ipenz competence assessment reference guide

7/27/2019 IPENZ Competence Assessment Reference Guide

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Competence Assessment Reference Guide Revision 8.2 (24 July 2012) Page 1 of 37

COMPETENCE ASSESSMENTREFERENCE GUIDE

(CARG)


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CONTENTS

SECTION A - Introduction ...................................................................................................... 31.IPENZ competence-based quality marks ...................................................................... 32.Types of assessment ..................................................................................................... 4

SECTION B - Assessment for Admission Applications ............................................................. 53.How to Apply ............................................................................................................... 54.Preparing for assessment for admission........................................................................ 65.Completing CA01 Application Form ............................................................................ 66.Competence Self Review Form (CA03) ....................................................................... 127.Work History Summary (Form CA04) or annotated CV ............................................ 138.Recording your Continuing Professional Development Activities (Form CA05) .......... 139.Referee Declaration and Evaluation Form (Form CA06) ............................................ 1410. Work Samples ..................................................................................................... 14

SECTION C - Assessments For Continued Registration ......................................................... 1611.

What you need to do

............................................................................................ 1612. Preparing for continued registration assessment .................................................. 1613. Completing CRA Submission Form (CA02) ......................................................... 1714. Referee Declaration and Evaluation Form (Form CA26) ...................................... 1715. Work Samples ..................................................................................................... 1816. Videoconference Interactive Assessments ............................................................. 1917. Assessment Fee .................................................................................................... 20

SECTION D - Assessment Process ......................................................................................... 2118. Assessment Process .............................................................................................. 21

SECTION E - Referee Eligibility............................................................................................ 2419. Who is eligible to be a Referee?............................................................................ 24

SECTION F - Other Useful Information ................................................................................ 2620. Recognised Engineer Category A and Category B ............................................. 2621. Design Verifier .................................................................................................... 2622. CPEng(Aust) and CPEng(NZ) ............................................................................. 2623. Useful Links ........................................................................................................ 26

SECTION G - Knowledge Assessments .................................................................................. 28SECTION H - Practice Field Guidelines................................................................................. 30SECTION I - If you are unhappy with outcome ..................................................................... 31

24. Appeals and Procedural reviews .......................................................................... 31SECTION J - CAB Policy: Term to next assessment .............................................................. 33

1.Policy on term to next assessment ............................................................................... 332.Policy For Term to Next Assessment .......................................................................... 33

SECTION K - Index .............................................................................................................. 36


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SECTION A -INTRODUCTION1. IPENZ COMPETENCE-BASED QUALITY MARKSThe term quality mark in this document refers to any title, membership class orregistration that is only achieved through demonstration of a specified level ofcompetence by competence assessment. Current competence means that competencehas been demonstrated within the last 6 years.

IPENZ operates 5 registers of current competence and has 3 competence-basedmembership classes all require an assessment of competence.

Membership is a lifetime brand once the required competence has beendemonstrated, no further re-assessments are required to retain the quality mark.

Registration on any current competence register requires on-going assessments ofcurrent competence to retain registration.

Any engineer can apply for any quality mark, however, the appropriate quality mark will

be determined by the level of complexity of engineering work being performedcompetently:

Professional engineers perform Complex engineering;

Engineering technologists perform broadly defined engineering; and

Engineering technicians perform well defined engineering.

The quality marks available for each type of engineer are summarised in the table below:

Engineering Role ProfessionalEngineer (PE)

EngineeringTechnologist (ET)

EngineeringTechnician (ETn)

Current competenceRegisters

CharteredprofessionalEngineer (CPEng)

EngineeringTechnologyPractitioner(ETPract)

CertifiedEngineeringTechnician(CertETn)

International registersInternationalProfessionalEngineer (IntPE)

InternationalEngineeringTechnologist(IntET)

(No internationalregister at present)

IPENZ MembershipClasses

ProfessionalMember of IPENZ

(MIPENZ)

Technical Memberof IPENZ (TIPENZ)

Associate Member

of IPENZ (AIPENZ)

Exemplarqualifications

Washington Accorddegree

Sydney Accorddegree

Dublin Accordcertificate ordiploma

IPENZ administers other registers that generally require registration on one of theabove registers a prerequisite. These are:


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Design Verifier1 - 3 categories (Pressure Equipment, Cranes andPassenger Ropeways) where CPEng is a prerequisite;

Recognised Engineer2 2 categories (Category A and B) whereCPEng is a prerequisite.

Assessment for entry to these registers is done in conjunction with assessmentfor CPEng registration.

2. TYPES OF ASSESSMENTThere are two types of assessment:

a. Assessment for Admission (AFA) to one or more of the competence basedregisters or IPENZ membership classes. These involve a face-to-faceinteractive assessment (professional conversation) and a knowledgeassessment (unless you hold the appropriate exemplar qualification);

b. Continued Registration Assessment (CRA) to retain registration once on acurrent-competence register. These involve an interactive assessment

most likely by videoconference where evidence is presented by way ofwork samples and a professional conversation. If evidence is weak, thepanel may require a further face-to-face interactive assessment. CRAs arerequired at intervals not exceeding 6 years.

2.1 PUBLIC NAMING OF CANDIDATES BEING ASSESSEDChanges made in 2011 to the CPEng Rules and IPENZ Regulations covering competenceassessment means that from 1 January 2012 any person presenting for competenceassessment will have his or her name posted on the IPENZ website for no more than 21days. During this period any person may make a statement to IPENZ about thecandidates competence. Any such statement received will be forwarded to thecandidate along with an invitation to the candidate to make a response. Both the

statement and the response will be given to the assessment panel for its considerationin conducting the assessment.

1 Design Verifier in this document means a Design Verifier as defined in Schedule 1 of theHealth and Safety in Employment (Pressure Equipment, Cranes, and Passenger Ropeways)Regulations 1999.2 Recognised Engineer in this document means a Recognised Engineer as defined in section149 of the Building Act (2004).


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SECTION B -ASSESSMENT FORADMISSION APPLICATIONS

3. HOW TO APPLYThe portfolio of evidence from engineers applying for an AFA must include the followingforms:

CA01 - Application form for assessment for admission to a register orMembership class.

CA03 competence self-review form - this is a key document as it givesassessors examples of evidence where you consider you show you meet thevarious requirements of the standard.

CA04 work history summary form - you can send in a detailed CV (i.e., a CVthat youd use for a job-search, so long as it contains the same type of

information requested by the CA04 form).

CA05 CPD summary form for CPD activities covering the last 6 years.Assessors will have access to your on-line records if you have been tracking yourCPD using IPENZs on-line recording system only use the CA05 to cover thebalance if you have not used the on-line system for the whole of this period.

CA06 Referee Declaration and Evaluation form which your referees completeand submit directly to IPENZ.

You can either submit copies of your portfolio of evidence electronically (if it is largerthan 2MB, please do not email it but send it on a memory stick or CD) or in hard-copy,but if you submit printed copies, you must send in 3 copies of the documents. Collatepapers into 3 separate bundles containing 1 copy of each form and send all 3 copies tothe IPENZ national office at the address listed on the application form. If you require aKnowledge Assessment (see SECTION G - on page 29), you will need to provide an extraset of application documents (i.e., 4 in total).

If you are applying for IPENZ membership ONLY via credit schedule (see paragraph 23.1on page 27) your portfolio of evidence need only consist of ONE copy of the CA01 form,including contact details for two referees and certified copies of your qualifications andmemberships/licenses. You do not need to pay an application fee.

3.1 COMPETENCE STANDARDS FOR INITIAL REGISTRATIONThe assessment panel will assess your evidence against one of the following

competence standards: The standard for registration as a Professional Engineer - used for assessing

CPEng, MIPENZ and IntPE(NZ)

The standard for registration as an Engineering Technologist - used for assessingETPract, TIPENZ and IntET.

The standard for registration as an Engineering Technician - used for assessingCertETn and AIPENZ.


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3.2 CANDIDATES WITH OVERSEAS QUALITY MARKSCheck the credit schedule (see paragraph 23.1 on page 27) for details on how previousassessments may reduce the amount of evidence you need to submit.

