California State Polytechnic University Pomona

Sewer System Management Plan (SSMP)

F or the University Wastewater Collection System

Cal Poly SSMP Background

The University Campus is situated in Los Angeles County approximately 25 miles east of Los Angeles was originally established during the 1930s and sits on approximately two square miles (1300 acres). The collection system dating back to that period is mostly non existent, being replaced or repaired. The major expansion of the University infrastructure which included sanitary sewers for housing, dormitories and commercial food outlets was made from 1958 thru 1967 and continues to the present day. This accounts for 75- 90% ofall sewer installation, therefore the major portions of the sewer system is less than 30 years old. Cal Poly (The University) owns and maintains the Sanitary Sewer System for the

campus which has approximately 25000 linear feet (4.8 miles) and also maintains approximately 1.8 miles (9500ft) oflaterals from the various campus buildings. The population served by the sanitary sewer system is approximately 25,000 made up of students and staff. Cal Poly has approximately 90 - 95 % ofdomestic sanitary waste entering its sewer system, the rest being made up from restaurants or fast food outlets located on the campus. Cal Poly does not treat its waste water on site, this goes to, and is treated at a Los Angeles County Sanitation District Treatment Plant. Cal Poly has an ongoing sanitary sewer maintenance program which is administered through its Facilities Management Department's Plumbing Shop who contracts out all sewer related issues to nationally recognized sewer maintenance companies.

On May 2, 2006, the State Water Resources Control Board adopted Order No. 2006-0003 which created the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. This order requires all owners of sanitary sewer collection systems to submit a Notice ofIntent (NOI) to apply for coverage under this new Order. One element of the Waste Discharge Requirements (WDR) is the Sewer System Management plan (SSMP). The SSMP provides methods for the University (CPP) to identify, create, and incorporate a multitude ofbest management practices and procedures to maintain a sound collection system infrastructure.

There are eleven required elements for an SSMP. The required elements are:

I. Goals II. Organization III. Legal Authority IV. Operations and Maintenance Program V. Design and Performance Provisions VI. Overflow Emergency Response Plan VII. Fats, Oils and Grease (FOG) Control Program VIII. System Evaluation and Capacity Assurance Plan IX. Monitoring, Measurement, and Plan Modifications X. SSMP Program Audits XI. Communication Program

Cal Poly SSMP (DRAFT)

Section I. Goals

The University must develop goals to properly manage, operate, and maintain all parts of its wastewater collection system in order to reduce and prevent SSOs, as well as to mitigate any SSOs that occur.

This SSMP documents the CPP policies, procedures and information about the CPP collection system. This SSMP is a dynamic process with many of the elements requiring daily data input and analysis and periodic changes to reflect the improvements in the CPP management, operation, and maintenance of the collection system. The SSMP is designed to assist and direct the University in identifying and correcting deficiencies in the wastewater collection system. The main areas of program implementation are sewer line cleaning and video inspection, sanitary sewer overflow (SSO) response and mitigation, agency notification, fats, oils, and grease (FOG) program to reduce or eliminate the discharge of FOG to the sewer, capital projects to replace and/or repair and expand the sewer collection system, employee training, and public awareness campaigns.

The goals of this SSMP are:

1. To minimize the frequencies ofSSOs from the CPP collection system.

2. To effectively manage, operate, maintain, and improve the CPP collection system.

3. To provide notifications and reports to all required regulatory agencies in a timely manner.

4. To effectively mitigate the effects of any SSO that may occur.

5. To minimize the frequency of SSOs.

6. To provide public education to increase awareness of FOG issues and how they can impact the collection system.

Cal Poly SSMP

Section II. Organization

Facility Name: California State Polytechnic University Pomona

Address: 3801 West Temple Avenue Pomona CA 91768.

Phone: «909) 869-3030.

Legally Responsible Official:

Mr. David L. Patterson,

Director, Environmental Health and Safety.

Management positions and phone numbers responsible for implementation of designated sections of this SSMP:

Mr. Mark Miller Director, Facilities Management: (909) 869-3042

Mr. David Patterson Director, Environmental Health and Safety: (909) 869-4698

Mr. Ray Morrison Director ofFacilities Planning: (909)-869-2292

Mr. Bruyn Bevans Director of Facilities Design and Construction: (909)-869-2292

Mr. Don Johnson Manager ofMechanical Services: (909) 869-3042

Mr. Robert Hansen: Senior Inspector Facilities Planning, Design and Construction: (909) 8692292

Non Management Positions contributing to the implementation of this SSMP

Mr. Leon Krebs Plumbing Supervisor: (909) 869-3043

Ms Stephanie Aguilera Customer Service Supervisor: (909)-869-3030

The Facilities Management Division complete organizational chart follows this section.

The flow chart for responding to an SSO is found in the CPP SSO Procedures in Section II &VI.

