catholic youth organization athletic department athletic manual

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CATHOLIC YOUTH ORGANIZATION

ATHLETIC DEPARTMENT

ATHLETIC MANUAL

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TABLE OF CONTENTS CYO: GENERAL INFORMATION 5

Statement of Philosophy 6 Participation vs. Competition 7 Sportsmanship and Crowd Control 8 Sportsmanship – It’s A Team Effort! 10 Archdiocesan Revised Policy On Sexual Abuse of Minor 11

COACHING AIDS & TOOLS 16 A Coach’s Primer On Supervision 17 Athletic Code for Coaches 19 Athletic Department Coaches Responsibilities 20 Ten Practical Hints To The Coach – Beginner or Old-Timer 21 A Pre-Season Checklist for Coaches 22 Athletic Department Athletic Director’s Responsibilities 23 Avoiding Schedule/Facility Conflicts 24 FORMS 25 Student Accident Report 26 Parish/School Affiliation – A 27 Athletic Release Form – B 28 Athletic Referral Form – R 29 Sunday Morning Game Policy 30 Game Change Report Form 31 CYO Weekly Home Game Score Report 32 Special Events – Host Application 33 Protests of Eligibility 34 2005, 2006 Fall, Winter & Spring Season – Form A 35 Assumption of Risk/Expectations in Educational Athletics – Form B 36 Player Eligibility – Form C 37 SJA Student Athlete Contact – Form D 38 Informed Consent Form – Form E 40

Emergency Information Card – Form E continued 41 Michigan High School Athletic Association, Inc. Medical History – Form F 42 2004-2005 National Federation Order Blank 44 RULES AND REGULATIONS 46 League Manual 47 General Information 47 Sportsmanship 47 Purpose of CYO Athletics 47 CYO Athletic Program Director 47 Services 47 Role of the CYO Athletic Task Force 48 Ad Hoc Sub-Committee Pastor/Principal 48

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Parish/School Athletic Director 48 CYO League Rules and Regulations 48 Manager/Coach 48 Final Management 48 Video Taping 48 Score Reporting 48 Coaches of Teams 49 Sportsmanship 49 Officials 49 Schedules 49 Ejections 50 Forfeits, Canceling, a Sport or Team 50 Financial 50 Limitations of Competition 51 Tournament Participation 51 Play-offs & Championships 52 Awards 52 Eligibility 52 CYO Restrictions on Coaches and Athletic Teams 55 Violations and Penalties 56 Suspension 56 Protests of Eligibility Rules 57 Due Process and Appeal Procedure Policy 57 Sports Rules 58 Baseball 59 Basketball 64 Bowling 69 Cheerleading – Fall 73 Cheerleading – Winter 79 Cross Country 83 Football 86 Lacrosse 91 Soccer 95 Softball 98 Track 104 Volleyball 107 FIRST AID 110 Emergency Care Procedures – Checklist 111 Heat Illness Is Preventable 113 Communicable Disease Procedures 114 Coaches Guide to Hydration 115 Management of Concussion in Sports 120 The Student with Diabetes 122 St. Joan of Arc Policies & Forms: 123 SJA 2005-2006 Athletic Registration Procedure 124 SJA 2005-2006 Athletic Fees 125 2005-2006 SJA Athletic Program 126 CYO Athletic Dept. 2005-2006 Dates & Information 130 SJAAC Policy for Volunteer Fees 132 New Policies for Athletic Handbook 133

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SJA Equipment Ordering Policy 134 SJA Apparel Ordering Policy 135 SJA Athletic Apparel & Equipment Request Form 136 Athletic Club Eligibility/Conduct Compliance 137 Lack of Academic/Conduct Progress Report 138 St. Joan of Arc Athletic Club Mission Statement 139 The Goals & Philosophy of the SJA Athletic Club 140 SJA Athletic Participation Rules 141 Problem Resolution Procedures 144 SJA Parents Code of Conduct 145 SJA Spectator Sportsmanship Policy 146 SJA Athletic Coaches 147 SJA Coaches Code of Conduct 148 Typical SJA Sports Season 149 SJA Athletic Program (Yearly) 151 Visit Our SJA Athletic Web Site 153 SJAAC – Bylaws 154 SJA Athletic Club By Laws & Board Members 158 Father Oldani Scholar-Athlete Award 159 SJA Father Oldani Coach’s Nominating Form 160 SJA Athletic Club Parent Evaluation Forms 161 SJA Athletic Club Parent Evaluation (Administration) 162 SJA Athletic Club Parent Evaluations (Coaching) 163 SJA Yearly Coaching Information Sheet 165 Roster Reductions (“Cuts”) & Team Placement 166 AED SJA Athletic Use 168

