Chapter 13Making Presentations

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Getting Started

• In this Chapter, you will learn:− How to create effective visuals for a

presentation− How to choose the right colors, graphics, and

fonts for your slides− How to use transitions and animations− How to finalize and deliver a presentation− About Hardware: Computer projection devices

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How do I create effective visuals for a presentation?

• Presentation software can help you create a visual backdrop for speeches, lectures, and demonstrations

• Presentation slide can contain text, graphics, and audio elements– Most slides contain a title– Bullets and numbered lists organize information– You can use tables, charts, and diagrams– You can also use photos, videos, and audio clips

• Presentation software offers a variety of slide layouts that help you format your slides

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How do I create effective visuals for a presentation?

Presentation Software

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How do I choose the right colors, graphics, and fonts for my slides?

• Slides in a presentation can be unified by colors, formats, and styles– Most presentation software provides different options for

the “look” of your slides– These options are called themes, templates, or QuickStyles

• Themes can support the message you want to communicate– Choose from bright or somber colors depending on tone of

presentation– You can also modify a theme or create one from scratch– Be careful to choose a font size that is large enough

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Should I use transitions and animations?

• A transition effect specifies how a new slide replaces a previous slide during a presentation

• An animation effect adds motion to slide elements• Transitions and animations– Can be set to occur automatically or when you click the

mouse– Use sparingly– Use to highlight the most important points or for a change

of pace in a longer presentation

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Should I use transitions and animations?

Transitions

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How do I finalize my presentation?

• Presentations can convey information or convince an audience of your point of view– Check spelling and grammar– Check facts to make sure they are correct– Do not use your presentation as the script

• To help remember what you want to say use speaker notes– Speaker notes can be printed in different formats– Speaker notes help your rapport with the audience

because you don’t have to look at the projected slides behind you

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How do I deliver a presentation?

• Typically you will deliver your presentation using Slide Show view– Hides toolbars, ribbons, and other controls– Displays each slide at the full screen size

• If you have two monitors you can have one project the slide show and the other for you to view speaker notes and slide thumbnails

• You can print overhead transparencies, print your slides on paper, or put them on the Web

• Some software gives you the option of showing presentations using a view instead of the full presentation software product

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Hardware: Computer projection devices

• A computer projection device can display your slides on a wall screen

• Two types are popular today− LCD projector shines a bright light through a small LCD

panel. The LCD contains a matrix of tiny elements that form colors

− DLP projector shines a bright light into an array of miniature mirrors. The mirrors rotate to create different colored dots on the projected image

• DLP projectors have a reputation for smooth, jitter-free images, with good contrast

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Hardware: Computer projection devices

• The price of LCD and DLP projectors are affected by several factors− ANSI lumen rating is a measure of the projector’s

brightness− Image resolution refers to the number of pixels (a single

point of light) that can be displayed− Smaller and lighter projection devices generally cost

more• LCD or DLP projectors also work well for home theatres

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Hardware: Computer projection devices

• Computer projection devices usually include “bells and whistles”− Built-in speakers, remote controls, and built-in CD/DVD

players− Keystone control keeps the image a rectangle

• Plan and prepare before your presentation− Check out the equipment, software, and how it connects

to your computer ahead of time− Make sure your audience will be able to see and hear

your presentation− Arrive early and be prepared for possible problems

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Hardware: Computer projection devices

DLP Projector LCD Projector

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Is it the medium or the message?

• What do you think?– Do you believe that McLuhan was correct in saying

that “the medium is the message”?– Do you agree that, as a rule of thumb, the time you

devote to preparing for a presentation should be divided as 50% research and writing, and 50% designing electronic slides?

– Do you believe that electronic media can fundamentally change the personality and thought patterns of an entire generation?

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Chapter Summary

• You should now be able to:− Create effective visuals for a presentation− Choose the right colors, graphics and fonts for

your slides− Use transitions and animations effectively− Finalize and deliver a presentation− Understand computer projection devices