SSMP Development Plan and Schedule

TASK

I. Gi1a1s Goal Statement

II. Organization a. Name of the Responsible or Authorized representative(s) b. Names and telephone numbers, of management,

administrative, and maintenance positions c. Chain ofcommunication for Reporting SSOs

III. Legal Authority

a. Prevent illicit discharges to the collection system

b. Require that sewers and laterals be properly designed and constructed

c. Ensure access to the collection system d. Limit discharge of FOG and other debris

which may cause blockages e. Enforcement ofrequirements

IV. Operations and Maintenance Program

a. Maintain current map of collection system and storm drain system

b. Describe routine and preventative operation and maintenance ofcollection system

c. Develop a rehabilitation and replacement plan. (See SSMP Plan Chapter specifics)

d. Develop and implement a training program e. Provide equipment and training parts inventories.

V. Design and Performance Provisions

a. Design, construction and specification standards for installation and rehabilitation of new and existing sewers

b. Procedures and standards for the inspection of new or rehabilitated sewers and appurtenances

Person(s) Responsible

Dir, Environmental Health and Safety

Dir, Environmental Health and Safety

Dir, Environmental Health and Safety Dir of Facilities, Design and Senior Inspector, Construction

Dir Environmental Health and Safety

Dir Environmental Health and Safety

Dir of Facilities Planning

Dir Environmental Health and Safety

nir of Facilities Planning

Dir Environmental Health and Safety Dir of Facilities Management

Dir Facilities, Design and Construction

TASK

VI. Overflow Emergency Response Plan

a. Notification procedures for regulatory agencies

b. Response and mitigation procedures

c. Staff and contractor training

d. Emergency operations e. Containment and monitoring plans

Vll. Fats, Oils, and Grease (FOG) Control Program

a. Identification of "hot spot" areas of Collection system

b. Identification of food service businesses in "hot spot"

areas ofcollection system

c. Administrative controls (contracts) for potential grease

dischargers

d. Requirement to install grease removal equipment

e. Encouragement to use BMP's to reduce grease

discharges

f. Periodic inspections

g. Enforcement actions

h. Public Education

VIII. System Evaluation, and Capacity Assurance Plan

a. Capacity evaluation

b. Identification of needs

c. Project schedule

IX. Monitoring, Measurement, and Plan Modifications

a. Maintain relevant information of the SSMP

b. Monitor the implementation, and measure the effectiveness ofeach element of the SSMP;

c. Assess the success of the preventative maintenance program;

d. Update program elements, as appropriate, based on monitoring or performance evaluations

e. IdentifY and illustrate SSO trends

Person(s) Responsible

Oir, Environmental Health, Safety

Oir, Environmental Health, Safety

Plumbing Supervisor

Plumbing Supervisor

Oir, Environmental Health, Safety

Plumbing Supervisor

Oir, Environmental Health, Safety

Oir, Environmental Health, Safety

Oir, Facilities Planning

Dir Environmental Health, Safety

TASK Person(s) Responsible

X. SSMP Program Audits Dir, Facilities Management

a. Person responsible tor the Audit b. Scope of the Audit c. Audit work product d. Schedule for the Audit, minimum every 1\vo years

XI. Communication Program Dir, Environmental Health and Safety

a. Notification that an SSMP is being used at Cal Poly. Website use is suggested

Attachment B

Cal Poly SSMP Element 2: Organization

Flow Chart for SSO Response

Spill Observer (After Hrs) Spill Observer During Working Hrs

IPolice Dispatch

~ I ManaCler On Call I

I

Customer Service Center t!Plumbing Supervisor I I

t i Manager of Mechanical Services

I EH&S Director I I Contract Sewer Cleaning Service I

SSO Notification and Reporting to Appropriate Agencies

t urgamZatlOnal cnan Facilities Planning and Michael J. Sylvester Management Associate Vice President JUNE 2008

Del" Perea Administrative AnaivstlSDeciaiist

Facilities Design & Facilities AdministratiVe & Energy Servkes Construetion Bruyn Bevans

Design & Construction

Leatha Elsdon Chi Kwan Fong Robert Hansen Jaime Landman

Glenn Miller Javier Montoya

Ted Nakasuji Robert Rice

Morris Taylor Cynthia Thibodeaux

Capital Accountant (Reports to Univ.

Budgets) Darrick Lackey

Raymond C. MorriS«)D

Facilities Pl.....i ..n'

Meaghan Smith .Julie.Tsng Sharon Fike Carolyn Dias Ana ortega

Vacant

Walter M. Marquez

Admillistrative Services

Christina Gomez Marti Lopez Susan Yates Jackie Fisk Helen Ly

Diana. Medley Vacant

Diana Ramirez

Customer Services

Stephanie·,AgilUe... T.yakag~81e J~e'''qlllof. .,....• &.)1(/ .