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General Information

Athletic Department

CYO ATHLETICS

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STATEMENT OF PHILOSOPHY One potentially significant contribution to the life of a community is the Catholic Youth Organization's athletic program. Youth are allowed to express themselves through athletics while developing harmony of body, mind, and spirit. By participating in the CYO Athletic Program, young men and women develop self-confidence, discipline, and a sense of perseverance which serves as a foundation for them to build upon. Any student of a sponsoring Catholic Parish Elementary School or any registered member of a Catholic Parish is eligible to participate in CYO athletics. The Athletic Program meets the needs of many youth by providing an environment which satisfies the needs of stability, friendship and meaning for its participants. With its young athletes in mind, CYO athletics strives to associate the competitive spirit of athletic events with the spirit of struggle corresponding to spiritual growth. With the appropriate adult interest and supervision that CYO provides, athletic competition can accomplish these objectives. The Church's approach to athletic competition reflects the view that Christian maturity comes as a process of inner growth. The accumulation of symbols indicating victory or defeat is insignificant in relation to the lifetime gains of athletic experience. The Church is involved with an athletic program in witness to a community which values individual and communal efforts above victory or defeat. The history of the youth movement in the Church in America seems to verify the many worthwhile benefits that have come from Church sponsored athletic programs. These programs have been a beginning point of contact and source of identity with the Church, for the young people involved. Many adults have athletic abilities to offer CYO athletics by coaching & volunteering to work with the kids. Through their volunteer work, adults have a tremendous influence in the physical and Christian development of youth. For millions of young people, CYO athletics has served as the contact point for further forms of ministry, such as involvement in parish youth groups, retreat movements, prayer groups catechetics etc. Yet, CYO athletics is also reaping another remarkable fruit. Young people who have participated in sports programs are now returning as adults to share what they have received. This involvement in the Church's apostolate to youth, in the role of coaches, adult advisors, board members, and interested parents is a sign of true ministry.

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CATHOLIC YOUTH ORGANIZATION PARTICIPATION VS. COMPETITION

The purpose of CYO Athletics, especially at the 5th and 6th grade level, is to provide a program that is in the best interest of the participants and exemplifies Christian principles. The CYO Athletic program is designed to give the opportunity to each student-athlete to develop and use skills in a chosen sport. Each coach must be committed to instruct each child participating on a team and must provide each child with the opportunity to meaningfully contribute to the team. Each coach must help all student athletes learn the fundamental of the sport, develop their skills, give their best efforts at all times, work together as a team, and demonstrate good sportsmanship. All of this can be accomplished through a participatory or instructional program. All CYO coaches at this level should strongly emphasize participation and skill acquisition. Recommendations for providing maximum participation:

1. Substitute evenly (By quarters or innings). 2. Every player should have the opportunity to be a starter at least once. 3. Divide the number of minutes by the number of players. 4. Coaches could mutually agree that substitutes will play the last half of the game. 5. Add another team to allow more participation.

Coaches can use their own ideas; also; teams and/or leagues can agree to use some of these procedures. It is important that Athletic Directors enforce and support maximum participation. These steps can also be used at 7th/8th grade level.

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SPORTSMANSHIP AND CROWD CONTROL The nature of competitive athletics has a tendency to bring out extreme behavior in participants and spectators. We recognize that some extremely positive behavior is very visible, yet some poor behavior and poor sportsmanship sometimes accompany athletics. In an attempt to put into the forefront the values and ideals of Catholic Education we offer the following points to assist athletic personnel and school/parish administrators. All parties involved in sportsmanship (on and off the field) must set clear expectations. 1. Coaches should not assume that their athletes will be good sports. They must foster the attitude that

winning by the rules and losing with pride are part of being an athlete. If we ignore poor sportsmanship we accept it! Insist that the athletes in your care represent the ideals and values that you and your parish stand for.

2. Imagine an athletic official in his mid thirties taking verbal abuse from a fourteen-year-old in front of

hundreds of fans. As a coach you won’t allow your players to act this way towards you or another adult. Set up an atmosphere where your athletes accept the decisions of the officials. An athlete or coach has turned many a crowd against an official. The Catholic Youth Organization as a group of coaches and athletic directors is in pursuit of quality officiating. Let’s not lower the organization by degrading any one, let alone men and women who are, for very little compensation, giving something back to athletics.

3. Understand that prevention is the key to crowd management and good sportsmanship. Adult

presence is one the main ingredients that prevent crowd misbehavior. Key adults in the parish community should be stationed in highly visible spots. These key adults charged with crowd control (Administrators) have management responsibility. Very rarely is it advised to “sit in the stands and take names.” Sometimes a simple look at a student can alter behavior. Much like classroom discipline, we don’t stand in the hallway and expect our students to behave. We set up the proper climate and carefully respond to each situation.

4. It is recommended that adults be stationed throughout the crowd during contests. Dad’s Clubs, highly

visible, paying attention to the crowd, located throughout the gym or playing field often prevent spectator misbehavior. A chart of your gym or playing field indicating the “stations” you want adults at for each home contest should be provided. At important times during the event all adults should be in visible areas. For example: half time at the concession stands, rest rooms, post game in the parking lot. To solve a potential problem, get in the middle of it! Don’t be afraid to be seen – adult presence prevents problems. Administrators must consider the crowd (whatever their make-ups) as “theirs” much like you consider your team yours.

5. Communication with the opposing team’s administrator is very important. Some big rivalries require

assistance from the visiting team. Knowing what a large responsibility crowd management is, the visitors should be willing to assist. Administrators, faculty and parents should be conscious of their crowd on the road as well as at home. For example: visiting team personnel should be visible at half time and in parking lots. Derogatory or inappropriate cheers should be discouraged in advance and if possible when they occur.

6. Administrators and coaches know when a potentially disruptive or unsportsmanlike event is

upcoming. Appropriate personnel are encouraged to communicate with their fans. P.A. announcements appealing to the positive side of your fans can help. For example: “Our fans have

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always been great, showed class and sportsmanship, this is a game when you need to continue your positive support” or “Our goal is to highlight the strength of our team, not to knock down the other side from the stands.” Communicating with leaders or athletes (who may be off-season) about your concerns and expectations can also help. Let your fans know that the “people from your school are known for their class and sportsmanship as both fans and athletes.” Compliment the fans after games on their positive behavior, win or loss.

