EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR EDUCATION AND CULTURE Culture and creativity Creative Europe programme

CALL FOR PROPOSALS – EAC/S05/2016

Support for a preparatory action to create an EU Festival award and an EU Festival label

in the field of culture: EFFE (Europe for Festivals – Festivals for Europe)

GRANT APPLICATION FORM

For a framework partnership agreement (FPA) and a specific agreement

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Support for a preparatory action to create

an EU Festival award and an EU Festival label in the field of culture:

EFFE (Europe for Festivals – Festivals for Europe)

Call for proposals EAC/S05/2016

Before filling in this form, please read carefully the relevant call for proposals and any other reference related documents available on our site:

http://ec.europa.eu//programmes/creative-europe/calls/general/2016-eac-s05_en.htm

Please add rows wherever necessary, and/or use extra sheets, but make sure that the application . Brackets should be deleted if not relevant in your case. Some parts of the application forms can be deleted/duplicated according to your needs.

An application will be accepted only if it:

• is submitted on the correct form, completed in full (including annexes) and dated; • is signed by the person authorised to enter into legally binding commitments on

behalf of the applicant(s); • presents a budget in conformity with the funding rules; • meets the submission arrangements set out in the call; • is submitted by the deadline.

In case the application is presented by a consortium of organisations, all applicants will be evaluated according to the eligibility, exclusion and selection criteria.

The award criteria will be evaluated globally.

The evaluation committee or, where appropriate, the authorising officer responsible may ask an applicant to provide additional information or to clarify the supporting documents submitted in connection with the application, provided that such information or clarification does not substantially change the proposal. By submitting a proposal the applicant accepts that in case of award certain data like its name, locality and amount (amongst others) will be published.

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SUMMARY OF THE APPLICATION

Title

Identity of the applicant / coordinator

Duration (in months)

Requested amount (in €)

DEADLINE FOR SUBMISSION OF PROPOSALS:

21 June 2016 (16:00) (date of postmark)

Address:

European Commission – Directorate-General for Education and Culture Directorate D – Culture and creativity

Unit Creative Europe programme – CALL EAC/S05/2016 Mr Karel Bartak

J-70 – 1/019 B-1049 Brussels

Belgium

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I. INFORMATION ON THE APPLICANT(S)

1 REFERENCES OF THE APPLICANT(S) i.e. the applicant organisation(s)

1.1 [Sole applicant] — [Coordinator] 1

1.1.1 IDENTITY OF THE APPLICANT

Official name in full:

Acronym (if applicable):

Official legal form:

Legal personality2:

(Reply by "YES" or "NO")

(In case you answered with "NO"): For entities with no legal personality under national law please indicate the representative empowered to sign contracts and take part in court proceedings on their behalf:

Place of establishment or registration: (Address and country)

Entity registration number: (Not applicable if the applicant is a public-sector body. For natural persons, the applicant should indicate the number of his/her identity card or, failing that, of his passport or equivalent.)

VAT number (if applicable):

Please fill in the Legal Entity Form and attach relevant legal details. Link to website for downloading the form: http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm

1 In case of a consortium, a coordinator must be appointed among the co-applicants.

2 Legal personality is understood as applicant’s capacity to sign contracts and constitute a party in court proceedings under the applicable national legislation.

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1.1.2 CONTACT DETAILS

Street address:

Postcode:

City:

Region (if applicable):

Country:

Telephone: Mobile:

Fax:

E-mail address:

Website:

Any change in the addresses, phone numbers, fax numbers or e-mail, must be notified in writing to the Authorising Officer. The Authorising Officer will not be held responsible in the event that it cannot contact an applicant.

1.1.3 CONTACT PERSON RESPONSIBLE FOR THE PROPOSAL

Family name: First Name:

Position/Function:

Telephone: Mobile:

Fax:

E-mail address:

1.1.4 LEGAL REPRESENTATIVE (PERSON AUTHORISED TO SIGN THE AGREEMENT)

Family name: First Name:

Position/Function:

Telephone: Mobile:

Fax:

E-mail address:

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1.2 [Applicant n.2]

1.2.1 IDENTITY OF THE CO-APPLICANT

Official name in full:

Acronym (if applicable):

Official legal form:

Legal personality3:

(Reply by "YES" or "NO")

(In case you answered with "NO"): For entities with no legal personality under national law please indicate the representative empowered to sign contracts and take part in court proceedings on their behalf:

Place of establishment or registration: (Address and country)

Entity registration number: (Not applicable if the applicant is a public-sector body. For natural persons, the applicant should indicate the number of his/her identity card or, failing that, of his passport or equivalent.)

