Campus Emergency Preparedness

Brenda D. Phillips, Ph.D.Associate Dean

Ohio University-Chillicothe

North of ChillicotheMay 20, 2014

The Financial Cost of Not Planning

See HandoutSee Handout

Life Cycle of Emergency Management

A Continuum of Disaster

Defining Preparedness

• Planning how to respond to an emergency or disaster, develop capabilities for more effective response (Waugh)

• Common activities:– Hazards identification– Writing plans– Training– Tabletop and Field

Exercises– Public education– Mutual aid agreements– Resource inventories

Preparedness TargetsStudentsChildrenFaculty

StaffNew employees in positions of authority

VisitorsAnimals

People with disabilitiesThe nearby public (tornado shelter)

College Park, MD, tornado, 2001$16.5 million in damage

FEMA News Photo/Jocelyn Augustino

Tornado, Union University, TN2008

• What if the university survives

• But the homes of faculty, staff, and students are damaged?

DisplacementNew Orleans, La., 1-23-06 --

Southern University at New Orleans Officials do a walk though phase A inspection of the Facility FEMA is

providing for them. FEMA is providing the Southern University at

New Orleans (S.U.N.O.) with 45 Modular Buildings to provide

instructional Classrooms, Offices, Cafeteria, and facilities staffed for

student education. MARVIN NAUMAN/FEMA photo

Best Practices for Planning(Quarantelli)

• Disasters are different from accidents and emergencies.

• Planning never stops. • Use an “all-hazards” generic approach.• Coordinate – not command and control.• Anticipated the unexpected, improvise.• Use science, not myths (panic).

Hazard Identification and Risk Analysis(Sources: FEMA IS#1;Thomas et al. 2010; Phillips et al. 2012).

Hazard Identification

• Comerio example

Above:University of Iowa Danforth Chapel.

Iowa River Flood, 2008FEMA News Photo/Greg Henshall

Types of Plans

• Planning Across the Life Cycle– Response Plans/Emergency Operations Plans– Recovery

• Pre-Event Recovery Planning• Post-Event Recovery Planning Mitigation Planning

– Business Continuity Planning– Response Plans/Emergency Operations Plans

Planning is a processPlanning occurs with partners

Local EMALocal EMA

State EMAState EMA

Federal PartnersFederal Partners

Risk Management

Risk Management

First Responders

First Responders

Facilities Management

Facilities Management

ITIT

SecuritySecurity

Faculty, StaffFaculty, Staff

Essential Elements of a CampusEmergency Plan - Disaster

• Emergency Support Functions (ESFs)• Hazard Specific Annexes

– Pandemic? Mumps?– Active Shooter?

• Business Continuity Elements– Downtime– Displacement

See Handout

See Handout

Even the best prepared plans go awry……

• After 5pm, summer school

• Dean on vacation

• Associate dean traveling

• Facilities management traveling

• Key employee on the speaker system had just quit

Photo credit: Twitter…..

Be flexible, train employees, have multiple layers of backups

RESOURCES

Brenda D. Phillips, Ph.D.740-774-7207

phillib5@ohio.edu

Lead Author, Introduction to Emergency ManagementAuthor, Disaster Recovery

Co-editor, Social Vulnerability to Disasters

• FEMA Disaster Resistant University– https://www.fema.gov/media-library/assets/documents/

2288• FEMA CPG-101

– http://www.fema.gov/media-library-data/20130726-1828-25045-0014/cpg_101_comprehensive_preparedness_guide_developing_and_maintaining_emergency_operations_plans_2010.pdf

• FEMA Emergency Operations Planning Guidance– http://www.fema.gov/media-library/assets/documents/

25975• FEMA Independent Study Courses – free

– http://training.fema.gov/IS/

Continuity Planning TemplateWith a caveat

• http://www.fema.gov/media-library-data/1389194640607-1a5f9a6d6557846f6e5924eea089f798/Non+Federal+Continuity+Plan+Template+and+Instructions.pdf

Case Studies

UC-Berkeley

The Economic Benefits of a Disaster-Resistant

University: Earthquake Loss Estimation for UC Berkeley, Working Paper

2000-02http://

www.escholarship.org/uc/item/78g7j8jq

Mary Comerio

New, National Scope

CERT – Cleveland State University

Community Emergency Response Teams

(CERTS)http://www.ready.gov/citizen-corps

http://www.fema.gov/community-emergency-response-teams

HOMEWORKASSIGNMENT

HandoutESF/EOP from CPG 101-Page 3-6http://www.fema.gov/media-library/assets/documents/25975

From FEMA DRU Booklet-Worksheet #1 Planning Team-Worksheet #2 Hazard ID-Worksheet #3 Identify Hazards-Worksheet #4 Profile Hazards-Worksheet #5 Inventory Assets-Worksheet #6 Assess Priority Assets-Worksheet #7 Estimate Losses

Free pdf: http://www.fema.gov/hazard-mitigation-assistance/building-disaster-resistant-university