3.3 NON-IPENZMEMBERSNon-IPENZ members who have not previously been assessed for any recognised qualitymark may wish to apply for Graduate Membership in the interim to take advantage ofthe on-line services (such as the referee request) offered to Members. GraduateMembership only requires that you have an engineering qualification.

4. PREPARING FOR ASSESSMENT FOR ADMISSIONWe recommend the following steps:

Familiarise yourself with the competence standard that you will be assessed against see the table in SECTION A - on page 3).

Update your Work History Summary (Form CA04) or your CV (if it includes the same

information) or online graduate development records for the last 6 years.

Update your Continuing Professional Development Activities Summary (Form CA05)to include CPD activities over the last 6 years. IPENZ members recording their CPDonline in the IPENZ Members area may submit a copy of those records instead.Take the time to reflect on the key learning that you gained and how it impacted onyour practice and contributed to demonstrating competence against the relevantcompetence elements.

Use the Competence Self Review Form (CA03) to document 2 examples of evidenceyou believe shows you meet the standard for each of the 12 elements.

5. COMPLETING CA01 APPLICATION FORMUse the AFA: Competence Assessment for Admission (Form CA01) if you are

a) applying for admission to a current competence register; or

b) applying for IPENZ membership via credit schedule (refer to paragraph 23.1 onpage 27) or

c) wish to become a Design Verifier or Recognised Engineer but you are not yetCPEng registered.

Do not use this form if you are already CPEng registered and wish to become a DesignVerifier or Recognised Engineer - you should use the CA02 form as the assessment willbe treated as a continued registration assessment.

5.1 APPLICANT DETAILSProvide your full name and your IPENZ identity record number, if you know it, and yourdate of birth.

5.2 SELECT WHAT YOU ARE APPLYING FORYou can apply for one or more of the registers and IPENZ membership with oneapplication. Use the links in SECTION A - on page 3 to explore the different registers andmembership classes before deciding what you would like to apply for. Refer to SECTIONF - on page 26) if you wish to apply for Recognised Engineer or Design Verifier.


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If you wish to apply for one of the IPENZ competence-based membership classes andyou have been assessed to an IPENZ-recognised level of competence previously, no feesor assessment is required.

5.3 CONTACT DETAILSIPENZ needs a contact address when communicating with you. You can select eitheryour home or business address as the address you would prefer IPENZ to use.

The registers are publicly accessible and searchable so if you consent to your contactdetails being listed on a register, IPENZ will only use a business address for your contactdetails on the register.

You may choose not to have your contact details listed on the online registers. Indicateyour preference under section 9.2 of the CA01 form.

5.4 QUALIFICATIONSYou should provide certified copies of your qualifications with your application.

There is no required qualification in a competence-based assessment system but theknowledge benchmark is the relevant Accord exemplar qualification that is:

a Washington Accord or recognised equivalent (four year) BE degree forprofessional engineers, or

a Sydney Accord or recognised equivalent (three year) BEngTech degree, or

a Dublin Accord or recognised equivalent (2 year) Diploma or Certificate forEngineering Technicians.

To meet the quality mark requirements you must demonstrate you have acquiredknowledge to a level equivalent to the exemplar qualification. For example, CPEngapplicants must demonstrate they can comprehend and apply knowledge to the levelequivalent of a Washington Accord degree. As quality marks are competence based,there is no prescribed qualification required the exemplar qualification is goodevidence.

Most applicants with the relevant Accord qualification (or recognised equivalent) andtheir summary of on-going learning are able to demonstrate they meet the knowledgerequirement without a specific knowledge assessment.

If you do not have qualifications recognised under these Accords, you should assumeyou will be required to undertake a knowledge assessment (refer to SECTION G - on page28).

5.5 CERTIFIED COPIES OF DOCUMENTSCertified copies are copies of your original academic qualifications or memberships thathave been certified by third party as true copies of the original. The person certifyingyour copies could be one of the following:

o an AIPENZ, TIPENZ, MIPENZ or FIPENZ member (they must also state theirmembership number)

o Justice of the Peace

o IPENZ National Office staff member


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Whoever certifies the qualifications needs to print their name, signing the statement Icertify this to be a true copy.

If you are currently an IPENZ member, you do not need to submit certified copies of yourqualifications unless requested to, as records of your qualifications should be held onfile. However, if you have obtained further qualifications since your last assessment,

then include certified copies of these as outlined above.

Important note: you should always retain possession of your original documents.5.6 PROFESSIONAL MEMBERSHIPS/REGISTRATIONS/LICENSESList any memberships of overseas engineering bodies or any registrations or licences topractice which you have held or currently hold. You may be eligible to credit beinggiven for these previous demonstrations of competence, resulting in your requiring lessdocumentation for assessment- check the credit schedule (see paragraph 23.1 onpage 27) for details..

5.7 OVERSEAS-BASED APPLICANTSThere is nothing in the CPEng Rules or IPENZ Regulations that requires applicants toreside or practice in New Zealand. However, element 2 of the competence standardrequires applicants for a current competence-based register (CPEng, ETPract or CertETn)to demonstrate that they are able to comprehend and apply knowledge of goodengineering practice that is specific to New Zealand. This is practice area dependentand will impact more significantly on those areas of engineering where there is high levelof New Zealand specific good practice (for example, as determined by the regulatoryenvironment) than those areas where there is a high-level of international codes,standards and regulations.

If an applicants practice area has limited New Zealand-specific engineering knowledge(such as for software engineering) because engineering practice is based largely on

international standards and codes, there will be minimal evidence required. If, however,the candidates practice area demands a high level of New Zealand-specific engineeringknowledge (such as seismic engineering), evidence will be required to show that he/sheis able to practice competently in the New Zealand context, through activities such as:

a. Performing engineering work for New Zealand-based clients;

b. Working in an international company which has New Zealand offices, and he/sheparticipates in New Zealand-based activities;

c. Working in an environment where design codes, standards etc are based on NewZealand standards and codes. In such a situation, the candidate would need toshow how he/she is aware of and applies these in the context of the New Zealandregulatory environment (e.g. application of the New Zealand Building Code);

d. CPD includes development and/or training on New Zealand-specific practice. ThisCPD would normally be evidence in addition to one or more of (a) through (c) above.Note that passive CPD (e.g., private reading) alone is unlikely to provide sufficientevidence to satisfy the requirements for this element.

5.8 PRACTICE AREAPractice area means your area of practice, as determined by

a. the area within which you have engineering knowledge and skills; and

b. the nature of your professional engineering activities.


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Your practice area is likely to change over the course of your engineering life as yourknowledge and skills are developed and/or as the nature of your engineering activitieschanges (such as taking on engineering management responsibilities).

Assessment panels are required to assess whether your practice area description is areasonable summary of your practice area (based on the evidence presented) and then

they will assess your competence within that practice area.

You are required to describe your practice area through a small number of succinctstatements of 15-25 words in total.5.9 PRACTICE AREA DESCRIPTION -EXAMPLESThe following are examples of acceptable practice area descriptions and how they alignwith the most appropriate practice field(s) in completing Sections 6.1 and 6.2.

Applicant/Candidate Practice Area Description Practicefield(s)*

Engineer 1

Design of coastal and marine structures includingfloating structures

Project management of dredging and reclamationprojects

Project manage construction monitoring of jetties,breakwaters and submarine pipelines

Civil

Engineer 2

Highway design and construction Design of sewerage reticulation and treatment

facilities Design and construction monitoring of water supply

systems Storm water drainage and flood control system design

Civil,Environmental

Engineer 3

Engineering educator in process control andthermodynamics

Post graduate student supervision Research and consultancy in biomass energy and

biofuels

Chemical, Bio

Engineer 4

Design of precast concrete structures Project management in construction monitoring of

industrial and commercial buildings Design and construction monitoring of steel framed

industrial buildings and plant structures

Structural

Note: The practice field information is only used for the selection of assessors. Ithas no impact on the candidates assessment, as the assessment panel will beassessing the candidate in his or her practice area.

