CALIFORNIA STATE LIBRARY LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA) FISCAL YEAR 2018/2019 STATEWIDE GRANT APPLICATION

ELEMENT 1: BASIC INFORMATION (please see application instructions for additional information) Applicant Information

1. Library/Organization 2. Library’s DUNS Number Califa Group 135909930 3. Legal Business Name (must match name registered with Federal Employer Identification Number (FEIN))

Califa Group 4. Project Coordinator Name 5. Project Coordinator Title Wayne Walker Califa Operations Manager 6. Email Address 7. Business Phone Number wwalker@califa.org 415-875-9928 8. Mailing Address City State Zip

330 Townsend Street, Suite 133 San Francisco CA 94107

Project Information

9. Project Title Early Learning with Families (ELF): 2018/19

10. LSTA Funds Requested $467,970

11. Cash Match & In-Kind $310,025

12. Total Project Cost $777,995 13. California’s LSTA Goals [from FY 2018-2022 Five Year Plan] (Check one goal from the first five goals of the five-year

plan that best describes the project) Goal 1 [equitable access, trusted community space]

Goal 2 [literacy services and learning opportunities]

Goal 3 [innovation, creativity, connections and collaboration]

Goal 4 [technology to deliver information and services]

Goal 5 [economic development and workforce innovation]

Goal 6 [collecting, preserving, and sharing digital access]

Goal 7 [skilled and diverse workforce, continuing education and leadership development opportunities]

Please briefly list other FY 2018-2022 Five Year Plan goals to which your project relates, if applicable. Goal 3 Goal 7

14. Primary Audience(s) for project (Select all that apply.)

Adults Families Immigrants/Refugees Intergenerational Groups

(Excluding Families) Library Staff , Volunteers and/or

Trustees

Low Income Non/Limited English Speaking People with Disabilities People with Limited Functional

Literacy Pre-School Children Rural Populations

School Age Children Senior Citizens Statewide Public Suburban Populations Unemployed Urban Populations Young Adults and Teens

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ELEMENT 2: PROJECT BACKGROUND AND SUMMARY

Describe how this project was identified as a need (include supporting data and statistical information), how it relates to your library’s strategic plan or other local planning documents, what will be accomplished if this project is implemented, and how you will know whether your project is successful. Your summary should relate to activities in the timeline (Element 4).

Decades of research in multiple disciplines has demonstrated that early childhood is THE most important phase in the human lifespan for overall development. These early years lay for the foundation for health, education and economic participation for the rest of life. Disparities between children from low socioeconomic status and high socioeconomic status families can manifest as early as 16 months of age. These disparities can then lead to differences in language as well as executive function and social skills that are readily apparent when children enter kindergarten [Cannon & Karoly, 2007]. By third grade, learning lags are exceedingly difficult to surmount. In 2016, 57% of California third graders did not meet state educational standards in English language arts, and 52% did not meet mathematics standards [CDE, 2016]. The Golden State ranked in the bottom third of the nation (37th) for overall childhood well-being. [Annie E. Casey Foundation, Kids Count 2017].

Libraries have enormous potential to be key contributors to improving early learning outcomes, increasing school readiness, and ensuring that all children are reading and succeeding by grade three and beyond. (In 2016, California public libraries had more than 3.25 million infants, toddlers and preschoolers in attendance at library programs.) But to fulfill their potential, libraries need ongoing staff development and evidenced-based tools and resources.

The Early Learning with Families (ELF) initiative has been steadily building such a community of practice across the state -- helping libraries increase the impact and effectiveness of their services to young children, their families and caregivers. ELF helps library staff stay abreast of the latest and most relevant research; design and deliver evidence-based early learning services; develop collaborative partnerships with other early childhood stakeholders; and create and share early learning resources, knowledge and tools within and between library systems. ELF is one of the few professional resources available to library staff to help prepare and support them in working with young children and families -- helping them meet the ever-evolving and complex needs of children and families.

To date, more than 145 library systems and 1500 library staff throughout California actively participate in ELF activities and/or use ELF developed resources and tools. The ELF intiative has been at the forefront of helping position libraries as providers of high caliber early childhood services by helping staff plan, deliver and evaluate quality library services that meet the developmental needs of infants, toddlers, preschoolers, their families and caregivers. ELF evaluation surveys consistently reveal significant increases in staff knowledge and confidence. Having more knowledgeable staff who are more comfortable and adept at meeting family needs may explain, in part, why public libraries in California are now second only to public parks as THE most frequented destination of families with young children [Applied Survey Research, 2013 School Readiness Studies]. To continue serving this constituency well, however, requires an ongoing commitment to evidence-based, evolving and relevant library services.

