WELCOME!

Camping Here’s How 2019

Summer Camp Online Reservations

• Registrations are tied to a registration order number and e-mail address for the event contact.

• SWC Units have unit rosters uploaded each month and each unit has its own username and password for myRoster.

• Out of Council units can create a myRoster account and upload their membership data easily, no need to type data into the system.

• Unit commitments are locked in when the unit makes their first payment.

Summer Camp Online Reservations

• The non-refundable deposit will not be charged until March 20 after early bird payments are due. Until then you can remove Scouts without penalty.

• The system works with progress payments. When a progress payment date passes, if you were to add a new Scout, you would have to pay the current progress fee.

Camp Payment Deadlines

Boy Scout Resident CampsEarly Bird Regular Rate

February 28, 2109 –

Camper Commitment

Deadline

$150 per committed spot

for each Scout

$150 per committed spot

for each Scout

March 20, 2019 – Early Bird

Payment Deadline

$400 total paid per Scout

April 24, 2019 – Regular

Registration Deadline

$435 total paid per Scout

April 25– Late Registration

Period Begins

$475 total paid per Scout

Additional Week Discount

Scouts can attend an additional week of camp for $300 per session.Provisional Scouts (PROVO)-Scouts are partnered with another troop in camp.

Adult Partial Week of Camp• Adults can attend camp for partial weeks at $41 per day• Three days, Sunday through Wednesday is $123 (down from $125)• Adults in camp for more than 72 hours must be registered with the Boy Scouts of

America and have Youth Protection training.

• Partial week adults should be registered as Adult – Partial Week• Under the attendee tab, click on their name, enter their information, and check

off what days they will be attending.

Camperships

• Camperships for SWC units are requested online, no paper forms will be accepted.• Camperships link to the unit record and show as tentative

credits until approved.• Camperships are awarded for up to 50% of the cost of early

bird rates for camp.• Scouts requesting camperships pay the rate they qualify for

based on deposits and payment deadlines.• The Unit must have the Scout listed by name on their camp

attendance tab in order for us to apply the campership.• www.senecawaterways.org/camperships is the main page.

Discounts

Sibling Discounts are given by the system automatically1. The Unit enters the names of the Scouts in the attendee tab2. When two or more Scouts have the EXACT same address, in

the same session, a sibling discount is applied.

Sibling Discount is $40 per family member• First Sibling pays full price• Every additional member will receive the discount• Brothers & Sisters will need to be applied manually. Must verify

that the brother is already registered for camp

Discounts

New Scouts Joining the Unit this Spring1. We extend the early bird rate to all new Scouts that joined the troop this

spring. 2. Registration for the Scouts-BSA Girls and Webelo Crossovers should be

registered here3. Unit must identify these Scouts using the category “New Scout in Spring”.4. Scouts listed as a “New Scout in Spring” will have the early bird rate apply

to them through the start of camp.5. Scouts listed as Boy Scout Youth follow the normal camp payment

deadlines.

The unit should change registration categories through the website. - This can be found under the “MORE” dropdown of the reservation page

Adult Leader / Scout Verification

• All Scouts attending Scout Resident Camps must be registered with the Boy Scouts of America and have a membership ID number assigned.

• All adult Leaders attending any Scouting activity must be registered with the Boy Scouts of America, have completed Youth Protection Training and have a membership ID number assigned.

• Seneca Waterways Council units will use an online validation system as part of registration. Units may use their myRoster account to register Scouts and adults for camp using the membership database.

Adult Leader / Scout Verification

Out of Council units should bring a copy of an official document supporting the registration of units youth and adults within the BSA.• my.scouting roster• a roster generated from your Scout Service Center, listing all adults and youth

attending camp. This document also could contain youth protection dates, certificates of completion are also acceptable.

• Scoutbook roster• Copies of BSA Memebrship cards• Third party rosters, or excel worksheets are not acceptable forms of roster

verification.

Adult Leader / Scout Verification

Adults not on the Roster?To make sure that criminal background checks have been completed and amember ID can be issued, we recommend submitting adult applications no laterthan mid-May to your service center to be processed.• This should give plenty of time for processing.• Unit Scouter Reserve is a position where the training requirement is just

Youth Protection.

What if they are not registered in time?Adults that are not registered with a troop, with Youth Protection training, will not be allowed to stay at camp.

Refund for Camper FeesEvent Cancellation Policy:A $150 per camper non-refundable deposit is due by February 28, 2019. This initial per-camper deposit is not refundable under any circumstance.There are situations in which a camper's fee may be refunded, either in whole or in part. Please note that checks will not be written to individual families but written to the unit.

Refunds for Extenuating Circumstances (only reasons for refund after June 30)The complete balance of a campers' fee (less the initial deposit) may be refunded up until two weeks prior to the start of your week at camp for the following reasons if accompanied by appropriate documentation:• Medical issues regarding the camper• Summer School• Extreme family emergencies

Refund for Camper FeesRefunds requested after June 30 up until the unit's billing conference at camp canbe issued with $250 of the fees paid retained with the balance refunded.

No refunds will be considered after the unit billing conference takes place at camp.All documentation must be turned in at the time of the billing conference.