Ellergy Services

George A. Lwin

Energy Accountant (Reports to University BudgetS)

Rani Kbusbalani

Financial Services

Vikki Menzies Daniel Vest

HR & Payroll Services

Cathy Taylor

Warehouse Serrices

Mark Carrillo

.Financial Mgmt

Budget ~trol

J,Tojel,ltRepQrting

.Pmject~···.·.

BldgC~ CompliliOCe

·.···'~llev~~&' ....... ·14' f ,.

c······~~on .. ;;·~t~~alS·'.

Cal Poly SSMP (DRAFT)

Section III Legal Authority

The University must demonstrate, through collection system use service agreements, or other legally binding procedures, that it possesses the necessary legal authority to: (a) Prevent illicit discharges into its wastewater collection system (examples may include infiltration and inflow (III), stonn water, chemical dumping, unauthorized debris and cut roots, etc. (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the University; (d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and (e) Enforce any violation of its sewer agreements.

Cal Poly SSMP Section IV (DRAFT)

Operations and Maintenance Program

The SSMP must include those elements listed below that are appropriate and applicable to the collection system:

(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities; (b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;

Cal Poly Section V: Design and Performance Provisions. (DRAFT)

The University must have design and construction standards and specifications for the installation of new sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair ofexisting sewer systems. The University must also have procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

The Facilities Planning, Construction and Design Departments are responsible for the capital sewer projects that include repair, replacement and new installation of sewer line(s) and sewage pump stations. Prior to any contract work all contractors bidding on any California State University construction projects are pre qualified through the California State Chancellors Office of Capital Planning, Design and Construction. All design and construction standards and specifications for any California State Building or Public Works Contract are outlined in the "Contract General Conditions "for Design­Bid-Build issued to awarded bidding contractors by the Office of the Chancellor Capital Planning, Design and Construction. This Contract has provisions which require adherence to all Federal State and local Construction Standards also other Federal Standards for Environmental Health and Safety. Additionally all construction project contracts have a "Quality Control" provision for Inspection and testing of the construction project. (Example Contract order attached)

CONTRACT GENERAL CONDITIONS

FOR DESIGN-BID-BUILD

(MAJOR CAPITAL OUTLAY) PROJECTS

THE CALIFORNIA STATE UNIVERSITY

Prepared by:

OFFICE OF THE CHANCELLOR CAPITAL PLANNING, DESIGN AND CONSTRUCTION

(www.calstate.edulcpdclcm)

Revised January, 2007

. ! I

California State Polytechnic University, Pomona Lower Reservoir Replacement Northwest Quadrant Project No. C2112May 2008

SECTION 01410

REGULATORY REQUIREMENTS

PART 1- GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Contract General and Supplementary Conditions and other Division I Specification Sections, apply to this Section.

1.2 AUTHORITY AND PRECEDENCE OF CODES, ORDINANCES AND STANDARDS

A. Authority: All codes, ordinances and standards referenced in the Drawings and Specifications shall have the full force and effect as though printed in their entirety in the Specifications.

B. Precedence:

I. Where specified requirements differ from the requirements of applicable codes, ordinances and standards, the more stringent requirements shall take precedence.

2. Where the Drawings or Specifications require or describe products or execution of better quality, higher standard or greater size than required by applicable codes, ordinances and standards, the Drawings and Specifications shall take precedence so long as such increase is legal.

3. Where no requirements are identified in the Drawings or Specifications, comply with all requirements of applicable codes, ordinances and standards ofauthorities having jurisdiction.

1.3 APPLICABLE CODES, LAWS AND ORDINANCES

A. Applicable Codes, Laws and Ordinances: Refer also to Section 01100 - Summary of the Work regarding permits and licenses.

1. Performance of the Work shall meet or exceed the minimum requirements of California Code of Regulations (CCR), Title 24, including the following:

Part I, Building Standards Administrative Code Part 2, California Building Code Part 3, California Electrical Code Part 4, California Mechanical Code Part 5, California Plumbing Code Part 6, California Energy Code Part 7, California Elevator Safety Construction Code Part 8, California Historical Building Code Part 9, California Fire Code Part 12, California Reference Standards Code

2. Performance of the Work shall also comply with applicable requirements ofCalifornia Code ofRegulations (CCR) as follows:

The California Administrative Code, Title 19 (Industrial Relations, Public Safety)

The California Occupational Safety and Health Act

REGULATORY REQUIREMENTS : t

Lower Reservoir Replacement NQrthwest QuadrantCalifornia State Polytechnic University, Pomona Project No. C2112May 2008

The California Environmental Quality Act, latest edition

Requirements of the Regional Water Quality Board

Public Contract Code, Sections 10700 et seq. (California State Contract Law)

Statellocal health departments (regarding food services, pools, etc.)

Air Quality Management District regulations

Americans with Disabilities Act (ADA), Title II, ADAAG

California Coastal Commission Regulations

Local Public Agency standards.