The specific focus and activities for each ELF grant year are determined by formal and informal assessments from the field. Consequently, the proposed activities for 2018/19 are the continuation of various projects created in direct response to needs identified by the field in 2017/18, and which are still being developed. Specifically, these 2018/19 activities are outlined below.

1) With a grant from the David and Lucile Packard Foundation, we will undertake the second phase of an informal childcare provider outreach project which commenced in January 2018. Tasks will include working with the 5 selected pilot libraries to: review and share research findings that can inform evidence-based practice; identify, gather and/or create needed tools and templates; train pilot library staff; support implementation of various service models; create marketing tools; and evaluate the impact of the various piloted models of service. The LSTA funding being sought will augment the Packard Foundation grant and help to ensure that the lessons learned and tools developed as a part of this pilot will be shared with the field at large, including a presentation at the 2018 CLA conference to update the field regarding the status of this newly launched pilot. The project's eventual goal will be to enable other interested libraries to replicate similar projects more cost effectively and with assured impact.

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ELEMENT 2: PROJECT BACKGROUND AND SUMMARY (Continued)

2) In partnership with the Bay Area Discovery Museum's Center for Childhood Creativity, we will more broadly disseminate the Reimagining School Readiness Toolkit now available online at:

https://centerforchildhoodcreativity.org/resource/reimagining-school-readiness-toolkit/. This toolkit was developed and tested as part of an ELF statewide pilot project in 2017/18, and has been recognized as an outstanding resource for libraries. Activities this year will include presesnting at the 2018 CLA professional conference; designing and delivering one webinar to provide an overview to the toolkit; and conducting four half-day, in-person workshops that will be convened geographically throughout the state. These activities will help ensure that the toolkit is disseminated as widely as possible. We will also conduct a survey on how the toolkit is being used and gather feedback from the field, making any necessary improvements that are feasible.

3) In partnership with VersaMe, launch the second phase of the Starling pilot project which enabled 10 pilot libraries to test using and/or loaning a digital feedback device (the Starling). The device is designed to help quantify the importance of talking, reading and singing by counting the words exchanged during parent-child interactions. In this second year, we will aggregate and analyze the parent surveys each pilot library administered; survey the 2017/18 pilot library staff and gather their lessons learned; and then create an online toolkit to aid other libraries interested in replicating similar programs. We will also broker a purchasing discount through Califa so that libraries can directly purchase the device themselves and present at the 2018 CLA professional conference.

4) Finally, we will commence the second year of the Makerspace project in partnership with the Bay Area Discovery Museum's Center for Childhood Creativity. Although not exclusive to the ELF target audience, this project is currently under ELF administrative oversight. Building on the makerspace needs assessment undertaken in 2018, we will conduct site visits to each of the 10 selected pilot libraries and interview staff and patrons to provide formative feedback on the development of their pilot makerspaces; host monthly virtual trainings and support calls allowing pilots to learn about makerspaces and see what other libraries have done; create tools and best practices guidelines to help libraries capitalize on their investment; and conduct a summative evaluation of the project and its effect on the audiences served. The evaluation results and lessons learned will enable us to build and pilot resources for expansion of the project in 2019/20. Results will also be eventually shared statewide as a resource to help guide the future of library makerspaces -- through documentation of best practices, virtual field trips of the pilot sites, and presentations at professional conferences.

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ELEMENT 3: PARTNERSHIPS

Please list all formal partners for your project here. Please attach (under Element 7) a copy of your signed agreement with each partner, which outlines the role the partner will play and the resources the partner will contribute. Attach a separate sheet if necessary.

Partner Name Organization Type

(see instructions for valid entries)

Legal Type (see instructions for valid entries)

Role on Project Resources That Partner

Will Contribute (materials/funds/staff)

David and Lucile Packard Foundation

Foundation Non-profit Provide grant funding for the informal childcare provider pilot project

$100,000

Bay Area Discovery Museum, Center for Childhood Creativity

Museum and Educational Organization

Non-profit Disseminate School Readiness Toolkit and lead second phase of Makerspace project.