5.10 POOR PRACTICE AREA DESCRIPTIONSSome examples of poor practice area descriptions include:

i. I have specialised in management and have over 30 years experience as anengineer, currently leading multidisciplinary teams consisting of engineers,architects, IT specialist and planners located in New Zealand, Thailand,Singapore and Malaysia advising on the facilitation of key strategic infrastructureprojects valued at up to NZ$500 million.


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ii. Structural design.

iii. Project management; Procurement; Contracts management

The reason why these practice area descriptions are poor is that they do not identify theengineers knowledge base and the nature of his/her engineering activities.

Description (i) gives no indication of any engineering involvement in the projects- is it transportation, energy management, water supply or waste watermanagement? Engineering management is acceptable but the practice areadescription needs to show how engineering is involved - the candidate has toprovide clear evidence that he/she analyses and solves complex engineeringmanagement problems and manages complex engineering managementactivities in this practice area.

Description (ii) lacks specific detail is the engineer claiming to be competentacross all aspects of structural engineering? Some details - such as reinforcedconcrete structures - dams, bridges and related structures are required to givea more accurate description of the practice area.

Description (iii) like description (i) lacks any indication of the engineeringinvolvement. Additional information is required to show the engineers

engineering involvement such as Project management of design andconstruction of industrial plant.

5.11 DESIGN VERIFIER APPLICATIONSDesign Verifiers must identify one or more of the three types of equipment that they wishto perform design verifications for Pressure Equipment, Cranes or PassengerRopeways.

5.12 PRACTICE FIELDSYou are asked to select one or two practice field(s) with which your practice area mostclosely aligns. Your practice area may partly lie within two or more practice fields, but

IPENZ asks that you select no more than two practice fields when completing theapplication form.

The 17 Practice areas are Aerospace, Bio, Building Services, Chemical, Civil, Electrical,Environmental, Fire, Geotechnical, Industrial, Information, Management, Mechanical,Mining, Petroleum, Structural, and Transportation. These fields are the disciplinesadopted by the APEC Engineer Agreement.

5.13 ASSESSMENT CENTRESAssessments are normally carried out in one of the three main centres in New Zealand.However, if there are sufficient applicants from other centres where there are a numberof locally based assessors available, then assessments may be arranged in that centre

with the agreement of all parties involved. In the past a limited number of interactiveassessments have been held in Hamilton for example.

5.14 UKASSESSMENTSApplicants practising in the UK who have a Washington Accord accredited degree (orrecognised equivalent) may apply for assessment for MIPENZ and/or CPEng in the UK.However, such applicants should be warned that completing the assessment may takelonger and cost more than assessments carried out in New Zealand. Arrangements willbe made on a case-by-case basis.


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5.15 REFEREESPlease record the names and contact details of your two independent referees whomeet the eligibility criteria (see SECTION E - on page 24). Referees will need to fill out aReferee Declaration and Evaluation Form and send it directly to the IPENZ NationalOffice Members can use the on-line system to do this electronically (see paragraph 9

on page 14).

5.16 APPLYING FOR IPENZMEMBERSHIP OR CHANGED CLASS OF MEMBERSHIPComplete this section if you are applying for IPENZ membership or if you are already amember but wish to move to another class of membership (eg. GIPENZ moving toMIPENZ, or TIPENZ moving to MIPENZ etc). This section determines the level of IPENZcommunications that you will receive in future.

5.17 PRIVACY REQUIREMENTS AND DECLARATIONSYou must fill in all of these sections. If you leave a section blank, processing yourapplication will be delayed until all sections are completed.

5.18 APPLICANTS FOR CPENG VIA TTMRAIf you are a Registered Professional Engineer Queensland (RPEQ) and wish to apply forCPEng in New Zealand, you are eligible for registration under the Trans Tasman MutualRecognition Act (TTMRA) which is a government-to-government agreement between NewZealand and Australia. TTMRA applies to both goods and services (occupations). Ifsomeone is in an occupation that requires registration in both countries, beingregistered in one jurisdiction is deemed to be registered in the other so long asoccupational equivalence is established.

CPEng is deemed to be a registered occupation in New Zealand for the purposes of theTTMRA. The only jurisdiction with registration for engineers in Australia is Queensland

thus if you are registered as RPEQ in Australia, you only need to show that occupationalequivalence has been achieved to be registered as CPEng(NZ). The term to your nextassessment would be calculated from the date of your last assessment.

To establish occupational equivalence in New Zealand, engineers need to be assessedin their practice area as there is no such thing as a CPEng structural engineer as thereis in Queensland. Occupational equivalence can only be established by having RPEQ-applicants show they are able to comprehend and apply current good practice that isspecific to New Zealand in their practice area. Thus if a RPEQ applicant does design andconstruction monitoring of buildings and bridges, then he/she would have to showcompetence in New Zealand-specific good practice (especially the seismic aspects) indesign and construction monitoring of buildings and bridges as if he/she was a NewZealand engineer.

TTMRA applicants only need to complete the CA03, CA04, CA05 forms in relation to NewZealand-specific good practice (i.e. Element 2 and relevant CPD) in their practice area.

If applying for CPEng via Trans-Tasman Mutual Recognition Agreement (TTMRA) pleasefill in the details of your RPEQ registration.

5.19 REGISTERS OF EQUIVALENT COMPETENCEIPENZ gives credit to engineers who have previously demonstrated competence to anequivalent level (of that required for admission to a register) in an overseas jurisdiction -refer to the credit schedule as a general rule, if you were last assessed within the last 5


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years, you will only be required to meet the occupational equivalence test whichmeans that you are able to comprehend and apply knowledge of good engineeringpractice specific to New Zealand in your practice area (i.e., element 2 of thecompetence standard), supported by appropriate CPD (element 11). If you have anyoverseas memberships or licenses then you should seehttp://www.ipenz.org.nz/IPENZ/Forms/pdfs/Credit_for_Registrants_from_other_Jurisdic

tions.pdffor details.

If you were last assessed more than 5 years ago, you should submit a morecomprehensive portfolio of evidence, as you were undertaking a continued registrationassessment.

5.20 DECLARATIONS AND AUTHORISATION FOR MEMBERSHIP/REGISTRATIONPlease tick the relevant boxes which relate to the membership classes and registers youare applying for. The final two declarations (that authorise IPENZ to contact referees andcertify that all the information you have provided is accurate) must be ticked by allapplicants.

5.21 ASSESSMENT FEEThe fee for an AFA is payable on submission of your application and portfolio ofevidence. Use the table at the rear of the form to calculate your fee. This can be paid byeither cheque or credit card. A refund will be given if the assessment is completedwithout needing to use all the assessment tools you paid for.

6. COMPETENCE SELF REVIEW FORM (CA03)This is the key document for AFAs and provides assessors with examples of evidenceyou believe demonstrates your competence for each of the elements of the relevantcompetence standard. In general terms you should:-

Always write in the first-person. Use I statements as opposed to we - even ifyou were working as part of a group. It is important you identify your personalcontribution and the work you were personally responsible for.

Cross reference examples to your work samples, work history or CPD records.

When using the same piece of work for a number of elements, you can give fullinformation when you first describe the work then cross-reference as appropriateelsewhere later. As a guide you should provide: the name of the job, scale ofsignificance of the work (e.g. size and cost), your role and the key issues andoutcomes.

Note the technical or engineering managerial complexity of the project, taking intoaccount the definitions provided at the rear of the form. Examples cited shoulddemonstrate a level of complexity consistent with the quality marks you are being

assessed for.

Check out the code of ethical conduct for either CPEng or the other IPENZ registersto assist you preparing evidence for element 8 (ethical conduct) of your competenceself-review. The codes require an identical level of conduct and only differ in howthey refer to an engineer (i.e. as either a Chartered Professional Engineer or asthe registrant).

Back up examples in the Competence Self Review with work samples highlightingthe things you believe show how you demonstrate competence for each of theelements of the standard. Remember it is your responsibility to provide your best


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evidence of competence for assessment dont rely on assessors to ask you tosubmit further information.

Please exercise judgement on the level of detail provided - less detail may be needed forsubstantial, obviously complex projects or activities while smaller scale projects mayrequire more as the complexities may not be immediately apparent. The objective is to

supply sufficient information to enable straightforward verification by the panel.