The university is not subject to local jurisdictions' planning/building codes, nor is it required to obtain building permits from local jurisdictions for construction on real estate owned or controlled by the University. However, the design and construction ofutility connections and fire-protection systems may require liaison with local jurisdictions. This liaison shall be coordinated through the university project administrator. Construction or encroachment upon city or county owned property is subject to local codes and permit requirements.

ASHRAE indoor air quality standard 62-1989.

3. References on the Drawings or in the Specifications to "code", "Code" or "building code" similar terms, not otherwise identified, shall mean the codes specified above, together with all additions, amendments, changes, and interpretations adopted by code authorities of the jurisdiction having authority over the Project.

4. The applicable edition of all codes shall be that adopted at the time of issuance of permits by the authority having jurisdiction and shall include all modifications and additions adopted by that authority. The applicable date of laws and ordinances shall be that of the date ofperformance of the Work.

B. Other Applicable Laws, Ordinances and Regulations:

1. Work shall be accomplished in conformance with all applicable laws, ordinances, rules and regulations of Federal, State, County, City and special district agencies and jurisdictions having authority over the Project

2. Performance of the Work shall be accomplished in conformance with all rules and regulations of public utilities, utility districts and other agencies serving the facility.

3. Where such laws, ordinances, rules and regulations require more care or greater time to accomplish Work, or require better quality, higher standards or greater size of products, Work shall be accomplished in conformance to such requirements with no change to the Contract Time and Contract Sum, except where changes in laws, ordinances, rules and regulations occur subsequent to the execution date ofthe Agreement.

PART 2 - PRODUCTS

Not Applicable to this Section.

PART 3 - EXECUfION

Not Applicable to this Section.

END OF SECTION

REGULATORY ~QU1REMENTS . l

Lower Reservoir Replacement Northwest QuadrantCalifornia State Polytechnic University, Pomona Project No. C2112May 2008

SECTION 01450

QUALITY CONTROL

PARTI-GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Contract General and Supplementary Conditions and other Division I Specification Sections, apply to this Section.

1.2 SECTION INCLUDES

A. Regulatory requirements for testing and inspection.

B. Contractor's quality control.

C. Quality of the Work.

D. Inspections and tests by authorities having jurisdiction.

E. Inspections and tests by serving utilities.

F. Inspections and tests by manufacturer's representatives.

1.3 RELATED SECTIONS

A. Section 01310 - Project Management and Coordination: Coordination ofWork under Contract

B. Section 01410 - Regulatory Requirements: Compliance with applicable codes, ordinances and standards.

C. Section 016lO - Basic Product Requirements: Product options, substitutions, transportation and handling requirements, storage and protection requirements, and system completeness requirements.

1.4 REGULATORY REQUIREMENTS FOR TESTING AND INSPECTION

A. Building Code Requirements: Comply with requirements for testing and inspections in the California Building Code (CBC), as interpreted by authorities having jurisdiction. Additional requirements for testing and inspection, as adopted by authorities having jurisdiction, shall be included in the Contract Sum and Contract Time.

B. Requirements of Fire Regulations: Comply with testing and inspection requirements of the State Fire Marshal. All tests and inspections shall be included in Contract Sum and Contract Time.

1.5 CONTRACTOR'S QUALITY CONTROL

A. Contractor's Quality Control: Contractor shall ensure that products, services, workmanship and site conditions comply with requirements of the Drawings and Specifications by coordinating, supervising, testing and inspecting the Work and by utilizing only suitably qualified personnel.

B. Quality Requirements: Work shall be accomplished in accordance with quality requirements of the Drawings and Specifications, including, by reference, all Codes, laws, rules, regulations and standards. When no quality

QUALITY GONfROL 1\1ACf't 1

California State Polytechnic University, Pomona Lower Reservoir Replacement Northwest Quadrant

May 2008 Project No. C2) ) 2

basis is prescribed, the quality shall be in accordance with the best accepted practices of the construction industry for the locale of the Project, for projects of this type.

c. Quality Control Personnel: Contractor shall employ and assign knowledgeable and skilled personnel as necessary to perform quality control functions to ensure that the Work is provided as required.

D. Coordination of Field Quality Control: Contractor shall coordinate and schedule field quality control activities ofUniversity's independent testing and inspection agency and inspectors from authorities having jurisdiction.

1.6 QUALITY OF THE WORK

A Quality ofProducts: Unless otherwise indicated or specified, all products shall be new, free ofdefects and fit for the intended use.

B. Quality of Installation: All Work shall be produced plumb, level, square and true, or true to indicated angle, and with proper alignment and relationship between the various elements.

C. Protection of Existing and Completed Work: Take all measures necessary to preserve and protect existing and completed Work free from damage, deterioration, soiling and staining, until Acceptance by the University.

D. Standards and Code Compliance and Manufacturers Instructions and Recommendations: Unless more stringent requirements are indicated or specified, comply with manufacturers instructions and recommendations, reference standards and building code research report requirements in preparing, fabricating, erecting, installing, applying, connecting and finishing Work.