$20,000

VersaMe Consumer Electronics and Early Childhood Education Company

Private sector Develop a toolkit of best practices related to the Starling project.

$12,400

Please list informal partners here - organizations that support your project but with whom you have no formal project agreement in place. Describe how their contributions will help achieve the project’s outputs and outcomes. Attach letters of support under Element 7.

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ELEMENT 4: PLANNING AND EVALUATION

Please answer each area concisely and completely. For section A-F limit responses to four pages. A. Project Intent (Check only one that best describes the project)

Lifelong Learning: Improve users’ knowledge or abilities beyond basic access to information Improve users’ formal education Improve users’ general knowledge and skills

Information Access: Improve access to information Improve users’ ability to discover information resources Improve users’ ability to obtain and/or use information resources

Institutional Capacity: Add, improve or update a library function or operation to further its effectiveness Improve the library workforce Improve the library’s physical and technology infrastructure Improve library operations

Employment & Economic Development: Improve users’ ability to apply information that furthers the status of their jobs and/or businesses

Improve users’ ability to use resources and apply information for employment support Improve users’ ability to use and apply business resources

Human Services: Improve users’ ability to apply information that furthers their personal, family or household circumstances

Improve users’ ability to apply information that furthers their personal, family, or household finances Improve users’ ability to apply information that furthers their personal or family health & wellness Improve users’ ability to apply information that furthers their parenting and family skills

Civic engagement Improve users’ ability to participate in their community Improve users’ ability to participate in community conversations around topics of concern

B. Project Purpose – Short statement which answers the questions: we will do what, for whom, for what expected

benefit(s). The Early Learning with Families (ELF) initiative will leverage previous years' investments to disseminate cutting-

edge research, tools and strategies that have been identified and tested as critical to helping library staff deliver meaningful and effective library services to young children and families. We will also continue to support a statewide community of library practice that fosters inter-library collaborations and innovation related to early learning.

C. Anticipated Project Outputs – Quantitative measures of services and/or products to be created/provided. 1 ELF website, 1 photo database and 4 social media platforms will be consolidated into 1 archival collection for easy

access by the library field 5 ELF related sessions will be offered at the 2018 California Library Association's (CLA) annual conference on topics related to school readiness, the Starling pilot project, the informal childcare provider project, the Habits of Mind Toolkit, and facilitation skill building for library staff. 1 ELF Networking session will also be offered at the 2018 CLA professional conference. 1 School Readiness overview webinar will be provided followed by 4 half-day, in-person workshops. 1 two-day professional development training for the 5 informal childcare provider pilot libraries will be offered. 1 informal childcare provider best practices guidelines document will be developed. 1 VersaMe/Starling overview webinar will be provided and one online toolkit of best practices will be developed. 10 makerspace site visits will be conducted, including staff and patron interviews. 12 monthly online trainings and support calls will be hosted for the 10 pilot makerspace libraries. 1 makespace best practices guidelines document will be developed.

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D. Outcomes. Please select one or more of the outcomes provided by the State Library (see Instructions) that relate

to the primary Five Year Plan goal that you selected in Element 1 Goal 2: Californians discover and participate in learning opportunities in their libraries.

Goal 3: Californians create through their libraries. Californians make connections through their libraries. Goal 7: California library staff is well-prepared to meet the diverse needs of their patrons and effect positive change in their communities.

E. Briefly describe how this project will be financially supported in the future, should it prove successful. The need for high-quality and financially affordable early learning resources and staff development opportunities

will be ongoing as long as public libraries continue to attract and serve large numbers of young children and families. By utilizing LSTA funding to pilot, test and develop best practices and replicable models and tools, overall costs remain relatively small compared to the significant statewide impact -- ensuring that all libraries, regardless of financial resources, can provide consistent and evidenced-based early learning services throughout the state. Then too, many participating library systems have and continue to make significant in-kind contributions to the ELF initiative which has enabled more cost-effective and collaborative sharing of LSTA funded resources and tools -- further extending the impact of LSTA funds. Finally, as libraries continue to establish themselves as credible, high-quality early learning resources in their communities, other alternative funding sources have and will continue to become available to augment statewide LSTA funding. As evidenced in this year's LSTA application, the proposed LSTA funds being requested have in fact leveraged almost the equivalent level of funding from other sources.