7. Overreacting adults can cause problems. Our focus here is on presence as prevention. Avoid unruly

involvement, physical or verbal harassment when trying to check behavior. 8. Athletic staff members play a key role in instilling the proper attitude on sportsmanship. Clue your

staff in to your expectations. Athletic personnel are charged with controlling the conduct of their athletes and their own conduct as coaches. The word will spread through the school, that your coaches do not tolerate poor sportsmanship, and therefore, our fans should follow the lead of the team.

RESPONSIBILITIES OF TEAM ADMINISTRATORS 1. Hold meeting regarding sportsmanship and being a good host (“Tolerating misconduct can jeopardize

athletics.”) 2. Teams should set up goals of good conduct and develop procedures and techniques to reach them. 3. A three (3) phase action program:

a. Education b. Involvement c. Enforcement

4. Effective Crowd Control is best achieved when Pastor, Principal, Athletic Director, Coach, Dad’s

Club Members, Student Body, Officers and Faculty are involved in planning and supervision. 5. Parking lot enforcement (greatest trouble spot.) 6. Monitoring lavatories, halls and other known problem areas. 7. Avoid possible unruly involvement or harassment, verbally or physically, when asking people to

leave because of their behavior. It is a good policy to refund admission. 8. The Visiting Team and spectators should be provided for and looked after from time of arrival to

departure from the area. 9. Officials:

a. Provide parking space. b. Clean area to change. c. Privacy before, half and after game. d. Do not allow them to be ABUSED!

Good Sportsmanship is not an accident, it is an attitude that is fostered by those who care!

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CATHOLIC YOUTH ORGANIZATION Sportsmanship - It's A Team Effort!

THE COACH..... ♥ Exemplify the highest moral character, behavior, and leadership, adhering to strong Christian, ethical, and integrity standards. ♥ Respect the integrity and personality of the individual student-athlete. ♥ Abide by and teach the skills and rules of the game in letter and in spirit. ♥ Set a good example for players and spectators to follow—please refrain from arguments in front of players and spectators; no gestures which indicate an official or opposing coach does not know what he/she is doing or talking about; no throwing of any object in disgust. Demand the same of your players. ♥ Display modesty in victory and graciousness in defeat. THE STUDENT-ATHLETE..... • Accept and understand the seriousness of your responsibility, and the privilege of representing the parish, school, and community. • Live up to the standards of sportsmanship established by CYO, parish/school administration, and the coaching staff. • Learn the skills and rules of the game thoroughly and discuss them with teammates, parents, friends, and fellow students. • Treat opponents the way you would like to be treated, as a guest or friend. • Refrain from making any kind of derogatory remarks to your opponents during the game. • Wish opponents good-luck before the game and congratulate them in a sincere manner following either victory or defeat. • Respect the integrity and judgment of game officials. The officials are doing their best to help promote you and your sport. • Win with humility; lose with grace. Do both with dignity. THE CHEERLEADER..... Understand the seriousness and responsibility of your role, and the privilege of representing the parish, school, and community.

EDUCATIONAL

Learn the rules of the game thoroughly & discuss them with teammates, parents, fans, & fellow students. Treat opposing cheerleaders and fans the way you would like to be treated, as a guest or friend. Wish opposing cheerleaders good-luck before the game and congratulate them in a sincere manner following either victory or defeat. Establish standards of desirable behavior for the squad and attempt in a cheerful manner to transfer that to your spectators. Select positive cheers, which praise your team without antagonizing the opponents. Encourage a positive crowd alternative by starting a popular positive cheer. Give encouragement to injured players and recognition to outstanding performances for both teams. Respect the integrity and judgment of game officials. THE SPECTATOR..... Remember that you are at a contest to support and cheer for your team and to enjoy the skill and competition; not to intimidate or ridicule the other team, fans, or officials. Remember that CYO level athletics are learning experiences for students and that mistakes are part of the learning process. Praise the student-athletes in their attempt to improve themselves as students, as athletes, and as people; just as you would praise a student working and striving in the classroom. Learn the skills and rules of the game, so that you may understand and appreciate why certain situations take place. Show respect for the opposing players, coaches, spectators, support groups, and officials. Treat them as you would treat a guest in your own home. Refrain from making any kind of derogatory remarks to your opponents during the game. Respect the integrity and judgement of game officials. Understand that they are doing their best to help promote the student-athlete, and admire their willingness to participate in full view of the public. Recognize and show appreciation for an outstanding play by either team. Be a positive role model through your own actions and by censuring those around you at events whose behavior is unbecoming, inappropriate, or distracting.

