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CENTRAL COALFIELDS LIMITED ( A Subsidiary of Coal India Limited )

PURCHASE DEPARTMENT Darbhanga house : Ranchi 834 001 (Jharkhand) India

(PBX) 2360726, 2360687, Telex: 0625-201 Gram: COLCENT, Fax (91) 0651-2360198, E.Mail # [email protected]

FORMAL ORDER BY REGISTERED POST No: 090:05:2:02:17:025 (Under Carriage Spares of IDM 70E Drill) Dated: 21.06.2017

Item category Firm category Tender category Vendor Code

HEMM Spares & Assy Pvt. OGT 1/34/D/L/001 To, M/s. DOZCO (India) Pvt. Ltd., Plot No. 243, Block- D, IDA, Auto nagar, Visakhapatnam- 530012 Mob.no. : +91-9642225121 Phone No: 0891 - 2769681 Fax:- 0891 - 2769687 Email: [email protected] Sub: Supply of Under Carriage Spares of IDM 70E Drill Ref: 1. Tender Sl. No. 141 2. This office Tender No. CCL/MMD/ CM(P-I)/HEMM /Spares of IDM 70E Drill/090/

2016 in two cover/ two bid system, opened on 26.10.2016 (Tender ID:- 2016_CCL_48569_1).

3. Your online offer through the portal of www.coalindiatender.gov.in against the subject tender & subsequent confirmations, the last being dt. 27.04.2017.

Dear Sirs, With reference to the above, please arrange to supply the following material on the terms and conditions noted hereunder:

1. SCOPE OF SUPPLY:

Sl. No. Material Code Description of Work / Item Qty.

(Nos.) Unit Basic Rate

(inclusive of ED) (Rs.) Extended Basic

Price (Rs.)

1 11402000397 Idler Assly.,

Part Number 70576079 2 4,99,000.00 9,98,000.00

2 11402006122 Sprocket Group,

Part Number 70575303 2 79,000.00 1,58,000.00

Total Basic Extended Value 11,56,000.00

2. PRICE: The above price is firm and on FOR Destn. basis till completion of supplies in all

respect. 3. TOTAL BASIC ORDER VALUE: Rs. 11,56,000.00 (Rupees Eleven Lakhs Fifty Six

Thousand) only. 4. JVAT: Will be paid extra as applicable. Present rate of JVAT is @ 14.5%. Input Tax Credit

shall be availed by CCL. 5. EXCISE DUTY: Inclusive in the basic price @50292/unit & @7949/unit for NIT Item Sl.

No. 1& 2 respectively. CENVAT credit shall be availed by CCL against cenvatable invoice. NB: Any increase in taxes & duties beyond the stipulated delivery period will be to your account.

6. PACKING & FORWARDING : NIL 7. FREIGHT & INSURANCE : NIL 8. DELIVERY PERIOD: Within 4 months from the date of issue of supply order on FOR

destination basis. Early supply is acceptable Contd…2.

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9. Paying Authority Consignee

The Area Finance Manager (CS/CRS), The Depot Officer, Barkakana Central Stores, Barkakana 10. INSPECTION: Final inspection at consignee store by CCL's representative.

(Representative of GM (Excv)/HOD, CCL Ranchi) 11. TERMS OF PAYMENT: (A) 100% payment shall be made by the Paying Authority within 21 days of receipt and

acceptance of materials or submission of bills, whichever is later. Payment will be made through E-payment. A copy of Bank details furnished by you are enclosed herewith (Annexure-I).

(B) Submission of Bill(s)/Documents(s): Following documents duly authenticated by you, wherever required should be submitted to the consignee:-

(a) Consignment note. (b) Challan (c) One copy of Bill (d) Copy of warranty certificate in original. (e) Lowest Price Certificate should be given on the body of each & every bill, certifying that the price charged for the materials are not higher than price applicable to other Govt. deptt., Undertaking including DGS&D (f) Certificate from the auditor of the supplier certifying that excise duty has been paid as per

prevailing excise rule, and Refund / Credit, if any obtained shall be passed on to the buyer (wherever excise duty is applicable).

(g) Any other documents specified in the order. Following documents duly authenticated by you, wherever required should be submitted to the Paying Authority. (a) 100% Bill(s) in triplicate duly pre-receipted and stamped. (b) Receipted challan to the consignee. (c) Copy of the consignment note and original warranty certificate. (d) Price Certificate. (e) Price Fall Clause. (f) Any other documents/statutory documents specified in the order.