F. Activities. What activities will be used to accomplish your project and achieve your outcomes? Per IMLS, Activities are actions through which the Intent (Element 4A) of a project is accomplished and which account for at least 10% of the total amount of resources committed to the project. IMLS has identified 4 types of Activities and associated Modes (methods by which the Activity is carried out) Select all that apply to your project and provide descriptions for each.

1. Instruction - Involves an interaction for knowledge or skill transfer and how learning is delivered or experienced. (Check all that apply and provide a description including whether the format will be in-person, virtual, or both)

Program - Formal interaction and active user engagement (e.g., a class on computer skills).

Presentation - Formal interaction and passive user engagement (e.g., an author’s talk),

Consultation - Informal interaction with an individual or group of individuals (library staff or other professional) who provide expert advice or reference services to individuals, units, or organizations.

Other

Description: PROGRAM: 1 School Readiness overview webinar will be designed and delivered, followed by 4 half-day, in-person workshops. 1 two-day professional development training for the 5 informal childcare provider pilot libraries will be designed and delivered. 1 VersaMe/Starling overview webinar will be designed and delivered. 12 monthly online trainings and support calls will be hosted for the 10 pilot makerspace libraries. PRESENTATION: 5 ELF related sessions will be offered at the 2018 California Library Association's (CLA)annual conference on topics related to school readiness, the Starling pilot project, the informal childcare provider project, the Habits of Mind Toolkit, and facilitation skill building for library staff. Also 1 ELF Networking session will be offered at this conference to enable library staff to exchange ideas and best practices across systems. CONSULTATION: 10 makerspace site visits will be conducted, including staff and patron interviews.

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2. Content - Involves the acquisition, development, or transfer of information and how information is made accessible. (Check all that apply and provide a description including whether the format will be physical, digital, or both)

Acquisition - Selecting, ordering, and receiving materials for library or archival collections by purchase, exchange, or gift, which may include budgeting and negotiating with outside agencies (i.e. publishers, vendors) to obtain resources. May also include procuring software or hardware for the purposes of storing and/or retrieving information or enabling the act of experiencing, manipulating, or otherwise interacting with an information resource.

Creation - Design or production of an information tool or resource (e.g., digital objects, curricula, manuals). Includes digitization or the process of converting data to digital format for processing by a computer.

Description - Apply standardized descriptive information and/or apply such information in a standardized format to items or groups of items in a collection for purposes of intellectual control, organization, and retrieval.

Lending - Provision of a library’s resources and collections through the circulation of materials (general circulation, reserves). May also refer to the physical or electronic delivery of documents from a library collection to the residence or place of business of a library user, upon request.

Preservation - Effort that extends the life or use life of a living or non-living collection, the individual items or entities included in a collection, or a structure, building or site by reducing the likelihood or speed of deterioration.

Other

Description: CREATION: 1 ELF website, 1 photo database and 4 social media platforms will be consolidated into 1 archival collection for easy access by the library field. 1 informal childcare provider best practices guidelines document will be developed. 1 VersaMe/Starling online toolkit of best practices will be developed. 1 makespace best practices guidelines document will be developed.

3. Planning & Evaluation - Involves design, development, or assessment of operations, services, or resources and when information is collected, analyzed, and/or disseminated. (Check all that apply and provide a description including whether the format will be in-house or third-party)

Retrospective - Research effort that involves historical assessments of the condition of a project, program, service, operation, resource and/or user group.

Prospective - Research effort that projects or forecasts a future condition of a project, program, service, operation, resource, and/or user group.

Description: For the Packard Foundation's Informal Childcare Provider project, we have hired a professional evaluator who will help us design tools for eventual project evaluation. Administration of the developed tools, however, will not be undertaken until the pilot libraries have been selected, trained and have had an opportunity to implement various programming/outreach models. For the school readiness project, we will conduct a survey regarding how the toolkit is being used by library staff across the state, and make necessary improvements as feasible. For the VersaMe/Starling pilot project, we will commence with aggregating and analyzing the parent surveys each pilot library administered to participating families of this 2017/18 pilot project. We will then also survey pilot library staff to gather their lessons learned. Both evaluations will guide development of our online toolkit of best practices. For the Makerspace project, we will design a summative evaluation process and associated tools. We will, however, not conduct the evaluation until the pilot libraries have been trained and have had an opportunity to test their various programming designs. The evaluation results will be shared statewide as a resource to help guide the future of library makerspaces.