ATHLETICS

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ARCHDIOCESAN REVISED POLICY ON SEXUAL ABUSE OF MINOR1 I. INTRODUCTION Sexual abuse of a minor by a member of the clergy, a religious, or by one who represents the Church constitutes reprehensible conduct directed at a most vulnerable member of our society. The lasting impact of such incidents is a profound tragedy for both Church and society. The primary purpose of the Archdiocesan Policy on Sexual Abuse of Minors is the safety of children, the well being of the community, and the integrity of the Church. The policy is designed to provide education and seek prevention of sexual abuse of minors whenever possible, to repair whatever damage has been done to the victim and family, to provide treatment to, and to protect the rights of, those accused, and to bring the healing ministry of the Church to bear wherever possible. The Archdiocese of Detroit was among the first in the country to promulgate a policy on this complex issue when it published comprehensive guidelines in November of 1988. Since that time, the Archdiocesan policy has been illuminated by pastoral experience, as well as increasing medical and sociological knowledge about the roots of this behavior. The Archdiocese recognizes, as does most of society, that sexual abuse has multiple causes for which treatment is essential. Sometimes the treatment may be successful; sometimes it is not. The Archdiocese will do all it can to prevent those guilty of sexual abuse of minors from ever again abusing the trust of anyone. Because of the special difficulties surrounding sexual abuse in a ministry-related setting, the Archdiocese must and will quickly take some responsive steps. However, that immediate willingness by the Archdiocese to respond to a complaint or to provide assistance to those who come forward should not be interpreted as a "judgment" of the accused. Similarly, participation by the accused in an initial assessment does not constitute an admission of guilt. The Archdiocese of Detroit is open to and respects complaints brought under this policy. Complaints can be brought directly to the Archdiocese by calling (313) 237-5800 or by writing the Archbishop's Office, 1234 Washington Boulevard, Detroit, Michigan 48226. Additionally, complaints can be brought forward to pastoral leadership, who, in turn will contact the Archdiocese immediately. Further experience and more study by the Archdiocese and others will contribute to the revision of this policy from time to time. II. PROGRAM & POLICY

A. The Archdiocese of Detroit had established this policy for the following reasons:

1. To provide a program of broad-based education in order that clergymen, administrators, staff and volunteers of the Archdiocese, or it parishes, institutions and entities, be acquainted with the policy and its requirements.

2. To educate clergymen, administrators, staff and volunteers about prevention so that

they in turn may instruct parents whose children come under their care. 3. To define the actions to be taken when a complaint of sexual abuse of a minor is

received.

1For the purpose of these policies and procedures, "minor" is defined as any person under the age of eighteen years.

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4. To ensure a prompt response in the event of an allegation or complaint. B. In addition to the appointment of a Delegate of the Archbishop to coordinate and implement

this policy, the Archdiocese of Detroit establishes an Assessment Team which: 1. Will assist the Archbishop's delegate in the assessment of complaints or allegations

of sexual abuse of a child, during the time of his or her minority, made against clergymen, religious, and lay persons who either are employed by or volunteer their services to the parishes, institutions and agencies of the Archdiocese.

2. Is composed of a religious woman, a priest with background in canon law, a

therapist, and an attorney who are professionally trained or knowledgeable in the subject of sexual abuse of minors. The committee will have other resources available for its work as needed.

III. RESPONSE TO COMPLAINTS & ALLEGATIONS

A. Any clergyman, administrator, staff person or volunteer of the archdiocese receiving or becoming aware of a complaint or allegation of sexual abuse of minors MUST:

1. Inform the person making the complaint or allegation that the Archdiocese has both

a policy and a procedure to be followed in this matter and that the procedure will now be activated.

2. Report the matter immediately to the Archdiocese at 237-5800 providing details as

known, including the identity and means of contacting the person making the complaint or allegation. The official person shall immediately inform the Archbishop's delegate who will contact general counsel for the Archdiocese and will also inform the Director of the Archdiocesan Department of Communications. The Archbishop's delegate, usually along with a member of the assessment team, will visit the one making the allegation.

3. Observe the provisions of Michigan law. (See Appendix.) B. The Investigation of Complaints and Allegations: 1. Contact with the individual making the complaint (or allegation) will be made by

the Archbishop's delegate, usually with the assistance of one member of the assessment team. The Archbishop's delegate shall contact the assessment team and work in collaboration with them as appropriate. Arrangements to begin the assessment and evaluation of the complaint will be made in conjunction with legal counsel. The Archbishop's delegate will complete an initial report form.

2. The Archbishop's delegate, in conjunction with the assessment team, will begin a

preliminary assessment to determine the facts by talking with the complainant (if an adult), parents of the child, the child if deemed prudent, and the accused.

a) If after the preliminary assessment the Archbishop's delegate and team

judge the accusation to be unfounded, they will bring their work to conclusion as quickly as possible, and make whatever recommendations for pastoral care judged appropriate. The delegate will prepare a written report which will be communicated to the Archbishop, the Archdiocesan legal counsel, and the Director of the Department of Communications.

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b) If the assessment team in collaboration with the Archbishop's delegate believes there is reasonable cause to suspect sexual abuse of a minor, the Archbishop's delegate will:

(1) Notify the Archbishop in writing, the Director of the Archdiocesan

Department of Communications, religious order superior if appropriate, civil authorities as required by law, and Archdiocesan legal counsel.

(2) Bring the assessment process to conclusion with all possible speed.

Prepare a written report for the Archbishop without delay. (3) Present the recommendations of the assessment team and

Archbishop concerning interim assistance to the alleged victim, the alleged victim's family, the community, and the accused.

(4) Safeguard the confidential integrity of all the activities,

proceedings and files. IV. STEPS TO BE TAKEN IF THERE IS REASON TO SUSPECT SEXUAL ABUSE OF

MINORS ON THE PART OF AN ARCHDIOCESAN PRIEST OR DEACON A. The Archbishop or his delegate will: 1. Decree an administrative leave for the priest or deacon pending a resolution of the

complaint.

2. Move the priest from his permanent assignment to another place for the safety of all concerned.

3. Mandate a thorough evaluation and treatment plan as outlined by medical

authorities for the priest or deacon using all available tests from the medical, psychological, and spiritual methods, as well as investigating for substance abuse and drug abuse. The priest or deacon will be asked to sign a contractual agreement with the Archdiocese of Detroit to comply with the proposed evaluation and subsequent treatment plan as outlined by medical authorities.