The questions in the form are a guide to identify suitable projects or activities from yourCV, work history records or CPD records that best demonstrate competence againsteach element. Alternatively check out the performance indicators in the relevantcompetence standard for guidance on good evidence of competence.

Assessment panels cannot rely on implied evidence they can only use evidencewhich clearly shows you are able to do the things required by the competence element.For this reason it is important to identify specific examples that best demonstrate yourcompetence. As an example, for element 10 giving specific examples of yourcommunication requirements (e.g. chairing client meetings, managing contractors,reporting to senior management) is better than saying I am a senior executive and must

be able to communicate clearly to perform my job.

You may find the Practice Field Guidelines in SECTION H - on page 30 give moreinformation if guidelines covering your field of engineering have been developed.

7. WORK HISTORY SUMMARY (FORM CA04) OR ANNOTATED CVYour work history summary should show the type of engineering you are doing in yourpractice area and summarise your responsibilities, key projects and activities, and yourachievements. If you have a detailed CV which includes the same information requiredby the CA04 form, it is acceptable to provide this instead of the CA04 form.

It is also acceptable to use the on-line work history records instead of the CA04 form ifyou have been recording your competence development on-line over the last 6 years (orsince graduation if that was a lesser period).

Experience has shown that graduates with Washington Accord recognised qualificationwho have participated in a recognised graduate development programme (either theIPENZ graduate development programme, or a graduate programme run by an IPENZendorsed employer or Professional Development Partner) typically take at least 3 to 4years of post graduate work experience to develop the required level of competencebefore applying. Engineering technologist and technician graduates may achievecompetence in a shorter period.

If you do not have Accord recognised qualifications and you have not undertakensignificant post graduate study you will probably need a much longer period ofexperiential learning before being able to demonstrate that you meet the competence

standard.

8. RECORDING YOUR CONTINUING PROFESSIONAL DEVELOPMENTACTIVITIES (FORM CA05)IPENZ Competence Assessments require a summary of your professional developmentactivities over the last six years to demonstrate that you have taken reasonable stepsto maintain the currency of your professional knowledge and skills. IPENZ encouragesmembers to have a professional development plan in place - details of your plan wouldbe good evidence to include for element 11 in your competence self review.


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Taken as a whole the CPD activities you present should show how you have takenreasonable steps to maintain your competence in your practice area, taking account ofthe full range of competence elements. IPENZ guidelines are for 50 hours per year, butachievement is assessed on the learning and its application, NOT the total hours spent.The emphasis is on the quality and relevance of CPD, rather than the quantity. For thisreason applicants are asked to comment on the learning benefits of key CPD activities

to their engineering practice.

If you are currently an IPENZ member you may have been using the web-based systemfor recording your CPD activities, in which case you may use a printed version of yourrecords instead of the CA05 form.

9. REFEREE DECLARATION AND EVALUATION FORM (FORM CA06)Applicants must select two referees who meet the specified eligibility criteria (seeSECTION E - on page 24

IPENZ Members can use the on-line referee request system to enter their practice areadetails and up-load their completed competence self-review form (CA03). On entering

the referees email contact details, referees will be sent an email containing a link to theCA06 form which can be completed on-line. When they have completed the form, theycan submit it directly to your assessors applicants will get an email confirmation oncethe report has been submitted.

Using this on-line system will save time and expedite the process. You should follow upwith your referees if you do not receive an email within a reasonable time indicating thatthey have completed and submitted their report.

Non-IPENZ Members will need to give each referee1. A Referee Declaration and Evaluation Form (CA06), with your practice area

description copied from your CA01 or CA02 form, along with the date the referee

must submit the completed form to National Office;

2. A copy of their completed competence self-review form (Form CA03).

Referees must fill out the CA06 form referencing your competence self-review form andsend it to the IPENZ National Office by the date you specified on the CA06 form. To makeit easier for your referees we suggest you provide them with a stamped envelopeaddressed to the IPENZ National Office.

It is your responsibility to set the due date referees are to submit the completed form toIPENZ. This is specified on the front page of the CA06 form.

10. WORK SAMPLESWhen applying for Assessment for Admission (AFA), you are strongly encouraged tosubmit evidence in the form of work samples especially the examples cited in yourCompetence Self Review form. For example you might use one sample to show your riskidentification and management skills, while another could demonstrate your engineeringanalysis and problem solving skills.

You should clearly identify those parts of projects/activities you were personallyresponsible for to indicate your personal contribution. You are also encouraged to crossreference work samples in your other documents (especially your competence self-review form) to assist assessors in finding the critical evidence of your competence.


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The work samples should make it easy for the assessment panel to verify competence.Choose your examples carefully. The choice of samples is also important as it can helpdemonstrate that your decision making demonstrates sound engineering judgment. Youshould outline at the start of each sample exactly how and why you have chosen eachsample.

10.1 EXAMPLES OF TYPES OF WORK SAMPLESWork samples could relate to:

an engineering problem requiring a physical solution for instance your work mayhave involved the investigation and/or design and implementation of a structure, aproduct, a transmission system or other physical subject;

an engineering problem requiring an abstract solution, such as softwareengineering, information technology, chemical or some other type of process;

an engineering research project, provided that the work has taken you frominvestigation and design through to implementation;

development of standards or policies which rely heavily on engineering inputs andjudgements.

For more specific guidelines relating to different practice fields, please refer to thePractice Field Guidelines in SECTION H - on page 30.


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SECTION C -ASSESSMENTS FORCONTINUED REGISTRATION

11. WHAT YOU NEED TO DOThe forms required in your portfolio of evidence for continued registration assessmentare:

CA02 - Submission for continued registration assessment

CA04 work history summary form - you can send in a detailed CV (i.e., a CVthat youd use for a job-search, so long as it contains the same type ofinformation requested by the CA04 form).

CA05 CPD summary form

CA26 Referee Declaration and Evaluation form which your referees complete

and submit directly to IPENZ. Access the form (or use the on-line referee requestsystem) via the IPENZ website.

Work samples refer to paragraph 15 on page 18 for details.

You need to submit a portfolio of evidence consisting of the documents listed above.You can either submit your portfolio of evidence electronically (if it is larger than 2MB,please do not email it but send it on a memory stick or CD) or submit printed versions,but if you submit printed copies, you must send in 3 copies of the documents. Collatepapers into 3 separate bundles containing 1 copy of each form and send all 3 copies tothe IPENZ national office at the address listed on the application form.

12. PREPARING FOR CONTINUED REGISTRATION ASSESSMENTWe recommend the following steps:

If your practice area has not changed materially since your last assessment, thestandard for continued registration requires essentially two things (i) that youhave taken reasonable steps to maintain your competence and (ii) that you are stillable to practice competently in your practice area.

If your practice area has changed materially in other words you have developed anew body of knowledge rather than extended your previous body of knowledge then you need to prepare your portfolio of evidence as if you were undertaking anAFA in your current practice area. Examples of such a situation would be anelectrical engineer who is now practising in fire engineering. A change where anelectrical engineer had been promoted to a position where he or she was

responsible for fire engineers would not be regarded as a material change to his orher practice area.

Update your Work History Summary (Form CA04) or your CV if it includes the sameinformation. IPENZ Members recording their work history online in the IPENZMembers area may submit a copy of those records instead.

Update your Continuing Professional Development Activities Summary (Form CA05)to include CPD activities over the last 6 years. IPENZ Members recording their CPDonline in the IPENZ Members area may submit a copy of those records instead.Take the time to reflect on the key learning that you gained and how it impacted onyour practice and contributed to demonstrating your current competence.


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It is important that overseas candidates undertaking a CRA show they havemaintained their competence New Zealand specific good practice through relevantCPD and work samples. The extent of CPD required will be dependent on the extentto which New Zealand-specific practice in their practice area has changed. In areasof engineering which experience significant changes (due to changes in theregulatory environment, good practice or technology), candidates will be expected

to demonstrate a higher level of New Zealand-specific CPD. Overseas candidatesshould consider ways in which they may be able to demonstrate this seeparagraph 5.7 on page 8 for further information.