VAT number (If applicable):

Please fill in the Legal Entity Form and attach relevant legal details. Link to website for downloading the form: http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm

1.2.2 CONTACT DETAILS

Street address:

Postcode:

City:

Region (if applicable):

Country:

Telephone: Mobile:

Fax:

3 Legal personality is understood as applicant’s capacity to sign contracts and constitute a party in court

proceedings under the applicable national legislation.

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E-mail address:

Website:

1.2.3 CONTACT PERSON RESPONSIBLE FOR THE PROPOSAL

Family name: First Name:

Position/Function:

Telephone: Mobile:

Fax:

E-mail address:

2 BANK DETAILS OF THE ACCOUNT TO BE USED FOR THE ACTION

Please fill in the Bank Account Form with your bank details. Link to website

for downloading the form: http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm

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3 PROFILE OF THE APPLICANT(S)

3.1 [Sole applicant] — [Coordinator]

3.1 PROFILE OF THE APPLICANT — GENERAL AIMS AND ACTIVITIES

[Year of foundation]:

The applicant shall state his legal status by ticking one or several options

Public body International Organisation

Non-profit making organisation Social Partner

Educational and training establishment Research Centre/Institute

Other (please specify) SME

Natural Persons

The applicant should provide a short description of the organisation, where appropriate, including information on membership, with respect to the eligibility criteria indicated in the specific call.

………………….

………………..

3.2 [Applicant n.2]

3.2 PROFILE OF THE APPLICANT — GENERAL AIMS AND ACTIVITIES

[Year of foundation]:

The applicant shall state his legal status by ticking one or several options

Public body International Organisation

Non-profit making organisation Social Partner

Educational and training establishment Research Centre/Institute

Other (please specify) SME

Natural Persons

The applicant should provide a short description of the organisation, where appropriate, including information on membership, with respect to the eligibility criteria indicated in the specific call.

………………….

………………..

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4 INFORMATION ON THE GOVERNANCE OF THE APPLICANT(S)

4.1 [Sole applicant] — [Coordinator]

4.1.1 APPLICANT'S STRUCTURE

List the organisations and/or natural persons holding capital or shares in the applicant, where appropriate specifying the proportion held (insert rows if necessary)

Organisation/Natural person Proportion held

4.1.2 APPLICANT'S MANAGEMENT

List the members of the applicant's administrative board or equivalent body, specifying their profession and position (insert rows if necessary)

Member Profession/Position

4.2 [Applicant n.2] 4 5

4.2.1 CO-APPLICANT'S STRUCTURE

List the organisations and/or natural persons holding capital or shares in the co-applicant, where appropriate specifying the proportion held (insert rows if necessary)

Organisation/Natural person Proportion held

4 Repeat this part as often as is required to include all the co-applicants.

5 Section 4 .2 can be deleted in case there is a sole applicant.

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4.2.2 CO-APPLICANT'S MANAGEMENT

List the members of the co-applicant's administrative board or equivalent body, specifying their profession and position (insert rows if necessary)

Member Profession/Position

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II. OPERATIONAL AND FINANCIAL CAPACITY

1 OPERATIONAL CAPACITY

1.1 [Sole applicant] — [Coordinator]

1.1.1 APPLICANT’S OPERATIONAL CAPACITY TO COMPLETE THE PROPOSED ACTION

The applicant should justify the necessary experience requested in chapter 9.2 of the call for proposals by providing:

curriculum vitae or description of the profile of the people primarily responsible for managing and implementing the operation (accompanied where appropriate, like in the field of research and education, by a list of relevant publications);

the organisations’ activity reports;

an exhaustive lists of previous projects and activities performed and connected to the policy field of a given call or to the actions to be carried out.

1.2 [Applicant n.2]

1.2.1 CO-APPLICANT’S OPERATIONAL CAPACITY TO COMPLETE THE PROPOSED ACTION

The co-applicant should justify the necessary experience requested in chapter 9.2 of the call for proposals by providing:

curriculum vitae or description of the profile of the people primarily responsible for managing and implementing the operation (accompanied where appropriate, like in the field of research and education, by a list of relevant publications);

the organisations’ activity reports;

an exhaustive lists of previous projects and activities performed and connected to the policy field of a given call or to the actions to be carried out…

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2 FINANCIAL CAPACITY

2.1. PROOF OF FINANCIAL CAPACITY

For the purposes of the evaluation of the financial selection criteria, the amount taken into account is the maximum total estimated budget for the whole period of the FPA.

