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FTA/HRT QUARTERLY MEETING WEDNESDAY – March 19, 2013 – 9:00 a.m. to 1:00 p.m.

AGENDA Meeting Location: Hampton Roads Transit – Bldg. #4 Boardroom – 509 E. 18th Street, Norfolk, VA 23504 I. Introduction A. FTA Opening Comments B. HRT Opening Comments

1. Organizational Updates 2. Growth Initiatives and Other Updates

II. Review of Action Items from September 19, 2013 Quarterly Meeting

III. Grants Discussion A. Current/Active Grants B. Planned Closeouts C. ARRA Grant Update D. FY 14 Apportionment E. Planned/Pending Grants for FY 14

IV. Rail Program A. Virginia Beach Transit Extension Study DEIS 1. PPEA Proposals 2. Maglev Discussion B. Naval Station Norfolk Transit Extension Study (NSNTES) C. The Tide LRT Project 1. Safety and Security System a. Safety and Security Update b. SSO Status Update from VDRPT c. Bus stopping in Rail Intersections 2. Financial/Procurement/Etc. 3. Before/After Study

V. Bus Program A. Southside Facility Update 1. Progress Report 2. 15th Street Disposition B. Fleet Status Plan 1. 6-year Fleet Strategy 2. Fleet Plan 3. Fleet Strategy Narrative

VI. Other Topics A. FY 13 Triennial Review Follow-Up – November 18-19, 2013 B. Title VI Policy Update C. Fare Increase Update

1. Fare Adjustment Rate Schedule 2. Fare Resolution Signed by Commission Chair 3. Fare Policy

VII. Action Item List – Discussion

VIII. Next meeting: TBD

IX. Adjourn

Call-in: 1-877-387-1137 Pass code to Speak: 276215 Pass code to Listen ONLY: 2350423661

1

I. INTRODUCTION

A. FTA Opening Comments

B. HRT Opening Comments

1. Organizational Updates

2. Growth Initiatives and Other Updates

2

I.-A: FTA Opening Comments

This section will be verbal comments made by Reginald Lovelace,

FTA Deputy Regional Administrator,

for Brigid Hynes-Cherin,

FTA Regional Administrator for Region III.

3

I.-B: HRT Opening Comments

This section will be verbal comments made by William Harrell,

Hampton Roads Transit’s President and CEO.

4

I.-B-1: Organizational Updates Mr. William Harrell will present the Organizational Updates / changes.

Key Changes to HRT Organization since last FTA Quarterly Meeting (09-19-2013)

1. Internal Auditor – position currently vacant. Hiring process underway. 2. DBE Program Manager –position currently vacant. Hiring process underway. 3. Deputy Director of Procurement – current Deputy Director leaving at the end of the

week. Hiring process underway. 4. System Safety Specialist (new) Mr. Mike Langley

5

Organizational Chart

February 21, 2014

6

http://www.gohrt.com/../services/handiride.html

http://www.gohrt.com/../services/handiride.html

Hampton Roads Transit

Transportation District Commission of Hampton Roads Organizational Chart

Note: The General Counsel and Internal Auditor report to the President/CEO on daily business matters; but they serve at the pleasure of the Commission and have direct access to the Commission as required.

TDCHRCommission

Internal AuditorVACANT

President and CEOWilliam Harrell

Assistant to Presidentfor Organizational Advancement

Brian Smith

Chief Financial/Administrative Officer

Richard Turner

Chief Planning and Development Officer

Ray Amoruso

Chief Safety andSecurity Officer

Ron Edwards

Chief Engineering and Facilities Officer

Sibyl Pappas

Chief Transit Operations OfficerJames Price

Interim Director of CommunicationsRon Hodges

General CounselDavid Burton

Williams Mullen

Commission Secretary/TreasurerRichard Turner

7

Executive Team

Assistant to the Presidentfor Organizational Advancement

Brian Smith

Chief Financial OfficerRichard Turner

Chief Planning and Development Officer

Ray Amoruso

Chief Safety andSecurity Officer

Ron Edwards

Chief Engineering and Facilities Officer

Sibyl Pappas


Interim Director of CommunicationsRon Hodges

Information Technology OfficerAlesia Cain

Human Resources OfficerKimberly Ackerman


8

Executive Department

Note: The DBE Program Manager and EEO Coordinator report to the President and CEO for any compliance issues in their respective areas. The General Counsel and Internal Auditor report to the President and CEO on daily business matters; but they serve at the pleasure of the Commission and have direct access to the Commission as required.


Excutive AssistantLuis Ramos

Internal AuditorVACANT

General CounselDavid Burton

Williams Mullen

Human Resources OfficerKimberly Ackerman

Records ManagementSpecialist III

Michele Trader

Records ManagementSpecialist IAlice Mapp

Records Managment OfficerClaudia Bolitho

Quality Assurance SpecialistJessica Gresko

Sr. Quality Assurance ManagerTony Ferguson

Manager of Data AnalyticsCathy Barnaby

Assistant to Presidentfor Organizational

AdvancementBrian Smith

Interim Directorof Communications

Ron Hodges

EEO CoordinatorDanielle Hill

DBE Program ManagerVACANT

9

Executive Department- Human Resources

On-Boarding TechnicianCalvin King(Temporary)

Human Resources SpecialistClaudette Boneparte

Recruiting TechnicianRoberto Gomez

Monique Strickland

Human Resources CoordinatorVACANT

Recruiting SupervisorRomika Williams

Human Resources ManagerDale Lewis

Benefits SpecialistVACANT

Benefits SupervisorDianne Reynolds

Human Resources Records CoordinatorMelanie Needam

HR Benefits CoordinatorDeborah Hedrick

(Temporary)

Human Resources ManagerKim Wolcott

Human Resources SpecialistDrug & Alcohol Program Manager

EEO CoordinatorDanielle Hill

Human Resource OfficerKimberly Ackerman


10

Environmental and Facilities Engineering

Senior Capital Project AssistantAngela Dickerson

Director of ConstructionDon Lint

Director of EngineeringLeroy Padgett

Administrative Coordinator/Facilities Maintenance

Eva Capehart

Facilities Mechanic 2Maurice TylerWilliam Griffin

Facilities SupervisorJoseph Wilson

Norfolk

Facilities Mechanic 2William Hall

Facilities Maintenance AssistantVACANT

Utility AssistantDaisy Overton

Facilities SupervisorCharles Graham

Hampton

Facilities Maintenance Cleaner(Temporary)

Vernon Riggins

Facilities Maintenance ManagerWilliam Collins

Director of Facilities MaintenanceScott Demharter

Director of the Office of Project ManagementDan Hassett

Chief Engineeringand Facilities Officer

Sibyl Pappas

11

Finance Department

Accounting CoordinatorVACANT

Payroll AdministratorLynn Allison

Payroll TechnicianTeri Wiley

Financial ManagerHien Hoang

Staff AccountantJudy Boyd

Accounts Receivable TechnicianVeta Cowling

Accounting TechnicianDeborah Keemer-Brown

Accounts Payable TechnicianBrenda Green

Accounting SupervisorPhyllis Crump

Assistant ControllerDebbie Ball

Staff AccountantIona Robinson

AccountantAshley Johnson

Financial ManagerAngela Neselrod

Director of FinanceSylvia Shanahan

Contract ManagerSonya Luther

VACANT

BuyerGary Brittingham

Buyer - Rail Parts & EquipmentMichelle Goode

Procurement TechnicianAvis Long

Deputy Director of ProcurementLynn Moon

Director of ProcurementDyanne Sampson

Budget ManagerJuanita Davis

Operations Budget ManagerVACANT

Director of Budgetand Financial Analysis

Brandon Singleton

Sr. Administrative Claims AssistantMary Thompson

Claims AssistantAnna Marcano

Video TechnicianFrederick Hamilton

Senior Staff AttorneyJanine Yaxley

Financial AnalystGarth Malena

Mobile Assistant CashierXialong Staples

Revenue AttendantE. Sumner, C. CumboE. Burzynski, VACANT

Assistant Manager ofMoney Room Operations

JoAnn Ashe

Manager of Money Room OperationsDiane Arnold

Remote Collections AssistantOntreya Batts, Robert Gomez

Kendra Taylor, Burleon Jarrell (PT)

Remote Collections SupervisorMichael Lewis

Assistant Night Revenue SupervisorRichard Struck, Jr.

Revenue AttendantA. Anderson, D. Kohou, D. Smith (PT)

