Cataloging and Metadata Services: 5-year Journey

Update to the CouncilSeptember 16, 2010Jina Choi Wakimoto

Organization 2005

Organization 2010

Monographs

MonoCat* E-books SubTotal P-Cat F-Cat SubTotal Total**

-20000

-10000

0

10000

20000

30000

40000

50000

2005/062006/072007/082008/092009/10

PCC Contribution

BIBCO

New nam

es

New se

ries

Change

d names

Change

d serie

s

New su

bject

Change

d subjec

ts

New cla

ssificati

on0

200

400

600

800

1000

1200

1400

FY2007

FY2008

FY2009

CoU PCC Statistics based on LC's FY Oct.1-Sept.

What did we do in 5 years?

• Separate record policy (FY06)• Theses & Dissertations cataloging policy (FY07)

– Elimination of print TD backlogs– Loading ETD in Chinook

• Elimination of monographs backlogs (FY07)• Re-indexing of Chinook (FY07)• Set up PromptCat and FastCat (FY08)• East Asian Cataloging added (FY08)• Outsourcing authority control (FY09-10)• Projects galore (FY06-10)

Special Collections

FY 06-07 (453) FY 07-08 (2,333) FY 08-09 (1,715) FY 09-10 (1,426)0

500

1000

1500

2000

2500

429

2,177

1,604

1,246

24156 111

180

BibsAC/AV

SPECIAL COLLECTIONS STATISTICS

Archives

Stan Brakhage (251)

WW I Pamphlets (127)

EAD Finding Aids (44)

0 20 40 60 80 100 120 140 160 180

21

30

5

170

0

27

60

97

12

FY 09-10 (169)FY 08-09 (197)FY07-08 (56)

ARV Named Collections & Finding Aids

Asian Collections

Chinese Japanese Korean Persian/Farsi Arabic Hindi/Sanskrit

Panjabi Tech Pro0

200

400

600

800

1000

1200 1044

631

3

371

10

266

1

844737

590

1993

3 12 0

262

CJK/Asian Monographic Cataloging: 2009-2010 CJK/Asian Monographic Cataloging: 2008-2009

CJK/Asian Monographic Cataloging 2008-09 and 2009-10 comparison

Authority Control

New records51,297=56%

Changed records 40,688 =44%

New and Changed Authority Records Received - FY 09/10

Total New and Changed: 91,965

Authority Control

Erin, Tim, Toni54 (2.3 days average per person)=

70% of total hours

Diana, Meri, Peter16 (.7 days average per person)= 21%

of total hours

Beth, Hui, Yuko7 (.3 days average per person)= 9% of total

hours

Hours Per Month Spent on All Reports Received During FY 09/10

Total hours spent during the year:

928

Meri's time here is only for the short reports; all the other Backstage work is not recorded here

Ser Cat ERSA

• Single Separate records policy• Separate E-Journal Finder Chinook (FY07)• ERM implementation (FY07)

– Resource records and coverage loads• MARC Holdings conversion (FY07-FY10)• ERSA formed (FY09)• WebBridge maintenance added (FY09)• Usage statistics thru ERM added (FY10)

KnowledgeBase

Total databases

Total books (unique titles)

Total books

Total journals (unique titles)

Total Journals

310

42078

42677

95708

129816

Serials Solutions knowledgebase 2009/2010

ERM

Active trials23 = 3%

Active paid resources476 = 51%

Active free resources211 = 23%

Inactive resources222 = 23%

Electronic Resource Management 2009-2010

Total resource records: 1052

* Included in total, but not included in graph are "New resource records" and "Active subset of paid."

Ser Sol Records in Chinook

journals full records, 39,275

journals brief records, 45,062

books full, 8,548

books brief, 33,398

Batch Loads

FY 2006/07 FY 2007/08 FY 2008/09 FY 2009/100

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

Batch Load Totals

Batch Load Totals

Digital ProjectsLabor measure FY 06/07 FY 07/08 FY 08/09 FY 09/10

Total hours     1200 1348

Total person-days     150 168.5

Equivalent FTE     0.6 0.674

         

         

         

# projects completed 1 1 2 5

# people working 3 6 6 4

# records 346 1498 410 187

         

         

Projects completed

Sanborn maps (346 METS wrappers/2382 sheet records)

Publishers' Bindings (1498 records enhanced) MacLaren (328 records) Jhove to MIX application

     Fairy Tales (82 records across 4 tales) Bent-Hyde (24 records)

        Hats & Headdresses (76)

        CWA pilot (15 records)

        WWI pamphlets (72)

Platforms (Silos)

• Chinook– 3.8+ million bibliographic records– 4.9+ million item records

• CU digital Library– https://www.cu.edu/digitallibrary/

• Rocky Mountain Online Archive– http://rmoa.unm.edu/browse.php

• CU Scholarship (ADR)?– http://adr.coalliance.org/cou/fez/?

What’s Next?

• From the Libraries 2010 strategic plan activities– Greater efficiency in cataloging– Provide direct linking/access to full text – Active program of assessment– Expand access to unique and hidden materials– Develop CU Scholarship - Institutional digital repository

• Increase the provision of access to unique, hidden collections– SPC, ARV, Gov Info

• Sustain a Culture of Digital Scholarship – Routinize digital projects– Everyone will be metadata specialists

Intangibles

• Service orientation, Client-centered• Flexibility – ready for unanticipated• Culture shift to the new paradigm• Libraries Mission Statement

• Value to the University– Collaboration with curators of data and other cultural

resources and institutional assets• From Responding to being Proactive

Thank You!