The Seneca Waterways Council can not provide full refunds after this timeframe ascertain expenditures have been made (e.g. food and program-related items) basedupon the unit's projected attendance.

Merit Badge Selection• Merit Badge Selection opens on May 1 at 9:00 AM

• Prior to merit Badge selection you should enter all information for the Scouts and adults attending camp under the attendee tab.

• Some fields will be required which may prevent you from saving merit badge selections.

• Required fields will become active on May 3. Be sure to check your registration after May 3 to make sure that all information has been entered.

Summer Camp Online Reservations

Merit Badge SelectionHow to Identify New Scouts in Spring

Parent Portal

Where to Find Camp Forms?

• Camp Forms are found on the event page for your camp• Get there through the camp website or your registration e-mail

Medical Forms for CampPlan ahead now. Medical Forms continue to be required to attend a summer camp program.Scout Resident Camps and Webelos week require Part A, B, C and Medication Form for all youth and adults.

Medication Form provides the camper with approval to carry sunscreen and bug spray while attending camp. This is a New York State law. Campers can not have bug spray or sunscreen without this form being completed.

• This form also provides permission for over the counter medication distribution.

• Over the counter medication distribution is not a guarantee.

Medical Forms for Camp

NEW-2019Meningococcal disease FormNew York State Public Health Law (NYS PHL) §2167 and Subpart 7-2 of the StateSanitary Code requires overnight children’s camps to distribute information aboutmeningococcal disease and vaccination to all campers who attend camp for 7 ormore consecutive nights.• Units that arrival early on Saturday and leave on the following saturday will

need this form for their youth• Listed with attachements

Camp Food Accomodation Request

• This form should be used to request a food accommodation for a Scout or adult that is attending camp.

• Please give at least two weeks notice to the camp so that we can make sure we have the supplies to accommodate the request

• Requests should be e-mailed to the addresses on the form• The Camp Director, Cook, Health Officer, and Camping Support Team will

receive the form when it is sent to the address on the form.

Swim Ability Pre-Check

• This form should be used to communicate that Scouts and adults have completed the swim check ahead of camp and request that the Aquatic Director honor the test.

• The Aquatics Staff reserves the right to request a re-check of all campers at anytime during the camp session.

• Scouts that are participating in aquatics merit badges will check again at camp as a check in a pool is different than a check performed in the lake.

• Proper documentation is required with the form in order for it to be accepted.• The swim check form contains a description of the process and classifications.• Forms should be brought with the unit to camp

Camper Release from Camp

• This form should will be used at each camp office to sign a Scout out of camp when leaving before the conclusion of the session.

• The individual picking up the Scout from camp MUST be identified on the BSA Medical Record form.

• A unit leader and the adult picking up the Scout must be present for camper sign out.

• The adult picking up the Scout must have a drivers license for verification

CIT Applications/Fees

• CIT Applications are available under the forms section on the council website

• 14 and older to apply• CITs are campers, a fee of $25 is charged

to participate• Each camp has different CIT programs

but all teach the skills necessary to become a camp counselor.

Massawepie Family Camping

Family Camp Sessions at MassawepieMassawepie can be your end of summer get away!

Spend your summer or a week or a few

days at Camp Mountaineer. At the end

of the summer come out to Family

Camp at Camp Pioneer consists of two

one week sessions and one Labor Day

weekend. Sign up for one or all of the

sessions.

FAMILY CAMPING WEEKS: Summer Sessions at Camp Mountaineer:June 30 – August 3 2019

End of Summer Sessions at Camp Pioneer:Week #1 – August 18-August 23 Week #2 – August 23 – August 30Labor Day Weekend – August 31 –September 2

Massawepie Adirondack Treks

Leading Trek Center in the Adirondacks• Pick pre-set Trek or customize• Three Day Treks

• Before / After week of camp• Six Day Trek• Solo Treks – Provisional Scouts are

grouped together

Massawepie Outdoor Challenges• Don DeClerck

Camping Operations Director

• Massawepie Outdoor Challenge

• Columbus Day Weekend• October 11 – 14, 2019

Properties Work Days

Red Deer Weekend: May 3-4Beaver Weekend: May 31 - June 2Raccoon Weekend: June 15-17

• Free Camping• Free Meals• Come out to camp and help

keep camp looking good!

Camp CardsCamp Card Sale begins in mid-February

Cards Sell for $5.00One time use coupons more than $20

40% commission: At the 40% commission rate ($2.00), units will be able to pick up the camp cards at the beginning of the sale and

return any unsold cards (in re-sellable condition) no later than May 31st. The unit will be expected to pay in full for cards sold when

cards are returned at the end of the sale.

50% commission: At the 50% commission rate ($2.50), units will be able to pick up the camp cards at the beginning of the sale. They will

not be able to return any unsold cards and will be expected to pay for all cards by May 31st. The unit may continue to sell any remaining

cards until the first expiration date on the card.

55% commission: At the 55% commission rate ($2.75), units will pay for all cards when they receive them. The unit may continue to sell

all remaining Camp Cards in the unit’s possession until the end of the year and does not have to worry about the May 31st deadline.

Camping Here’s How 2018

THANK YOU!