Capital Improvement Plan

November 14, 2019

Division of Finance

Division of Operations

FY20-21 through FY24-25

• September 2019 Fall membership is being analyzed

• Based on preliminary data, enrollment is 250 +/- over

projection

• Variances are spread across the county

• Enrollment will be shared with the redistricting committee

to incorporate in future options

Preliminary Enrollment Update

Capital Improvement Program Planning

• Comprehensive Redistricting underway

• Capacity considerations

• Program considerations

• CIP Programing

FY21 Proposed General Capital Funds

$ Increase - Mechanical & Roofing CIP

$ Increase - School Bus Replacement

$9,000,000 - Meals Tax Funds

FY14-15: 37 Projects at 25 Facilities

FY15-16: 58 Projects at 38 Facilities

FY16-17: 50 Projects at 33 Facilities7 Projects at 7 Facilities

FY17-18: 93 Projects at 50 Facilities

FY18-19: 68 Projects at 49 Facilities

FY19-20: Project Funds Deferred for new schools

FY20-21: Proposed58 Projects at 37 Facilities

Meals Tax Projects FY15-21

Total FY15-21373 Projects at 70 Facilities

totaling $69,673,717

FY14-15$9,000,000$1,990,470

FY15-16$9,000,000

FY16-17$9,000,000

$10,783,247

FY17-18$9,000,000

FY18-19$9,000,000$2,900,000

FY19-20 Funds Deferred

FY20-21 $9,000,000

Meals Tax Projects FY15-20

Total FY15-21

$69,673,717

2016 Bond Projects

Chamberlayne ES Renovation (nearing completion Fall of 2019)

Crestview ES Renovation (complete)

Glen Allen ES Addition (in punch list phase)

Pemberton ES Renovation (nearing completion - Fall of 2019)

Seven Pines ES Renovation(nearing completion - Fall of 2019)

Skipwith ES Renovation(complete)

Tuckahoe MS Renovation (nearing completion Fall of 2019)

Brookland Area ES (to be awarded, est. completion Fall of 2021)

Tucker HS (construction has begun, est. completion Fall of 2021)

Highland Springs HS (construction has begun, est. completion Fall of 2021)

Glen Allen ACE Center(design RFP underway, est. completion Fall of 2022)

Adams E.S.(renovation begins 2022)

2016 Bond Funds for FY21-22 (Years 1-2)

FY21 (Year 1):

$27,000,000 Glen Allen ACE Center

(Construction)

$8,500,000 Glen Allen ACE Center

(Design)

$12,500,000 Tucker and Highland Springs High Schools

(FFE- Fixtures, Furniture, Equipment)

$650,000 Capital Facility Pre-Planning Study- to evaluate another

group of buildings- right now no funding source identified.

FY22 (Year 2):

$19,000,000 Adams ES Renovation

(Construction)

• This study was performed by Stantec (Architecture), Timmons Group (Civil

Engineering) and Ascent Engineering (Mechanical, Electrical & Plumbing).

• The study allowed the ability to consider replacement of facilities in lieu of

renovation and provided systematic evaluation of each location.

• Each of the 12 facilities was evaluated based on the building structure

components (MEP & structural), facility/site layout and flexibility of the

existing plans and circulation.

• The results will allow well-informed decisions which support fiscally

responsible planning and long-range capital improvement goals.

Capital Facility Pre-Planning Study

• This assessment was completed through a combination of personnel interviews,

questionnaires, site and facility walk-throughs, and building systems analyses.

The architectural/engineering team was also provided with historical building

documentation.

• It should be noted that the consultants did not factor in programming

requirements for each facilities.

• Five (5) of the twelve (12) schools studied have been identified by the

consultants as potential replacements. For those schools, the study

recommends serious consideration be given to the replacement option before

committing to renovations.

• All school facilities should go through this type of evaluation.

Capital Facility Pre-Planning Study

Capital Facility Pre-Planning Study

Adjusted Recommendations by Facilities1. Jackson Davis Elementary 2. Virginia Randolph Complex 3. Holladay Elementary 4. Longan Elementary 5. Highland Springs Elementary 6. Quioccasin Middle- current school design creates ADA challenges and issues7. Carver Elementary 8. Three Chopt Elementary 9. Highland Springs ACE10. Hermitage High and ACE11. Dumbarton Elementary 12. Central Gardens* right now serves no functional capacity needs for HCPS. If

programming is created for this space then Central Gardens could move into one of the top 3 slots.

Future Projects for FY23 Consideration (Year 3)

We believe these are immediate projects that we know are coming due to known

capacity growth in the Northwest. A new elementary school in the Fairfield District and

a Middle School addition.

FY23 (Year 3):

*Jackson Davis ES (1962) Replacement

Va. Randolph Complex (1960) Design & Renovation/Partial-Replacement

Holladay ES (1966) Design & Renovation

Longan ES (1965) Design & Replacement

Highland Springs ES (1966) Design & Renovation

Quioccasin MS (1971) Design & Replacement

* Pending outcome of redistricting potential for new far west elementary school.

No funding sources identified for

any of these listed projects.

Future Projects for FY24 Consideration(Year 4)

FY24 (Year 4):

Carver ES (1966) Design & Renovation

Three Chopt ES (1971) Design & Renovation

Highland Springs ACE Center (1970) Design & Renovation

Hermitage HS & ACE (1972) Design & Renovation

Dumbarton ES (1971) Design & Renovation

*Central Gardens/ (1961) Design & Replacement

No funding sources identified for any of these listed projects.

Future Projects for FY25 Consideration(Year 5)

FY25 (Year 5):

Donahoe ES (1978)

Glen Allen ES ES (1978)

Godwin HS (1979)

Rolfe MS Renovation (1979)

Gayton ES Renovation (1988)

No funding sources identified for any of these listed projects.

CIP Budget Calendar Timeline Critical Dates

Required Action Scheduled Date

• Review with School Board October 24, 2019

• Approval by School Board November 14, 2019

• CIP Review with County Manager December 5, 2019

• Planning Commission Public Hearing February 14, 2020

• Board of Supervisors Public Hearing April 9, 2020

• Board of Supervisors Adoption of the

Approved Capital Annual Plan April 23, 2020