T. Sutton (PT), S. McDowell,

Night Revenue SupervisorCalvin Womack

Director Revenue ServicesPaul Croston

Chief Financial and Administrative Officer/Commission Treasurer

Richard Turner

12

Finance Department- Technology

Administrative AssistantDoris Harris

Database Programmer/AdministratorPrincess Lipscomb

Database EngineerBabu Swamydurai

Web DeveloperTy Dennis

IT Network/Security EngineerRay Graves

IT Office AssistantVastine Fullwood

Server AdministratorLeon Royal

Russell Treacy

Information Systems SpecialistNadia Thomas - FT

VACANT

Telecommunications SpecialistJohn Powell

Network EngineerDennis NewellCharles Smith

Network Services ManagerVACANT

Deputy Director of TechnologySusan Baldwin

PeopleSoft HRMS Functional SMEVACANT

PeopleSoft Financials and SupplyChain Managment Functional SME

VACANT

PeopleSoft Programmer AnalystSusan Gravitt

VACANT

PeopleSoft Technical Services ManagerGlenda Dixon

Application AdministratorHugh McGoughy

VACANT

Technology Project ManagerKamlesh Chowdhary

Information Technology OfficerAlesia Cain

Chief Financial and Administrative Officer/Commission Secretary/Treasurer

Richard Turner

13

Planning and Development Department Sr. Administrative Assistant

Carleen Muncy

Scheduler IIRoberta Brown

Senior SchedulerTrevia Taylor

Planner IIKimberly Darden

Kevin Teng

Bus Stop and DataCollection Coordinator

Linwood Mosley

Service Quality SpecialistDianne Ricks

Manager ofService Development

Antionette White

Data AnalystVACANT

Data Collector - FTVACANT

Jacob BrunswickJerry Manley, Jr

Data Collector - PT Henry Ryto, Vicki Morris

Director ofService Planning & Scheduling

Vince Jackson

Bulk Sales AgentLashonda Salter

Retail Account ManagerJustina Cowan

Sales AdministratorKimberly Lovett

Sr. Sign InstallerVACANT

Sign InstallerJesse Doswell

Criscynthia Thomas

Regional Sales ManagerAlonzo Crittenden

TRAFFIX TDM SpecialistSheran Johnson

Data TechnicianVACANT

Vanpool Program ManagerLatwana McClure

Commuter Transportation CoordinatorStacey SwinsonTiffany Swindell

VACANT

Trans Demand Outreach Asst Mgr (PT)Carol Russell

Graphic ArtistRhonda Strong

Marketing/Advertising SpecialistMary LaFontaine

Marketing ManagerGene Cavasos

Interim Director of Communications/Director of Business Development

Ron Hodges

DBE Program ManagerVACANT

Capital Programs andGrants Administration Officer

Keisha Branch

Planner - Transit DevelopmentSamantha Sink

Transit Development OfficerJulie Timm

Sr. Public Outreach CoordinatorMarie Arnt

Public Outreach CoordinatorVACANT

Transit Center LeadMinnie Ross

Customer Service Representatives II

Transit Center SupervisorDebbie Jarrell

Customer Service LeadMatthew Sutherland

Customer Service Representatives I

Customer Assistance SupervisorBarbara Blackman

Customer Service Operations LiaisonRichard TumananJonathan Aguilar

Receptionist/SwitchboardBeatrice Garvin

Customer Service ManagerRichard Williams

Director of Customer RelationsFelicia Harris

Chief Planning & Development OfficerRay Amoruso

14

Safety and Security Department

Sr. Administrative AssistantSelina Taylor

System Safety SpecialistMike Langley

Safety Field InvestigatorTheodore Moyler

Rail Safety and Security OfficerEloy Recio

Special Police Officers

Off-Duty Police Officers

Security Guards

Extra Duty Police - Norfolk

Extra Duty Police SupervisorDavid Huffman

(Norfolk)

Security ManagerRick Justice

Chief Safety and Security OfficerRon Edwards

15

Transit Operations

Executive AssistantAmy Braziel

Director of Transportation (Bus & Rail)Ben Simms

Director of Rolling StockMichael Perez

Director of Technical ServicesMark Stemple

Website Social Media CoordinatorDelores Gee

Operations Information SpecialistTom Holden


16

Transit Operations - Bus and Rail Department

Operations Support TechnicianDelicia Barber

Manager of Bus Transportation18th Street

Bobby Edwards

Assistant Manager of Bus TransportationVACANT

Bus Transportation SupervisorR. Scofield, D. Johnson, J. Stokes

G. Richardson, D. PulleyM. Lovick, M. Mazucci, T. Webb, C Shannon, C. Brandt

Bus Transportation Supervisor L. McMilliam, E. Bowles, D. Jones, V. Bagley

B. Felton, J. Dunkley, L. Hodge, C. Goodson, M. Wooding R. Smith, A. Bradley, J. Deal, VACANT

FT, PT, & Seasonal Operators

Bus Transportation SupervisorJ. Morrison, D. Boone, W Wikins

J. Banks, P. Biondolillo, C. BernardC. McLean-Cox, C. Cilento, A. Holmes, J. McRae

FT and PT Operators

Manager of Bus TransportationHamptonMia Bailey

Payroll TechnicianAntionette Melvin - 18th StreetKarleen Thomas - Hampton

Bus Stop/Data CollectionTransportation Assistant

Dinese Woods

General SuperintendentPeter Katranides

Administrative CoordinatorCheryl Watson

Operations Safety LiaisonCarlton White

Lead InstructorIsiah Cooper

Driver/Road TrainersJ. Evans, L. McDaniel, J. Reid, Jr.

E. Roberts, C. Simms, J. Ward, E. Wilson

Manager of Training - BusDaryl Bernard

Light Rail Operators

Controller/DispatcherM. Alexander, G. Crunk, L. McCoy, W, Smith

S. Scott, J. Greene, D. Brown' F. DalmidaJ. Escobarae, J. Hoernig, A. Riggens, J. James

Manager of Rail TransportationTiffanie Manning

Manager of Training - RailDerrick Snowden

Director of Transportation (Bus & Rail)Benjamin Simms


17

Operations Support TechnicanSandra Huff

Administrative CoordinatorJudy Hines

Operations AnalystVACANT

Mechanics - I, II, IIIMechanic Helper

Fleet Technicians

Servicers

Cleaners

Maintenance SupervisorK. Nguyen, P. Smith, W. Thornton

D. Hollingshead, J. GoodwinVACANT

Superintendent of Fleet MaintenanceMichael Smith

Hampton and Virginia Beach

Mechanics - I, II, IIIMechanic Helpers

Fleet Technicians

Maintenance SupervisorC. Knox-Yearwood; D. Brown; K. Land

J. Palmer; G. Turner; E. StacyJ. Nickerson; J. Rodgers

Assistant Superintendent ofFleet Maintenance

VACANT

Superintendent of Fleet MaintenanceDavid Mummert

Norfolk

Manager of BusMaintenance Training

Mike Glaeser

Storeroom Clerk - NorfolkL. Elliott, V. Richardson

E. Ransom, T. Williams, VACANT

Storeroom Clerk - HamptonS. Anderson; R. Curry

D. Fail; L. Goodson

Assistant Inventory ManagerElijah Roberts

Manager of Materials and Bus SupportPierre Marcellus

Storeroom ClerkDewanda HillMorris Bradley

Storeroom Assistant ManagerNedim Begovic

Maintenance Techncian - LRVC. Mertz; R. Johnson; G. Owens

E. Fontenault; P. Stetson; B. MedaP. Miller; L. Graham

Rail HostlerJ. Porter, T. Adams

J. Atkins, D. Blackshaw

LRT Maintenance SupervisorJohn Liike

Richard WurteleChris Dahlka

Manager of Light RailMaintenance Training

VACANT

Sr. Manager of Rail VehicleMaintenance & Rail Materials

Wayne Groover

Director of Rolling StockMichael Perez


Transit Operations - Rolling Stock Department

18

Technical Services TechnicianTonia Greene

VACANT

Maintenance Technician - SystemsK. Staton, S. Bamba, C. WilliamsS. Boone, J. Wiggins, R. Ingersoll

A. Greene, J. Steen

Systems Maintenance SupervisorDouglas SelbyDaniel GoodChris Jones

Track MaintainerD. Dudley; T. KellerR. Melton; T. Sorrell

Track SupervisorOmar Gordon

Manager of Systems MaintenanceKeith LeLache

Electronic TechnicianA. Crombie; J. Dewald; M. Peeples

R. Frezzell; D. PerkinsA. Levine; B. Al Jobori; VACANT

Supervisor of Fleet Support ServicesVACANT

Manager of Fleet Support ServicesJalal Samadani

Administrative CoordinatorVACANT

HandiRide Operators

MV Transportation(Paratransit Contractor)

Manager of ParatransitKeith Johnson

Ferry OperationsNorfolk By Boat

(Contract Service)David Jordon - Owner

AutoCad TechnicianVACANT

Director of Technical ServicesMark Stemple


Transit Operations - Technical Services Department

19

I.-B-2: GROWTH INITIATIVES AND OTHER UPDATES

This will be a verbal report from William Harrell,

CEO/President of Hampton Roads Transit.

20

II.: Review of Action Items from September 19, 2013 Quarterly Meeting

NO. ACTION ITEM LEAD STATUS COMPLETION DATE

091813-1The FTA booklets should be sent in an electronic version from now on.

HRT – Carleen Muncy

Electronic copies will be sent to FTA ahead of the FTA Quarterly Meeting. 3/14/2014

091813-2$5,000 in left-over ARRA funds to be expended or moved to EMS

HRT – Keisha Branch

The $5,000 of remaining ARRA funds in Grant VA-96-X003 was completed and the Grant was closed out. 1/29/2014

091813-3

Ron Edwards to provide FY 12 to FY 13 comparison for fare evasions summaries and fare warnings/validations

HRT – Ron Edwards

The FY 13 comparison to FY 12 was included in the Safety and Security Section IV.-C-1-a - Safety and Security Update, under the Security Program, Section F. Report for the 3-19-14 FTA Quarterly Packet. 2/28/2014

091813-4

Mike Perez to report a clearer chart for seasonal vs. non-seasonal and the spare ratio

HRT – Mike Perez

Mr. Perez has included in the Bus Program V.-B-1 and V.-B-2 Reports for the 3-19-14 FTA Quarterly Packet, a clearer chart for seasonal vs. non-seasonal and the spare ratio. 3/6/2014

The following list is of "key" action items identified during the September 19, 2013 meeting.

