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Welcome to the highly anticipated Campsite

Selection

Big Thanks to Kalypso's for organizing tonight’s meal.

Suggested donation - $3 per plate

Our Game Faces are On…

$69,556 raised 41 Teams �

registered 418 participants� 23 Survivors �

registered

Last Year at this time:

We have reached 27% of our $235,000 goal. We are 25 days from Relay and need to raise $171,242.

$65,923 raised 49 Teams registered� 513 participants� 24 Survivors registered�

Currently:

All-Star FUNdrai$ers

Raising for a Cure

Jo Wood Kristina Baumler Melissa Vaughn Jane Ackley

Rachel Hume is VERY VERY close…

Ronnie Hardcastle David Hale Ron Sherman Ann-Marie Dooley Janet Jenkins

Grand Club Members:

All-Star FUNdrai$ers

Raising for a Cure

T-ShirtConte

st

Top Teams

SURVIVORS &

CAREGIVERS

Click icon to add picture

SURVIVORS &

CAREGIVERS

Survivors and Caregivers are our MVPs

Fight for a Cure

Invite survivors in your life to Relay activities – family, friends, neighbors, teachers!

We are challenging all teams to have at least one survivor as a team member.

We’ll try to match survivors with teams if necessary.

Survivors and Caregivers are the MVPs and heart of our Relay!

Honoring our Survivors and Caregivers

Fight for a Cure

On May 16, check-in begins at 11:00 am –

Survivors and Caregivers are welcome to a luncheon in SLHS Cafeteria Lunch catered by: Whole Foods of Reston Entertainment/Activities: Caregiver Garden, Nutrition

Seminar, Pre-Relay Stretching, & more! Raffles! RSVP and share your story to Jodi Combs at:

jodilynn.combs@gmail.com The Survivor/Mission Tent will be in front of the stage Take breaks at the Survivor Hydration Station in

the Relay Café throughout the event!

Help Us Honor our Survivors and Caregivers

Fight for a Cure

We are inviting teams to come to Relay with little tokens of gratitude for our Survivors. Ideas include: Candy Homemade Cards Ribbon Pins

Remember – following Opening Ceremonies, our first lap is for our Survivors Please do not walk with the Survivors until invited by our

Master of Ceremonies Line the track and cheer our Survivors on!

Present tokens of gratitude to Survivors! Your team should be prepared with 50 tokens to share

Coupon for free goodie or discounted goodie from onsite fundraiser

SURVIVORS &

CAREGIVERS

Click icon to add picture

RECOGNITION

Booz Allen Hamilton Altamira Asurion CDW Foot & Ankle

Specialists of the Mid-Atlantic

Kalypso's Sports Tavern

Miller Architects PetMac

Thank you 2015 Sponsors!

Reston Community Center

Reston Hospital Center SAAB Software AG Stone’s Cove Kitbar YMCA

SURVIVORS &

CAREGIVERS

Click icon to add picture

EVENT DETAILS

2015 Relay For Life of Reston

Event Details

May 16-17, 2015 Theme – Game On! Opening Ceremonies at 1 pm Closing Ceremony at 7 am Contingency Plan – in the event of inclement

weather, Relayers may be evacuated into SLHS gymnasium Just keep chanting that IT IS NOT GOING TO

RAIN!

Ceremonies, Entertainment, & Night Activities

Event Details

Confirmed Performances and Activities: Opening, Fight Back, Luminaria, and Closing Ceremonies

Featuring Special Speakers and Performances Dan Chute Acoustic Trio (Classic Rock Band) Slow Creek (Folk/Country/Jazz/Soft Rock) Michael McDermott (SLHS student musician) Catchin’ Toads (Classic/Alternative Rock and Punk) Chloe Ramich and piper Timothy Kirkpatrick (Luminaria) Men in Stripes (Barbershop Quartet) Zumba Fitness Healing Meditation Session with Samatha Hu Yoga with Olga Rasmussen (Bring Your Mats!)