13. COMPLETING CRA SUBMISSION FORM (CA02)The CA02 form contains many fields that are similar to those required on the CA01 form.The following sections of the CA02 form are the same as the CA01 so refer to therelevant sections of paragraph 5 on page 6 for guidance.

Personal and contact details;

Qualifications (only if gained since last assessment);

Professional memberships and or registrations (only if gained since lastassessment);

Current practice area description

Practice fields;

If you wish to also be assessed for registration as either a Design Verifier or aRecognised Engineer, then at the minimum you will need to provide a completed CA03competence self-review form as well as suitable supporting work samples. Theassessment panel may also request additional information to enable it to complete theassessment.

If you are a Design Verifier or a Recognised Engineer, competence for these qualitymarks will be assessed as part of your assessment for continued CPEng registration.IPENZ as the Registration Authority will notify registrants who are due for a CRA andprovide a deadline for submitting portfolios of evidence.

14. REFEREE DECLARATION AND EVALUATION FORM (FORM CA26)You must submit the names and contact details of two independent referees who meetthe eligibility criteria (see SECTION E - on page 24). However, unlike the AFA, yourreferees will need to fill out a Referee Declaration and Evaluation (Form CA26), and sendit directly to the IPENZ National Office.

IPENZ Members can use the on-line referee request system to enter their practice areadetails and up-load their completed CA02 form. On entering the referees email contactdetails, referees will be sent an email containing a link to the CA26 form which can be

completed on-line. When they have completed the form, they can submit it directly toyour assessors applicants will get an email confirmation once the report has beensubmitted.

Using this on-line system will save time and expedite the process. You should follow upwith your referees if you do not receive an email within a reasonable time indicating thatthey have completed and submitted their report.

Non-IPENZ Members will need to give each referee


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A Referee Declaration and Evaluation Form (CA26), with your CA02 form (whichincludes your practice area description and work sample annotations), along withthe date the referee must submit the completed form to National Office;

Referees must fill out the CA26 form referencing your annotations on the completedCA02 form and send it to the IPENZ National Office by the date you specified on the

CA26 form..

It is your responsibility to set the due date referees are to submit the completed form toIPENZ. This is specified on the front page of the CA26 form.

15. WORK SAMPLESCandidates for CRA must now include work samples as part of their portfolio ofevidence.

The purpose of work samples is to allow the assessment panel to verify your currentcompetence. Choose your examples carefully. The choice of samples is also importantand reflects your decision making and engineering judgment. You should outline at the

start of each sample exactly how and why you have chosen each sample.

The onus is on you as the registrant to provide evidence that you think demonstratesyour current competence. The thrust of the continued registration assessment is nottell us what you do but to show us what you do. The Rules (see Rule 23 for details)require work samples with annotations explaining how the samples demonstrate thatthe candidate meets the minimum standard for continued registration. Section 6.2 ofthe CA02 is where you provide the annotations.

As CRA candidates are already registered, those who have been competently practisingengineering since last assessment and have been taking reasonable steps to maintaintheir competence are likely to show they meet the standard for continued registration bya relatively quick interactive assessment (see Rule 24 for details). This expectation

being based on candidates presenting actual work samples with annotations to clearlyidentify evidence of current competence.

Some portfolios of evidence received early after the rule changes were not onlyvoluminous but lacked any labelling to identify the critical evidence among the worksamples - no page numbers, masses of computer printouts without any annotations, notags or labels to highlight critical pieces of work as evidence. Candidates are expectedto use the interactive assessment to lead the assessment panel through their portfolioof evidence, highlighting key evidence that shows the standard has been met. A poorlypresented portfolio of evidence makes it difficult to pin point critical evidence withouttime consuming descriptions to locate it.

To assist you in presenting your work samples and annotations, ask yourself thefollowing questions:

a. Have I explained the changes that have occurred in my practice area since mylast assessment?

b. Does my CPD summary show that I have taken reasonable steps to addressthese changes and keep up to date?

c. Do my work samples show how I am able to apply the new knowledge in thecourse of my work?

d. Have the work samples I have provided show that I am still able to practicecompetently in my current practice area?


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e. Have I clearly identified the critical evidence so that it is easy for the assessorsto find it?

f. Does my portfolio of evidence demonstrate my sound judgement and myprofessionalism as a CPEng?

15.1 EXAMPLES OF WORK SAMPLESWork samples could relate to:

an engineering problem requiring a physical solution for instance your work mayhave involved the investigation and/or design and implementation of a structure, aproduct, a transmission system or other physical subject

an engineering problem requiring an abstract solution involving softwareengineering, information technology, chemical or some other type of process

an engineering research project, provided that the work has taken you frominvestigation and design through to implementation.

For more specific guidelines relating to different practice fields, refer to the Practice

Field Guidelines in SECTION H - on page 30.

16. VIDEOCONFERENCE INTERACTIVE ASSESSMENTSCRAs now require an interactive assessment. To facilitate the process and keep costs toa minimum, this will normally be done by videoconference. There are some essentialsteps you must take to ensure the process runs smoothly and effectively.

16.1 PREPARATIONS FOR VIDEOCONFERENCE INTERACTIVE ASSESSMENTSIPENZ has invested in technology that enables videoconferencing via the internet butdoes not require you to download any proprietary software to your PC this eliminatesany concerns of viruses or the like. However, to connect to the videoconference, the

computer you plan to use must have:

a. a webcam; and

b. Adobe Flashplayer (this is commonly used software and is required to viewvideos such as those on YouTube).

Before the interactive assessment, you will receive an invitation from IPENZ NationalOffice to test your computers ability to join an on-line videoconference using the IPENZtechnology. If your computer is able to satisfactorily connect to the on-linevideoconference, you should make sure you can use it for your interactive assessment.

16.2 ATTENDING VIDEOCONFERENCE INTERACTIVE ASSESSMENTYour Staff Assessor will send you a link which includes an invitation to thevideoconference interactive assessment. This will give you a date and time and the linkto click on to join the videoconference.

You are expected to make every effort to be available on the appointed date. If this timeand date is not convenient, you should take immediate action to either change yourother commitments if it possible to do so, or contact your Staff Assessor to see whatalternative dates your assessment panel can offer you.

Please be considerate to your assessors they are doing many of these assessmentseach year (some are doing one or more each week!), whereas you are only likely to do


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one once every 5 or 6 years. If you are not available for the alternative date, it will thenbe your responsibility to make arrangements that are mutually suitable for yourself andyour assessors within a reasonable timeframe. If you make unreasonable demands, theassessment panel will be directed by National Office to make a recommendation on theevidence it has available.

17. ASSESSMENT FEEThe cost of a CRA is covered by the annual fees so no fee is payable when you submityour portfolio of evidence. However if the assessment panel requires the use of asecond interactive assessment to complete the assessment, you will be advised as youwill need to pay a further fee (as listed on the CA02 form) before the panel can completethe assessment.


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SECTION D -ASSESSMENT PROCESS18. ASSESSMENT PROCESS What does competence assessment involve? To apply for a competence

assessment, you must submit a portfolio of evidence which shows that you meetthe relevant competence standard. Your portfolio includes your Work HistorySummary, CPD Activities, competence self-review and work samples. Assessors willalso have access to the referee inputs as well.Remember: Actual performance is the only determinant of competence. Theevidence you present must show that you are able to do the things required by eachof the competence elements. The applicant is responsible for presenting his/herbest evidence to demonstrate competence.

Once an application has been received IPENZ will convene an assessment panel ofat least two assessors to assess the application. Assessors are required to use thefollowing assessment tools unless they decide they are unnecessary.

Interactive assessment This is usually a physical face-to-face meeting with theassessment panel but videoconferencing is another tool that can be used -especially for CRAs. The interactive assessment is an opportunity for you to explainto the assessment panel how your evidence shows you meet the competencestandard. Accordingly, you should be well-prepared prior to the meeting. Theinteractive assessment is usually run in the style of a professional conversation,with the focus on your leading the conversation and explaining how you consideryour portfolio of evidence shows you meet the required standard of competence.The conversation is designed to empower and enable you to demonstrate the wayyou do things. Assessors do not expect a PowerPoint presentation, but they doexpect you to be ready to provide your strongest evidence and to respond toquestions related to that evidence. All candidates should expect to undertake aninteractive assessment.