The financial capacity will be assessed based on the methodology attached in annex A. Applicants must have stable and sufficient sources of funding to maintain their activity throughout the period during which the action is being carried out or the year for which the grant is awarded and to participate in its funding. The applicants' financial capacity will be assessed on the basis of the following supporting documents to be submitted with the application:

Grants with a pre-financing value of EUR 600 000 or more For grants of this type, proof of economic and financial capacity is provided by the following documents:

- solemn declaration certifying the economic and financial capacity of the economic operator (Annex 1 – Declaration on the honour);

- the economic and financial capacity analysis form showing the financial data of the economic operator, completed and signed by the operator (see Annex 2 "Economic and Financial Capacity Analysis Form" of the Application Form);

- for economic operators required under national law to keep a complete set of accounts: the balance sheet, profit and loss account and annexes of the last financial year for which accounts have been closed;

- for economic operators required under national law to keep a simplified set of accounts: the schedule of actual expenditure and income and the annex showing assets and liabilities for the last financial year for which accounts have been closed.

In addition, in case of grants for an action ≥ EUR 750 000 or operating grants ≥ EUR 100 0006, an audit report produced by an approved external auditor certifying the accounts shall be provided for the last two financial year available for FPAs.

2.1 FINANCIAL CAPACITY OF THE APPLICANT(S)

The applicant(s) must show that it has/they have sufficient and stable sources of funding to carry out the project throughout the entire period for which the action is planned. The indicators refer to the last two financial year for which accounts have been closed (in the case of FPA).

Please fill in the annex 2 “Economic and Financial Capacity Analysis Form”.

The financial capacity will be assessed based on the methodology in annex A.

6 Art. 131.3 FR For these specific types of grants and in the event of an application grouping several

applicants (consortium), the thresholds apply by applicants.

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2.2 GUARANTEES GRANTED BY THIRD PARTIES

(if any – the applicant(s) should state the presence of any guarantees which is provided by one or more third party, for example a State guarantee)

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III. INFORMATION ON THE ACTION/WORK PROGRAMME FOR WHICH THE GRANT IS REQUESTED

1 DESCRIPTION OF THE WORK PROGRAMME FOR THE FRAMEWORK PARTNERSHIP PERIOD (2017-2019)

Describe the overall common objectives of the framework partnership: The applicant(s) should provide a work programme in compliance with the objectives stipulated in the call for proposals. This work programme should comprise an overall description of activities and outputs for the entire period of the framework partnership agreement, and a description of how these will be divided into annual work plans.

………………….

2 DESCRIPTION OF THE ACTION FOR THE FIRST YEAR OF THE PARTNERSHIP (2017 EDITION OF THE EFFE label and awards scheme)

a) Describe the general and specific objectives that the action aims to achieve:

The applicant should explain how the general and specific objectives of the action will contribute to the objectives of the Union grant programme concerned. Where possible, specify related indicators, milestones to assess the project's achievements and expected impacts.

b) Describe the action (on the basis of the main activities planned) and where it will be implemented

c) Methodology to be followed/project implementation

The applicant should explain the methodology, both theoretical and practical, that will be followed in order to meet the general and specific objectives of the action described above. This might include support to third parties.

In case of financial support to third parties the applicant should specify the different types of activity, the definition of the persons or categories of persons which may receive such financial support and the criteria to give it and the maximum amount. If the financial support takes the form of a prize the applicant should specify the conditions for participation in the contest, the award criteria, the amount of the prize and the payment arrangements.

The applicant should explain which part of the action will be subcontracted (list of main activities to be carried out) as well as which activities will be undertaken by affiliated entities (if applicable).

d) Expected results and their use:

The applicant should specify the benchmarks or deliverables which the applicant intends to employ to achieve the expected results and targets and how they will be used and disseminated

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e) Arrangements for monitoring/supervision of the operation and risks involved in its implementation:

The applicant should explain how the action will be supervised. The applicant should refer to any risks involved in its implementation, how they might affect the objectives and outcomes of the action and how they could be mitigated.

f) Sustainability of the project’s achievements:

The applicant should explain how sustainability will be secured once the action has been completed..

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3 CALENDAR PLANNIFICATION OF THE ACTION FOR THE FIRST EDITION OF THE EFFE label and award scheme (2017 EDITION):

Planned starting date:

Planned end date:

TIMETABLE FOR EACH STAGE OF THE ACTION (first year of the FPA) SHOWING MAIN DATES AND EXPECTED RESULTS FOR EACH STAGE (table to be repeated as many times as necessary)

Semester 1 Semester 2

Activity Month 1 2 3 4 5 6 7 8 9 10 11 12

Preparation Activity 1 (title)

Implementation Activity 1 (title)

Preparation Activity 2 (title)

Etc.