E. Deviations from Standards and Code Compliance and Manufacturers Instructions and Recommendations: Document and explain all deviations from reference standards and building code research report requirements and manufacturers product installation instructions and recommendations, including acknowledgement by the manufacturer that such deviations are acceptable and appropriate for the Project.

F. Verification ofQuality: Work shall be subject to verification ofquality by University or Architect in accordance with provisions ofthe Contract General Conditions.

1. Contractor shall cooperate by making Work available for inspections and observations by University's Representative, Architect and their consultants.

2. Such verification may include mill, plant, shop, or field inspection, as required.

3. Provide access to all parts of the Work, including plants where materials or equipment are manufactured or fabricated.

4. Provide all information and assistance as necessary, including that from subcontractors, fabricators, materials suppliers and manufacturers, for verification of quality by University's Representative or Architect.

5. Contract modifications, if any, resulting from such verification activities shall be governed by applicable provisions in the Contract General Conditions.

G. Observations by Architect and Architect's Consultants: Periodic and occasional observations of Work in progress will be made by Architect and Architect's consultants as deemed necessary to review progress of Work and general conformance with the design intent.

QUAUTY CONTROL . i

Cal Poly SSMP

Section VI. Overflow Emergency Response Plan. (DRAFT)

Requirements:

The University shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following: (a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, regional water boards, water suppliers, etc, of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this plan the California Water Code, other State Law, and other applicable Regional Water Board WDR or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;

(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;

(e) Procedures to address em.e~gency operations, such as traffic and crowd control and other necessary response actIVItIes.

Cal Poly Pomona Sanitary Sewer Management Plan (SSMP) Section VI

Procedure for Sanitary Sewer Overflow Emergency Response (SSO)

1.0 BACKGROUND

On May 2, 2006, the California State Water Resources Control Board issued Order No 2006-003 for statewide general waste discharge requirements for sanitary sewer systems. (Attachment A) Cal Poly Pomona filed a Notice of Intent (NOI) to participate in the new general permit. This permit created three categories of SSOs. Category 1 SSOs are all discharges of sewage resulting from a failure of the collection system that are: equal to or greater than 1,000 gallons; discharge to a drainage channel and/or surface water; or discharge to a storm drain pipe and was not fully recovered. Category 1 SSOs require Cal Poly to immediately notify or within 2 hrs the California Regional Water Quality Control Board (Regional Board), the California Office of Emergency Services (OES), and other required agencies. A certification is due to the local Regional Board no later than 24 hrs after the SSO incident. A final certified incident report is due within fifteen days of the conclusion of the SSO response and remediation. Category 2 SSOs are all other sewage spills from the Cal Poly collection system and must be electronically reported within thirty days following the end of the month in which the SSO occurred. Category 3 SSOs are sewage spills from non street laterals i.e. a private house. Category 3 SSOs may be reported at the discretion of Cal Poly. If there are no SSOs during any calendar month, an electronic report must be submitted to the State within thirty days following the conclusion of the month.

2.0 PURPOSE

The purpose of these procedures is to establish a uniform set of guidelines, instructions, and responses to SSOs. This policy shall:

a. Standardize the methods used by Cal Poly personnel when responding to a report ofa sewage spill or a possible sewage spill.

b. Ensure that all Cal Poly safety precautions, policies, and procedures are consistently followed to minimize the effect of a sewage spill on public health, employee safety, and the environment, including, but not limited to, traffic safety, electrical safety, Lockout/Tagout procedures, confined spaces, MSDS, Blood-borne pathogens, personal protective equipment and injury and illness prevention.

c. Align the Cal Poly's Command System.

spill response plan with the California Incident

d. Provide all notifications and documentation to the appropriate agencies and Cal Poly personnel of the SSO pursuant to 40 CFR 122.41(1)(6), and Order No. 2006-003, Part A.

3.0 RESPONSE PROCEDURE

The sewage overflow/spill response procedures are coordinated between the Facilities Management Customer Service, Environmental Health and Safety (EH&S), Plumbing Shop, and other sections as needed within the Facilities Management Department. All calls received that are reporting a sewage overflow will be designated as a Sewer Spill "SSO." All SSO calls are to be routed to the Facilities Management Customer Service Office regardless who receives the call in the division. The sewage spill response flow chart describing key actions is shown in (Attachment B).

FACILITIES OPERATIONS

A. The EH&S Director shall be responsible for all the administrative functions ofthe sewage spill/overflow response plan.

B. During working hours, Customer Service shall immediately contact the Plumbing Supervisor who will provide the crew assignment for the SSO. During "Non Working Hours" Monday through Friday, weekends, and holidays, the Assigned Manager shall be notified by the Police Dispatch to respond to the reported SSO. When Customer Service receives the notification of a possible sewage spill or sewer overflow, a "Service Request" is initiated and the designation "SSO" is assigned to the service request. (Attachment C). All calls received for sewage spills or overflows will be considered as "possible" until field verified by the Plumbing Supervisor.

