California Outcomes California Outcomes Measurement System – Measurement System – TreatmentTreatment

CalOMS TxCalOMS Tx

04/19/2304/19/23 22

OverviewOverview HelpHelp DataData ReportsReports Questions?Questions?

AgendaAgenda

04/19/2304/19/23 33

Overview – CalOMS Tx Overview – CalOMS Tx FeaturesFeatures Gather, track, analyze, and report Gather, track, analyze, and report

demographics and outcomes on clients.demographics and outcomes on clients.

Improve data quality with rigorous system edits.Improve data quality with rigorous system edits.

Enable authorized users to obtain outcome data Enable authorized users to obtain outcome data directly from the system.directly from the system.

Track clients using a Unique Client Identifier Track clients using a Unique Client Identifier (UCI).(UCI).

Meet the reporting and accountability needs of Meet the reporting and accountability needs of the federal government, State, counties, the federal government, State, counties, providers, and counselors.providers, and counselors.

04/19/2304/19/23 44

Overview – Why CalOMS Overview – Why CalOMS Tx Data is ImportantTx Data is Important Meets the reporting and accountability Meets the reporting and accountability

legal mandates of the federal legal mandates of the federal government and the State.government and the State.

Provides treatment and outcome data Provides treatment and outcome data to support best practices for your to support best practices for your county.county.

Supports value of treatment.Supports value of treatment.

Supports continued funding.Supports continued funding.

Supports allocations.Supports allocations.

04/19/2304/19/23 55

Report admissions data within 45 days Report admissions data within 45 days of the end of the report month.of the end of the report month.

Report annual update data within 45 Report annual update data within 45 days of the end of the report month.days of the end of the report month.

Report discharge data within 45 days of Report discharge data within 45 days of the end of the report month.the end of the report month.

Correct all errors on the error report Correct all errors on the error report within 75 days of the error report within 75 days of the error report month.month.

Overview – Due DatesOverview – Due Dates

04/19/2304/19/23 66

We will lack data to properly support treatment programs.We will lack data to properly support treatment programs.

ADP will stop public funding payments if CalOMS data is not ADP will stop public funding payments if CalOMS data is not submitted on time.submitted on time.

– Submit admissions, annual update, and discharge data by the Submit admissions, annual update, and discharge data by the 1515thth..

ADP will stop public funding payments if CalOMS data is not ADP will stop public funding payments if CalOMS data is not complete.complete.

– Submit admissions, annual update, and discharge for all clients.Submit admissions, annual update, and discharge for all clients.

ADP will stop paying public funding payments if CalOMS data ADP will stop paying public funding payments if CalOMS data is erroneous.is erroneous.

– Submit admissions, annual update, and discharge correctly.Submit admissions, annual update, and discharge correctly.

– Correct errors in admissions, annual updates, and discharges.Correct errors in admissions, annual updates, and discharges.

Overview - Overview - ConsequencesConsequences

04/19/2304/19/23 77

Overview – 2009 Overview – 2009 System EnhancementsSystem Enhancements Corrected a capacity constraint in Excel.Corrected a capacity constraint in Excel. Updated missing records in the special populations Updated missing records in the special populations

table.table. Added new edit to improve NTP data.Added new edit to improve NTP data. Added new edit to improve source of referral and Added new edit to improve source of referral and

criminal justice status.criminal justice status. Updated NULL data with Youth and Standard Updated NULL data with Youth and Standard

admission data.admission data. Updated the report footer information on 3 reports.Updated the report footer information on 3 reports. Added new edit to improve annual update data.Added new edit to improve annual update data. Created Error and Submission Details Flat File Created Error and Submission Details Flat File

Report.Report. Gave County Contracted Providers access to reports.Gave County Contracted Providers access to reports.

04/19/2304/19/23 88

ADP’s CalOMS Systemat State Data Center

DM

H’s

ITW

S W

eb P

orta

l

Counties& Direct

Providers

Authorizedstaff

ProduceCalOMSOutput

Overview of CalOMS SystemDepartment of Alcohol and Drug Programs

Outcomereports

Initial ReportsMay 2006EnhancedCalOMSOutput

FY 2006/07(3 Builds)

ADPnetwork

OutcomeReports

File uploadMonthly

Authorizedstaff

User IDPassword

Individual C/DPData systems (50+)

Errorreports

CalOMSData System designed and developed

with safeguards compliant withprivacy and security protectionsrequired by HIPAA and CFR 42.