The consignee after verification of documents and final inspection of the materials as per the order shall forward the DRR to the Paying Authority for arranging payments within the time specified. CENVAT credit will be availed by CCL, for which Pre-receipted and stamped Excise cum Tax Invoice showing the amount of excise duty, education cess and secondary & higher education cess at applicable rates separately is required to be submitted. The Excise cum Tax Invoice must contain all the information as required under rule 11 of Central Excise Rule 2002. The Excise cum Tax Invoice must contain all the following information as required under rule 11 of Central Excise Rule 2002:- a) Registration no. of the Supplier. b) Address of the concerned Central Excise Division. c) Name of the consignee. d) Description of goods supplied. e) Tariff heading and sub headings f) Time and date of removal. g) Mode of Transport. h) Vehicle Registration number. i) Rate of duty. j) Quantity and value of goods, and duty payable thereon. 12. PRICE CERTIFICATE:

You will have to certify on the body of each & every bill that the prices charged are not more than the prices applicable to other government deptt/undertakings including CIL and

Contd…3. : 3 :

No: 157:05:2:02:15:184 (Spares of Kawasaki 115ZV Payloader) Dated: 26.11.2015

its subsidiaries & DGS&D. 13. LIQUIDATED DAMAGES CLAUSE: In the event of failure to deliver the stores within

the stipulated date/period in accordance with the samples and/or specifications mentioned in the supply order and in the event of breach of any of the terms and conditions mentioned in the supply order, Central Coalfields Ltd. shall be entitled as its option either to enforce the following:

i) To recover from the successful tenderer as agreed liquidated damages, a sum not less than 0.5% (half percent) of the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week or part of week during which the delivery of such stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division.

ii) To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without cancelling the supply order in respect of the consignment not yet due for supply or

iii) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting supplier and also

iv) To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in clause (a) above.

v) To forfeit the security deposit full or in part. vi) Whenever under this contract a sum of money is recoverable from and payable by the

supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part or in whole, by deducting any sum or which at any time thereafter may become due to the successful tenderer in this or any other contract. Should this sum be not sufficient to cover the full amount recoverable, the successful tenderer shall pay Central Coalfields Ltd. on demand the remaining balance. The supplier shall not be entitled to any gain on any such purchase.

14. SECURITY DEPOSIT: The successful tenderer will be required to deposit Security Money equivalent to 10% i.e. Rs. 1,32,362.00 of the value of the awarded contract (landed value) without having any ceiling, in the form of Demand Draft or irrevocable Bank Guarantee issued by any scheduled Bank in the prescribed format (as given in the NIT at Annexure-E), within 15 days from the date of receipt of Supply Order. The Bank Guarantee submitted towards Security Money shall be valid for a minimum period of 3(three) months beyond the stipulated delivery period. Failure to deposit the required Security Money within the specified period shall entail cancellation of Supply Order and the case shall be processed to order elsewhere and the firm’s performance is to be kept recorded for future dealing with them. The Security Deposit shall be refunded within 30 days of satisfactory execution of the contract. For unsatisfactory performance and/or contractual failure, the Security Deposit shall be forfeited. In case of extension of the delivery period the validity of Bank Guarantee submitted towards Security Deposit shall be suitably extended to cover the required validity period of 3(three)months beyond the extended delivery period.

“The Bank Guarantees (BG) issued by Issuing bank on behalf of the supplier/s in favour of “Central Coalfields Ltd’ shall be in paper form (Stamp Paper) as well as issued under “Structured Financial Messaging System”. The message will be sent to the beneficiary bank through SFMS. The details of beneficiary Bank for issue of BG through SFMS Platform are furnished below:-

Particulars of Beneficiary

Name Central Coalfields Ltd Hqrs/Area HqrsDepartment Materials Management

Particulars of Beneficiary’s bank

Bank A/C No 10106155123Customer ID 80288731402Name of Bank State bank of India Branch & Address SME Branch, Doranda, Ranchi-834002 SFMS/IFSC Code SBIN0009620

Contd…4.

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Original copy of the Bank Guarantee issued by the Issuing bank shall be sent by the issuing bank to the Procurement Entity, Central Coalfields Ltd”. 15. ROAD PERMIT:

If required, the road permit may be obtained from the consignee. 16. TRANSPORTATION:

It is incumbent on the supplier to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. Any transportation of goods through unregistered common carries is illegal.

17. ISSUE OF WAY BILL: A copy of duly filled up JVAT 504G (2 pages – sample copies enclosed at Annexure-III) indicating the information to be furnished by the consigner to the consignee (Fields under SI. No. 2 & 4 of the Form) for issuing e-Permit / Form JVAT 504G. After issue of e-Permit, a secret code is sent by SMS (system generated) to the consignor’s mobile to enable them to log in the jharkhandcomtax.gov.in portal for filling up the Transport details & Invoice details and thereafter printing a hard copy of the same. Waybill should be sought by the consignor immediately after readiness of material.

17. PRICE FALL CLAUSE: It will be a condition of the order that although the currency of the prices at which you shall supply the stores, shall not exceed the lowest price charged by you to any other agency including DGS&D. In the event of price going down, you shall promptly pass on such information to enable this Company to amend the ordered rate.

18. GUARANTEE/WARRANTY PARAMETER: You shall be fully responsible for manufacture warranty in respect of proper design, material, quality, workmanship & correctness of the parts & items shall have guarantee from the date of fitment on the equipment or 18 months from receipt & acceptance of material at consignee store, whichever is earlier. The firm shall replace the defective parts free of cost within 30 days of receipt of information from the consignee/user.

19. WARRANTY REPLACEMENT: You have to submit an undertaking along with each lot of supply, that the firm shall replace the defective material / pre-maturely failed material free of cost within three months upon receipt of intimation from the consignee subject to acceptance during the normal joint Inspection held between authorized representative of firm and the concern Project/Area representative & on consignee store basis without any extra charge to CCL on account of freight etc.