4. Notify Archdiocesan legal counsel and consult with canonical authority so that civil

and canonical questions may be addressed. 5. Advise the accused priest or deacon of his right to retain legal counsel of his own

choosing, and request his cooperation in the investigation of the accusation by fulfilling the contractual terms of the psychological evaluation and/or treatment plan

as outlined by medical authorities and approved by the Archbishop. B. If the accused priest or deacon does not fulfill the contractual agreement, due either to

noncooperation or to psychological inability to assume its obligations, the Archbishop or his delegate will meet with the accused and inform him of the right to apply for laicization or the right of the Archdiocese to proceed with a canonical trial which can result in canonical consequences, up to and including laicization.

V. STEPS TO BE TAKEN IF THERE IS REASON TO SUSPECT SEXUAL ABUSE OF

MINORS ON THE PART OF A MEMBER OF A RELIGIOUS COMMUNITY

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A. The Archbishop or his delegate will contact the major religious superior and arrange for the

accused to be returned to the immediate supervision of the superior. B. The religious superior will be apprised of the necessity to remove the accused religious from

his/her permanent assignment to another place where access to victims is reduced and, if at all possible, eliminated.

C. In the case of a religious priest or deacon, the Archbishop or his delegate will immediately

remove any faculties the accused may have been granted. VI. STEPS TO BE TAKEN IF THERE IS REASON TO SUSPECT ABUSE OF MINORS ON

THE PART OF A LAY PERSON EITHER EMPLOYED BY OR VOLUNTEERING SERVICES TO THE ARCHDIOCESE OF DETROIT

A. The chief administrator who has authority over the accused will place the accused person on

administrative leave or suspend the services of the volunteer. B. The chief administrator will advise the accused of his/her own right to obtain legal counsel

of his/her own choosing. C. The chief administrator will act in accord with Michigan law and local personnel policies. VII. PUBLIC COMMUNICATIONS AND MEDIA The Director of the Archdiocesan Department of Communications is appointed as the official, first-line spokesperson for the Archbishop and the Archdiocese in matters and personnel involved with this policy and will: A. Serve as the primary spokesman to the news media both in answering questions about a

particular case and in addressing the broader questions raised by such cases. Release of public information will preserve and protect the integrity of the policy and respect the rights of those involved.

B. Coordinate public communications from pastoral or school staff with the general

community. C. Provide assistance to the Archbishop's delegate and assessment team concerning public

communication. VIII. FOLLOW-UP CARE The pledge to follow up and offer pastoral care to all involved is firm. A. The Archdiocese of Detroit, through the Archbishop's delegate, will assist in the pastoral and

professional care, both immediate and ongoing, of the victim and/or the family. B. The Archdiocese of Detroit will assist in finding competent spiritual and psychological help

and direction to address any damage to the victims’ relationship to God and his/her faith community

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C. The Archdiocese of Detroit may require ongoing treatment and/or evaluation for the accused. During the aftercare period, there may be clear restrictions on what sort of ministry, if any, the accused can exercise.

IX. APPENDIX Michigan Law (eg, MCL 722.621-.623 ex seq.) X. PREVENTION A. In-service days for clergy, employees, religious. B. Behavior commonly associated with sexual abuse of minors. C. Publication/dissemination of these policies and procedures (to Archdiocesan personnel,

clergy, administrators or institutions).

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COACHING AIDS & TOOLS

ATHLETIC DEPARTMENT

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Catholic Youth Organization A Coach’s Primer on Supervision

A reprint from The Coach’s Letter August 1992 “Coaches differ from most other professionals in the way they must handle their role as supervisors.” That’s according to Dr. Richard P. Borkowski, a sports-safety expert and director of athletics at the Episcopal Academy, Merion, P.A. “Our legal system sometimes takes a different view of what is or is not proper supervision in the coaching world,” he adds. “Many coaches may think supervision is a piece of cake, but that’s not the case.” He points to the following “deviations” from proper supervision and advises on ways to deal with them:

Not being there. “You are in a no-win situation if you are not present when a player is injured,” Dr. Borkowski says.

Failing to control the situation. “Being there is only the start. You are there, but shooting the breeze with the opposing coach as “horseplay” occurs around the shot-put area often results in an injury. I’ve seen a coach get into trouble for failing to wear a whistle, based on the theory that the sound of the whistle would of prevented an injury to a player who used a football blocking sled without wearing his helmet.”

Lacking knowledge in the activity you are supervising. “Think about it. Has anyone actually taught you the best place to stand or how to rotate when coaching? Where do you spot for the “Banzai” flip off the balance beam? Take time at your next meeting to review the art of supervision.”

Being distracted. “A well-intentioned coach was supervising a physical-education softball game when a girl from his tennis team asked for advice. As the coach helped his player, a batter, not wearing a helmet at the time, was hit in the head. The coach was not aware of what happened, because he was helping another student.

Lacking concentration on matters at hand. “When you are in charge, be in charge. Nothing is more important, at the moment, than those people you have accepted responsibility for…period!”

Failing to understand progression. “You must not only know the activity; you must know how to teach the activity. Going all out with a full-field scrimmage on the first day of lacrosse practice is not reasonable.”

Failing to have an emergency plan in case of a problem. Failing to have correct ratio of supervisors to those being supervised. “There is, of

course, no correct ratio. That figure will always depend on the activity, the experience of the participants, and the coach. Society and some of our textbook-writing colleagues have attempted to select magic numbers. We must educate society and some of our colleagues.”

