Changing a Student’s Plan

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Changing a Student’s Plan

• This class will teach you to change a student’s Major, Minor, or Program

• Advising 101 is a pre-requisite to this class.

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Agenda

• Refresher on career/program/plan

• Effective dating

• Navigation

• The Basic Process

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Career, Program and Plan

• Institution: Always ASU00• Group: Department or College• Career: UGRD, GRAD, LAW, NCRED• Program: Career + Group• Plan: Major, Minor, Certificate

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Effective Dating

• Very Important Concept #1: Effective Dating

•

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In PeopleSoft, effective dating is the way In PeopleSoft, effective dating is the way PeopleSoft keeps a history of changes over time.PeopleSoft keeps a history of changes over time.

When we make changes, we ADD A ROW with When we make changes, we ADD A ROW with the new information and a NEW EFFECTIVE the new information and a NEW EFFECTIVE DATE (the date that the new info takes effect)DATE (the date that the new info takes effect)

Effective Dating • Effective Dating

• The Effective Date of the change should be BEFORE or ON the start date of the term that will be effected

• You can back date actions• The effective dates must be sequential as you

add rows, but do not have to be consecutive

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Effective Dating

Effective Dating Example -Pretend the semester starts on the 11th

-Any changes made on the 11th or before will take effect for that semester-Each change must have its own date, and they must be chronological

SO you could set the date to several days before the start of the semester. This would allow you to make additional changes between the student’s first

change and the start of the semester

SunSun

11

MonMon

22

TuesTues

33

WedWed

44

ThursThurs

55

FriFri

66

SatSat

77

88 99 1010 1111SemSemester ester startsstarts

1212 1313 1414

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Effectie Dating

“Best Practice” dates for effective dating:

Fall term – August 1

Winter term – December 1

Spring term – January 1

Summer term (all sessions) – May 1

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Navigation

• Changes to a student’s major, minor or program are done through the Program/Plan Stack.

• This stack is accessed from the Student Services Center.

• To navigate to the stack, open a web browser and go to https://hrsa.oasis.asu.edu

• Then click on: Campus Community > Student Services Center.

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Navigation

• First, you must search for the student.

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Navigation

• If your search matches more than one student, you will see a list of students to choose from. Once you choose your student, you will see a screen like this. Click on the academics tab.

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Navigation

• Here you can see the current academic data for the student. Notice that this student has three links. Each link will take you to a different program/plan stack. Make sure you have selected the link you want to change.

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Navigation

• Once you have selected the right link, click on the Edit program data button to access the program/plan stack.

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Navigation

• This is the program/plan stack. It is a stack of rows. Each row represents a change to the student’s academic program, major or minor.

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Basic Process

The basic process includes these steps: 1) Check the current row – should NOT say “DGAP,

DISC”. 2) Add a new row3) Put in an effective date4) Choose either PLNC (plan change) or PRGC (program

change). 5) Edit other fields and tabs as necessary.6) Save your changes.

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Next Steps

• Return to the blackboard course and review the videos and interactive exercises that will take you through each of the different processes you can do:

• Navigate to the program/plan stack• Change a Major• Add (or delete) a Minor• Change a program and Major• Add a certificate or area of emphasis.

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