centralized clinical placement system (ccps) regional health occupations resource centers

Centralized Clinical Placement SystemCentralized Clinical Placement System (CCPS)(CCPS)

Regional Health Occupations Resource CentersRegional Health Occupations Resource Centers

December 15, 2005December 15, 2005

(Put your own pictures in this area)

Bay Area Nursing Resource Center 2

Welcome


Getting Started

• Project background• The Bay Area NRC

– Clinical Placement System– Faculty Resource Center– Clinical Simulation Centers


Marketing and Outreach• Addressing the current needs and

building excitement among stakeholders

• Build a timeline and set goals• Ensure commitment• Tools

– Newsletters– Site Visits– Health Care Leadership Meetings


CCPS Overview

• Data entry completed online by users

• System searches for potential clinical placement matches based on school’s inputs

• Clinical agencies accept or reject proposals online, assisted by the CCPS

• Online help resources are available


Using CCPS for Placements

• 3 Step Process:– Schools and clinical agencies enter

data•Basic information•Schedule information

– Schools make proposals– Agencies accept/reject

• Offline conflict resolution process (outlined in CCPS Operating Manual)


CCPS Home Pagehttp://ccps.foundationccc.org


School Data Entry

One screen for all maintenance of basic information about:

- School

- Courses

- Cohorts


Optional School Menus

- School Coordinators can manage access to the system for other coordinators and instructors

- Option to indicate preferred partners (helpful for searches later)


School Cohort Schedules


Clinical Agency Data Entry

- Hospitals must select units and create availability

- Very simple to create 24/7 unit availability

- Optional: specify unit locations


Optional Clinical Agency Menus

-Clinical Coordinators can also manage access to the system for other coordinators and indicate preferred partners (just like schools)

- Additional option to enter summary of agreements that are in place with schools (can be used as a filter during matching)


Clinical Agency Unit Availability

One screen to customize unit availability:

- Shifts

- Dates

- Shift Times

- Days available

- Special blackouts


School Proposal: Find availability and request

1. Select course/cohort/schedule

2. Choose filters

3. Select hospital/unit/location and shift/days


Agency Acceptance: Review School Proposals

1. Apply filters if desired

2. Select proposal

3. Review details and accept or reject

Grouped by clinical area and unit


Reporting Features(no login required)

Basic lists of information available under School & Clinical Agency menus

Reports on schedules and matching available under the Reports menu


Administrative Features

• Maintain lists of standard clinical experience options (department/unit) – System Admin only

• User maintenance• Add/remove

schools and clinical agencies


Benefits Challenges

• Centralizes, coordinates and streamlines the process

• Standardizes a fragmented processes and creates consistency throughout the "system"

• Utilizes areas of untapped capacity

• Encourages collaboration• Increased productivity

through efficient use of existing, limited resources

• Ease of access, real-time internet portal

• “It’s not broken, why fix it?”

• Fear of losing existing placements

• Difficulty learning new system

• Initial time spent entering data

• Competing priorities• User fees• Online and offline

systems until all on board

• Scheduling conflicts– Coordinating School

calendars


Licensing Agreement

• Nursing Resource Center– CCPS and CFRC

• $50,000 one-time start up includes:– System implementation– Initial system training– Training for onsite trainers– Organizational outreach plan– Technical support

• Annual license fee ~ $3,000/site


Websites• Bay Area Nursing Resource Center

– www.BayAreaNRC.org

• Foundation for California Community Colleges – www.foundationccc.org

• California Institute for Nursing & Health Care– www.cinhc.org

• Gordon and Betty Moore Foundation– www.moore.org

• Betty Irene Moore Nursing link under “Initiatives”

http://www.bayareanrc.org/

http://www.foundationccc.org/

http://www.cinhc.org/

http://www.moore.org/


Contact Information• Art Chen

– VP of Government Affairs and General Counsel, FCCC– 925-287-0225, [email protected]

• Brenda Epperly– Director of Health Care Programs, FCCC– 916-325-8567, [email protected]

• KT Waxman– Program Director, CINHC– 925-735-2642, [email protected]

• Cheryl Swenson– Online Coordinator, FCCC– 916-325-8575, [email protected]

mailto:[email protected]




centralized clinical placement system (ccps) regional health occupations resource centers

Documents

clinical area

unit availability optional

review school proposals1

schools additional option

preferred partners helpful

userssystem searches

instructors option

review details