Supervising activities that you should not be supervising. “Ax throwing was a listed activity in a 1925 sports for children textbook. Bungee jumping might find its way into

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someone’s future curriculum guide. But, on balance, we can offer less hazardous activities that are as beneficial.”

Not practicing post-accident supervision. “Accidents will happen. We must know what do when someone is injured. We must establish, we must have, and we must know the emergency plan.”

Not keeping records. “Write it down. Keep track of everything. This helps you improve your program and demonstrates your credibility. You demonstrate your vigilance.”

Concludes Dr. Borkowski, “If you remain aware of the above points, you get an “A” in Sports Supervision 101. Better than that, you lower your risk of lawsuit.”

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ATHLETIC CODE FOR COACHES

The coach is the official representative of the Parish/School at interscholastic athletic activities. In this important capacity, these standards should be practiced: 1. Develop an understanding of the role of interscholastic athletics and communicate it to

players, parents and the public. 2. Develop an up-to-date knowledge of the rules, strategies, safety, precautions and skills of

the sport and communicate them to players and parents. 3. Develop, communicate and model policies for athletes' conduct and language in the

locker room, at practice, during travel, competition, and at other appropriate times. 4. Develop fair, unprejudiced relationships with all squad members. 5. Allow athletes time to prove themselves anew each season and do not base team

selections on previous seasons or out-of season activities.

1. Allow athletes time to develop skills and interests in other athletic and non- athletic activities provided by the Parish, School and community groups.

2. Give the highest degree of attention to athletes' physical well being.

8. Teach players, by precept and example, respect for Parish/School authorities and contest officials, providing support for them in cases of adverse decisions and refraining from critical comments in public or to the media.

9. Teach players strict adherence to game rules and contest regulations. 10. Present privately, through proper Parish/School authorities, evidence of rule violations by

opponents; and counteract rumors and unproven allegations of questionable practice by opponents.

11. Attend required meetings and keep abreast of MHSAA & CYO policies regarding the

sport and be familiar with MHSAA & CYO eligibility and contest regulations.

REPRINTED FROM "MENTOR"; MHSAA

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CATHOLIC YOUTH ORGANIZATION ATHLETIC DEPARTMENT

COACHES RESPONSIBILITIES A CYO coach is primarily a minister to youth, with a gift of reaching out to young people through athletics. CYO coaches must be of high school age or older. An adult coach (18 years of age or older) must be present and responsible for the team at all times. Responsibilities of the CYO Coach include: 1. Be knowledgeable of CYO Athletic programs and make sure that all rules and policies are

observed. 2. Attend the preseason coaches meeting at the time and place designated by the CYO Athletic

Program Director for the respective sports. 3. Conduct pre-season meetings of parents/coaches to ensure that everyone understands their

responsibilities. 4. Make sure the registration form for the team is filled out correctly and submitted to the CYO

office on time. 5. Determine the eligibility of each player on the team through the Parish/School. 6. Conduct themselves in a Christian manner that will reflect credit on their Parish/School and

the CYO, ensuring team members and followers to do the same. 7. Teach and guide the youth on the team with a sense of fair play, sportsmanship and

acceptance of winning and losing in accordance with Christian ideals. 8. Be responsible for the actions of the team members and followers from the Parish/School. 9. Take special precautions to protect all valuables and clothing of players. Be certain that

playing conditions are safe for play. Take special precautions to ensure a safe playing environment. Maintain an adequate first aid kit and keep medical forms readily available. Provide required safety equipment in good repair and make certain that the players properly use them.

10. Take care not to schedule practices or events that will interfere with religious duties and

classes.

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CATHOLIC YOUTH ORGANIZATION TEN PRACTICAL HINTS TO THE COACH – BEGINNER OR OLD-TIMER

1. Plan drills that:

a. Teach a particular offense or defense technique b. Stimulate game type experience c. Condition physically while it teaches technique d. Utilize maximum efficiency of time – does not have players standing around e. Are safe and without a high risk of injury

2. Teach fundamentals by walking through the correct procedure before going full speed. Match players to size, age and experience. BE SAFETY CONCERNED.

3. Condition for conditioning – not as a punishment. For example: you don’t give 100 down ups for being late. A one to one talk, coach and players, can do more for good discipline than 100 punishment sprints. Encourage rather than discourage.

4. Don’t make statements and regulations you can’t keep. Example: “If you don’t keep quiet on this bus you’re all going to walk home.” When coaching and dealing with young people, think first. Be an educator, not an eliminator.

5. Take the time to observe other coaches on drills being used to teach a particular skill. 6. Make a practice plan; be prepared before starting practice. It’s the impromptu things that

can get you into trouble. 7. Coaching is teaching: the better the teacher, the better the coach. 8. Winning is not as important as preparing to be a winner in all aspects. 9. Know the rules of the game. Know the rules and regulations of your parish and league. 10. Be supportive of fellow coaches. Respect individual differences and remember the game

is a program for the kids!

WHEN IN DOUBT, DON’T FUMBLE, DON’T PUNT – CALL TIME-OUT!