21

III. GRANTS DISCUSSION

A. Current/Active Grants

B. Planned Closeouts

C. ARRA Grant Update

D. FY 14 Apportionment

E. Planned/Pending Grants for FY 14

22

Fund Grant DescriptionDate

Awarded

EstimatedCompletion

DateGrant Award

Amount

TEAM Remaining

Balance 2631 VA-04-0050-00 Southside Facility Project-Admin Bldg 04/08/11 06/30/14 $8,480,000 $430,5542801 VA-05-0045-00 FY 2010 Fixed Guideway Modernization 09/17/10 03/30/14 $2,308,197 $244,4592831 VA-05-0047-00 FY 2011 Fixed Guideway Modernization 07/28/11 09/30/14 $2,522,371 $348,7157160 VA-20-X001-00 VB Transit in Park Grant 01/24/14 02/01/15 $449,000 $449,0002371 VA-37-X014-04 Job Access Reverse Commute 09/12/11 12/30/14 $3,520,523 $815,2072373 VA-37-X022-00 JARC Projects-FY2012 Cycle 6 09/05/12 12/31/15 $1,493,883 $522,1812381 VA-57-X001-05 New Freedom Plan/Process Development 09/04/12 09/30/14 $2,198,372 $845,3012383 VA-57-X004-00 Cycel 7 New Freedom Projects 08/29/13 04/30/17 $691,179 $678,3792411 VA-90-X320-00 FY08 Capital Grant 06/11/08 03/31/14 $17,082,896 $15,5372511 VA-90-X344-00 FY2009 5307 Formula Funds 09/14/09 12/31/14 $18,173,406 $33,9352781 VA-90-X359-00 FY2010 5307 Capital Grant 08/18/10 06/30/14 $19,091,489 $106,1302531 VA-90-X369-01 FY 2011 5307 Capital Assistance 08/29/11 12/31/14 $19,084,764 $403,2222581 VA-90-X381-01 FY 2012 Partial Apportionment-PM 11/29/12 12/31/14 $19,232,268 $533,0522761 VA-90-X395-01 FY13 5307 Full Apportionment Amendment 10/25/13 12/31/14 $17,084,557 $461,3382401 VA-95-X014-04 FY08 CMAQ (MAX & Portsmouth Shuttle) 03/15/13 12/30/14 $11,845,317 $515,5692541 VA-95-X063-05 Hampton Facility, VBTES, NSNTE 01/27/14 11/30/15 $12,391,990 $5,539,6292551 VA-95-X064-01* Hampton Facility and Real-Time Bus Project 06/15/10 06/30/13 $13,906,422 $1,018,1722771 VA-95-X080-01 FY10 CMAQ Newport News Shelters 06/08/12 05/31/14 $337,920 $35,6252821 VA-95-X081-00 * Jordan Bridge Service CMAQ Funds 12/14/10 01/24/11 $104,000 $29,9102921 VA-95-X095-02 CMAQ LRT/, Feeder Bus Service 02/21/14 06/30/13 $11,280,000 $960,0002851 VA-95-X097-02 FY 11 RSTP-Transit Stop Resigning Project 06/05/13 12/31/14 $1,720,000 $1,038,702

$182,998,554 $15,024,617

* An amendment pending in TEAM to transfer the funding remaining to a new project.

III.-A: CURRENT / ACTIVE GRANTSas of March 3, 2014

23

The following grants were closed out :

Fund Grant Description Date Awarded Date ClosedGrant Award

AmountDeobligated

Balance2471 VA-96-X003-01 7 Buses, Const Maint Fac, Renov, Equipment 01/29/10 01/29/14 $24,096,312 $02281 VA-90-X262-00 FY 2005 Capital/Planning Assistance 03/27/06 03/03/14 $7,124,830 $2,417

The following grants are targeted for close-out :

Fund Grant Description Date Awarded

EstimatedCompletion

DateGrant Award

Amount

TEAM Remaining

Balance 2411 VA-90-X320-00 FY08 Capital Grant 06/11/08 03/31/14 $17,082,896 $15,5372921 VA-95-X095-02 CMAQ LRT/, Feeder Bus Service 02/21/14 06/30/13 $11,280,000 $960,000

III.-B: Planned Close-Outsas of March 3, 2014

24

III.-C: ARRA GRANT UPDATE

All ARRA grants have been completed and VA-96-X003 closed on 1/29/2014.

25

III.-D: FY 14 Apportionments

FY 2014 Grant Program Federal AmountSection 5307 and Section 5340 Urbanized Area Formula $18,040,172Section 5337 State of Good Repair Formula $1,621,175Section 5339 Bus and Bus Facilities Formula $1,904,401

26

Grant Grant Description Federal Amount

Total Amount Status

VA-34-0001 FY 5339 Bus Lease $1,666,838 $2,083,548

HRT entered in TEAM on 9/30/2013 . FTA advised that a LONP is necessary; LONP is being reviewed for signature at HRT.

VA-95-Busrefurb Bus Refurbishment and EMS Project $2,066,400 $2,583,000Grant was entered on 2/26/2014 and ready for FTA review and processing.

VA-95-X081-01 Chesapeake Shelter $29,910 $37,387Grant entered in TEAM on 6/3/2013. HRT has not notified FTA that it is ready for their review.

VA-FY12FIXEDGUI FY 12 Partial 5309 FG Apportionment for PM $2,452,918 $3,066,148

HRT notified FTA that the partial funding was entered in TEAM Jan 23, 2012; since the full apportionment is available, TEAM was updated to program the full apportionment on 11/6/12.

VA-03-TAM SGR-Transit Asset Management System $1,000,000 $1,250,000HRT notified FTA the grant was entered in TEAM and ready for their review and number assignement 9/6/13.

VA-03-Vehicles SGR - Paratransit Vehicles $2,000,000 $2,500,000HRT notifed FTA grant was entered in TEAM and ready for their review and number assignement 12/18/13.

VA-Livability Passenger Shelters-Livability Grant $640,000 $800,000

Hampton Roads Transit notified FTA this was entered in TEAM and ready for their review and number assignment 2/23/2012. Awaiting a grant number assignment so the grant can be submitted to DOL; contains FY 11 funds.

VA-95-X064-02 Hampton Facility and Real-Time Bus Project $0 $0

A zero dollar amendment pending in TEAM for the transfer of $1,018,172 Federal ($1,272,715 Total) Flexible STP to the Hampton Facility project ($746,156 Federal/$932,696 Total) and Real-Time Bus Hardware ($272,000 Federal/$340,000 Total). This amendment is under development in TEAM.

Will be put in TEAM RSTP/CMAQ- Replacement Buses 40-ft $5,117,922 $6,397,401Will be put in TEAM Remaining FY 13 5339 Bus and Bus Facilities $206,305 $257,881Will be put in TEAM FY 13 5337 State of Good Repair $1,277,206 $1,596,508Will be put in TEAM FDG-Ferry Boat and Ferry Improvements $1,797,600 $2,247,000

III.-E: Planned/Pending Grants for FY 14

27

IV. RAIL PROGRAM

A. Virginia Beach Transit Extension Study DEIS

1. PPEA Proposals

2. Maglev Discussion

B. Naval Station Norfolk Transit Extension Study (NSNTES)

C. The Tide LRT Project

1. Safety and Security System

a. Safety and Security Update

b. SSO Status Update from VDRPT

c. Bus Stopping in Rail Intersections

2. Financial/Procurement/Etc.

3. Before/After Study

28

Virginia Beach Transit Extension

Study

FTA Quarterly Update Meeting

March 19, 2014

IV-A: Virginia Beach Transit Extension Study DEIS

29

Virginia Beach Transit Extension Study The Virginia Beach Transit Extension Study (VBTES) is examining the best transit options for a former freight rail right of way that runs from Newtown Road to Birdneck Road in Virginia Beach. The study area extends from Newtown Road to the Oceanfront area on 19th Street.

• Three Fixed Guideway Alignment Alternatives from Newtown Road – 4.8 miles to the Rosemont Area

– 12.2 miles to the Oceanfront along the NSRR corridor (with Maintenance Facility)

– 13.5 miles to the Oceanfront through the Hilltop Area (with Maintenance Facility)

2

VBTES Project Update

30

Alternative 1: Newtown to Rosemont (Rosemont Alternative)

Alternative 2: Newtown to Oceanfront via NSRR ROW (NSRR Alternative)

Alternative 3: Newtown to Oceanfront via Laskin Road (Hilltop Alternative)


3

31

4

VBTES DEIS Major Milestones and Public Meetings

1. VBTES Station/Stop Locations (April 18, 22, and 25, 2013)

• Station area plans

• Park and Ride locations

2. Screening of Final Project Alternatives (September 2013)

• Corridor alignment

• Project costs

• Ridership ranges

3. Results of Environmental Analysis (February 2014)

4. Formal DEIS Public Comment Period and Formal DEIS Public Hearings (Summer 2014)

5. Complete DEIS and Locally Preferred Alternative (Fall 2014)


32

5

2014 2015 2016 J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

Addition and Assessment of Hilltop Alignments

DEIS (Continuing Environmental Analysis and Documentation)

FTA Review/Approval of DEIS Document / Publication of Notice of Availability

DEIS Circulation and 45 Day Public Comment Period and Public Hearings

Locally Preferred Alternative (LPA) Decision by Virginia Beach City Council

LPA Submitted to the HRTPO for inclusion in Fiscally Constrained LRTP

HRT prepares/Submits Request to FTA to Enter "Project Development"

Preparation of Final EIS/ROD and 30% Design of LPA*

HRT Prepares/Submits Request to FTA for Rating and Permission to Enter "Engineering"*

Continuation of Engineering…*

Construction*

Operations*


33

City of Virginia Beach – PPEA for LRT

• City accepted Private proposal for Light Rail extension to

Town Center in June 2013

• Started 120 day period for other interested parties to

submit proposals

• City Received two additional proposals and is in the

process of evaluating each

• No specific timeline has been established for follow-up

action on the proposals at this time

• PPEA process is still being advanced as a separate

consideration from the VBTES DEIS

6


34

Naval Station Norfolk Transit

Extension Study


March 19, 2014

IV-B: NAVAL STATION NORFOLK TRANSIT

EXTENSION STUDY (NSNTES)

35

What is NSNTES?

• The Naval Station Norfolk Transit Extension Study (NSNTES) is

examining the best transit options for connecting the existing TIDE

light rail system to the Naval Station Norfolk.