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4. Procurement – May only be used for projects with an Institutional Capacity Intent (see Element 4A). Includes acquiring or leasing facilities; purchasing equipment/supplies, hardware/software, or other materials (not content) that support general library infrastructure. (Provide a description)

Description:

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Activity July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

Informal Childcare Provider Project Activities Convene Aug & Nov advisory committee meetings and design evaluation process X X X X X X

Pilot libraries undertake self-assessments to determine readiness X Design/deliver Oct staff training to 15 pilot library staff to prepare for implementation; Present a project update at CLA X X X X X Pilots begin program/outreach design based on self-assessment and staff training X X X X Develop tools, templates and resource lists to ensure consistent implementation X X X X

Conduct site visits to 5 pilot libraries X X X

Begin evaluation process X X

School Readiness Activities

Design and deliver an overview webinar about the toolkit X X X

Present at CLA and deliver 4 half-day, in-person workshops X X X X X

Conduct field survey to ascertain how toolkit is being used; refine as feasible X X X

VersaMe/Starling Activities

Aggregate and analyze parent surveys administered by pilot libraries X X

Survey pilot library staff for lessons learned; Present at CLA X X X

Develop toolkit of best practices and share with library field X X X X X X X

Makerspace Activities

Conduct site visits to 10 pilot libraries, interview staff and patrongs X X X X X

Host monthly virtual trainings and support calls with 10 pilot libraries X X X X X X X X X X X X

Create tools and best practices guidelines X X X X X X X X X

Conduct a summative evaluation of the project X X X X

ELF Initiative Administrative Tasks Consolidate and maintain the ELF social media presence and host an ELF Networking session at CLA X X X X X X X X X X X X

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ELEMENT6: BUDGET

The budget should clearly identify the amounts requested and from what sources. Budget Category LSTA Cash Match

& In-Kind Total

Salaries/Wages/Benefits Backfill contributed by 15 informal caregiver pilot library staff $0 $76,125 $76,125 Backfill contributed by 20 makerspace pilot library staff $0 $101,500 $101,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $0 $177,625 $177,625 Description: 15 library staff from 5 pilot libraries will participate in the development, implementation and evaluation of various approaches to reaching and serving informal childcare providers: 145 hours of backfill @an average of $35/hr = $5,075 x 15 20 library staff from 10 pilot libraries will participate in the development, implementation and evaluation of various approached to providing community-driven library makerspaces: 145 hours of backfill @ an average of $35/hr = $5,075 x 20

Consultant Fees Content speaker for 2-day training on informal caregiver project $5,000 $0 $5,000 ELF Administrative Coordinater $36,000 $0 $36,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $41,000 $0 $41,000 Description: Flat speaker fee currently being quoted for various content speakers; we are exploring including one such speaker in the 2-day training curriculum. 1 part-time contract Administrative Coordinator to help plan and coordinate all initiative meetings, workshops and trainings; maintain the ELF social media presence; and manage some clerical tasks associated with the initiative: 800 hours @ $45/hr not to exceed $36,000

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Budget Category LSTA Cash Match & In-Kind

Total

Travel Travel for 20 staff to attend 2-day informal caregiver project training $15,000 $0 $15,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $15,000 $0 $15,000 Description: Travel costs are based on similar costs incurred in previous years for transportation and accommodations, utilizing an average State government rate. Travel costs include 2 nights hotel + transportation + meals for an approximate travel cost per person of $750.

Supplies/Materials Materials for 2-day staff training for informal caregiver project $2,000 $0 $2,000 Materials for 4 half-day school readiness workshops $6,000 $0 $6,000 100 Starling electronic devices $3,730 $12,400 $16,130 Material allotment of $6,500 per 10 makerspace pilot libraries $65,000 $0 $65,000 General supplies and materials to support initiative goals $7,500 $0 $7,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $84,230 $12,400 $96,630 Description: Staff training materials based on similar costs in previous years for comparable content @ $100/per person, with 20 total staff attendees. School readiness workshop materials based on similar costs in previous years @ $30/per person, with 50 attendees per workshop. Starling devices at $149/per device, plus sales tax and with in-kind discount of $12,400 Makerspace materials allotment based on similar costs in previous years but now with pilot library matching cost requirement = $6,500/per pilot library. Supplies for ELF Initiative administrative tasks based on similar costs in previous years. Includes acquiring books and other materials that relate to staying abreast of early childhood research, policy developments, and cultural trends which help in the creation of relevant social media content. Also costs involved in hosting all ELF related sessions at CLA.

