MINUTESChapel Hill High School NJROTC Parent Support Group Meeting

May 17, 2016 7:00 PMCall to Order 7:00 pmApproval of April Minutes Approved. Financial Report Navy funds (3 accounts combined) – $9,220.59 Committed Expenses: LA alternate, Sail Academy, Unit T-shirts, BLT T-shirts Upcoming Deposit: Refund of cancelled Orienteering meet Net: $9,499.24 PSG funds - $2,320.62 $500 previously approved for trailer buildout not yet spentOld Business

A. Fund Raising Next year’s fund raising plan reviewed in detail – goal $15,000a. May 14 car wash - $257.00b. Fancloth fundraiser catalog – 39 minimum order not met.c. CHHS Proud American Decals $10

B. Equipment a. Covered 6x12 trailer Mr. Fullerton planning build out. If

anyone elsei. Have license plate wants to participate let Captain know.ii. Need title / bill of saleiii. Insurance (Annual Cost???)iv. Build out (shelves, rifle, storage, etc.) – $500 for materials approved,

schedule date b. Rifles – 5 to be picked up Thursday 05/19 Cost $607.70 - already paid

C. NJROTC Fun Run on 23 April a. Thanks for all the help. Challenges with Timer hired. Will not use him

again.b. Over 125 participants No word yet on whether world record broken.

D. Activitiesa. 17 - 20 May Final Exams (1/2 Days)b. 20 May Graduation (7 PM)c. 20/21 May Taste of Douglasvilled. 23 - 27 May BLT Paris Island Have room for additional attendeese. 29 May Heritage Baptist Church Color Guardf. 30 May Memorial Day

E. Third Instructor Status a. SGT MAJ Jordan – finished with County paperwork, fingerprinted, background

check in progressNew Business

F. New activitiesa. Chief and Captain Summer Schedule Will be posted on website when finalizedg. In-serviceh. IHOP / New Cade Orientation 18 July

G. Funding approvala. Need three replacement nozzles for August Car Wash (estimate $30)b. Funds for final NJROTC Night Out burger burn - $166.68 (reimbursement to CAPT

for Burgers, dogs, buns, chips, potato salad, condiments, plates) ApprovedH. Open Agenda

a. Could use some summer cadet volunteers to assist with supplies and

computer data entry.b. NJROTC Unit Needs

i. PSG approved up to $300 towards nozzles for car washes, braces for flag rack, new guide on flags, large ribbon and rank storage box, shredder

ii. Other needs – Z-racks, large timer clock, Orion Scoring System with printer

c. Captain donated $45 for Sam’s membership in PSG name – allows purchases tax exempt. He commits to cost of annual membership renewal until he retires.

d. Pictures – lots of new pictures have been posted – be sure to check it out!

e. PSG agreed to host new cadet parent Spaghetti Social to welcome all aboard

i. 6:00 to 8:00ii. Large picture viewing electronic display (pics from prior events)iii. Mini-meeting (15 minutes) at 7:00iv. Share annual schedule & discuss tripsv. Parents to provide Spaghetti, garlic bread, drinks & conversation

f. President Legrand presented Captain & Chief with an appreciation gift from PSG

I. Next Meeting – Tuesday, 19 July at 7 PM.