• Norfolk City Council passed a resolution on Oct 23, 2012 to formally

initiate study process

• TDCHR endorsed start of study on Oct 25, 2012

• Federal RSTP funding previously set aside for the study

• Consultant previously selected as part of VBTES contract in 2009

• 18-24 month Pre-NEPA Corridor Planning study

Page 2

NSNTES Project Status

36

3

Employment by Transportation Analysis Zone (TAZ)

Source: U.S. Census Longitudinal Employer-Household Dynamics

Legend

PM Level of Service

C or better

D

E

F

Existing Tide Station

Existing Tide Route

City Boundary

• Naval Station Norfolk is Hampton Roads Region’s largest employer

Number of Jobs

Fewer than 500

500 to 1,000

1,000 to 5,000

5,000 to 10,000

More than 10,000

Legend


Existing Tide Route

City Boundary

Major Employment Center

37

• Virginia Beach most represented among Hampton Roads cities (23% of NSN employees)

• Norfolk second-most represented (19%)

• Over one quarter (26%) of NSN employees live outside the Hampton Roads region

19%

Other Areas:

26%

Source: U.S. Census Longitudinal Employer-Household Dynamics

Virginia Beach

Chesapeake

Suffolk

Isle of Wight

County

Newport News

Hampton

Norfolk

Regional Distribution of Naval Station Norfolk Employees

Portsmouth

Legend


Existing Tide Route

City Boundary

Major Employment Center

Legend

PM Level of Service

C or better

D

E

F


Existing Tide Route

City Boundary

4

38

plaNorfolk2030 Long

Range

Transportation

Improvements

• Most recent update of

Comprehensive Plan

• Identifies project to

extend the existing light

rail system (Tide) to

Naval Station Norfolk

• A key economic vitality

issue is to improve multi-

modal connections

5

39

Current Phase

• Local Corridor Planning

Possible Future Phase

• FTA Federal New Starts Process

o Environmental Impact Statement / Locally Preferred Alternative

o Engineering / Permitting

o Full Funding Grant Agreement / Construction

• Alternative Process

o Use of other federal funding

o Use of all non-federal funding – All State and Local Funds

o Public-Private Partnership

6

40

Local Corridor Planning

The study will include defining the “Purpose and Need” and

“Reasonable Alternatives” for detailed analysis in a future

Environmental Impact Statement compliant with the National

Environmental Policy Act (NEPA) and Federal Transit Administration

regulations.

7

41

8

Public Participation

• Ongoing public review and input throughout study process

• Interactive meetings to listen to the

community and to incorporate public included in every phase of the analysis

• Up-to-date Website, Newsletters,

Newspaper Announcements, and

Facebook and Twitter Updates

• “Open City Hall” internet forum to publicly comment and see other public comments

• Task Force and Stakeholder Meetings

42

NSNTES Task Force/Stakeholder Outreach

9

Task Force Meetings

• Southside • Ghent • Greater Wards Corner • Greater Norview • Wards Corner • Ocean View • Park Place • Church Street / Huntersville

Stakeholder Meetings

• VisitNorfolk • HRTPO/HRPDC • Downtown Norfolk Council • Park Place Business Association • Hampton Roads Chamber of Commerce • Ghent Business Association • Five Points Partnership • Elizabeth River Project • Norfolk Redevelopment and Housing Authority • Sentara Health Systems

43

10

NSNTES Navy Outreach • Ongoing Coordination and Discussions

o September 3, 2013 o November 15, 2013 o February 24, 2014 o March 24, 2014 (Tentative) o April 4, 2014

44

Phase 1 - June 2013

Public Outreach

•Over 100 Attendees at three public

workshops

•Publically identified needs included:

1. Develop Transit Connections to

Many Points Within Norfolk

2. Address Heavy Traffic and

Congestion

3. Considerations for Future Light

Rail System Expansion

4. Reduce Travel Time

5. Increase Park and Ride Locations

6. Provide Better Interconnectivity of

Transit Modes

11

45

Phase 2 - September

2013 Public Outreach

• Over 200 Attendees at three

public workshops

• Public identification of

potential activity centers and

alignments

• Top activity centers

– ODU

– Norfolk Int’l Airport

– Ghent/21st Street

– Wards Corner

– Janaf

12

46

Alignment Concepts Development: Draft

Alignments

13

Western (7) Central (5) Eastern (4)

47

Phase 3 - February 2014

Public Outreach • Over 200 Attendees at three public

workshops

• Call for Additional Workshops

14

48

Naval Station Norfolk Conversations

• What are the funding opportunities through DOD?

• What development opportunities are there for stations at one or more

of the installation gates or future gates?

• Can a Fixed-Guideway Transit System be constructed, operated, and

maintained on federal properties?

15

49

NSNTES Corridor Analysis - Next Steps

Corridor Planning - Phase 3

• Public Meetings for input on weighting of alignments (February

24, 25, 26)

• Data Analysis

• Recommendation of City Alignments for Further Study to City Norfolk

Council

• Possible Recommendations of On-Installation Options for Further

Study to U.S. Navy

Environmental Impact Study - Pending Funding

• Initiate Federal Study Process

• Multi-Year Study with Preliminary Engineering

16

50

Virginia Beach Study* 2014 2015 2016 2017 2018 2019


DEIS

FEIS / ROD/ 30% Design

Engineering

Construction

Operations •Timing Depending on the City-Selected LPA

Norfolk Study**


DEIS

FEIS / ROD/ 30% Design

Engineering

Construction

Operations **Timing Depending on the City-Selected Alternatives for DEIS Analysis

17

51

NSNTES Future Considerations • No Funding to Progress NSNTES

– Need to identify funding for DEIS/FEIS/ROD

and Engineering

– Consideration of funding options for

Construction and O&M for City Alignment

AND Navy Options

• Regional System Connectivity

– Current Studies - Tide, VBTES, NSNTES

– Future Studies – Peninsula, Chesapeake

– Hampton Roads Crossing Connection

• Regional Dedicated Transit Funding

– Capital Program for Fixed Guideway

expansions

– Operations and Maintenance for expanded

system

– State of Good Repair for existing system

18

52

IV.-C-1-a: SAFETY & SECURITY Update September 2013 thru February 2014

SAFETY PROGRAM A. Certification

No New Certifications

B. Operations Safety Security Committee (OSSC) This committee meets quarterly to discuss Safety and Security at the Management level. Meetings held on October 24, 2013 and February 26, 2014.

C. Reportable Accidents • 11/14/2013- At Harbor Park Station EB, it was determined that an improper door

operation was performed @ Monticello Station EB at 07:05. There were no passengers alighted and no injuries/damage. The improper door operation at Monticello Station was not reported at the time of the incident. Operator 236 was removed from service for testing/paperwork.

• 11/24/2013 - As part of the LRV maintenance checks prior to releasing LRV 409 for service, damage was noted to forward and rear skirt corner located on B side close to door number 7. It was determined that the skirt lifted from seated position to a vertical opening (upward opening) contacting signal box located by catenary pole 305+85 east of Ballentine Station crossing. Contact caused the plastic access door to unhitch and detach itself from the LRV skirt.

• 1/3/2013 - Pedestrian collided with LRV 402. LRV 402 departed MacArthur Station Westbound, and proceeded with favorable signals thru City Hall Avenue and Monticello Avenue and negotiated a curve to continue on tangent track towards Monticello Avenue Station. At the same time as LRV 402 continued westbound across City Hall/Monticello Avenue, sounding all audible while crossing the intersection, pedestrian attempted to go across Monticello crosswalk with unfavorable pedestrian signal causing him to collide with LRV 402.

• 1/9/2014 - Stop and Proceed Violation - During the Stop and Proceed order @

Kidd Grade Crossing, Operator 235 (Train 4/LRV 406) reported an overrun of the Order while training Trainee 240. GCI was lunar, gates were fully extended, and Systems personnel in the area were clear of the tracks proper. Reports were completed by Operator 235 and Controller 215. Rail Incident Email List was notified.

• 1/31/2014 - At approximately 1416 hrs, LRV 407 was involved in a minor

collision with a privately own vehicle. LRV 407, traveling westbound at 5mph, made contact with black Ford Escape Titanium (POV). The POV was at a stationary position beyond the traffic stop bar. There were 2 passengers and 1 supervisor on board at the time of the incident. No injuries. POV operator cited.

53

Safety and Security, Continued

• 1/31/2014 - Switch Run Through - At approx 19:22, Safety was notified that Yard

Switch # 3 had been run through and was broken. LRV Maintenance 334 contacted OCC and advised that the switch was broken. Systems was dispatched at 19:30.

• 2/6/2014 - At 0938hrs, Light Rail Vehicle (LRV) 402 made contact with a Toyota

Solara at 2nd Street and Brambleton. LRV 402 was traveling westbound on track 2 entering the 2nd street crossing when the owner of Toyota Solara entered the intersection with unfavorable traffic signals causing the front bumper of the POV to sideswipe the LRV front left cab on the B side causing a 2 foot scratch. Operator 239 sounded horn and whistle to advise driver of Toyota Solara of LRV. It was observed thru onboard video that car was stopped beyond the traffic stop bar on 2nd Street, but not on the alignment. It’s noted that when LRV 402 is in approach to intersection, estimated 50 feet, driver of Toyota Solara accelerates causing impact to LRV 402. Driver of the Toyota Solara exited the car, picked up license plate and departed scene. Driver of Solara later returned to scene and was interviewed by Norfolk Police, Safety, and Supervision. There was a total of 7 POB (4 adults and 3 children) no injuries. Courtesy cards were issued and filled out by patrons. NPD released scene to Safety and Safety confirm no further damage that would impede movement to EVMS station and return to NTF.

D. General Corrective Action Plans related to the reportable incidents were developed and are in the process of being implemented.

Safety Stand-Down meetings were held with OCC controllers and Rail Operators. Safety and Operations management discussed the importance of staying aware of the working environment, proper notification of incidents and expecting the unexpected.

SECURITY PROGRAM A. Government Involvement/External Coordination

Added additional Extra Duty Officers in Portsmouth, Chesapeake, and VA Beach. B. Security Laws/Ordinances

No Update to report.