Revised 10/11/05 22

A PRE-SEASON CHECKLIST FOR COACHES _____1. Inspection Completed:

_____ if equipment _____ of apparatus _____ of facility/field _____ of locker areas

Deficiencies reported to: _______________ Date: _______________

_____4. Squad Rosters Prepared _____Emergency cards available _____ Physical condition of individuals noted _____ Conditioning regimen prepared, taking into account individual needs

_____2. Practice Plans Prepared: _____ Master plan completed (tells what skills and techniques to be taught and the teaching method to be used in detail) _____ Weekly plan forms prepared _____ Daily plan forms prepared

_____5. Risk-Awareness Obligation Prepared for:

_____ Instruction regarding risks planned _____Written materials ready for distribution _____ Safety precautions planned _____ Signs made and posted

_____3. Safety-Emergency Care Equipment Prepared:

_____ Medical kits checked _____ Access to ice arranged _____ Emergency telephone checked _____ Emergency plan prepared and posted _____ Arranged for authorized transportation _____ Arranged for Emergency transportation _____ First Aid equipment accessible (air splints, rigid splints, oral screw, stretcher, spine board, blankets)

_____6. Staff Prepared: _____ Instructional Plan _____ Provisions for risk-awareness _____ Safety Precautions _____ Supervision responsibilities _____ Continuing inspection of equipment and facilities _____ Emergency Plan

_____7. On File: _____ Insurance verification _____ Parent waiver form _____ Physical exam form

CHECK-LIST COMPLETED: SIGNATURE: ________________________________________ DATE: ________________

Revised 10/11/05 23


ATHLETIC DIRECTOR'S RESPONSIBILITIES The Parish/School Athletic Director is responsible for the overall conduct of the Parish/School CYO athletic program. She/he is responsible to the Pastor/Principal. All Parishes/Schools participating in the CYO program must have an Athletic Director who has been appointed by the Pastor/Principal. Athletic Directors will receive information from the CYO Office and their leagues as contact persons. They are responsible for disseminating this information to their Parish/School program. Responsibilities of the Athletic Director include: 1. Recruit and train qualified coaches for all teams. 2. Conduct an information meeting for all coaches prior to each season to discuss rules and

rule changes, league information, CYO and coaching philosophy, and other necessary information for the coming year.

3. Represent the Parish/School in league meetings (or send a representative) and contribute to the league activities. 4. Be knowledgeable of the rules. Ensure that the philosophy of the CYO program is followed.

Be certain that all players are eligible to participate. 5. Organize the Parish/School athletic program and support functions including: A. Arrange for registration of team players. Distribute registration materials; set time and location for registration. B. Acquire and maintain equipment, first aid supplies, uniforms. C. Schedule practice facilities. D. Distribute league schedules to all coaches. Any adjustments in the schedule or request for an adjustment must be made through the Athletic Director. E. Arrange funding, fundraising for support of the program. 6. Check with the Parish/School calendar to avoid schedule conflicts. Work with

Parish/School leaders to avoid conflicts with other Parish/School programs. 7. Work with Parish/School leaders to promote the CYO program in the Parish/School. 8. Recommend at least one Eucharistic celebration planned by the athletes for the athletes; a

Mass of Thanksgiving for the talent that God gave and for the opportunities that athletics provide in utilizing those talents.

Revised 10/11/05 24

CYO ATHLETICS AVOIDING SCHEDULE / FACILITY CONFLICTS

All Athletic Directors are advised to obtain a Parish/School calendar and to COMMUNICATE with both PASTOR and PRINCIPAL in reference to site/facility availability for the upcoming season. This will prevent last minute time/site changes and possible forfeit situations. A partial list of probable conflicts is listed below for your consideration and use. The list below is intended to provide a basis for review when completing your program's entry forms. NOTE: ATHLETIC DIRECTORS MUST COMMUNICATE WITH ALL PROGRAM

PERSONNEL BEFORE COMPLETING ENTRY FORMS! ATHLETIC DIRECTORS CHECKLIST FOR AVOIDING SCHEDULING CONFLICTS: 1. PARISH ACTIVITY CALENDAR (See Pastor) ____ Sunday Morning Mass (Pastor's Signature Required) ____ Catechetical Classes/Programs (See Director of Religious Education) ____ Sacramental Preparation (See Director of Religious Education) ____ Youth Ministry Activities/Retreats (See Youth Minister) ____ Festivals/Fairs/Carnivals ____ Bingo/Fund Raising Activities ____ Boy Scouts & Girl Scouts (See Scout Director) 2. SCHOOL ACTIVITY CALENDAR (See Principal) ____ Parent-Teacher Conferences ____ PTG/PTO/PTA Meetings ____ Open House ____ School Musicals/Plays/Concerts/Graduation ____ Field Trips/Retreats ____ Athletic Banquets ____ Academic/Honor Awards Night ____ Booster/Athletic Club Activities ____ Coaching Staff's Season Employment/School Schedule ____ Site/Facility Availability (High School schedule may conflict with yours) ____ Vacation Days/Breaks 3. RECREATIONAL/COMMUNITY CENTER SCHEDULE (See Site Director) ____ Site/Facility Availability (Practice/Contest Days & Times) Parishes/Schools sharing the same site for contests should coordinate schedules prior to completing entry forms!

Revised 10/11/05 25

FORMS

ATHLETIC DEPARTMENT

Revised 10/11/05 26

STUDENT ACCIDENT REPORT Name and address of parish: Name of person injured: Parent’s name: Address: Date of accident: Time: AM / PM Coach or person supervising: Describe how accident occurred:

Condition of premises:

Extent of injury:

Measures taken after accident:

Was First Aid administered? Yes / No By whom? Were parents notified? Yes/No How? By whom? At what time? Witnesses and their addresses:

Student accident insurance? Yes/No Insurance Company: Name of person making report: Position:

Date of report: ALL ACCIDENTS SHOULD BE REPORTED TO THE PASTOR/PRINCIPAL’S OFFICE ON THIS FORM THE DAY THEY OCCUR. Please forward copy to: Gallagher Bassett Services P.O. Box 687 Southfield, MI 48037-0687 Telephone: (248) 352-1062

Revised 10/11/05 27


PARISH/SCHOOL AFFILIATION

LIST OF ATHLETES: The athletes listed below are registered Catholic members of an adjoining catholic parish or enrolled in an adjoining approved Archdiocesan Catholic elementary school.