ADP

User IDpassword

Receive,edit &

store data

Manage& protectCalOMS

data

Overview – TechnicalOverview – Technical

04/19/2304/19/23 99

Web-based TrainingWeb-based Training Web-pageWeb-page

– http://www.adp.ca.gov/CalOMS/CalOMSmain.shtml

Help guidesHelp guides– Data Collection GuideData Collection Guide– Data DictionaryData Dictionary– Data Quality StandardsData Quality Standards– File InstructionsFile Instructions

Help - Where To Get ItHelp - Where To Get It

04/19/2304/19/23 1010

Contact UsContact Us– 916-320-3010 916-320-3010 – CALOMShelp@adp.ca.gov

Quarterly Conference CallsQuarterly Conference Calls

Help - Where To Get ItHelp - Where To Get It

04/19/2304/19/23 1111

Help – CalOMS Tx SiteHelp – CalOMS Tx Site

04/19/2304/19/23 1212

Help – CalOMS Tx SiteHelp – CalOMS Tx Site

04/19/2304/19/23 1313

DataData

CalOMS Contains 84 Data ElementsCalOMS Contains 84 Data Elements– Unique Client Identifiers (UCI)Unique Client Identifiers (UCI)– Elements to meet federal TEDS requirementsElements to meet federal TEDS requirements– National Outcome Measures (NOMS)National Outcome Measures (NOMS)– 16 additional outcome measures in 7 life domains 16 additional outcome measures in 7 life domains

selected by Californiaselected by California Alcohol use Alcohol use Other drug useOther drug use Employment/educationEmployment/education Legal/criminal justiceLegal/criminal justice

– Other elements selected by CaliforniaOther elements selected by California Providers collect CalOMS data elements from Providers collect CalOMS data elements from

clientsclients– At admission (full data set including outcome questions) At admission (full data set including outcome questions) – At discharge (discharge and outcome questions)At discharge (discharge and outcome questions)– Annual updates (outcome questions)Annual updates (outcome questions)

04/19/2304/19/23 1414

DataData

ITWS accepts and processes incoming client ITWS accepts and processes incoming client admissions, annual updates, and discharges.admissions, annual updates, and discharges.

CalOMS performs electronic error checks and CalOMS performs electronic error checks and rejects incorrect or incomplete records so that rejects incorrect or incomplete records so that unacceptable data is not included in the unacceptable data is not included in the database.database.

CalOMS checks every incoming record against CalOMS checks every incoming record against our provider data for valid service codes and our provider data for valid service codes and provider IDs.provider IDs.

CalOMS creates unique client IDs.CalOMS creates unique client IDs. CalOMS assigns a unique episode ID for clients CalOMS assigns a unique episode ID for clients

with multiple admissions.with multiple admissions. CalOMS stores accepted data used in SAS and CalOMS stores accepted data used in SAS and

CalOMS Tx Reports.CalOMS Tx Reports.

04/19/2304/19/23 1515

Outcome ReportsOutcome Reports– Assessing ServicesAssessing Services– Changes During Treatment Changes During Treatment – Service Utilization Service Utilization – Treatment Population Data Treatment Population Data

Data Management ReportsData Management Reports– Open AdmissionsOpen Admissions– Error Submission DetailError Submission Detail– Data Quality ComplianceData Quality Compliance– Open ProvidersOpen Providers

ReportsReports

04/19/2304/19/23 1616

Report ScreenReport Screen

04/19/2304/19/23 1717

Shows decline in mental health issues from admission Shows decline in mental health issues from admission to treatmentto treatment

Sample Outcome Sample Outcome ReportReport

04/19/2304/19/23 1818

Your County

Sample Data Quality Sample Data Quality Compliance Report (DQCR) - Compliance Report (DQCR) - SummarySummary

04/19/2304/19/23 1919

Sample DQCR – Record Sample DQCR – Record Count ComparisonCount Comparison

04/19/2304/19/23 2020

Sample DQCR – Is Data Sample DQCR – Is Data On Time?On Time?

04/19/2304/19/23 2121

Sample DQCR – Is Data Sample DQCR – Is Data Complete?Complete?

04/19/2304/19/23 2222

Open Providers ReportOpen Providers Report

Questions?Questions?