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Budget Category LSTA Cash Match & In-Kind

Total

Equipment ($5,000 or more per unit) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $0 $0 $0 Description:

Services Bay Area Discovery Museum - school readiness & makerspace contract $265,000 $20,000 $285,000 VersaMe - Starling project contract $27,500 $0 $27,500 Informal Childcare Provider project contract (Packard Foundation) $0 $100,000 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $292,500 $120,000 $412,500 Description: Funding is requested based on the proposed scope of work outlined in each of the attached support letters. Bay Area Discovery Museum's Center for Childhood Creativity (CCC) activities represent approximately 8500 hours divided amongst 7 CCC staff to conduct all activities associated with both the school readiness and makerspace projects. Total contract not to exceed $265,000, given $20,000 in-kind contribution by CCC. VersaMe activities represent approximately 100 hours divided amongst 2 staff to conduct activities and provide software and support related to the Starling project. Total contract not to exceed $30,000 (including device costs noted above under Supplies).

Project Total $432,730 $310,025 $742,755

Indirect Cost Rate Applied 10.0 % Indirect Cost $35,240 $0 $35,240 Check one:

No Indirect Federally negotiated indirect cost rate * Indirect proposed cost rate *

* please attach supporting documentation if required

Description: The 10% indirect includes costs for administrative and fiscal staff, work space, utilities, internet, IT support, office supplies and use of equipment.

Grand Total $467,970 $310,025 $777,995

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ELEMENT 7: ATTACHMENTS If you have additional resources that support your grant, please attach after this page

ELEMENT 8: INTERNET CERTIFICATION Check the Appropriate Library Type

Public Library Academic K-12 Multi-Type Special/Other

As the duly authorized representative of the applicant public library, public elementary school library or public secondary school library applying for LSTA funding, I hereby certify that the library is (check only one of the following boxes)

A.

An individual applicant that is CIPA compliant. The applicant library, as a public library, a public elementary school library or public secondary school library, has complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act.

B.

Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified they are CIPA compliant. All public libraries, public elementary school libraries, and public secondary school libraries, participating in the application have complied with the requirements of Section 9134(f)(1) of the Library Services and Technology Act. The library submitting this application has collected Internet Safety Certifications from all other applicants who are subject to CIPA requirements. The library will keep these certifications on file with other application materials, and if awarded funds, with other project records.

C.

Not Subject to CIPA Requirements. The CIPA requirements do not apply because no funds made available under this LSTA grant program will be used to purchase computers used to access the Internet or to pay for direct costs associated with accessing the Internet.

LIBRARY DIRECTOR SIGNATURE

I have read and support this LSTA Grant Application.

Califa Group Early Learning with Families (ELF): 2018/19 Library/Organization Project Name

Paula Mackinnon Executive Director Library Director Name Title

Library Director Signature Date

GRANT MONITOR SIGNATURE

I have read and approve this LSTA Grant Application.

Suzanne Flint Grant Monitor Name

Grant Monitor Signature Date file:mcp/lsta/announceapps&instr/18-19

The David and Lucile Packard Foundation

November 20, 2017

Ms. Paula MacKinnon Interim Director Califa Group 24 71 Flores Street San Mateo, California 94403

Re: Grant #2017-66785

Dear Ms. MacKinnon:

Office of the President

It is a pleasure to inform you that the David and Lucile Packard Foundation has approved a grant in the amount of $100,000 to Califa Group ("the Grantee"). This grant is to reach the growing population of informal caregivers and connect them to library/community resources and support, thereby helping to ensure that the children in their care are on track for success in school and in life, as described in your letter and proposal received on September 14,2017.

Enclosed is the Grant Agreement containing the terms and conditions governing your use of our grant funds. Please read it carefully and return all pages. The Grant Agreement must be signed and dated by an officer, director, or trustee of the Grantee. As part of our commitment to reducing paper usage we would prefer that you send your signed Grant Agreement via your Grant Site or an email to compliance@packard.org. If you are unable to submit your signed Grant Agreement online, please return a signed hard copy to the attention of Compliance. The Foundation will not make payments on this grant until we receive all pages of the signed Grant Agreement. Please keep a copy for your files.

The Grant Agreement contains payment and reporting schedules; if these present any significant difficulties for you or if you have any questions about this grant, please contact your program officer, Bernadette Sangalang, as soon as possible. In all correspondence with us, please refer to Grant #2017-66785.