Written assignment The Assessment Panel will use the written assignment asfurther evidence for the assessment. If your evidence of competence is strong andthe Assessors are satisfied that you meet the standard, they may exempt you fromthis assignment. However, if you have qualifications not assessed as equivalent tothe relevant Accord qualification you should not expect any exemption from awritten assignment.

The assessment panel will decide on the nature and topic of the written assignmentand provide you with clear instructions as the purpose of the exercise whichelements they seek further evidence on, whether the assignment is to be a closedbook or open book exercise etc. If you are unclear on anything, you shoulddiscuss these concerns with the panel. Assessment panels may require you to do awritten assignment at any stage through the assessment. For example, the

Assessment Panel may set a written assignment where you are expected tocomplete in your normal work environment, with the topic title being emailed to you,say, at 9am in the morning with a deadline of 5pm for you to email your writtenassignment back to the assessors. They may then wish to discuss it with you atyour interactive assessment.

Knowledge assessment The knowledge assessment is an assessment tool toassist in determining the extent to which you meet the engineering knowledgecomponent of the competence standards (element 1). The performance indicatorsfor element 1 require you to demonstrate that you:


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(i) have acquired the level of engineering knowledge equivalent to a relevantAccord qualification, and are able to:

(ii) apply this knowledge in working from first principles; or

(iii) read literature, comprehend, evaluate and apply new knowledge.

Knowledge assessments are most likely if you do not have a Washington, Sydney, orDublin Accord qualification. You can apply for a knowledge assessment separatelyfrom applying for membership or registration. For further information see page 29).

Request for further information If the assessment panel does not receive theinformation it requests, then progress of your application will cease until the panelreceives it. If you are requested to supply additional information or referee details,and this information is not received within 6 months, your application may lapse.They may approach you or your referees for further information to help assesswhether you meet the competence standard.

Additional referees The panel may also require you to provide extra independentreferees if it feels it is necessary.

What are relevant registers? For AFAs, the assessment panel will assess yourportfolio of evidence and make a recommendation for the relevant register(s) basedon the level of complexity of the work you are doing competently. If the panelconsiders that you are performing complex engineering competently then it willrecommend CPEng - and if you are eligible for IntPE(NZ) it would also recommendthat (even if you did not apply for it). If on the other hand you applied for CPEng butthe assessment panel considered you are competently performing broadly definedengineering then it will recommend ETPract you will, of course, be invited to makea natural justice submission on this recommendation before the CompetencyAssessment Board makes its final decision. Assessment panels are required toconsider not only those registers for which an applicant has applied, but also otherregisters for which the applicant may qualify these are referred to as the relevantregisters. For example, an applicant for CPEng may also be considered for IntPE.

Natural justice submissions All competence assessment recommendations madeby assessment panels are presented to the IPENZ Competence Assessment Boardfor final approval as a quality assurance measure. If the Board proposes to declineyour application, you will be notified of the proposed decision along with thereasons, and you will be invited to make a written submission within a specifiedtime. The Board will then consider your submission before making its final decisionon your application.

18.1 TRACKING PROGRESS OF YOUR ASSESSMENTAn online system allows candidates to check the progress of their assessment at theirconvenience by accessing the Members Area of the IPENZ web site.

As soon as you lodge documents for a competence assessment for any register or

Membership class with IPENZ, a link will be automatically generated in the entry page tothe Members Area under the heading Competence Assessment. The date this recordwas last updated will be shown, reflecting the last action taken in regard to yourassessment.

Typically this will be in a list with the last line being the current status of the assessment,such as:

Application received 20/05/12 View Details Assessment panel assigned to application 27/05/12 Interactive assessment scheduled 27/05/12 Written assessment scheduled 17/08/12


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Initial assessment completed, recommendation made 27/08/12 Competence Assessment Board decision made 03/09/12 Application referred back to assessment panel 04/09/12

The link View Details in the Application received line takes you to a page listing thedocuments (and dates) received as your portfolio of evidence and other details such as

fees paid, practice area description, practice fields, referee names and referee reportsreceived.

All continued registration assessments will have CRA Notification as the first line in theprocess.

The example above shows the events involved for a typical assessment for admissioninvolving an interactive assessment. It shows that the assessment panel made arecommendation to the Competency Assessment Board (CAB) but after it met, the CABdecided that it needed clarification on the recommendation or supportingdocumentation and referred the matter back to the assessment panel.

Once an assessment is completed, the above information is removed from the web site.

Members are encouraged to regularly check on progress of their assessments via theMembers Area. If after checking the web site you still have questions about the progressof your assessment, either email or telephone IPENZ National Office for clarification.

18.2 NOTIFICATION OF ASSESSMENT OUTCOMESYou will normally be advised in writing of the assessment result within a week of theCompetency Assessment Board making its final decision on your assessment.


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SECTION E -REFEREE ELIGIBILITY19. WHO IS ELIGIBLE TO BE A REFEREE?The requirements for referees are that they (i) have successfully undertaken acompetence assessment to at least the same level of competence as you are applyingfor, and (ii) are independent.

To meet requirement (i), referees should either have been assessed in the last 5 years,or be members of a recognised professional engineering body which has an ethicalobligation on its members to maintain their professional competence. The list ofrecognised bodies is at: http://www.ipenz.org.nz/ipenz/Join/Credit_For_Registrants.cfm

Referees must also be independent. Independent is not defined in the Rules orRegulations, but is taken to mean they should have no vested interest in the outcome ofthe assessment. While it may be alright for you to have one engineer from yourimmediate workplace as a referee, it is preferable that the other referee is from outsideyour immediate workplace especially if you work for a small organisation.

Ideally referees will have sufficient first-hand experience of your recent engineeringactivities to be able to evaluate your competence against the quality mark(s) for whichyou are applying. Generally speaking your referees are likely to be a current or formermanager/supervisor, engineering colleague or client so long as they are able toconfidently assess your competence as an engineer and attest to your ethical behaviour.Referees do not need to be in the same field of engineering as yourself.

If you are unsure if one or both of the engineers you wish to select as referees meet theeligibility criteria - they may not be sufficiently independent or they may not havedemonstrated competence to the required level, you could use them as a third (orfourth) referee after identifying 2 referees who clearly comply with the eligibility criteria.

19.1 REFEREES FOR CPENG APPLICANTSReferees must either be CPEng registered or have CPEng equivalence. CPEng-equivalent is not defined in the Rules, but for the purposes of being a CPEng referee theRegistrar applies the following interpretation.

CPEng equivalence, for the purposes of being a referee, means a qualification or titlerequiring the same level of competence to that required of a Chartered ProfessionalEngineer.

It requires(i) attainment of competence to the CPEng standard; and(ii) reasonable evidence that the competence is current.As the rule is currently interpreted, to demonstrate CPEng equivalence a person must:

1. have undergone a competence assessment to the same standard as CPEng, asevidence by either ofa. registered on the International Professional Engineers Register in any

jurisdictionb. Professional Membership of IPENZ or an equivalent professional body; orregistration which requires competence assessment meeting the standardimplied by the Engineers Mobility Forum and APEC Engineers agreement


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2. provide evidence of currency in the form of proof ofa. having undergone a competence assessment as described above in the lastfive yearsb. membership of a professional body or registration which requirescompliance with a code of ethical conduct that includes active participationin CPD to maintain competence, and proscribes practicing beyond ones

current competence; and being actively engaged in professional engineeringactivities.

The acceptance of CPEng equivalence will be determined by the Registrar on a case-by-case basis.

19.2 REFEREES FROM OUTSIDE NEW ZEALANDReferees need not work in the same field of engineering as the applicant, but shouldhave a sound knowledge of good professional engineering practice in New Zealand. Thisdoes not require that they currently reside or practise in New Zealand, but if they arecurrently overseas, they should comment on the extent to which they can make anevaluation of the candidate's competence for element 2.

If a referee with membership or registration from another jurisdiction is normallyresident outside New Zealand, he/she should also submit a copy of his or her CV so thatthe assessors can make a judgement on the referees knowledge of good engineeringpractice specific to New Zealand.