C. Emergency Exercises/Training ● Continued VIPR Drills and training with TSA ● Met with Department of Homeland Security/ TSA Richmond Office ● DOT/TSI Transit System Security Training hosted by HRT (September 2013)

D. Communications Added Patriot Act information and Customer Code of Conduct to all revenue vehicles.

54

Safety and Security, Continued

E. Security Plans/Assessments

● October 2013 – HRT and VDRPT Coordinated Audit of the Security and Emergency Preparedness Plan

F. Total Security Activity - CY 2012 versus 2013

2013 2012 Felony Arrest (warrants) 11 6 Misdemeanor Arrests 66 70 Fare Evasion Summons Issued: 818 564 Fare Warnings/Validations 931 1077 Fare Inspection 348,225 121,358 Fare inspection % of ridership 21.12% 7.28%

55

IV.-C-1-b: SSO STATUS UPDATE from VDRPT March 19, 2014 - Activities by DRPT/Representatives A. Regular Meetings Attended

1. Monthly OSSC meetings 2. Weekly SSO/Safety meetings 3. Quarterly SSO Hazard Management meetings

B. Documents Reviewed and/or Approved

1. Reviewed and Approved 6 completed CAPs stemming from audits/drills 2. Reviewed Hazard Analysis for Skirt Collision incident 3. Reviewed Accident/Incident reports 4. Reviewed Safety/Security Bulletins and Memorandums 5. Conducting ongoing review of new NSU stairwell/elevator design and

construction 6. Reviewed all pertinent audit documents submitted as part of triennial

reviews 7. Reviewed HRT Draft SSPP revisions and submitted comments 8. Reviewed CAP closure documentation 9. Reviewed Grand Illumination security plan 10. Reviewed Emergency Call box test results 11. Reviewed draft of new HRT RWP program and sent comments 12. Reviewed revised HRT Accident/Incident report template

C. Other Activities 1. Updated and finalized DRPT SSPS to include Hazardous Condition

Notification criteria 2. Currently conducting joint audits of SSPP & SEPP 3. Issued Final Report stemming from Security and Emergency Preparedness

audit 4. Attended Track Access training 5. Performing ongoing Operator Rule Compliance checks 6. Hold weekly meetings with Safety and Security Officer 7. Sent two submissions of updated FTA Audit Finding Tracking Matrix 8. Attended Local Safety Committee meeting 9. Attended RWP discussion meetings 10. Monitored broken rail incidents and repairs 11. Performed FTA 14-1 RWP safety review and submitted Assessment

Checklist

D. Follow-up Items 1. Continue Attending OSSC meetings 2. Continue Quarterly SSO Hazard Management Meetings 3. Continue to monitor open CAPs 4. Continue updating FTA SSO Audit Finding Matrix until all items are

closed out

56

IV.-C-1-c: Bus Stopping in Rail Intersections

● The HRT Light Rail system added approx 28 grade crossings of which 9 are guarded by gate arms and flashing lights.

● HRT is following the requirement of Federal Motor Carriers Safety Admins rules and regulations

(see below). ● HRT also trains its operators on Operation Lifesaver. FMCSA Regulation Subpart B - Driving of commercial motor vehicles § 392.10 Railroad grade crossings; stopping required.(a) Except as provided in paragraph (b) of this section, the driver of a commercial motor vehicle specified in paragraphs (a) (1) through (6) of this section shall not cross a railroad track or tracks at grade unless he/she first: Stops the commercial motor vehicle within 50 feet of, and not closer than 15 feet to, the tracks; thereafter listens and looks in each direction along the tracks for an approaching train; and ascertains that no train is approaching. When it is safe to do so, the driver may drive the commercial motor vehicle across the tracks in a gear that permits the commercial motor vehicle to complete the crossing without a change of gears. The driver must not shift gears while crossing the tracks. (1) Every bus transporting passengers, (2) Every commercial motor vehicle transporting any quantity of a Division 2.3 chlorine. (3) Every commercial motor vehicle which, in accordance with the regulations of the Department of

Transportation, is required to be marked or placarded with one of the following classifications: (i) Division 1.1 (ii) Division 1.2, or Division 1.3 (iii) Division 2.3 Poison gas (iv) Division 4.3 (v) Class 7 (vi) Class 3 Flammable (vii) Division 5.1 (viii) Division 2.2 (ix) Division 2.3 Chlorine (x) Division 6.1 Poison (xi) Division 2.2 Oxygen (xii) Division 2.1 (xiii) Class 3 Combustible liquid (xiv) Division 4.1 (xv) Division 5.1 (xvi) Division 5.2 (xvii) Class 8(xviii) Division 1.4 (4) Every cargo tank motor vehicle, whether loaded or empty, used for the transportation of any hazardous

material as defined in the Hazardous Materials Regulations of the Department of Transportation, Parts 107 through 180 of this title.

(5) Every cargo tank motor vehicle transporting a commodity which at the time of loading has a temperature above its flashpoint as determined by §173.120 of this title.

(6) Every cargo tank motor vehicle, whether loaded or empty, transporting any commodity under exemption in accordance with the provisions of subpart B of part 107 of this title.

(b) A stop need not be made at: (1) A streetcar crossing, or railroad tracks used exclusively for industrial switching

purposes, within a business district, as defined in §390.5 of this chapter. (2) A railroad grade crossing when a police officer or crossing flagman directs traffic to

proceed,

57

http://www.fmcsa.dot.gov/rules-regulations/administration/fmcsr/fmcsrredirectpage.aspx?contentid=2242

Bus Stopping at Rail Intersections, Continued

(3) A railroad grade crossing controlled by a functioning highway traffic signal transmitting a green indication which, under local law, permits the commercial motor vehicle to proceed across the railroad tracks without slowing or stopping.

(4) An abandoned railroad grade crossing which is marked with a sign indicating that the rail line is abandoned,

(5) An industrial or spur line railroad grade crossing marked with a sign reading “Exempt.” Such “Exempt” signs shall be erected only by or with the consent of the appropriate State or local authority.

58

Bus Stopping at Rail Intersections, Continued

Posted on March 6, 2014 at 6:59 PM; Updated Thursday, Mar 6 at 7:00 PM

Drivers say HRT buses stopping at light rail tracks a hazard

by Philip Townsend, 13 News Now

Related: HRT buses in Norfolk make more stops due to light rail

NORFOLK- It’s been a problem since “The Tide” light rail system began operating in August 2011. Drivers say they are getting stuck in intersections behind buses who stop at the light rail tracks throughout downtown Norfolk. This means they are stuck when lights change and traffic starts trying to get around them.

Some drivers say the bus blocks the light when it stops. In some situations they don't even realize the light turned red. "You don't see it," said driver Andrew Williams. "Because it's so big it blocks everything."

Hampton Roads Transit (HRT) Chief Safety Officer Ron Andrews admits it's a potential problem, but he says it doesn't change the rules.

"That is a safety concern," said Edwards. "What we'd like to do is have the automobile operators know that buses stop frequently." We first shed light on this issue in October 2011. Today, we showed Edwards cell phone video of a bus driver not only stopping at the Brambleton Avenue tracks, but allowing the Tide to pass by while the light was green.

As light rail passed, the light turned red, leaving the bus and drivers behind it in the middle of the intersection blocking oncoming traffic. "Unfortunately, from this video it seems the bus may have had the light and the light rail went at the same time," said Edwards.

He told us that's not supposed to happen, and that HRT will look into fixing any potential problems with light coordination.

59

http://www.wvec.com/home/HRT-buses-in-Norfolk-are-making-more-stops-due-to-light-rail-130297213.html

IV.-C-2: FINANCIAL / PROCUREMENT / ETC.

NOTES: 1. Real Estate Acquisition

● Per Mr. Don Lint, in January, all deeds for the properties on Curlew Drive and Bute Street were completed and recorded with Norfolk Circuit Court.

● This completes the real estate issues for the Norfolk Light Rail Project.

2. Contract Closeout

● In regards to the overall contract / grant close out; we have only two open professional services contracts: One for the After Study and the other for the O & D Study being managed by Ms. Julie Timm.

3. NSU Stairtower (FYI)

● The second elevator and stair tower proposed for the Norfolk Station Light Rail Station is being managed by the Virginia Department of General Services (DGS).

● The design plans are 95% complete and the DGS is reviewing a proposal from a local contractor to perform the work.

● No date has been set to begin construction of this project.

60

IV.-C-3: Before / After Study

HRT/FTA/URS – The Tide Before and After Study Project

Agenda and Meeting Notes February 13, 2014 – 4:00 PM to 5:00 PM (Eastern)

1. Introductions In attendance: From FTA: Jim Ryan and Ken Cervenka

From HRT: Julie Timm, Lee Roy Padgett, Don Lint, and Samantha Sink From ETC: Chris Tatham From URS: Dan Meyers, Andrew Ittigson, Mickey Geiser, and Amber

Majefski From RSG: Bill Woodford

2. Update on the status of the survey • Survey should be completed by mid-March 2014 with the last two weeks of

March available for any targeted clean-up that might be necessary • Sampling goal: 10% of weekday ridership

o Weekday ridership is approximately 5,300, and there is already well over the 10% threshold (nearly 1,000 completed surveys as of February 13, 2014)

• Control totals being used for data expansion: o APC data (available for LRT only) o 100% boarding and alighting counts from last fall

• FTA asked if ETC can go with a higher sample size than 10% for The Tide. Chris Tatham said it was possible but Julie from HRT said it was not necessary since LRT ridership is low relative to the whole system. Estimated about 5,300 daily boardings on the Tide LRT

3. Focus, purpose, and nature of the Before and After Report • Jim Ryan said that it is important to focus on the project that was built. Given the

timeframe of how the Tide emerged from a bigger project – other non-built sections does not need to be emphasized. Build project only.