The Foundation Trustees, Bernadette Sangalang, and I are pleased to be able to assist you in your work. We wish you success and look forward to hearing from you.

Cordially,

CSL/eb

Enclosures: Grant Agreement Grantee Experience Standards

343 Second Street / Los Altos, California 94022 / tel ( 650) 948~7658 / www.packard.org

The David and Lucile Packard Foundation

GRANT AGREEMENT

Grant Agreement for Califa Group 2017-66785

This Grant Agreement contains the terms and conditions for Grant #2017-66785 in the amount of $100,000 from the David and Lucile Packard Foundation to Califa Group ("the Grantee"), dated November 20, 2017. By signing this Grant Agreement and accepting grant funds, an officer, director, or trustee of the Grantee who is legally authorized to enter into this Grant Agreement agrees to the obligations and conditions, and makes the representations set forth below.

Purpose of Grant This grant is to reach the growing population of informal caregivers and connect them to library/community resources and support, thereby helping to ensure that the children in their care are on track for success in school and in life, as described in the Grantee's letter and proposal received on September 14, 2017. The Grantee may not use the funds for any other purpose unless written permission has been received from the Foundation. Any portion of the grant funds not committed to the purposes of the grant must be returned to the Foundation. The Grantee must inform the Foundation if there are significant changes in the purposes of the grant, the use of grant funds, or personnel who are important to accomplishing the purposes of the grant or if the grant funds cannot be expended in the time period set forth in the grant proposal.

The Grantee confirms that it retains full discretion and control over the process of selecting any persons or organizations (researchers, employees, independent contractors, secondary grantees, conference participants, consultants, vendors, or suppliers) or any equipment, supplies, or products, to carry out the purposes of this grant, completely independently of the Foundation. The Grantee confirms that there is no agreement, either written or oral, that the Foundation can cause the selection of particular persons or organizations or direct the use of grant funds for any particular expenditures.

The Grantee warrants that all materials uploaded to the Grantee's Grant Site or submitted to the Foundation by other means, by Grantee's employees or authorized representatives, contain true and accurate representations regarding the Grantee and Grant #2017-66785 .

Organizational Tax Status The Grantee certifies that it is tax-exempt under Section 501(c)(3) of the Internal Revenue Code and that it is not a private foundation as defined by Internal Revenue Code Section 509(a). The Grantee will advise the Foundation immediately if its tax-exempt status or non-private foundation classification changes.

Payment and Reporting Schedules This grant is scheduled to be paid as follows:

Payment Date

1 December 2017

Reports are scheduled as follows: Report Type Report Date

Final Financial Report

Final Narrative Report

February 15, 2019

February 15, 2019

Amount

$100,000

Payment and reporting dates are subject to change. Grantee will be notified on Grantee's Grant Site if additional reports are requested or if report due dates change.

Page 1 of 3 343 Second Street/ Los Altos, California 94022 / tel (650) 948~7658 / www.packard.org

The David and Lucile Packard Foundation

Grant Agreement for Califa Group 2017-66785

If the payment or reporting schedules present any significant difficulties for you, please contact Bernadette Sangalang. Please refer to Grant #2017-66785 in any correspondence with the Foundation.

Required Reports and Records The Grantee will submit narrative and financial reports, as scheduled above, to the Foundation. The narrative reports should summarize the progress made in accomplishing the purposes of the grant. The financial reports should describe how grant funds were spent based upon the budget submitted to the Foundation. The Grantee remains responsible for reporting on this grant until all requirements have been fulfilled.

The Grantee will maintain books and records of the grant funds received and the expenses incurred, as required by the Internal Revenue Code and Treasury Regulations, until all grant requirements have been fulfilled. The Grantee will make its books and records available to the Foundation on request, within a reasonable time.

Prohibited Uses Grants from the Foundation are subject to certain restrictions set forth in the Internal Revenue Code and Treasury Regulations. The Grantee will not use any grant funds:

A. To conduct lobbying or otherwise attempt to influence legislation (within the meaning of Internal Revenue Code Section 4945(d)(l)).

B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive (within the meaning of Internal Revenue Code Section 4945(d)(2)).

C. For any grant which does not comply with the requirements oflnternal Revenue Code Section 4945(d)(4) (relating to grants to organizations other than public charities).