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SECTION F -OTHER USEFUL

INFORMATION20. RECOGNISED ENGINEER CATEGORY A AND CATEGORY BA Recognised Engineer must be a CPEng and must demonstrate competence in damssafety engineering. There are two categories of Recognised Engineer Category A andCategory B. Category A Recognised Engineer is required sign off certain prescribeddocuments relating to high and medium potential impact dams and must be assessedas competent to perform this work by the Competency Assessment Board. A Category BRecognised Engineer can be any CPEng with a general background in civil engineering.For more details refer to Practice Field Guidelines on page 30.

21. DESIGN VERIFIERA Design Verifier is a statutory function and requires a background in design in relationto prescribed equipment pressure equipment, cranes and passenger ropeways (as perthe PECRP regulations). IPENZ is a Qualifications Issuing Agency and is required toassess and issue certificates of competence to engineers who have demonstrated theappropriate level of competence in this work. A Design Verifier is expected to be able todemonstrate competence to the CPEng competence standard. Guidelines forassessment are located on the IPENZ website. , For more information refer to PracticeField Guidelines on page 30.

22. CPENG(AUST) AND CPENG(NZ)There are some critical differences between CPEng in Australia and CPEng inNew Zealand. Engineers Australia has a Royal Charter (IPENZ does not) and uses the

CPEng title as a membership quality mark. In New Zealand the CPEng title isestablished by statute. IPENZ in its role as the Registration Authority (as defined in theCPEng Act) must assess applicants for CPEng registration. IPENZ has no discretion inhow it processes and registers CPEng applicants.

In Australia, Engineers Australia uses the CPEng title as a mark of competence for itsMembers in a similar manner to the way IPENZ uses MIPENZ except CPEng(Aust) aresubject to a 5 yearly CPD audit.

The MIEAust postnominal marks 3 years of post-graduate work experience. There is noNew Zealand-equivalent to the MIEAust title - the nearest equivalent is the GIPENZpostnominal used by Graduate Members.

IPENZ treats CPEng(Aust) and NPER registration as registers of equivalent competenceto CPEng(NZ).

23. USEFUL LINKSThe following links provide access to useful reference documents.


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23.1 CREDIT SCHEDULEThe credit schedule lists the extent to which IPENZ (or the Registration Authority)recognises demonstrations to equivalent levels of competence in overseas jurisdictions.The extent of recognition or credit given depends on what quality mark the engineerseeks admission to in New Zealand. The credit schedule is located on the IPENZ

website athttp://www.ipenz.org.nz/ipenz/forms/pdfs/Credit_for_Registrants_from_other_Jurisdictions.pdf

23.2 CPENG ACTA pdf copy of the Chartered Professional Engineers of New Zealand Act 2002 is locatedon the IPENZ website at

http://www.ipenz.org.nz/ipenz/forms/pdfs/CPEngAct.pdf

23.3 CPENG RULES (AS AMENDED)A copy of the amended version of the Chartered Professional Engineers of New Zealand

Rules (No 2) 2002 is located on the IPENZ website athttp://www.ipenz.org.nz/ipenz/forms/pdfs/CPEngRules.pdf

23.4 IPENZCOMPETENCE REGISTER REGULATIONSThese regulations are on the IPENZ website athttp://www.ipenz.org.nz/ipenz/forms/pdfs/IPENZ_Competence_Register_Regulations.pdf

23.5 CODES OF ETHICS AND REGULATIONS FOR COMPETENCE REGISTERSClick here for information on the IPENZ code of ethics for IPENZ members(www.ipenz.org,nz/ipenz/who_we_are/ethics_inc.cfm ).

The following documents are available from www.ipenz.org.nz/ipenz/forms/pdfs

Click here for the CPEng code of ethical conduct (PDF 23kb).

Click here for the code of ethical conduct for Competence Registers (PDF 50kb)extracted from the IPENZ Regulations for Competence Registers.

Click here for the full IPENZ Regulations for Competence Registers. (PDF 163kb)(includes code of ethics as above).


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SECTION G -KNOWLEDGEASSESSMENTS

KNOWLEDGE ASSESSMENTS AS PART OF THE COMPETENCE ASSESSMENT PROCESSThe general process for those needing a knowledge assessment is as follows:

a. IPENZ identify those applicants who need a knowledge assessment and aknowledge assessor is appointed to the assessment panel. The knowledgeassessor is someone with a background in both engineering education andprofessional engineering in industry.

b. The knowledge assessor reads your paperwork to become familiar with yourapplication.

c. You are then contacted by the knowledge assessor, usually first by telephone andthen by email. This assessor introduces him/herself to you and requests thefollowing if it has not already been provided with your initial application (for example

on the CA03 form, and by way of extra documentation) Review of Study and learningo Transcripts and grades for papers studied at school/ college/ polytechnic/

university in all areas (not just engineering)

o a few words on post-school papers/units taken to describe the subjectmaterial (more than is provided in a transcript)

o a note on any major topics studied, either by formal learning, CPD and otherlearning in or outside of work

o notes on what you consider to be the key new developments and criticalissues in your practice field.

Modelling and Applicationo

brief notes on the key mathematical, physical or conceptual models that youhave used to predict engineering outcomes

o a list of the tools (especially software tools) you have used for analysis,simulation, visualisation, synthesis, design

o brief notes on your views of the accuracy and limitations of these tools andhow you know they give reliable, usable results

Handling Information, Experimental Methodso a list of laboratory procedures that you are familiar with

o brief notes on: the sources of research information that you use at work;your methods for drawing conclusions; some experiments that you havedesigned/conducted including your assessment of experimental error; anyconstruction and test of components/sub-systems that you have carried out.

d. Once the information requested in (c) has been supplied, a meeting is arrangedbetween you and the knowledge assessor. Where possible, this is face-to-face atyour workplace, but in many cases for practical reasons it has been carried out bytelephone.

e. The interview takes place and the assessor discusses the following with you:

o The extent of your knowledge across a broad spectrum of mathematics,engineering and management topics.

o The design process you used.

o Modelling and application examples supplied by the candidate


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o Application of research by the candidate.

f. After the interview the assessor documents the assessment findings and provides areport to the other panel members.

g. The whole panel reviews the material supplied by the candidate, the knowledgeassessment, the interactive assessment and the written assessment before making

recommendations to the IPENZ Competence Assessment Board.

FAQs about Knowledge AssessmentsQ. What is the profile of a typical candidate for knowledge assessment?A. Every case has been different in many ways and so there is not a single profile.However, some typical examples include:

People who have completed NZCE (or similar qualifications overseas) and worked forseveral years in organisations which value on-the-job learning and careerdevelopment.

Those who have degrees in subjects allied to engineering followed by further study inengineering (say at Masters level) or in other areas.

Those who have completed non-Washington Accord engineering degrees overseas.

Experience to-date has shown that the majority of knowledge assessment applicantshave university qualifications - but in non-engineering disciplines. These includearchitecture, chemistry, geography, geology, management, mathematics, physics,science and surveying. In reality, it is not the profile that is important; it is thecandidates' quest for knowledge and the way in which they apply it.

Q. Why do you need such detailed information on my education including my time atschool?A. This information helps to build up an educational profile of the candidate. In manycases, subjects studied at school have relevance to engineering. Examples of this wouldinclude mathematics, physics, chemistry, engineering drawing. Also by being asked for acomplete list of subjects, candidates have revealed a large amount of relevantinformation that has not been disclosed in the initial application to IPENZ. In one case asuccessfully completed year of relevant study at university was disclosed.

Q. As a candidate, how can I make the knowledge assessment as painless for myself aspossible?A. The IPENZ processes are competence-based. This means that the assessment panelsare not there to "test" the candidate or to "trip them up". Rather they are there to gathersufficient valid and reliable evidence that shows that the candidate meets the elements

of the competence standard. For the knowledge assessment, it is helpful if candidatesprovide as much of the information outlined above as possible.


