CHANGE CHAMPIONS – UNE: FOL UPDATE 3#

CONTENTS

• Welcome Back Champs!• Programme Status Update• Update on Events

• Spotlight on Projects– Revitalising Learning – Helen Carter– Hosting Strategy– Approvals Project

• Events in the Wind• Over to Participants• Listening In? Quiz Time!• Date of Next Meeting

CHANGE CHAMPIONS – UPDATE 3#

PROJECT 2012 – THE PORTFOLIO

CHANGE CHAMPIONS – UPDATE 3#

UNE: Flexible &

OnlineCollaborations Trimesters

Project 2012 - VC

Unit Monitoring

SDVC / DVC(A)

Course Profile

Planning

Executive Sponsor

Prof. Graham WebbSenior Deputy Vice-Chancellor & Deputy Vice-Chancellor (Academic)

PROJECT 2012 FOL – THE PORTFOLIO

Flexible & Online

Revitalised Learning

Working Together

Transforming Technology

Executive Sponsor Prof. Graham Webb

Academic Lead: Prof. Belinda Tynan

Program Director: Sam Austrin-Miner

Prog Mgr: Myles Carrick Prog Mgr: Lorraine Jenkyn Prog Mgr: David Symons

CHANGE CHAMPIONS – UPDATE 3#

PROGRAM STATUS UPDATE – REVITALISED LEARNINGProject/Deliverables Executive Sponsor Status Outcomes and Benefits

New and Revitalised Courses Graham Webb Green New course offerings, leading to increased revenue.

Learning Models Quality & Stds Graham Webb Green Increased online quality for all courses and units.

Moodle: Teaching/Learning Graham Webb Green New single learning platform integrated to new Learning Model. Removal of two older systems, reduction in IT applications staff.

Moodle: Research & Communities Graham Webb Green Greater interaction between research and course communities. Post Graduate interaction increased. New single learning platform integrated to new Learning Model. Removal of two older systems, reduction in IT applications staff.

Mahara ePortfolios Graham Webb Green Provision of lifetime ePortfolio space and system for all staff and students.

Rich Media (Vod/Pod) Peter Enlund Amber Lecture capture system and storage for all lecture theatres and academic desktops. Increased availability of new Vodcasts and Podcasts of lectures for all students globally. System will be integrated with Moodle system.

Virtual Classroom (Not funded) Peter Enlund Not Started Opportunity for students to view and take part in lectures and seminars in real time. (asynchronous and synchronous).

Online Secure Examinations Graham Webb Green Reduction in usage of remote examination centres leading to a tighter control on exams and financial savings.

Rationalising CDROMs Graham Webb Green Reduction in usage of outmoded media, staff and financial savings from postage, packaging etc.

CHANGE CHAMPIONS – UPDATE 3#

PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGYProject Executive Sponsor Status Outcome and Benefits

IT Strategy Peter Enlund Green - Complete Agreed IT plan and migration to portfolio management and budget management in line with University Strategy. Migration of workforce to customer orientated model. Reduction in cost ongoing capital requirements, increased system reliability.

IT Budget Rebuild Peter Enlund Green - Complete Remodelling of IT budget requirements and decentralised spend against the new strategy. Better IT budget management.

IT Design new Organisation Model Peter Enlund Green - Complete Organisational model that fits the customer focused imperatives of the new strategy for IT.

Voice over IP Peter Enlund Green Business case, and thereafter deployment plan to deliver telephony service change. Financial savings.

New Web Solutions Peter Enlund Amber New web hardware infrastructure that is more reliable and secure than current outmoded unsupported systems in use. Student satisfaction with online systems increased.

Skype Roll Out Peter Enlund Green - Complete Enhanced use of new network to allow for greater communication between students and academics, admin staff. Reduction in cost of conference, video and telephone calls.

Establish Information Strategy Peter Enlund Not Yet Started Strategy for management of information for the university as a whole, covering research, library, IT.

Cloud Email/Calendar Peter Enlund Green Business case and plan to enable organisation to choose a vendor to provide email and calendar services in the cloud. Migration to the Cloud for these services. Resulting in reduction of cost of infrastructure and greater integration with new Moodle system for students and staff.