• Purpose of study: 1) What actually happened; 2) How well did we predict the outcome

• Final report should be between 19 and 25 pages. There may be intermediate tech memos that provide background documentation and detailed analysis for HRT, but Final should be a concise abstract of those memos. Jim said that the URS scope looks fine. He said to start with the outcome in mind and don’t get sidetracked. o Focus on findings in the final report o Details should be in the tech memos rather than the final report

61

Agenda and Meeting Notes, Continued 4. Analyses of actual outcomes

a. After: scope, capital costs o People get lost in the terms “before” and “after” when discussing scope

and capital costs o There isn’t a “before” for these items, only an after o It is important to remember that there is no “before” for costs, it was a

prediction o Outcomes – scope and capital cost have no “before” information. The

main question for these items is how does it turn out? o How did ridership, O&M costs, transit service change?

b. After compared to before: transit services, O&M costs, ridership

5. Comparison of predicted outcomes to actual outcomes

a. Outcomes: Scope, capital costs, transit service, O&M costs, ridership o Which items did we over-estimate? Which items did we under-estimate?

b. Milestones: Entry to PE, Entry to Final Design, FFGA o Discussion of the former, larger, project that included Virginia Beach-- it

was determined that the larger project entered into PE in 1998, but the new, smaller, project that moved forward entered into PE in October of 2002

o Milestones confirmed: Entry into PE, Entry into Final Design, and FFGA o Tide was built on a subset of the project o How much capital, scope and ridership predictions were for the project

that was actually built? o Focus on the history of the project and how it gets to route for PE o Project entered PE in the Norfolk section only o Focus on the project that was built only

6. Approach for developing Before and After (questionnaires, data analysis, storyboard, text) • FTA prefers to take a hands-on approach to the development of the report, so that

the transit agency knows what FTA is looking for in the report • Outlines can then be filled in with bullets identifying key ideas • Through this process, the story emerges • Questionnaires are being developed for use by transit agencies that are struggling

to produce a document, so it is not likely that a questionnaire will be needed for this project since RSG is on the team

• FTA has been hands on and interested in helping during the process to help develop the final report

• Start with an annotated outlines and fill in the details as they are available – need to add tables, figures, and bullet text

• Don’t need to hire a consultant to do the writing – URS will do that

62

Agenda and Meeting Notes, Continued 7. Ongoing plan for FTA-HRT coordination/collaboration

• FTA prefers regularly-scheduled calls to keep communication open and keep the project going

• Jim Ryan suggested having bi-weekly calls and setting up a standing call now, even if some of the calls get cancelled; he does not have a problem with the agency cancelling a call when there is nothing new to report or work products are not yet ready for discussion

• This helps to do a successful report – Jim likes it to be an interactive process • Be sure to give the draft materials to FTA a few days before the call so they can

review • Call will be about FTA comments • Standing call set for every other Thursday at 4:00 PM Eastern, starting March 6,

2014 • Add Pete Mazurek at FTA to the invite list

8. Other / Adjourn

• Jim reminded the team that these studies can be and should be a lot of fun!

63

V. BUS PROGRAM

A. Southside Facility Update

1. Progress Report

2. 15th Street Disposition

B. Fleet Status Plan

1. 6-Year Fleet Strategy

2. Fleet Plan

3. Fleet Strategy Narrative

64

V.-A-1: SOUTHSIDE FACILITY UPDATE – PROGRESS REPORT

March 5, 2014 Building #4 – Administration Building HRT is pursuing completion of certain enhancements for the building, identified as alternatives in the original construction budget that represent improvements to current operation of the facility. These include fixtures and furnishings for the lobbies, and completion of all the landscaping.

V.-A-2: SOUTHSIDE FACILITY UPDATE – 15th STREET DISPOSITION

Phase II HRT has received an appraisal and a review appraisal for the property that has been sent to FTA for approval. The FTA responded requesting the original appraiser address items raised by the review appraiser. The appraiser is currently updating the original report to reflect the additional information. HRT is proceeding with a rezoning of the property that is necessary for the highest and best use value to be achieved. The rezoning will place the property in a G-2 zone which allows for a greater density and is more conducive for multi-family housing than its current C-1 zoning. Once the FTA has given approval for the sale of the property HRT will precede with final negotiations with Concord Eastridge Inc.

65

V.-B-1: 6-YEAR FLEET STRATEGY ( 11 pages) 1 of 11

SUMMARY: Rebuild 12 0 29 41 0 0 21 143

$2,174,436 $7,050,000 $10,095,000 $0 $0 $5,300,000

Replacement 5 0 10 27 9 19 30 198

$1,949,380 $4,783,800 $12,546,660 $4,305,420 $8,470,040 $10,460,590

Repower 0 10 40$ 61 13 9 5 172

$0 $660,000 $2,640,000 $5,648,000 $1,388,000 $621,000 $345,000

$4,123,816 $660,000 $14,473,800 $28,289,660 $5,693,420 $9,091,040 $16,105,590

66


UNITLoc

YEAR FLOOR LENGTH APC ENG TRANS Retire Elgible (FY) FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 Comments

1201 H 1999 LF 35-ft No ISC Voith D864.3 2011 $255,000 Eng 02-20141202 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621203 H 1999 LF 35-ft No ISC Voith D864.3 2019 $266,272 $468,4801204 H 1999 LF 35-ft Yes ISC Voith D864.3 2011 $235,8621205 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621206 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621207 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621208 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621209 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621210 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621211 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621212 H 1999 LF 35-ft No ISC Voith D864.3 2019 $261,792 $468,4801213 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621214 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621215 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621216 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621217 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621218 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621219 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621220 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621221 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621222 H 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621223 N 1999 LF 35-ft No ISC Voith D864.3 2011 $255,000 Eng 4-20131225 N 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621226 N 1999 LF 35-ft No ISC Voith D864.3 2011 $235,8621227 N 1999 LF 35-ft Yes ISC Voith D864.3 2011 $235,8621230 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621231 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621233 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,862

67


UNITLoc


1234 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621235 N 2000 HF 40-ft No ISC Voith D864.3 2012 $265,8621236 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,8621237 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,8621238 N 2000 HF 40-ft Yes ISC Voith D864.3 2012 $265,0001240 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1241 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1242 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1243 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1244 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1245 N 2001 HF 35-ft No ISC Voith D864.3 2019 $200,799 $468,4801246 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1247 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1248 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1249 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1250 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1251 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1252 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1253 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1254 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1255 N 2001 HF 35-ft No ISC Voith D864.3 2013 $478,380 repl w 40 ft LF1257 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1258 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1259 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1260 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1261 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1262 N 2001 HF 35-ft No ISC Voith D864.3 2013 $460,780 repl w 29 ft LF1263 N 2001 HF 35-ft Yes ISC Voith D864.3 2013 $460,7801301 N 2000 LF 29-ft Yes ISC Voith D864.3 2010 $460,780

68


UNITLoc


1302 N 2000 LF 29-ft No ISC Voith D864.3 2018 $226,057 $460,7801303 N 2000 LF 29-ft No ISC Voith D864.3 2010 $460,7801304 N 2000 LF 29-ft No ISC Voith D864.3 2010 $460,780 Eng 5-20131400 N 2002 LF 29-ft No ISB Allison B300R 2018 $147,681 $460,7801401 N 2002 LF 29-ft No ISB Allison B300R 2018 $152,773 $460,7801403 N 2002 LF 29-ft No ISB Allison B300R 2018 $151,877 $460,7801404 N 2002 LF 29-ft No ISB Allison B300R 2018 $146,250 $460,7801405 N 2002 LF 29-ft No ISB Allison B300R 2018 $151,937 $460,7801406 N 2002 LF 29-ft No ISB Allison B300R 2018 $159,054 $460,7801407 N 2002 LF 29-ft Yes ISB Allison B300R 2018 $150,258 $460,7801408 N 2002 LF 29-ft No ISB Allison B300R 2018 $159,685 $460,7801409 N 2002 LF 29-ft No ISB Allison B300R 2012 $460,7801410 N 2006 LF 29-ft Yes ISB Allison B300R 2016 $460,7801415 N 2006 LF 29-ft Yes ISB Allison B300R 2016 $460,7801416 N 2006 LF 29-ft Yes ISB Allison B300R 2016 $460,7801500 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001501 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,000

1502 N 2002 LF 35-ft No ISC Voith D864.3 2014 $478,380

Total Loss 1/24/14, Repl w 40 ft

1503 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001504 N 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001505 N 2002 LF 35-ft Yes ISC Voith D864.3 2014 $235,0001506 N 2002 LF 35-ft Yes ISC Voith D864.3 2014 $235,0001507 H 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001508 H 2002 LF 35-ft No ISC Voith D864.3 2014 $235,0001509 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001510 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001511 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001512 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,000

69


UNITLoc


1513 H 2002 LF 35-ft No ISC Voith D864.3 2014 $255,0001515 H 2002 LF 35-ft Yes ISC Voith D864.3 2014 $255,0001516 H 2003 LF 35-ft Yes ISC Voith D864.3 2014 $255,0001600 H 2002 LF 29-ft No ISC Voith D864.3 2013 $255,0001601 N 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801602 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001603 N 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801604 N 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801605 N 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001606 N 2002 LF 29-ft Yes ISC Voith D864.3 2013 $460,7801607 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001608 H 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801609 H 2002 LF 29-ft No ISC Voith D864.3 2013 $460,7801610 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001611 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001612 H 2002 LF 29-ft Yes ISC Voith D864.3 2013 $225,0001613 H 2002 LF 29-ft No ISC Voith D864.3 2013 $225,0001614 N 2002 LF 29-ft Yes ISC Voith D864.3 2013 $460,7801700 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001701 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001702 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001703 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001704 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001705 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001706 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001707 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001708 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001709 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001710 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,000

70


UNITLoc


1711 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001712 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001713 N 2003 HF 35-ft No ISC Voith D864.3 2015 $255,0001714 N 2003 HF 35-ft Yes ISC Voith D864.3 2015 $255,0001715 N 2003 HF 35-ft Yes ISC Voith D864.3 2015 $255,0001800 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801801 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801802 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801803 N 2004 HF 40-ft No ISL Voith D864.3 2017 $478,3801804 N 2004 HF 40-ft Yes ISL Voith D864.3 2017 $478,380 Eng 11-20121805 N 2004 HF 40-ft Yes ISL Voith D864.3E 2017 $478,3801806 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,380 Eng 9-20121807 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,3801808 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,380 Engine 1809 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,3801810 N 2004 HF 40-ft No ISL Voith D864.3E 2017 $478,3801900 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801901 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801902 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801903 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801904 H 2004 LF 40-ft Yes ISL Voith D864.3E 2017 $478,3801905 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801906 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801907 H 2004 LF 40-ft No ISL Voith D864.3E 2017 $478,3801908 H 2004 LF 40-ft Yes ISL Voith D864.3E 2017 $478,3801909 H 2004 LF 40-ft Yes ISL Voith D864.3E 2017 $478,3802000 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,3802001 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $46,000 Eng 7-20132002 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,380