C. Upon arrival at the scene of the SSO, the Plumbing Supervisor shall determine ifthe SSO is valid and shall notify the Manager ofMechanical Services and the EH&S Director immediately of the findings. After receiving confirmation of the overflow or spill from the Plumbing Supervisor, the EH&S Director shall immediately notify the appropriate agency on the SSO Agency Notification List (Attachment D).

D. An event communication log shall be started by the EH&S Director at the moment the call is received for all notifications of an SSO, regardless of size. This event communication log shall be used to document chronologically all the events related to the SSO and shall be in use until the response to the SSO is concluded. The event communication log shall be completed according to the event communication log instructions (Attachment E).

E. If the Plumbing Supervisor confirms a sewer problem has caused private property damage, then the Plumbing Supervisor shall notify the Manager of Mechanical Services. The Manager will then contact the Sewer Maintenance Contractor for inspection, clean up, and repairs.

F. If the Plumbing Supervisor or crew reports that the SSO is not sewage but rather an underground water leak from a water main, then the Supervisor shall inform the EH&S Director and the Manager of Mechanical Services of this fact. Additional assistance shall be dispatched to the responding Plumbing shop crew as requested and/or required.

DOCUMENTATION PROCEDURES.

A The Plumbing Supervisor shall gather information to validate the SSO service request. If the report is valid, then the Supervisor verifying the report shall immediately contact the EH&S Director with the confirmation findings including, at a minimum:

• Spill location • Cause of the overflow or spill • Estimated flow and/or volume • If containment is possible and the containment means used • If any sewage was discharged to the storm drain • Expected cleanup required and • Expected time for cleanup to be completed

If the spill/overflow is not valid, then the Plumbing Supervisor shall immediately report this finding to the EH&S Director and to cancel the SSO.

B. If the cause of the sewage spill or overflow is due to a problem or blockage in a Building domestic sewer system, the problem shall be resolved or the blockage removed by the Plumbing Crew.

ADMINISTRA TION & ENVIRONMENTAL COMPLIANCE

A The Environmental Health and Safety Department shall be responsible for regulatory agency communication, reporting, and electronic reporting. The EH&S Director is the Legally Responsible Official for purposes of reporting to the State's Electronic Online SSO Database. All Category 1 and 2 SSOs shall be electronically reported to the State Water Resources Control Board Online SSO Database as soon as possible but no later than 2 HRS after Cal Poly is aware of

the SSO. All Category 3 SSOs (private laterals) may be reported to the Online SSO Database at the discretion of the EH&S Director. A final certified report for all Category 1 SSOs must be completed on the Online SSO database within 15 calendar days from the conclusion of the SSO response and remediation. All reporting shall be in accordance with and compliant with the requirements stated in Order No. 2006-0003 Part A. Ifno SSOs occur during a calendar month of the year, an electronic report to that effect must be entered on the Online SSO Database within 30 days after the end of the month that had no SSOs.

B. All electronic reporting to the States' Online SSO Database shall be performed by the EH&S Director or official designee.

C. All Categories 1,2, and 3 SSOs shall also be entered into the Cal Poly maintenance database and a printed copy of the SSOI shall be sent by fax to the Regional Board as soon as the entry is completed. Additionally, if the SSO was discharged to any street of the City ofPomona then a fax of the report shall also be sent to the City ofPomona Public Works Department.

1. Purpose

To establish minimum performance requirements for employees who respond to spills involving raw sewage. To ensure that proper clean-up procedures and personal protective procedures are followed throughout the response effort, and to protect employees, the public, and the environment from the potentially harmful effects of chemical and/or pathogenic exposure associated with sewage spills and remediation efforts.

2. Scope

All University Employees

3. Responsibility

Environmental Health and Safety (EH&S) - EH&S shall be responsible for providing the following required response training: 1) Hazardous Materials Communication and it application to sewage Spill Clean-up; 2) Confined Space Entry. EH&S shall be responsible for providing public agency notifications as required by applicable codes and/or regulations.

Facilities Management - Facilities personnel are primary responders to sewage spills. Responsibilities include proper cleanup and disposal of spilled sewage and issuance of permits for spill clean-up efforts in confined spaces.

Supervisors - Facilities Management supervisors shall be responsible for ensuring that response personnel are trained prior to engaging in sewage spill clean-up efforts and for ensuring that sewage spill clean-up efforts are done in accordance with this Procedure.

4. Health Hazards of Sewage

A. Pathogens and Disease

Numerous disease-causing agents are potentially present in raw sewage. These organisms include amoebas, protozoa, bacteria, viruses, mold spores, etc. In the U.S., most illnesses associated with raw sewage exposure produce mild to sever flu-like or cold-like symptoms. However, more serious illnesses, such as Hepatitis A, can be contracted through human contact (mouth, eyes, nose, and ears) with raw sewage. With respect to mv (AIDS) and HBV (Hepatitis B), the Division of Occupational Safety and Health (DOSH) have stated the following, in their Frequently Asked Questions for Blood borne Pathogen Standard:

There is no evidence to suggest that sewage plant or wastewater workers are at increased risk for hepatitis B infection. HBV and HIV may be present in wastewater, but only in a non-viable state and in very dilute concentrations, which would not be expected to pose a risk to wastewater workers or sewage plant workers.