LEGAL NOTICE

Applicants are informed that, under the Financial Regulation applicable to the general budget of the European Union, no grants may be awarded retrospectively for actions already completed. In those exceptional cases accepted by the Commission where applicants demonstrate the need to start the action before the agreement is signed or the decision notified, expenditure eligible for financing may not have been incurred before the grant application was submitted.

4 BUDGET (2017 EDITION)

3.1 Estimated Budget – please complete the budget forms in annex 3 – Estimated budget of the action

Applications must include a detailed estimated budget in balance in which all costs are given in euros. Applicants who foresee that costs will not be incurred in euros are invited to use the monthly accounting rate established by the Commission and published on its website www.ec.europa.eu/budget/inforeuro/, applicable for the month prior the one when the application form is submitted.

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Summary (in €)

a) Eligible costs:

b) Total costs:

c) Requested Union Funding (maximum 350.000 €):

d) Rate of funding requested (maximum 80% of eligible cost):

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IV. ADDITIONAL FUNDING

1 UNION FUNDING

The coordinator is in charge to collect the information of its co-applicants (if any), in addition to the information referred to itself. 7

1.1 APPLICATIONS AND/OR ONGOING FUNDING OF THE UNION

Has/have the applicant(s) received or applied for any Union funding for the same action or part of the action or for its functioning during the same financial year?

NO

YES – Continue to the following table

APPLICATION, GRANT OR ANY OTHER EU FUNDING – To be specified for each of the applications or obtained grants in the current or previous years (add columns if necessary)

Programme 1 Programme 2

Title of the action (or part of the action)

Union Programme concerned

Union Institution or Body/Agency to which the application was submitted or which took the award decision

Year of award or application and duration of the operation

Value of the application, grant or other funding

7 In case of a consortium.

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LEGAL NOTICE

The applicant must inform the Commission department to which this application is submitted if any of the above-mentioned applications for funding made to other European Commission departments or Union Institutions or bodies/agencies is approved by them after the submission of this grant application.

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2 OTHER SOURCES OF EXTERNAL FUNDING – NON UNION

2.1 SUPPORT AWARDED

Has/have the applicant(s) already received confirmation relating to any external funding for the action?

NO

YES – Continue to the table in the Annexes (Budget)

2.2 REQUESTED SUPPORT

Has/Have the applicant(s) requested, applied or are awaiting confirmation relating to any external funding earmarked for the action?

NO YES – Continue to the table in the Annexes (Budget)

If processing your reply to the call for proposals involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, any personal data requested are required to evaluate your application in accordance with the call for proposals and will be processed solely for that purpose by Mr Karel Bartak, Head of Unit, European Commission, DG EAC D2, J-70 1/019, B-1049 Brussels, Belgium. Details concerning the processing of your personal data are available on the privacy statement at: http://ec.europa.eu/dataprotectionofficer/privacystatement_publicprocurement_en.pdf.

Your personal data may be registered in the Early Detection and Exclusion System (EDES) if you are in one of the situations mentioned in Article 106 of the Financial Regulation8. For more information, see the Privacy Statement on http://ec.europa.eu/budget/explained/management/protecting/protect_en.cfm

8 Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October

2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298 of 26.10.2012, p. 1) as amended.

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CHECK-LIST FOR APPLICANT(S)

All documents have to be filled in by the applicant(s), if applicable.

All sections of the application form have been filled in, where appropriate, in accordance with the call for proposals.

An accompanying letter is attached

The Legal Entity Form is filled in and attached.

The Bank Account Form is filled in and attached.

The curriculum vitae or description of the profile of the people primarily responsible for managing and implementing the operation is attached.

The organisation(s)’s activity report are attached.

An exhaustive lists of previous projects and activities performed and connected to the policy field of a given call or to the actions to be carried out is attached.

Economic and financial capacity analysis form has been filled in and is attached.

Balance sheets or extracts from balance sheets for the last year for which accounts have been closed have been included with the application form

or

Statement of assets and liabilities of the last financial year for which accounts were closed.

Profit and loss account for the last financial year for which the accounts have been closed has been included with the application form

or

Statement of expenditure and revenue of the last financial year for which accounts were closed.

An audit report produced by an approved external auditor certifying the accounts for the last two financial years available is attached

The declaration on honour is duly filled in and signed.

The budget form has been duly filled in and is attached.

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Annex A: Methodology for assessing the financial capacity of the beneficiaries of grants

Annex 1: Declaration on the honour

Annex 2: Economic and financial capacity analysis form

Annex 3: Estimated budget of the action