celebrating 100 years sponsorship...

Shed 6, Queens Wharf, Wellington 23 – 26 March 2014

Sponsorship Document

ipenztg2014.co.nz

transport ingenuitycelebrating 100 years

100 YEARS

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Overview The IPENZ Transportation Group's annual conference is New Zealand's premier forum for the traffic engineering, road safety and transportation planning community. It is intended to stimulate debate and problem‐solving amongst peers. Around 200 professionals attend the annual event, which has been running for more than 40 years.

The 2014 conference will include thought‐provoking conference papers, healthy discussion amongst industry professionals (including our sub‐groups and peer groups) and an exciting technical tour programme. As always, the conference will be an ideal opportunity to network and share ideas across a diverse and wide‐ranging industry.

IPENZ will be celebrating its centenary In 2014 and as a leading technical group of IPENZ, we will be joining the celebrations with the key focus and theme of our conference being “Transport Ingenuity – Celebrating 100 years”. As always, the conference will be an ideal opportunity to network and share ideas across a diverse and wide‐ranging industry.

We look forward to seeing you in 2014 and wishing IPENZ a very happy 100th birthday!!

Conference Theme ‐ Transport Ingenuity – Celebrating 100 years

In 2014, IPENZ will be celebrating its centenary. We will join the celebrations to mark a century of creativity and innovation in transportation industry. Commemorating 100 years of professional engineering is not just about celebrating the successes of the past and the positive influences of engineering on society. We also need to look at how the last 100 years will shape and influence our industry for generations to come. The last 100 years have seen huge changes in the way we live. We now no longer rely on horses or steam power for transport. This has influenced the shape of our cities and how we plan them. How is our transport legacy shaping how we are able to live in future? Over the last 50 years our profession has refined traffic management techniques and controls. The toolkit available to us is becoming more and more sophisticated. We have also been refining our theories of traffic flow. As computers have increased their processing power, so we have increased the complexity and sophistication of our traffic models. Computers have allowed us to develop multi‐modal transportation models. We now have the processing power to model pedestrian behaviour. This gives us the opportunity to scrutinise every intervention but does it make us risk averse? How have transportation engineering practices evolved and how should they evolve further? Science and technology is also allowing us to travel faster and faster. This has meant that the consequences of our mistakes can be more severe. Looking at the whole system is allowing us to improve the safety of our vehicle fleet, improve driver skills and awareness and make our roads more forgiving. Do we need to go further? When will we see the annual road toll fall to zero? What are we doing to achieve this? Our world is changing at an ever increasing rate. We are living longer, our family make‐up is changing and more of us are living on our own. At the same time our expectations of transport networks are increasing. Through our stimulating and enlightening conference programme, we challenge you to think about what we’ve learnt over the past century and the challenges that await us in the future.

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Conference Dates The Conference starts on Sunday evening 23 March 2014 and concludes Wednesday 26 March 2014.

Who should attend?

Anyone with an interest in transportation and road safety:

Roading and Traffic Engineers All Planners e.g. Transportation, Resource Management and Land Use Road Controlling Authority Staff and Managers Road User Group Representatives and Advocates Architects and Urban Designers Consultants and Contractors Transportation Decision‐makers from Central and Local Government Asset and Maintenance Managers Road Safety Coordinators

Why you should Sponsor or Exhibit?

This conference provides a fantastic opportunity for you to showcase your organisation, its people, goods and services. Annually the conference attracts hundreds of transport professionals from across New Zealand and beyond. It is these people who are relied upon by clients to advise them on transport services and who you need to influence.

The Venue – Shed 6, Queens Wharf, Wellington

Shed 6, Queens Wharf, is Wellington's hottest new multi‐purpose venue, provides a new environment for tradeshows and exhibitions. Located on the gorgeous waterfront, its positioning is perfect for delegates with easy access to the city. Linked to the TSB Bank Arena by the stunning new 'The Arcade', this impressive venue is 740 square metres and boasts a large ceiling height and fresh contemporary feel.