Since microorganisms can cause disease by entering the body through the mouth, eyes, ears, nose, or through cuts and abrasions to the skin, care should be taken, and appropriate personal protective equipment (PPE) utilized, when the potential for direct contact with raw sewage is possible.

B. Good Hygiene

Do not touch fecal matter or raw sewage with bare hands. If you need to remove it, wear waterproof gloves and use an instrument such as tongs or a spade for picking it up.

Do not smoke, eat, drink, apply lip treatments, or chew gum while cleaning up fecal matter or raw sewage.

Reduce exposure by keeping those who are not properly protected from coming in contact with the material.

Clean everything, including clothes, tools, and footwear, that came in contact with the fecal matter or raw sewage. Use A-33 Dry Detergent Disinfectant to wash down contaminated surfaces and "clean-up" equipment.

Wash your hands thoroughly even if you were wearing gloves the whole time. Use plenty of soap, scrub for at least 30 seconds, and rinse thoroughly with warm water. The California Department of Health Services states: "frequent, routine hand washing is the most important safeguard in preventing infection by agents present in sewage. II

C. Exposure and First Aid

If you believe that raw sewage has come into direct contact with your eyes, mouth, ears, nose, or a cut, abrasion, puncture, etc. You should immediately, and thoroughly, wash the exposed area with copious amounts of soap and water. Seek the care of a Campus Physician at the Health Center, and upon hislher advice, begin the Hepatitis A Vaccination series, and/or antibiotics, and/or other appropriate medical treatment, as directed.

5. Personal Protective Equipment (PPE) & Clean-Up Equipment

As appropriate, use the following equipment when cleaning up fecal matter or raw sewage spills.

• Neoprene gloves

• Face Shield

• Impervious Coveralls

• Buckets

• WetlDry Vacuum

• Shovels

• Mops

• Tongs

• Hudson Sprayer(s)

• Fanslblowers (as necessary)

• Confined Space Entry Equipment

See Section 4.8. Good Hygiene, for appropriate personal hygiene (cleaning-up) practices.

6. Clean-up Procedure

A. Basic Procedures

1. Secure area against unauthorized entry using barricade tape or equivalent. 2. Investigate the potential for electrical hazards and de-energize electrical circuits

as necessary. 3. Review Section 4.B. Good Hygiene, of this document before beginning any

clean-up activities, 4. Acquire all appropriate Personal Protective Equipment (PPE) as specified in

Section 5. of this document 5. Protect storm drain inlets by using drain mats or berms to prevent sewage from

entering the storm drain system. 6. Isolate the sewage spill from the storm drain system, if at all possible.

Constructing hold ponds with dirt or other materials is an accepted approach that will keep the sewage from entering the storm drain system.

7. Determine source/cause of sewer backup and stop it if possible. 8. Determine exposure level of the area around the sewer backup and to the

campus storm water system. 9. Prepare A-33 Dry Detergent Disinfectant, in bucket(s) and/or Hudson

Sprayer(s), in accordance with the manufacturer's directions. 10. Put on appropriate PPE

11. Remove all furniture, loose rugs, and so on from the area. 12. Saturated wall-to-wall carpeting (and the pad) usually cannot be adequately

cleaned. They should be removed, wrapped in plastic, and taken to a transfer station or sanitary landfill. If you decide to keep the carpeting, hire a licensed carpet cleaning company to steam clean and disinfect the carpet.

13. All hard surfaces, such as linoleum, hardwood floors, concrete, wood moldings, wood, and metal furniture, etc. should be thoroughly cleaned with hot water and A-33 Dry Detergent Disinfectant. Let the surface air-dry.

14. Upholstered furniture, loose rugs, drapery, and so on should be professionally cleaned. Notify the cleaner of the problem.

15. Remove and replace plaster, plasterboard, and lath that have been saturated and are soft to the touch. If the surface has only been wetted, clean as you would a hard surface, but do not saturate the plaster.

16. Clean sinks, rinse basins, and/or other plumbing fixtures that have had sewage back-up, with A-33 Dry Detergent Disinfectant.

17. Collect and dispose of raw sewage and/or fecal matter into an active sewer system.

18. If internal to a building, increase air circulation to reduce odors and mold growth. Open all windows and doors. The use of fans and heaters should also be used to speed the drying process.

19. Following complete clean-up of the contaminated area, wash your hands thoroughly and launder clothes separately. Disinfect "clean-up" mops, brooms, shovels, tongs, brushes, etc. with A-33 Dry Detergent Disinfectant.