71


UNITLoc


2003 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,3802004 N 2006 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $478,3802005 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802006 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802007 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802008 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802009 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802010 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802011 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802012 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802013 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $478,3802014 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $46,000 Eng 7-20132015 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $46,000 Eng 7-20132016 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $472,8902017 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $472,8902018 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $472,8902019 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002020 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $46,000 Eng 10-20132021 N 2006 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002022 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002023 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002024 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002025 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002026 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002027 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002028 N 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002029 H 2007 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $265,0002030 H 2007 LF 40-ft Yes ISL Voith D864.3E 2019 $66,000 $265,0002031 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,000

72


UNITLoc


2032 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002033 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002034 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002035 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002036 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002037 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $46,000 $265,000 Eng 2-20142038 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002039 H 2007 LF 40-ft No ISL Voith D864.3E 2019 $66,000 $265,0002040 N 2008 LF 40-ft Yes ISL Voith D864.5 2021 $69,0002041 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002042 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002043 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002044 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002045 N 2008 LF 40-ft No ISL Voith D864.5 2021 $69,0002046 N 2008 LF 40-ft Yes ISL Voith D864.5 2021 $69,0002047 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002048 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002049 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002050 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002051 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0002052 H 2011 LF 40-ft Yes ISL Voith D864.3E 2023 $69,0003000 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $66,0003001 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $66,0003002 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $66,0003003 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003004 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003005 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $46,000 Eng 12-20133006 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003007 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,000

73


UNITLoc


3008 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003009 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003010 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003011 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003012 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003013 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003014 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003015 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $66,0003016 N 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003017 N 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $69,0003018 H 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $69,0003019 H 2007 LF 40-ft Yes ISL 8.9L Voith D864.5 2020 $69,0003020 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003021 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003022 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003023 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003024 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003025 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $44,000 Eng 9-20133026 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $44,000 Eng 11-20123027 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $44,000 Eng 9-20133028 H 2007 LF 40-ft No ISL 8.9L Voith D864.5 2020 $69,0003029 N 2008 LF 40-ft Yes ISL 8.9L Voith D864.5 2021 $44,000 Eng 02-20143030 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003031 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003032 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003033 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003034 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0003035 N 2008 LF 40-ft No ISL 8.9L Voith D864.5 2021 $69,0004000 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,000

74


UNITLoc


4001 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004002 N 2007 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004003 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004004 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004005 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004006 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004007 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004008 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004009 N 2007 LF 29-ft No ISB 6.7L EP40 2020 $126,0004010 N 2008 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004011 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004012 N 2008 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004013 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004014 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004015 N 2008 LF 29-ft Yes ISB 6.7L EP40 2020 $126,0004016 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $104,000 Eng 12-20124017 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004018 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $69,000 Batt 8-20134019 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004020 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004021 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004022 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004023 N 2008 LF 29-ft No ISB 6.7L EP40 2020 $126,0004024 N 2009 LF 29-ft No ISB 6.7L EP40 2022 $126,0004025 N 2009 LF 29-ft No ISB 6.7L EP40 2022 $126,0004026 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004027 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004028 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004029 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,000

75


UNITLoc


4030 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004031 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004032 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004033 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004034 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004035 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0004036 N 2011 LF 29-ft Yes ISB 6.7L EP40 2023 $126,0005000 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005001 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005002 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005003 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005004 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005005 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005006 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005007 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005008 N 2012 LF 35-ft Yes ISL Voith D864.5 2024 $69,0005009 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005010 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005011 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005012 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,0005013 H 2013 LF 35-ft Yes ISL Voith D864.5 2025 $389,876 $69,000

$4,123,816 $660,000 $14,473,800 $28,289,660 $5,948,420 $9,091,040 $16,105,590

76

Hampton Roads Transit

Bus Fleet Plan

Updated March 6, 2014

V.-B-2: FLEET PLAN

77

• Compare fleet retirement eligibility with required equipment life cycle

• Demonstrate how the present fleet plan supports the daily bus service

provided to the region.

• Show how the current state of the fleet coincides with the demands of

present and future service.

• Compare fleet replacement / rebuild strategies.

Presentation Goals

78

• Heavy Duty Transit Buses 35-48ft

12 years or 500,000 miles

• Heavy Duty Small Buses 30 ft


Transit Bus Life Expectancies

FTA New Bus Life Requirements

Rebuilt Bus Life

(Assumed)

• Heavy Duty Transit Buses 35-48ft


• Heavy Duty Small Buses 30 ft


79

Bus Fleet Retirement Eligibility

Series Quantity Size Year Purchased Make Retire Expected Service

Life Average Mileage

1300 3 29 Ft. 2000 Gillig 2010 10 369,135

1200 24 35 Ft. 1999 Gillig 2011 12 608,925

1200 8 40 Ft. 2000 Gillig HF 2012 12 547,991

1400 1 29 Ft. 2002 Optima 2012 10 189,904

1600 15 29 Ft. 2002 Gillig 2012 10 423,473

1200 22 35 Ft. 2001 Gillig HF 2013 12 547,800

1500 14 35 Ft. 2002 Gillig 2014 12 537,508

1500 1 35 Ft. 2003 Gillig 2015 12 448,200

1700 16 35 Ft. 2003 Gillig HF 2015 12 474,035

1400 3 29 Ft. 2006 Optima 2016 10 189,904

80



Life Average Service

Mileage

1800 11 40 Ft. 2004 Gillig HF 2016 12 313,254

1900 10 40 Ft. 2004 Gillig 2016 12 517,887

1400 8 29 Ft. 2014 Optima 2018 5 Rebuilt

2000 22 40 Ft. 2006 Gillig 2018 12 342,893

1300 1 29 Ft. 2014 Gillig 2019 5 Rebuilt

2000 18 40 Ft. 2007 Gillig 2019 12 342,893

3000 29 40 Ft. 2007 Gillig 2019 12 234,520

4000 10 29 Ft. 2007 Gillig/Hy 2019 12 199,000

1200 3 35 Ft. 2014 Gillig 2014 6 Rebuilt

2000 7 40 Ft. 2009 Gillig 2020 12 149,400

3000 7 40 Ft. 2008 Gillig 2020 12 234,520

4000 14 29 Ft. 2008 Gillig/Hy 2020 12 128,672

4000 2 29 Ft. 2009 Gillig/Hy 2021 12 149,400

2000 6 40 Ft. 2011 Gillig 2023 12 49,800

81



Life Average Service

Mileage

4000 11 29 Ft. 2011 Gillig/Hy 2023 12 118,472

5000 9 35 Ft. 2012 Gillig 2024 12 66,074

5000 5 35 Ft. 2013 Gillig 2025 12 29,880

TBD 7 40 Ft 2014 Nova 2026 12 In Product.

82

Bus Rebuild Cost

Series Quantity Size Year

Purchased Make Rebuild Year

Expected Service Life

Average Cost to Rebuild

Cost to Replace

140

0 8 29 Ft. 2002 Optima 2013 5 $152,440 $422,327

120

0 2 35 Ft. 1999 Gillig 2014 6 $246,621 $429,327

120

0 1 35 Ft. 2001 Gillig HF 2014 6 $200,800 $429,327

130

0 1 29 Ft. 2000 Gillig 2014 5 $208,648 $422,327

83

Fleet Demand

Bus Size Active Fleet Peak

Demand Nov 2013

Peak Demand

May 2014

Peak Demand July 2014

Peak Demand Oct 2014

29 ft. 68 50 67 67 50

35 ft. 94 53 53 53 53

40 ft. 89* 73 73 79* 79*

Max 36 28 28 28 28

Total Fleet

287 204 221 227 210

* Includes 7 Nova buses in production for ERC service

84

Demand By Division

Division

Peak

Demand

Nov 2013

Peak

Demand

May 2014

Peak

Demand

July 2014

Peak

Demand

Oct 2014

Norfolk 145 145 151 151

Hampton 59 59 59 59

Virginia

Beach 0 17 17 0

No Spares

204 221 227 210

85

Fleet Demand (with spares)

45

50

55

60

65

70

75

80

85

Nov 2013 May 2014 Jul 2014 Oct 2014

Demand Available Demand + Spares

29 Foot Transit Bus

40

50

60

70

80

90

100

Nov 2013 May 2014 Jul 2014 Oct 2014


35 Foot Transit Bus

29 Foot 35 Foot

Demand Available Demand + Spares Demand Available Demand + Spares

Nov 2013 50 68 60 53 94 64

May 2014 67 68 80 53 94 64

Jul 2014 67 68 80 53 94 64

Oct 2014 50 68 60 53 94 64

86

Fleet Demand (with spares)

70

75

80

85

90

95

100

Nov 2013 May 2014 Jul 2014 Oct 2014


40 Foot Transit Buses

25

27

29

31

33

35

37

Nov 2013 May 2014 Jul 2014 Oct 2014


40 Foot Commuter Buses (MAX)

40 Foot 40 Foot Commuter (MAX)

Demand Available Demand + Spares Demand Available Demand + Spares

Nov 2013 73 83 88 28 36 34

May 2014 73 83 88 28 36 34

Jul 2014 79 89 95 28 36 34

Oct 2014 79 89 95 28 36 34

87

Bus Substitution Schedule

Bus Substitution Schedule

Route FY-13 Avg. Weekday Ridership

# One-Way Trips

# Seats Vehicle

Size *Seats Taken

Recommended Substitute

1 3,210 94 3,572 40 ft. 90% 40 ft.

2 1,112 66 2,112 35 ft 53% 29 ft.

3 2,427 89 3,382 40 ft. 72% 35 ft.