Getting down to business is easy at Shed 6. The conference sessions will be held in the Rooms 1 & 2. The Exhibition Area will be in Rooms 3 & 4.

Public and exhibitor parking facilities are located off Jervois Quay (opposite Hunter Street entrance) southern entry of the TSB Bank Arena.

Please note that free Wi‐Fi will be available to delegates and exhibitors in this venue.

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Platinum Sponsor $10,000.00 + GST Limited to two companies (one already sold)

Primary naming rights to conference dinner. If there are two platinum sponsors naming rights would be shared.

Opportunity for creative and innovative involvement with conference dinner

Sponsor acknowledgement at the conference opening function on Sunday evening

Primary naming rights to conference bag

Primary naming rights to keynote speaker

Link from conference website to platinum sponsor website

Exhibition signage on the main stage

Primary name awareness on all promotional literature, ie conference brochures; registration booklet; programme

Feature of logo and acknowledgement of sponsorship level on website

Maximum opportunity for audio visual exposure of company logo

Full page (A4) advertisement in the conference handbook; valued at $750.00+ GST

Opportunity to purchase additional speaking time at conference, refer to page 8 for details

Participation in an exhibitors quiz

Opportunity to present company at a booth set up for the duration of the conference, this is valued at $2,500.00 + GST. The booth has a 3 metre back‐wall, side walls of 2.4 metres and a height of 2.3 metres. The booths include one 10 amp power supply (4‐way multi‐box), two x 150 watt spotlights and fascia railing for signage and company name in one colour with 20 letters allowed per sign. Your company logo may be added to the signage, but at an additional cost to yourself. If you wish to have a double booth, these are available at the additional price of $2,000.00 + GST.

Three complimentary tickets* to the entire conference including social functions. This is valued at $2,955.00 + GST.

Promotional literature can be inserted in the conference bag (or equivalent) to a maximum size A4

Access to delegate list, excluding those delegates who request privacy

* Please note all other attendees (including those manning the booth) will need to register for the conference. They can register as an exhibitor, single day or full delegate. Please refer to the website for pricing details.

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Gold Sponsor $ 7,500.00 + GST No Limit (one already sold)

Primary naming rights at the conference welcome function. Dependent on number of gold sponsors this may need to be shared.

Opportunity for creative and innovative involvement with the welcome function

Primary naming rights to name tags

Link from conference website to gold sponsor website

Secondary name awareness on all promotional literature, excluding letterhead, ie conference brochures; registration booklet; programme


Maximum opportunity for audio visual exposure of company logo

Full page (A4) colour advertisement in the conference handbook. This is valued at $750.00 + GST.

Opportunity to purchase speaking time at conference, refer to page 8 for details


Opportunity to present company at a booth set up for the duration of the conference, this is valued at $2,500.00 + GST. The booth has a 3 metre back‐wall, side walls of 2.4 metres and a height of 2.3 metres. The booths include one 10 amp power supply (4‐way multi‐box), two x 150 watt spotlights and fascia railing for signage and company name in one colour with 20 letters allowed per sign. Your company logo may be added to the signage, but at an additional cost to yourself. If you wish to have a double booth, these are available at the additional price of $2,000.00 + GST

Two complimentary tickets to the entire conference *, including social functions. This is valued at $1,970.00 + GST.


Access to delegate list, excluding those delegates who request privacy * Please note all other attendees (including those manning the booth) will need to register for the conference. They can register as an exhibitor, single day or full delegate. Please refer to the website for pricing details.

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Silver Sponsor $5,000.00 + GST No limit

Major naming rights to one conference lunch on Monday, Tuesday or Wednesday. Dependent on number of silver sponsors this may need to be shared.