Check of the appropriate seasons of competition

Name Fall Winter Spring 1. 2. 3. 4. 5. 6. In accordance with CYO Eligibility Rules I hereby certify that the above listed player(s) are members in good standing of Parish or School. Pastor’s Signature Principal’s Signature (if not a Parish School) I hereby accept the above listed player(s) to participate on Parish or School athletic team(s) due to the fact that their parish does not sponsor a CYO Athletic Program. Pastor’s Signature Principal’s Signature (if not a Parish School)

Separate forms must be submitted for each different parish or school

Revised 10/11/05 28


ATHLETIC RELEASE FORM

Sponsoring Parish: Athletic Director’s Signature: In some instances it is necessary to obtain a written release from other sponsoring Athletic Directors. There are some parishes that do not accept out-of-parish athletes to participate in their programs for various reasons. In those cases you must obtain a written release from that Athletic Director. This form is meant to reduce your efforts and the amount of paperwork that you must submit to CYO. This form in no way allows any more flexibility to the present CYO eligibility rules. Name of Athlete: Parish(es) that need Athlete Director’s to provide a release: Signature:

This form will accommodate (3) athletes per page - some athletes may need more than one

release. Copy this form as needed.

Revised 10/11/05 29


ATHLETIC REFERRAL FORM

This referral process is intended for additional participation opportunities at bordering/adjoining programs in need of players after participants have attended a bona fide try-out session(s) at his/her parish. Participants may, if not selected, with the approval of both parish Athletic Directors and the CYO Athletic Program Director, be immediately eligible to participate on a specified bordering/adjoining parish team (per CYO office). Home Parish: I hereby certify that the below named player is a member in good standing of the above named Parish or School. Below named player was not selected for this season’s team and is released to participate at an adjoining parish sponsoring sport identified below. Athletic Director’s Signature: Date: Athlete: Released for the following season of competition: Fall Winter Spring Sport: Baseball Basketball Bowling Cheerleading Cross Country Football Lacrosse Soccer Softball Track Volleyball

ATHLETE REPORT

1. Try-Out Sessions/Days Offered 2. Try-Out Sessions/Days Attended 3. Observes Rules; Cooperation I hereby accept the above names player to participate on Parish or school athletic team for the above named sport and session. Bordering/Adjoining Parish: Athletic Director’s Signature: Date:

Revised 10/11/05 30

LEVEL OF PLAY AND SPORT

DATE OF CONTEST VISITING TEAM

VISITING TEAM PASTOR/DESIGNEE SIGNATURE HOME TEAM

HOME TEAM PASTOR/DESIGNEE SIGNATURE

Home team is responsible for completing and submitting along with registrations sheets.

CYO Athletics Fax to: (313) 963-9791305 Michigan Ave. OR orDetroit, MI 48226 (313) 963-7179

Please send completed form to:

CATHOLIC YOUTH ORGANIZATIONATHLETIC DEPARTMENT

The CYO upholds the importance of worship and the responsibility of athletes to participate in Sunday liturgy, which includes vigil Masses offered on Saturday after 4:00 p.m. In order to further Catholic life and practice among athletes, the CYO will schedule games on Sunday after 12:00 p.m. If a game is to begin before noon, the Pastors of the competition CYO parish/school teams are to agree to the starting time in writing.

SUNDAY MORNING GAME POLICY:

Revised 10/11/05 31

FALL WINTER SPRING PARISH/SCHOOL:

DATE: ATHLETIC DIRECTOR:

SPORT LEVEL DIVISION: OPPONENT DAY - DATE - TIMEORIGINAL:

CHANGE TO:NOTIFIED AD ON: / /















Or Email to: [email protected] Fax To: 313-963-9791 or 313-963-7179

HOME TEAM

REASON FOR CHANGE:

HOME TEAM

REASON FOR CHANGE:

HOME TEAM

REASON FOR CHANGE:

HOME TEAM

REASON FOR CHANGE:

HOME TEAM

HOME TEAM

REASON FOR CHANGE:

REASON FOR CHANGE:

HOME TEAM

REASON FOR CHANGE:

CATHOLIC YOUTH ORGANIZATIONGAME CHANGE REPORT FORM

Mail To: CYO Athletics - 305 Michigan Avenue, Detroit, MI 48226

HOME TEAM

REASON FOR CHANGE:

Revised 10/11/05 32

CYO WEEKLY HOME GAME SCORE REPORT

PARISH: FROM (A.D.): DATE: PHONE NO.: By Monday morning each Parish must send in the results of all CYO home games from the previous week regardless if you won or lost.

Level Winner with Loser with Sport Game Division of Play Team Number Score Team Number Score Record

Date 8B,6B,8G,6G (#1, #2, #3, #4) (#1, #2, #3, #4) Win/Loss

FAX: MAIL: EMAIL: 313-963-9791 CYO ATHLETICS [email protected]

or 305 MICHIGAN AVE. 313-963-7179 DETROIT, MI 48226

catholic youth organization athletic department athletic manual

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