20. FITMENT GUARANTEE: You have to furnish a Fitment Guarantee Certificate along with each lot of supply that the items supplied are exactly as per Part number/ specification and shall fit & function properly on the equipment for which the items are meant for.

22. IDENTIFICATION MARKS: The make / identification mark of the manufacturer must clearly be punched /engraved / embossed or tagged /printed (Tagging/Printing is to be done where punching /engraving / embossing is not possible) on each of the item at a visible place which is not subject to normal wear and tear for convenience of identification at any time.

23. AFTER SALES SERVICE: The manufacturer / supplier should provide after sales & service support for the items supplied by them on as and when required.

24. FORCE MAJEURE CLAUSE If the execution of the contract/supply order is delayed beyond the period stipulated in the contract/supply order as a result of outbreak or hostilities, declaration of an embargo or blockade, or fire, flood, acts of nature or any other contingency beyond the supplier's control due to act of God then Central Coalfields Limited may allow such additional time by extending the delivery period, as it considers to be justified by the circumstances of the case and its decision shall be final. If and when additional time is granted by Central Coalfields Limited, the contract/supply

Contd…5.

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order shall be read and understood as if it had contained from its inception the delivery date as extended. a) The successful bidder will advise, in the event of his having to resort to this clause by a registered letter duly certified by the Local chamber of Commerce or Statutory authorities, the beginning and end of the causes of the delay, within fifteen days of the occurrence and cessation of such force majeure conditions. In the event of delay lasting out of force majeure CCL will reserve the right to cancel the contract and provisions governing termination of contract, as stated in the bid documents will apply. b) For delays arising out of force majeure, the bidder will not claim extension in completion date for a period exceeding the period of delay attributable to the causes of force majeure and neither CCL nor the bidder shall be liable to pay extra costs provided it is mutually established that force majeure conditions did actually exist.

25. SPECIAL INSTRUCTION: One copy of the challan and invoice showing dispatch details and other documents must be sent to this office and the Office of the GM(Excv)/HOD, CCL, Ranchi to know the dispatch particulars.

26. JURISDICTION: The Court at Ranchi in Jharkhand State only will have the jurisdiction to deal with and decide any legal matter or dispute whatsoever arising out of our contract.

27. ORDER ACCEPTANCE: Two copies of the order are being enclosed. One copy of the order may please be returned duly stamped and signed within 20 days from the date of supply order as a token of acknowledgement and acceptance of the contract, otherwise it will be presumed that you have accepted the contract for execution.

28. INTEGRITY PACT: You have signed Integrity Pact which is enclosed as Annexure-II. The name and address of Independent External Monitor for Integrity Pact enclosed against this order / contract is: Shri Chaman Kumar (IAS Retd.), Bunglow No. 80, New Moti Bagh, New Delhi – 110023 All other terms & conditions will be as per the General terms and Conditions of the supply

of stores of Central Coalfields Limited i.e as per Annexure-A of NIT Yours faithfully,

FOR & ON BEHALF OF CENTRAL COALFIELDS LIMITED (Shailja Pathak) (S.P. Narayan) Assistant Manager (P) Chief Manager (P) Enclosures:

1. Copy of E-Payment Mandate - ANNEXURE-I. 2. Integrity pact - ANNEXURE-II. 3. Form JVAT504G - ANNEXURE-III.

Copy forwarded to:- 1. The General Manager (Pur), CCL, Ranchi 2. The General Manager (Excv)/HOD, CCL, Ranchi 3. The General Manager (S&IC), CCL, Ranchi. 4. The Depot Officer, Central Stores, Barkakana 5. The Area Finance Manager, CCL,(CS/CRS), Barkakana – Please avail CENVAT credit & Input

Tax Credit as admissible. 6. The General Manager (F) (Op), CCL, Ranchi 7. Sr. Manager (System-P), CCL, Ranchi

Contd…6.

: 6 : No: 157:05:2:02:15:184 (Spares of Kawasaki 115ZV Payloader) Dated: 26.11.2015 8. Shri Chaman Kumar (IAS Retd.), Bunglow No. 80, New Moti Bagh, New Delhi – 110023. 9. Master File/MIS Cell, CCL, Ranchi. 10. The GM(MM), CIL/BCCL/MCL/NCL/ECL/WCL/SECL

Note: Indent registration no. 090 dated 28.07.2016.

This issues with the concurrence of GM (F-Oprn) vide diary No. 629-F dt. 03.06.2017 & approval of GM(MM) vide diary no. GM(MM)(Pur)/355 dtd. 03.06.2017. Fund certified vide no. D/O/F/B.C./HEMM Spares (C-NP)/Adv. Action/ SB- 2017-18/21/05/708 dt. 27.10.2016 for Rs. 13,23,620.00 only. Assistant Manager (P) Chief Manager (P)


ANNEXURE – I

Assistant Manager (P) Chief Manager (P)


ANNEXURE – II

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ANNEXURE – I

Form- JVAT 504G

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Assistant Manager (P) Chief Manager (P)