D. For purposes other than charitable, scientific, or educational, within the meaning of Internal Revenue Code Section 170( c )(2)(B).

E. For purposes other than those stated in this Grant Agreement. In addition, this grant is made exclusively to the Grantee and may not be transferred or assigned to another organization or person.

Page 2 of 3 343 Second Street/ Los Altos, California 94022 / tel (650) 948-7658 / www.packard.org

11/27/17

Paula MacKinnon

Interim Director

The David and Lucile Packard Foundation

Grantor's Rights

Grant Agreement for Califa Group 2017-66785

The Foundation may include infonnation on this grant in its periodic public reports and may also refer to this grant in a press release. By accepting these grant funds, the Grantee agrees to such disclosure. The Foundation reserves the right to discontinue, modify, or withhold any payments due under this grant, or to require repayment of any unexpended grant funds if necessary, in the Foundation's judgment, to comply with any law or regulation applicable to this grant. In this event, the Foundation will notify the Grantee in writing and provide an opportunity to respond.

Grantor The David and Lucile

By: Carol S. Larson President and CEO

Grantee Read and agreed to by: Califa Group/ Grant #2017-66785

~ °JAd. p/ ~)'/.., By: ___ r_t ___ r_n_ac._11_'-_________ Date: _______ _

(Signature)

Printed Name:

Title:

The grant agreement must be signed and dated by an officer, director, or trustee of the Grantee. Please return all pages of the grant agreement.

Page 3 of 3 343 Second Street/ Los Altos, California 94022 / tel (650) 948-7658 / www.packard.org

The David and Lucile Packard Foundation

GRANTEE EXPERIENCE STANDARDS

The David and Lucile Packard Foundation wants all grantees to have a positive experience working with the Packard Foundation. We promise grantees the following:

• You will be provided with realistic expectations about the proposal process and timing.

• You will receive a response to your email or phone inquiry ( or a notification that the Foundation staff member you are contacting is out of the office) within three days.

• When you speak to a program officer, you will receive clear communication about the subprogram strategy and where the work of your organization fits into that strategy.

• You will receive a response to your final report within 60 days in which we acknowledge and comment briefly on the substance of your work.

We greatly value grantee communication directly with our program staff to provide feedback on any part of the grantmaking process. If you would like to provide feedback to us directly, please email your comments to granteefeedback@packard.org.

Those who would prefer to offer feedback confidentially are invited to fill out an online evaluation administered by EthicsPoint, a third-party ombudsman. To complete this short survey, please visit https://secure.ethicspoint.com/domain/en/report custom.asp?clientid= 12445.

Your feedback will be reviewed by the Foundation only and, when appropriate, you will receive a response from our staff that addresses your concerns.

343 Second Street / Los Altos, California 94022 / tel (650) 948~7658 / www.packard.org

May 14, 2018

California State Library c/o The Califa Group 2471 Flores Street San Mateo, CA 94403

Dear Mr. Wayne Walker,

We look forward to working with you and the California State Library. We intend to partner with you to expand upon last year’s Starling pilot in order to help public libraries collect valuable quantitative data that can enhance their early learning services for young children and families.

We have committed 100 Starling devices for use by 10 California public libraries to pilot a lending program. Building on last year’s effort, we will also develop a toolkit for libraries with best practices, program literature & marketing templates, lists of commonly used accessories, and a web link to an online community of librarians sharing ideas with one another. In January 2019, we will also host a webinar panel of current library partners who will share their lessons learned from their experiences using the Starling.

We will offer the devices, software fees, online resources and webinar for $30,000 after VersaMe’s kind donation of $12,400. Additionally, we will offer a 15% discount to any Califa member library that purchases Starlings during this program.

We are grateful for the opportunity to collaborate with you.

Sincerely,

Chris Boggiano Co-Founder of VersaMe

Cost Estimate:

VersaMe project staffing, administration & software

100 hours @ $55/hour $5,500 100 devices @ $120/year software & support $12,000

Leading up to and after project launch, VersaMe staff will work with partner libraries to conduct training, disseminate lessons learned, and gather feedback. VersaMe’s team will continue to be readily available and the primary point of contact for partner libraries throughout the execution of the contract. The second phase of this pilot will conclude August 31, 2019.

Starling Devices

100 @ $149/device $14,900

Online Resources

Webinar, online web toolkit, and online community $10,000

In-Kind Discount ($12,400)

Total not to exceed $30,000