B. Additional Procedures for Spills Impacting the Storm Drain System

1. Develop a mitigation plan for removing any potential contamination in the general area of the sewer backup and for decontaminating the campus storm water system.

2. Implement mitigation plan. 3. Provide information to EH&S so that they can report the spill to the appropriate

Public Agencies. If you have any questions or concerns regarding the clean-up and disposal of fecal mater and/or raw sewage, please contact the Environmental Health and Safety Department at extension 4697.

Cal Poly SSMP Section IV (Attachment D)

AGENCY NOTIFICATION INSTRUCTIONS

Background There are several governmental agencies that require notification when a sewage spill or overflow occurs. This notification is required by the Cal Poly SSO Master Plan. In addition to the reporting requirement, the California Office of Emergency Services (OES) must be called immediately for all sewage spills 1,000 gallons or more and all spills that may endanger human health or the environment to obtain an OES incident number. OES will then notify the California Department ofFish and Game, the California Regional Water Quality Control Board, and the Los Angeles County Department of Environmental Health. The Cal Poly department must also immediately notify the California Regional Water Quality Control Board for all sewage spills 1,000 gallons or more and all spills that may endanger human health or the environment and all spills, regardless of volume to the Los Angeles County Department of Environmental Health.

Instructions The following table lists the agency, phone number and conditions required for notification.

AGENCY

1. California Regional Water Quality Control Board, Los Angeles Region 213-576-6791 2. California Office of Emergency Services (OES), 1-800-852-7550 3. Los Angeles County Department of Environmental Health, 626-430-5280 4. Cal Poly Environmental Health and Safety Director, 869-3695 5. Plumbing Supervisor, 909- 869-3043 6. Facilities MGMT Manager 909-869-3042, after hours, weekends, holidays 909-455-8843 7. Consulting Contractor, Cell 909-528-9663, Home: 918-653-7938

SSO Condition A !enc ~, Department or Division 1 2 3 4 5 =H#8 9 10 11 12 13 14

Over 1,000 gallons X X X X X Less than 1,000 no threat X X X X Less than 1,000 with threat Ix X X X X X Impacting waters ofthe State Ix X X X X X Impacting County Storm X X X X X X 1Drain system mi Impacting State Roadway X X

Impacting waters of Creek X X X X X X Private property damage X X X X Causing street flooding X X X X

/SSO Reports/SSO Procedures/agency notification instructions. doc

Cal Poly SSMP Section VII (DRAFT)

Fats, Oils, and Grease Control. (FOG)

The University must evaluate its service area to determine whether a Fats, Oils, and Grease (FOG) control program is needed. If so, a FOG control program shall be developed as part of the SSMP. If the University determines that a FOG program is unnecessary, proper justification must be provided

Cal Poly SSMP Section VIII: System Evaluation and Capacity Assurance Plan. (DRAFT)

The University shall prepare and implement a capital improvement plan that will provide hydraulic capacity of key sewer system elements under peak flow conditions. This plan must include:

(c) Evaluation: The University must identify actions needed to evaluate those portions of the sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows, estimates of the capacity of key system components, hydraulic deficiencies, and the major sources that contribute to the peak flows associated with overflow events.

(d) Design Criteria: Where design criteria do not exist or are deficient, the University should undertake the evaluation identified in (a) above to establish appropriate design criteria

(e) Capacity Enhancement Measures: The University must identify the steps needed to establish a short- and long-term capital improvement plan (CIP) to address identified hydraulic deficiencies including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, III reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (f) Schedule: The University shall develop a schedule of completion dates for all

portions of the CIP developed in (a) through (c) above. This schedule shall be reviewed and updated at least every five years. This element of the SSMP includes several major programs and activities.

Most of the requirements would be satisfied by a recent collection system master plan.

Cal Poly SSMP Section IX: Monitoring, Measurement, and Plan Modifications (DRAFT)

The University shall:

(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; (b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP; (c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and (e) Identify and illustrate SSO trends, including: frequency, location, and volume

The SSMP process is based on the continuous improvement approach. This element of the SSMP should include the identification and tracking of a few key performance indicators that will be used to measure to progress of the SSMP implementation and the performance of the collection system.

Examples ofkey performance indicators include:

Service calls, blockages, and SSOs over the past 12 months, SSO events by cause (e.g. roots, grease, debris, other, Volume ofSSOs and volume contained,

Cal Poly SSMP Section X: SSMP Program Audits. (DRAFT)

The University shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSM and the Universities compliance with the SSMP requirements, including identification ofany deficiencies in the SSMP and steps to correct them.

This element of the SSMP should identify the person responsible for conducting the internal audit, the scope of the audit, the audit work product, and the schedule for the audit.

Cal Poly SSMP Section XI: Communication Program (DRAFT)

The University shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the University as the program is developed and implemented.

This element of the SSMP can be met by providing public notification on the web site