorsofCARP.

12.2 TheNationalBoardofDirectorsofCARPmaywithdrawrecognitionoftheChapterasalocal

ChapterofCARPfor:i)Recurrentfailuretoconformtothenationalpoliciesandstandardsof

CARP;orii)AfailureoftheChaptertocomplywithanyoftheprovisionscontainedinthe

NationalorlocalChapterBylaws.

12.3 SuchrecognitionshallbewithdrawnonlyafterinvestigationofthesituationbytheNational

BoardofDirectorsofCARPallowingfordueprocess,andfullandappropriatedefensefromthelocalChapter.

12.4 WithdrawalofChapterrecognitionshallbecomeeffectiveimmediatelyuponthedecisionbythe

NationalBoardofDirectorsofCARP.Inaddition,notwithstandinganyotherprovisionsofthe

Chapter,itsBylaws,ortheNationalBylawstothecontrary,afterwithdrawalorsuspensionof

Chapterrecognition,allvotingrightsshallthereafterbevestedsolelyinCARP,theNational

OrganizationMember.Thevotingrights,whichwouldotherwisebevestedintheindividual

members,shallthereuponbegiventoCARP,theNationalOrganizationMember,whichwillhave

therighttoremoveanyOfficerorDirector,withcause,atanytime.

12.5 Uponthewithdrawalofitsrecognition,theChaptershallnot,withouttheexpresswritten

consentofCARP,theNationalOrganizationMember,conductitsaffairs,orotherwiseidentifyor

holditselfouttothepublicasalocalChapterorotheraffiliateofCARP.

12.6 CARP,theNationalOrganizationMember,maylegallydissolveaChapteraftertheChapters

recognitionhasbeenwithdrawnorafteraChapterhasotherwisevoluntarilydissolved.

12.7 IftheChapterisdissolvedforanyreason,theassetsoftheChapterbecomethepropertyof

CARP,theNationalOrganizationMember.

ARTICLE13:RELATIONSHIPWITHOTHERORGANIZATIONSORASSOCIATIONS

13.1 Holdingoffice,orbeingadirector,inanotherorganizationorassociationwhoseobjectivesand

purposearesimilarorrelatedtothoseofCARPmayleadtoconflictwiththeresponsibilitiesofaChapterOfficerorDirectorandwithCARP,theNationalOrganizationMember.Aprospective,or

currentChapterOfficerorDirector,shalldeclarethepotentialconflicttotheChapterBoardand

theNationalOrganizationMemberforresolution.Failuretocomplywiththeprovisionsofthis

articleshallbedeemedaviolationofboththelocalChapterBylawsandtheNationalCARPBy

Laws,andshallrequiretheresignationofsuchpersonasanOfficerorDirectoroftheChapter

afterdueprocess,andafullandproperhearing.


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ARTICLE14:AMENDMENTSTOTHEBYLAWS

14.1 TheseBylaws,withtheexceptionofArticle12,maybeamendedbyatwothirds(2/3)majority

voteofMembersandAssociateMemberspresentataGeneralMeetingoftheChapter.This

includesproxyvotes.

14.2 NoticeofanyproposedamendmentshallbegiveninwritingtotheSecretaryatleastfortyfive(45)dayspriortoascheduledGeneralMeetingandwillbecommunicatedtothemembershipat

leastthirty(30)dayspriortotheGeneralMeeting.(ReferalsotoClause8.2)

14.3 TheSecretaryshallreferanyproposedamendmenttotheNationalOfficeofCARPtoensure

thatsuchamendmentisconsistentwithnationalpoliciespriortosendingittothegeneral

membership.

ApprovedattheCARPChapter48FirstAnnualGeneralMeetingheldinLangley,BConFebruary20,2013

CARPCHAPTER48SouthFraser,BCSIGNATORS:

CHAIR:_____________________________________________________________________________________

KimberlyA.Richter Date

FIRSTVICECHAIR:_______________________________________________________________________

JosephA.ZaccariaDate

SECRETARY:______________________________________________________________________________

BerndR.Richter Date

TREASURER:______________________________________________________________________________

GordonJ.Zacher Date

FinalDraftSubmittedtoCARPNationalOffice:October3,2012

ApprovedbyCARPNationalOffice(RossMayot):October9,2012


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*NationalCARPMissionStatement

CARP is a national, nonpartisan, nonprofit organization committed to advocating for a New

VisionofAgingforCanada,promotingsocialchangethatwillbringfinancialsecurity,equitable

access to health care and freedom from discrimination. CARP seeks to ensure that the

marketplace serves the needs and expectationsofCanadians as they age and provides value

addedbenefits,productsandservicestoourmembers.Throughournetworkofchaptersacross

Canada, CARP is dedicated to building a sense of community and shared values among our

membersinsupportofCARPsmission.

**NationalCARPConflictofInterestPolicyforChapterDirectorsandOfficers

A"conflictofinterest"isanysituationwhere:

Onespersonalinterests,orthoseofaclosefriend,familymember,businessassociate,orcompanyinwhichoneholdsaninterest,orapersontowhomoneowesanobligation,couldinfluenceonesdecisions,orimpaironesabilitytoactinthebestinterestsofCARPortheChapter,orrepresentCARPfairly,impartiallyandwithoutbias.

OnemaynotactonbehalfofCARP,ordealwithCARP,inanymatterwhereoneisinaconflictof

interest,orappeartobeinaconflictofinterest,noruseonesposition,officeoraffiliationwithCARP

topursueoradvanceonespersonalinterests,orthoseofapersonnotedabove.

Itisimportanttonotethata"conflictofinterest"mayexistifthedecisioncouldbe,orcouldappear

tobe,influenced.Itisnotnecessarythatinfluencetakesplace.

Onemustdiscloseaconflictofinterest,orpotentialofaconflictofinterest,totheBoardofDirectors

inwriting.TheBoardmustdeterminewhetherthereisanactualconflictofinterestbyconsensus

andtheBoardsdecisiononthemattershouldbenotedinthemeetingminutes.

Ifoneisindoubtaboutwhethertheremaybeaconflictofinterest,onemustrequesttheadviceofthe

BoardofDirectors,orapersontheBoarddesignates.

Unlessotherwisedirected,onemusttakestepstoresolvetheconflict,orremovetheperceptionthat

oneexists,by:

PromptlydeclaringtotheBoardofDirectorsanyconflictofinterestasdefinedbythispolicy

andaskingthatsuchdeclarationberecordedintheminutes

Excusingonesselffromtheportionofthemeetingwherethemattergivingrisetothe

conflictofinterestorpotentialconflictisbeingdiscussed

Refrainingfromalldiscussionofthemattergivingrisetotheconflictofinterest,atanymeetingoftheBoardofDirectors,orelsewhere

Refrainingfromvotingonthemattergivingrisetotheconflictofinterest,atanymeetingof

theBoardofDirectors.

chapter 48 bylaws for south fraser carp - for agm approval at february 20, 2013 meeting

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