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SECTION H -PRACTICE FIELD GUIDELINESCurrently guidelines have been written for:

Academicshttp://www.ipenz.org.nz/ipenz/join/documents/Guidance-Notes-for-Engineering-Academics-October-2007.pdf

Transportation Engineeringhttp://www.ipenz.org.nz/ipenz/forms/pdfs/IPENZ%20Transportation%20Assessment%20Guidelines%20-%20May%202007.pdf

Structural Engineeringhttp://www.ipenz.org.nz/ipenz/forms/pdfs/Practice_Field_Guidelines-Structural_Final_version.pdf

Recognised Engineershttp://www.ipenz.org.nz/ipenz/Forms/pdfs/Guidelines_for_assessment_of_recognised_engineer.pdf

Design Verifiershttp://www.ipenz.org.nz/ipenz/forms/pdfs/Design_Verifier_Guidelines.doc


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SECTION I -IF YOU ARE UNHAPPY

WITH OUTCOME24. APPEALS AND PROCEDURAL REVIEWS24.1 APPLICANTS FOR INTPE(NZ),ETPRACT,INTET(NZ) AND CERTETN:You can apply for either a procedural review or a review of the evidence if you are notsatisfied with the final decision on registration on only one of the two following grounds:

(a) that the assessment was not carried out in accordance with the procedures setout in the IPENZ Regulations, or

(b) that the decision reached by the Competency Assessment Board is manifestly atodds with the evidence presented in the application.

You must apply in writing within 14 days after being notified of the assessment decision;and your application must include a statement supporting one of the two grounds givenabove. The application fee for review is $1,000 + GST. If the reviewer finds in yourfavour and considers that you have been disadvantaged by the decision, you will havethe fee refunded.

24.2 CPENG APPLICANTSCPEng applicants have the choice of making an appeal to the Chartered ProfessionalEngineers Council or applying to the Registration Authority for a procedural review.There is nothing stopping an applicant pursuing both a procedural review and lodging anappeal except he/she must lodge the appropriate documents within the prescribed

times.

If you apply for a procedural review, you should also apply to the Chartered ProfessionalEngineers Council within the appeal time period requesting an extension of deadline forlodging an appeal. This will preserve your appeal rights, as the CPEng Council is likely toawait the outcome of the procedural review before considering any appeal.

Under Rule 31 of the CPEng Rules:

(1) A person may, in accordance with this rule, apply to the Registration Authority

for a review on the ground that the assessment was not carried out in accordance with

the procedures set out in the Act or these rules.

(2) The application must be

(a) made in writing within 14 days after the applicant is notified of theassessment decision; and

(b) accompanied by

(i) a statement of how the applicant considers that the assessment

was not carried out in accordance with the procedures set out in the Act

or these rules; and

(ii) any evidence that the applicant wishes to be considered in the

review; and

(c) accompanied by the charge for reviews set out in Schedule 2.


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The charge for a procedural review is $1,000 + GST.

CPEng applicants who are dissatisfied with the Registration Authority decision on theirapplication or the outcome of any procedural review may lodge an appeal to the CPEngCouncil. Appeal rights are not affected in any way by a decision to seek (or not to seek) aprocedural review of the Registration Authoritys decision. Further information on how to

lodge an appeal can be obtained from the Chartered Professional Engineers Councilwebsite or by writing to:

The CPEng CouncilLevel 432 The TerracePO Box 3058Wellington.


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SECTION J -CAB POLICY: TERM TO

NEXT ASSESSMENTThe Competency Assessment Board approved a policy to provide assessment panelswith guidance on what factors to consider when deciding on a candidates term to nextassessment. The policy is copied in full below.

1. POLICY ON TERM TO NEXT ASSESSMENT1.1. OBJECTIVESTo achieve a consistent application of the term to next assessment based oncompetence-related risk factors and to protect the integrity and credibility of the qualitymark of the current competence registers.

The two proxies considered relevant to this risk and risk trajectory are:

1. The level of an engineers competence when assessed against the standard (eitheras marginally meeting the standard, or satisfactorily meeting the standard, ordemonstrating competence well-above the standard); and

2. An engineers assessment history. Past evidence of engineers having maintainedcompetence over a period of time is a good indicator of their being able to maintaincompetence into the future. Thus, engineers who have previously demonstrated anequivalent level of competence are likely to be a lower risk than those who have notpreviously been assessed. Similarly, those who marginally met the standard in thepast can be considered a higher risk.

A candidate is considered to meet the standard marginally when his or her competenceis marginal in elements covering critical aspects of his or her practice area.

1.2. POLICY APPLICATIONAn assessment panel should apply this policy once it has decided to recommend that acandidate meets the relevant standard of competence for registration and is deciding itsrecommendation for the candidates term to next assessment. If a Panel deviates fromthe policy in its recommendation it must document its reasons.

2. POLICY FOR TERM TO NEXT ASSESSMENTThe table below summarises the proposed policy for term to next assessment and usesa risk-based approach in setting the term to next assessment.


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Term AFA CRA

Two years

The applicant meets thestandard for registration butonly marginally (i.e. one ormore of the elements regardedas critical to the applicantspractice area were assessed atlower than consistentlydemonstrates competence).

The candidate demonstrates that

he/she is still able to practicecompetently, but only marginally (eg.competence was not demonstrated inthe initial holistic assessment so anelement by element analysis wasundertaken; and/or the candidatescompetence was assessed asmarginal in elements covering criticalaspects of his or her practice area).

Four yearsThe applicant meets thestandard for registration

The candidate demonstrates (throughwork samples) that he/she is still ableto practice competently,

AND EITHER

There is evidence of reasonable stepsbeing taken to maintain the currencyof his/her knowledge but the stepsbeing taken to maintain competenceare barely adequate.

OR

He/she has taken reasonable steps tomaintain the currency of his/herknowledge and skills but the last termto re-assessment was less than fouryears.


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Term AFA CRA

Six years

The applicant meets thestandard for registration

AND EITHER:

The assessment panel hasidentified evidence of theapplicant demonstratingcompetence at a significantlyhigher level than the minimumstandard for registration;

OR

The applicant was successful inan assessment to anequivalent standard ofcompetence within the last sixyears;

OR

The applicant is currentlyregistered on a registerrecognised as requiring anequivalent level of competence.

The candidate satisfactorilydemonstrates (through work samples)that he/she is still able to practicecompetently;

AND

He/she has taken reasonable steps tomaintain the currency of his/herknowledge and skills;

AND

The last term to re-assessment wasnot less than four years.


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SECTION K -INDEXAppeals and procedural Reviews

CPEng registration .................................. 31IPENZ Registers ....................................... 31

Applicant DetailsContact details .......................................... 7

Applicants based overseasCPEng applications ................................... 8

Assessment CentresUK Assessments ..................................... 10Within New Zealand ................................ 10

Assessment FeeFor AFAs ......................... .......................... 12

For CRAs ............................................ 19, 20

Assessment ProcessAdditional Referees ................................. 22Interactive assessment .......................... 21Knowledge assessment ......................... 21Natural justice submissions ................... 22Notification of outcomes ........................ 23Public Naming of Candidates ................... 4Relevant registers ................................... 22Requesting further information ............. 22Tracking progress .................................... 22Written Assignment ................................. 21

Codes of Ethics

Links to codes ......................................... 27

Competence standardsLinks to website ................................. 6, 16

Continuing Professional DevelopmentRecord of activities ................................. 13

DefinitionsAssessment for admission (AFA) ............. 4Continued registration assessment (CRA)

................................................................ 4CPEng equivalence ................................. 24Credit Schedule ....................................... 27Current competence ................................. 3

Design Verifier ........................................... 4Practice area ............................................. 8Quality Marks ............................................. 3Recognised Engineer ................................ 4

Design VerifierGuidelines for applicants ....................... 30Requirements for assessment .............. 26When to use a CA02 ............................... 17

FormsCA02 ......................................................... 17CA03 Form ............................................... 12

CA04 form ................................................ 13

Completing CA01 ...................................... 6Forms Required for AFA ............................ 5Forms Required for CRA ......................... 16

Knowledge AssessmentFrequently asked questions ................... 29Process involved ..................................... 28

Occupational equivalenceTTMRA Applicants .........

ipenz competence assessment reference guide

Documents