More Fun Acitivities & Contests

Event Details

Get your Game On in These Fun Events: Photo Booth Obstacle Course Spirit Award Ceremony Ms./Mr. Relay Contest (Bring Your Most Elaborate

Costume; Bonus Points for Incorporating the Game On!) Dance Parties, Contests, Duct-Tape Fashion Shows, Late-

Night Twister, T-Shirt Decorating, Card-Making for Survivors, Fun Laps, Movies, and More

Ceremonies, Entertainment, & Night Activities

Event Details

Some of the fun night time activities will include: Line-Dance Party Chess Music genre laps “Screen on the green” movies Games/Icebreakers T-shirt decorating And more!

Expectations for our Youth Teams

Event Details

Chaperones needed for every 10 registered participants – MUST BE A PARENT OR LEGAL GUARDIAN and stay the event. There will be check-ins overnight.

Every youth participant must: Register online (no registration fee this year!) Sign and have parental signature on youth policy and forms Turn in all youth policy and forms prior to event by May 6th Check in at the Youth Registration table upon arrival – Chaperones

required for check-in and receipt of wrist bands Youth participants who FUNdrai$e $50 will be allowed to stay

the night with their chaperones – others will leave at 10:30 pm Check program and schedule for youth-focused

activities HAVE FUN!!!!!

Raising money is FUN

FUNdrai$ing

Silent Auction! If you bring an item for silent auction, you get the credit for how

much money it raises! Please have silent auction items and descriptions for our brochure

turned in by May 10th to Chris Way If you have silent auction items the day of the event, please have

estimated value and short write up on item Please reach out to Chris at cw567@gmail.com with any

questions or to arrange drop off times and location

Tell us about your onsite FUNdrai$ers so we can help you plug them

Bring cash to support team’s onsite FUNdrai$ers!!!!

Mission Moment

Getting into the Spirit

Day-of Awards

Contests throughout the event – be prepared! Team Campsite Mr. & Mrs. Relay Minute-To-Win-It Challenges And many, many more!!!!!!!!

Contests that we’ll supply materials for! Duct tape/newspaper fashion show

Do’s: Follow SLHS Turf Rules Remember those you have lost and those who are battling

cancer with luminaria. Wear sunscreen, hats, and sunglasses as protection from the

sun. Teach about cancer prevention and early detection (provide

education info at your tent – we will be recognizing best mission/education campsite).

Have someone on the track at all times – we Relay in honor of those who have cancer. Since they have cancer 24 hours a day, we symbolically walk for the whole time we are at Relay For Life.

Be sure you have a Relay wristband on. Like our Facebook page to receive important updates

throughout the event!

Do’s and Don’ts of Relay

Don’ts: Do not eat or drink inside the fence line (only water is

acceptable) Don’t bring pets, alcohol, weapons, or tobacco Don’t leave children unattended Don’t loiter in the bathrooms Don’t bring bikes, roller skates/blades, scooters or

skateboards (strollers are OK) Don’t leave a mess – clean up your entire tent area Don’t play sports on the Relay field - RESPECT

others’ campsites and safety! Don’t use grills (bring your own) outside of the

designated grilling area

Do’s and Don’ts of Relay

Relay Café – Designated Eating AreasRELAY FOR LIFE OF RESTON - SITE MAP 2015

PARKING LOT

Track Area for Walking Track Area for Walking Track Area for Walking

1 2 3 4 5 6 7 8 9 10 11 12 13 14

15 16 17 18 19 20 21 22 23 24 25 26 27 28

Equipment Dropoff 29 30 31 32 33 34 35 36 37 38 39 40 41 42

Sponsors 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60

Booz Allen Hamilton 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78

SAAB 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96

Altamira Track Area for Walking Track Area for Walking Track Area for Walking

Kalypso's Sports Tavern

PetM AC

Foot & Ankle Specialists of the M id-Atlantic *Cannot use stakes for tents/canopies

YM CA * Eating and drinking (other than H20) in areas

Asurion designated as Relay Café - OUTSIDE OF TRACK

*Campsites are approximately 20 ft x 30 ft. Please be aware of your campsite boundaries. Remember to weigh tents down with heavy objects and use a tarp underneath tents and chairs.