Disaster Recovery Project Peter Enlund Amber Increased resilience in new Student learning platform (Moodle) Identity Access Management system created offsite.

@Task Deployment Graham Webb Green – Almost Complete

Transparent real time reporting on all outcomes, benefits, issues and risks for all FOL and ITD projects for executive management.

Hosting Strategy Peter Enlund Green Plan to engage with a number of key IT partners to enable hosting of core systems and services. Reduction in ongoing capital requirements and FTE over time.

CHANGE CHAMPIONS – UPDATE 3#

PROGRAM STATUS UPDATE – WORKING TOGETHER

Project Executive Sponsor Status Outcomes and Benefits

Workforce Planning Peter Enlund Green A strategy to assist the university in coping with the resource and financial constraints imposed by demographic issues within the ageing workforce.

Business Processes Adaptation Peter Enlund Not Yet Started Efficiency savings in Financial Flow; Human Resources; and procurement activity.

Programme Mgt/Benefits Realisation Graham Webb Green A robust auditable delivery arm for the university’s transformation requirements providing transparent reporting and processes to assist the executive in management of risks and issues and financial constraints. Focus of delivery is upon strong business case development; delivery methodology; and financial and quality benefits realisation.

Integrated Student Support Eve Woodbury Amber Reduction in current process weaknesses around student support.

Retention and Engagement Graham Webb Green Reduction in student attrition.

Load and Revenue Forecasting Kim Cull/Peter Enlund Green - Initiation Reports on financial information relating to the margin revenue against current student load.

Approvals Project (Ac/Bus) Graham Webb Green - initiation A streamlined process of course and unit organisational acceptance/modifications that speeds up the time taken to make course/units live for students.

New Support Model (PAT) Peter Enlund Green – almost complete

A new IT desktop support model that is customer focused and based upon personal productivity.

CHANGE CHAMPIONS – UPDATE 3#

UPDATE ON EVENTS

• Skype Grand Finale• Follow us on Twitter!• Recent presentations:

– Vice Chancellor– Management Forum– School Meeting (Business, Economics and Public Policy) – Faculty Forum (Faculty of The Professions)

CHANGE CHAMPIONS – UPDATE 3#

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally

Connected•Driving Innovation

SPOTLIGHT ON PROJECTS

– Revitalising Learning – Helen Carter

– Hosting Strategy – Sam AM

– Approvals Project – Sam AM

– Retention and Engagement Project

CHANGE CHAMPIONS – UPDATE 3#

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally

Connected•Driving Innovation

EVENTS IN THE WIND

• Management Forum (21st October)• Heads of School Retreat (5th November)• Upcoming presentation - School of Environmental

and Rural Science (12 November)• Closer engagement with academic staff and

Educational Developers• Invitation to Course and Unit Co-ordinators for

next meeting (15 November)• Don’t forget to invite us to a space near you!

CHANGE CHAMPIONS – UPDATE 3#

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally

Connected•Driving Innovation

LISTENING IN

• Opportunities for discussion in your space?– What did you do – tell us your stories– How did it go?– How can we help you?

• Change Champions page is a useful resource

CHANGE CHAMPIONS – UPDATE 3#

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally

Connected•Driving Innovation

LISTENING IN? QUIZ TIME!

Points Mean Prizes – Raise your hand to answer!

• What was the name of the music played at the beginning of the session?

• Who is the Executive Sponsor for the Approvals Project?• Who is the Project Manager for the Load and Revenue Project?• Name a presentation (events) given since we last met?• What event did we celebrate with the Grand

Finale Fly Off ?• When will Moodle Go live? Trick Question…• Who is the Project Lead for the Workforce

Planning project?• What support service needs to be integrated?

CHANGE CHAMPIONS – UPDATE 3#

DATE OF NEXT MEETING

• 15th November 2010• 13th December 2010

• January 2011• February 2011• March 2011• April 2011• May 2011• June 2011• July 2011• August 2011• September 2011• October 2011• November 2011• December 2011

CHANGE CHAMPIONS – UPDATE 3#

•Choice and Flexibility•A Seamless Student Experience•Regionally Based – Globally Connected•Driving Innovation