Opportunity for creative and innovative involvement with sponsored lunch or morning and afternoon teas

Name awareness on all promotional literature, excluding letterhead, ie conference brochures; registration booklet; programme


Opportunity for audio visual exposure of company logo

Full page (A4) black and white advertisement in the conference handbook. This is valued at $250.00 + GST.




One complimentary ticket to the entire conference *, including social functions. This is valued at $985.00 + GST.




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Bronze Sponsor $3,500.00 + GST No limit

Major naming rights to one morning tea or afternoon tea on Monday, Tuesday or Wednesday. Dependent on number of bronze sponsors this may need to be shared.

Secondary name awareness on all conference brochures; registration booklet; programme










Supporting Sponsor $1,500.00 + GST

Standard name awareness on all promotional literature, ie conference brochures; registration brochure; programme

Opportunity to present organisation on a poster board set up for the duration of the conference. Please note that you need to provide all the display equipment


Logo on website acknowledging level of support

Acknowledgement of sponsorship in the conference handbook

Opportunity to purchase advertising space in the conference handbook


Tickets can be purchased to attend the conference – you will need to register should you wish to attend




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Trade Exhibition Single Booth $2,500.00 + GST No limit00 + GST

Standard name awareness on all conference brochures; registration booklet; programme











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Outside Exhibition Space

There is an opportunity to use space immediately outside the conference venue for trade exhibitors to display large products or those that are better viewed with plenty of space. The area, which is partially covered and in a public area, provides an excellent space for demonstrating heavy vehicles, signalling or barrier technology.

Availability of this space is subject to interest. Underground structures mean that any displays will also need to comply with the venue’s specific point load requirements. Please note that the external exhibition is subject to minimum numbers. The final date for submission of interest is 20 December 2013. You will be notified after this date whether the external exhibition will take place or not. Please see details on the map on page 10 of the external exhibition site.

All attendees (including those manning the external exhibits) will need to register for the conference. They can register as a paying exhibitor, single day or full delegate. Please refer to the website for pricing details.

Option 1: Single Item (if not already registered as exhibitor) $1,000.00 + GST Option 2: Truck & Trailer (if not already registered as exhibitor) $2,000.00 + GST Option 3: Single Item (if already registered as exhibitor) $ 750.00 + GST Option 4: Truck & Trailer (if already registered as exhibitor) $1,500.00 + GST

Secondary name awareness on all promotional literature, ie promotional literature conference brochures; registration booklet; programme

Opportunity to present vehicles or related equipment in an area not to exceed the area as defined by the floor plan for the duration of the Conference






Advertising Opportunities

A conference handbook will be produced for this conference. Advertisements are all A4 with artwork supplied by advertiser.

Outside back cover $1,500.00 + GST Inside back cover $1,000.00 + GST Inside front cover $1,000.00 + GST All three options $2,750.00 + GST Colour A4 advertisement $ 750.00 + GST Upgrade from black to colour $ 500.00 + GST

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Speaking Opportunity

**To redeem this offer your investment must be as a trade exhibitor or higher.

Level One – Morning/Afternoon Tea Slot $500.00 + GST** Level one entitles you to present your company/organisation to the delegates of the IPENZ Transportation Group 2014 Conference for a five minute presentation before either Morning Tea or Afternoon Tea. There are six spots available. Level Two ‐ Lunch $750.00 +GST** Level two entitles you to present your company to the delegates of the IPENZ Transportation Group 2014 Conference for a ten minute presentation before lunch. There are three lunch spots available. Level Three – Round Table Presentation* $1,000.00 +GST** Level Three entitles you to present your company to delegates of the IPENZ Transportation Group 2014 Conference during the Roundtable session. In the Roundtable session you will have a smaller audience of up to 10 people, and your presentation will be repeated three times with different audiences. You will have about 25 minutes with each audience. The session gives you an opportunity to engage with each audience more directly than a lectern‐style presentation. You will be talking to people with a specific interest in your project, and it is a great chance to have a conversation around some of the issues you’ve encountered, and to explore potential solutions and ideas. You can use PowerPoint on a laptop if you like, or make the most of your table to use other props like plans or models. Please note that attendance by delegates is optional and may be held in separate rooms.