Moon Bounce

M iller Architects

BLEACHERS

BLEACHERSSCHOOL

RestroomsInside

Grilling Area/BYO Grill

Stage20x20, clear back

You

th

Reg

istr

atio

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Survivor Tables

First Aid

Children's & Activities

Tent20x30 3 sides

Silent Auction20x20 tent

Luminaria Sales

Photobooth Green Tent

Adult Registration

Relay Cafe

Relay Cafe - Picnic Style

(BYO Blankets)

Relay Cafe

Survivor Seating

20x20Back Panel, White

Rolled up Until Evening

Teen

Terr

itory

Area for

team food sales

Relay Café – MMMMM….good OKK will be selling BBQ!!! JROTC will be selling Chic-fil-a sandwiches

during the day and running a midnight pizza run Booz Allen will be selling coffee and hot

chocolate through the night Hawaii’s Best Shaved Ice and Kettle Corn Kalypso’s

If your team will be preparing or selling food as an on-site fundraiser, please contact Logistics Chair Doug Flood at dfloodhive@gmail.com.

Carts to unload and load your campsite Toilet paper, paper towel, trash bags Camping equipment

Tarps Weighted objects to hold down tents (NO STAKES)

Extra clothing (layer for chilly overnight temperatures) Canned foods for the Luminaria bags!!! Silent Auction item(s) Onsite fundraisers Money to spend at others’ onsite fundraisers Fundraising materials to turn in (envelopes, accounting

sheets) Food, snacks, non-alcoholic drinks (water)

Things to Bring

Assign a team member to be at your site when your rental tent is delivered as well as when it’s taken down.

Sign-up for an early unloading time if you are a large corporate team.

Use caution in the unloading area. The safety of our volunteers is our #1 concern.

Return our cart to the unloading area ASAP so others can use it.

Things to Do – Checklist for making your Team a Success

Rental tents are your responsibility You need to have a team representative on site

for set-up AND take-down of your rental tent Remember tents and chairs must be on a tarp

and cannot use stakes! Camp sites are approximately 20’X30’ again

this year Teams with large tents may sign-up to begin

set-up and unloading beginning at 10 a.m.

Additional Information

ACCOUNTING TIPS1. All credit card donations must be made online.2. Cash/checks may be turned in at Bank Night or the day

of Relay. 3. When turning in cash/checks, you must fill out an

accounting form and envelope. You must write your team and participant name(s) & $$ amount on the form, which should also match the amount on the envelope.

4. If several members of your team have money to turn in, one accounting form can be used per team but the dollar amount must be labeled clearly on each participant’s line on the form in order to give the credit that’s due.

5. Coins are accepted; we prefer that they’re rolled, but contained in a Ziploc bag is acceptable. The bag then must be placed in your accounting envelope.

6. Triple check your money calculation! Any $$$ discrepancies will be returned to the Team Captain for a recount.

Come during your assigned time Pay attention to the traffic guides Unload your car on the sidewalk/onto a cart

and move your car before taking your gear to your campsite (No unattended cars in unloading area)

No vehicles of any type will be allowed to drive on the field

You may park your car anywhere but marked spaces or in the unloading area

Loading/Unloading Guidelines

Report minor emergencies to the EMS/first aid volunteers

Call 911 for major emergencies (heat stroke, heart attack, stroke) and then notify Relay Committee Staff.

Contact police onsite in case of unlawful behavior.

Come inside the school if the Relay Committee announces field evacuation

Know your contingency plan (will be posted to www.restonrelay.org closer to event date)

Loading/Unloading Guidelines

QUESTIONS?

Tonight’s the night! The order is… Sponsors will choose first, in the order of the amount

they are donating/time they donated Teams will choose next, in the order of most funds

raised In case of a tie, the team who registered first, chooses

first We will read through the names for each group—if you

do not hear your name listed in the correct group, let us know

Site maps are available to share with your team members, family, and friends

Make sure they know where/how to find you or refer them to the registration area for assistance

Campsite Selection Guidelines

Campsite Selection

SAVE THE DATE – BANK NIGHTWEDNESDAY, MAY 6 AT 6PM

SLHS CAFETERIA