4 203 24 624 29 ft. 33% 29 ft.

5 307 24 624 29 ft. 49% 29 ft.

6 1,047 52 1,664 35 ft. 63% 29 ft.

8 1,600 66 2,112 35 ft. 76% 40 ft.

9 1,087 64 2,048 35 ft. 53% 29 ft.

11 201 25 650 29 ft. 31% 29 ft.

12 549 25 650 29 ft. 84% 35 ft.

13 1,432 54 2,052 40 ft. 70% 35 ft.

14 490 26 832 35 ft. 59% 29 ft.

15 2,925 96 3,648 40 ft. 80% 40 ft.

16 374 64 1,664 29 ft. 22% 29 ft.

17 717 123 3,198 29 ft. 22% 29 ft.

18 235 34 1,088 35 ft. 22% 29 ft.

20 4,682 91 3,458 40 ft. 135% 40 ft.

21 2,339 68 2,584 40 ft. 91% 40 ft.

22 213 26 676 29 ft. 32% 29 ft.

23 1,927 69 2,622 40 ft. 73% 35 ft.

88

Past Replacement Strategy

Replace Only Strategy

FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19

Replacement

17 70 33 5 9 19 51

$ 6,189,515 $ 32,487,320 $ 15,475,260 $ 2,364,640 $ 4,256,010 $ 8,895,720 $ 24,436,356

Repower

0 40 53 20 13 9 5

$ 7,624,060 $ 2,574,400 $ 4,374,000 $ 1,560,000 $ 1,138,000 $ 594,000 $ 330,000

$ 13,813,575 $ 35,061,720 $ 19,849,260 $ 3,924,640 $ 5,394,010 $ 9,489,720 $ 24,766,356

$ 112,299,281

89

New Replacement / Rebuild Strategy

Rebuild / Replace Strategy

FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19

Rebuild 12 45 18 1 0 0 21

$ 2,107,423 $ 10,335,000 $ 4,230,000 $ 235,000 $ - $ - $ 5,565,000

Replacement 5 25 15 4 9 19 30

$ 1,949,380 $ 11,693,300 $ 6,964,500 $ 1,891,820 $ 4,256,010 $ 8,895,720 $ 13,239,576

Repower 0 40 53 20 13 9 5

$ - $ 2,574,400 $ 4,374,000 $ 1,560,000 $ 1,138,000 $ 594,000 $ 330,000

$ 4,056,803 $ 24,602,700 $ 15,568,500 $ 3,686,820 $ 5,394,010 $ 9,489,720 $ 19,134,576

$ 81,933,129

90

V.-B-3: Fleet Strategy Narrative

Hampton Roads Transit, (HRT) since its inception has subscribed to a fleet replacement strategy of procuring and maintaining capital equipment to meet the Federal Transit Administration’s, (FTA) minimum life cycle requirements. That is to say that programming capital resources to replace buses at the ten or twelve year mark of their respective useful lives was the goal. In the past, this was a reasonable approach to maintain the FTA’s recommended state of good repair and average fleet age of less than 7.5 years. That strategy assumed that capital funding is both sufficient and timely to maintain these goals. In reality, today’s capital resources are considerably insufficient and out of sync to meet the immediate needs of the agency. For these reasons Hampton Roads Transit is adopting a multi-pronged fleet management philosophy aimed at extending the life and quality of rolling stock assets as well as improving the customer experience and right sizing the fleet to match route demand. The attached table demonstrates the overall strategy for replacement, rebuild and midlife repower over a 6 year period. With the exception of the first cycle, the plan is cyclical in so much as each bus will be affected by one of the three program facets every 5 years. Replacement is driven primarily by the type and age of the equipment in addition to recent maintenance expenditures and ADA friendliness. Moreover, replacement over the next 3 years will assist Hampton Roads Transit establish a right sized fleet. Under this strategy, 35 ft. buses are targeted for replacement first. This is due to the fact that the number of 35 ft. buses far exceeds the actual demand for mid-sized equipment. Additionally, fleet reliability associated with any series of bus weighs heavily in the decision to replace or rebuild vehicles. Replacement may be deferred to a later year if a significant amount of money was spent on the asset within the previous 2 to 3 years. “Rebuild” is a bumper to bumper rebuild of the equipment and subsystems with the intent of extending the life of the equipment 5 to 7 years beyond the FTA required 10-12 year life span. The decision to rebuild rather than replace is driven by similar if not identical factors as with replacement. Rebuild may also be deferred to a later year if a significant amount of money was spent on the asset within the previous 2 to 3 years. “Repower” is an activity carried out at the midlife of the equipment. This activity is aimed at offsetting less than desired reliability caused by the effects of ultra-low sulfur fuels. Additionally, midlife activities take aim at improving fuel efficiency of the bus by implementing newer technologies to reduce engine loads and transmission shift points. Midlife activities may also be deferred to a later year if a significant amount of money was spent on the asset within the previous 2 to 3 years. Again the following table depicts the first rebuild, replace, midlife cycle for the HRT fleet. The table is updated annually to reflect the status of the fleet at that moment in time. Factors mentioned above are systematically applied to each piece of equipment in order to maximize the effectiveness of capital dollars while at the same time minimizing actual cost. Inevitably the plan for subsequent years is dependent on prior years funding and work completed and will be adjusted accordingly.

91

Fleet Strategy Narrative, Continued

92

VI. Other Topics

A. Triennial Review Follow-Up from – November 18-19, 2013 B. Title VI Policy Update C. Fare Increase Update 1. Fare Adjustment Rate Schedule 2. Fare Resolution Signed by Commission Chair 3. Fare Policy

93

Responsible Person

Review Area Finding Deficiency Correction Action

Response Date

Date Closed

Dyanne Sampson Procurement D

C: Pre-award and/or post delivery Certifications lacking

Submit to the regional office the Buy America certifications for the bus procurement reviewed and documentation of following the procedures for completing the applicable pre-award and post-delivery audits certifications for future revenue rolling stock procurements. 19-Mar-14 9-Dec-13

17: Lacking required cost/price analysis

Develop and submit to the regional office a process to ensure that HRT follows the cost and/or price analysis procedures described in its procurement manual. In addition, provide documentation that a cost and/or price analysis, as appropriate, was included as part of the next three relevant procurements. 19-Mar-14

Keisha Branch DBE D

01:Inadequate designation of DBE Officer

Submit to the regional office a scheduled of planned DBELO briefings with the CEO including the CEO's concurrence with the proposed briefing schedule 19-Mar-14

17: Grantee not ensuring prompt payment

Submit to the regional office procedures to ensure that contractors are complying with prompt payment and return of retainage, along with evidence of the first three applications of the procedures 30-Jun-14

08: Grantee does not monitor compliance

Submit to the regional office procedures for HRT's monitoring process to ensure that DBEs are actually performing the stated work, along with evidence of the first three applications of the procedures. 30-Jun-14

Cathy Barnaby Half Fare D

02: Fares not extended to all required services

Submit to the regional office a schedule and timeline for updating all fare media to include half fare information regarding Medicare cardholders, who are not seniors or disabled. This schedule should include any interim short term and long term steps that would provide this information to public 19-Mar-14

04: Additional information required form Medicare cardholders

Submit to the regional office evidence that the fee charged to receive the special half fare ID has been rescinded. 19-Mar-14

Danielle Hill

Drug-Free Workplace/Drug and Alcohol P

D

02: Drug and alcohol policy lacking required elements

Submit to the regional office an amended policy that lists a description of all actions that constitute a refusal to be tested, evidence that this policy has been adopted by the governing board or other "final authority " and re-communicated to all affected employees. 19-Mar-14

08: Contractors, subrecipients and/or lessees not properly monitored

Submit to the regional office oversight procedures to ensure that all contractors with safety sensitive employees implement the required drug and alcohol testing program 19-Mar-14

VI.-A: FY 13 - TRIENNIAL REVIEW FOLLOW-UP - Summary of Findings-Completion Schedule

94

HRT Title VI Update


March 19, 2014

VI.-B: Title VI Policy Update

95

Title VI Compliance

HRT Title VI Program

HRT Title VI Program

• Due Date: February 1, 2014

• Expiration Date: April 1, 2014

• TDCHR Adopted Updated Program on January 23,

2014

• HRT Submitted program to FTA January 30, 2014

• Currently Under FTA Review

• HRT completing Equity Analyses using new

methodologies pending FTA Approval.

2

96

Title VI Compliance

HRT Title VI Update

Fare Increase Equity Analysis

• Comprehensive Public Involvement

• Equity Analysis using Ridership Data from 2011 and

2012 as best available Data

– Analysis used new methodology including review of impacts

against Disparate and Disproportionate Impact thresholds

– Included alternative of phased fare structure in response to

public comments

• Results Reported to TDCHR for consideration at the

February 27, 2014 board meeting prior to decision

making

3 97

Title VI Compliance

HRT Title VI Update

Service Change Equity Analysis

• Completed Service Equity Analysis for removal of

Route 412

• Under the methodology, change shows a disparate

impact; however, HRT has a substantial legitimate

justification for the action and alternate nearby routes

are available

• Results will be presented at March 27, 2014 TDCHR

meeting for Board Consideration

4

98

Title VI Compliance

HRT Title VI Update

Subrecipient Monitoring

• Subrecipients’ Title VI Programs due to HRT by March

14, 2014

• Subrecipients without submitted programs are ineligible

for funding after this date

• HRT working with subrecipents one-on-one by request

to aid in program development and compliance

5 99

Title VI Compliance

HRT Title VI Update

Title VI Complaints

• New notification procedure through customer service

has resulted in the submission of two formal Title VI

Complaints in late 2013 and early 2014

• Complaints reviewed by Title VI and Legal Staff and

found without merit

• Complainant notified of Investigation results and right of

appeal

6 100

VI.-C: Fare Increase Update

1. Fare Adjustment Rate Schedule 2. Fare Resolution Signed by Commission Chair 3. Fare Policy

101

VII. Action Item List – Discussion

VIII. Next meeting: TBD

IX. Adjourn

112