* Please note that attendance by delegates is optional. Round table presentations will be concurrent with other presentations and may be held in separate rooms. Please note that these spots will be on a first in first served basis, (with first consideration applied to platinum, gold, silver and bronze sponsors). As much as this is a captured audience, we cannot guarantee a full attendance.

COMPANY INFORMATION

Company:

Postal Address:

Contact Person:

Position:

Phone:

Mobile:

Email:

Preferred Communication Method Phone Email

SPONSORSHIP LEVELSPlatinum $10,000 + GST Gold $7,500 + GST Silver $5,000 + GST Lunch – Monday Lunch – Tuesday Lunch – Wednesday

Bronze $3,500 + GST Technical Tour Morning Tea – Monday Afternoon Tea – Monday Morning Tea – Tuesday Afternoon Tea – Tuesday Morning Tea – Wednesday Afternoon Tea – Wednesday

Supporting Sponsor $1,500 + GST

EXHIBITOR AREASingle Booth $ 2,500 + GST

Double Booth $ 4,500 + GST External Exhibition: Option 1 $ 1,000 + GST External Exhibition: Option 2 $ 2,000 + GST External Exhibition: Option 3 $ 750 + GST External Exhibition: Option 4 $ 1,500 + GST Booth Number

Preference 1 Preference 2

ADVERTISING OPTIONSOutside back cover $1,500 + GST Inside back cover $1,000 + GST Inside front cover $1,000 + GST All three options $2,750 + GST Colour A4 Ad $ 750 + GST Upgrade from Black to Colour Ad $ 500 + GST

SPEAKER OPPORTUNITY Level One $ 500 + GST Morning Tea – Monday Morning Tea – Tuesday Morning Tea – Wednesday Afternoon Tea – Monday Afternoon Tea – Tuesday Afternoon Tea – Wednesday Level Two $ 750 + GST Lunch – Monday Lunch – Tuesday Lunch – Wednesday Level One $ 1,000 + GST Roundtable Session Please note that these spots will be on a first in first severed basis, (with Platinum, Gold, Silver and Bronze Sponsors having relevant priority). As much as this is a captured audience, we cannot guarantee a full attendance.

TERMS AND CONDITIONS

Please return your completed form to secure your sponsorship and/or exhibition space to the contact detailed above. Allocation of space will be made on a “first in first served” basis, with the exception of Platinum who will take priority.

PAYMENT

A confirmation letter and invoice will follow containing the detail of the agreement; payment is due within 14 days of the date displayed on the invoice. IPENZ Transportation Group reserves the right to withdraw and/or re‐allocate sponsorship if payment is not received by the due date.

To comply with all the obligations as specified under each level of sponsorship or trade exhibition, it is the responsibility of each exhibitor and/or sponsor to provide appropriate material by the date(s) specified. Failure to meet the due date for payment may result in the cancellation of all or part of the obligations agreed between the parties.

CANCELLATION POLICY

After the official booking has been accepted by the Organising Committee, if the sponsorship or floor space can be resold to another company, the sponsor/exhibitor will receive a full refund, less administrative fees of 20% of the total sponsorship and or exhibition rate. If not able to be resold, the sponsor/exhibitor will be liable to pay the following fees:

50% of the total sponsorship/exhibition rate, if the cancellation request is received in writing before 21 February 2014.

100% of the total sponsorship/exhibition, if the cancellation request is received in writing after 21 February 2014.

If, for reasons beyond the control of the conference organising committee, the conference is cancelled, the sponsorship fee will be refunded after deduction of expenses already incurred.

Email completed sponsor form to Conference Secretariat: [email protected]

Ph 03 352 5598

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