cafp templates - draft

Funding Administration

• Funds run on an academic calendar, August 1-July 31.• Funds do not carry over from one year to the next.• Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility

• Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP).• In order to be eligible for funding from CAFP, you must submit the name and contact information of a designated CAFP stu-dent liaison along with a first reimbursement request.• In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

Use of Funds

• Funds are to be used for the benefit of the majority of the students.• Activities must be related to family medicine and primary care.• Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers’ hono-raria/travel expenses.• If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval.• If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement

• Requests for reimbursement should be submitted to CAFP within three weeks after each event.• Use the reimbursement form, provided by CAFP, each time you submit an expense reimbursement request.• Fill out the reimbursement form completely, including specific information about the number of attendees, speaker names, and topics addressed.• Please attempt to attach actual receipts in place of photocopied or faxed receipts. If you are unable to do so, please make sure that the receipts are legible.

Planning Events

• CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFP’s Annual Scientific Assembly to encourage students to attend and/or participate.• Multiple meetings are encouraged instead of one large annual function.

Copyright 2009 California Academy of Family Physicians / www.familydocs.org

FMIG Support Program / 2009-2010 GUIDELINES & PROCEDURES

Resources / p.3

Associations

American Academy of Family Physicians (AAFP)www.aafp.org

Virtual FMIG Networkwww.fmignet.aafp.org

California Academy of Family Physicians (CAFP)FMIG page: www.familydocs.org/students/fmig

Students and Residentswww.familydocs.org

Sharon’s Blogwww.familydocs.org/blogs/sharon-lin

Calendar of activitieswww.google.com/calendar/embed?src=sr.cafp%40gmail.com&ctz=America/Los_Angeles

Association of American Medical Colleges (AAMC)www.aamc.org

American Medical Association (AMA)www.ama-assn.org/ama/pub/medical-students/medical-students.shtml

AMA FREIDAwww.ama-assn.org/ama/pub/category/2997.html

Society of Teachers of Family Medicinewww.stfm.org

Networking

FacebookAAFP National Conference: www.facebook.com/aafpnc

CAFP fan pagewww.facebook.com/pages/California-Academy-of-Family-Physi-cians/83933803276

AAFP groupwww.facebook.com/pages/American-Academy-of-Family-Physicians-AAFP/21560401086

Family Docswww.facebook.com/group.php?gid=2220097512

FMIGwww.facebook.com/group.php?gid=22484947341

The Student Doctor Networkwww.studentdoctor.net

Information Bank

The Robert Graham Centerwww.graham-center.org

The Journal of the American Medical Associationwww.jama.ama-assn.org

California Family Physician Magazinewww.familydocs.org/CFP_magazine.php

The New England Journal of Medicine www.nejm.org

Family Practice Managementwww.aafp.org

Family Doctor www.familydoctor.org

The MedShow www.medshow.com

Accreditation Council for Graduate Medical Educationwww.acgme.org

Medical Student News www.fmignet.aafp.org

AAFP Resources

International Family Medicinewww.aafp.org

California Family Medicine Residency Programs www.nf.aafp.org

Student membershipwww.aafp.org

Policy and Advocacywww.aafp.org


USEFUL L INKS

Resources / p.3

FMIG Support Program2009-2010 GUIDELINES & PROCEDURES



Funding Eligibility

• Each FMIG is eligible for up to $1,000 for the academic year. $400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP).• In order to be eligible for funding from CAFP, you must submit the name and contact information of a designated CAFP student liaison along with a first reimbursement request.• In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

Use of Funds




Planning Events


Copyright 2009 California Academy of Family Physicians / www.familydocs.org Resources / p.3

Useful Links

Associations











Networking



AAFP groupwww.facebook.com/pages/American-Academy-of-Family-Physi-cians-AAFP/21560401086




Information Bank










AAFP Resources






FMIG Support Program2009-2010 GUIDELINES & PROCEDURES



Funding Eligibility


Use of Funds




Planning Events





Funding Eligibility


Use of Funds

• Funds are to be used for the benefit of the majority of the students.• Activities must be related to family medicine and primary care.• Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity and promotion of programs, supplies for spe-cial programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers’ honoraria/travel expenses.• If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get ex-pense approval.• If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.



Planning Events

• CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leader-ship opportunities, and CAFP’s Annual Scientific Assembly to encourage students to attend and/or participate.• Multiple meetings are encouraged instead of one large annual function.


RESOURCESUSEFUL LINKS

Resources / p.3

Associations











Networking



AAFP groupwww.facebook.com/pages/American-Academy-of-Family-Physi-cians-AAFP/21560401086




Information Bank










AAFP Resources






Useful Links

Resources / p.3

1520 PACIFIC AVENUE • SAN FRANCISCO • CA 94109-2627 • PHONE: 415.345.8667 WEB: WWW.FAMILYDOCS.ORG • EMAIL: [email protected]

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FMIG Support Program

2009-2010 GUIDELINES & PROCEDURES

Funding Administration • Funds run on an academic calendar, August 1-July 31. • Funds do not carry over from one year to the next. • Funds are administered by the California Academy of Family Physicians (CAFP).

Funding Eligibility • Each FMIG is eligible for up to $1,000 for the academic year.

$400 is funded by CAFP Foundation. $600 is funding by the American Academy of Family Physicians (AAFP).

• In order to be eligible for funding from CAFP, you must submit the name and contact information of signated CAFP student liaison along with a first reimbursement request.

• In order to be eligible for funding from the AAFP Foundation, you must follow the guidelines, outlined on the AAFP Web site. Visit http://fmignet.aafp.org/online/fmig/index.html for more information.

•

Use of Funds • Funds are to be used for the benefit of the majority of the students. • Activities must be related to family medicine and primary care. • Examples of appropriate use of funds are: food, non-alcoholic beverages, publicity

and promotion of programs, supplies for special programs, a raffle to encourage students to register for a CAFP event or enroll for membership, and speakers' honoraria/travel expenses.

• If your FMIG is in doubt about whether or not a specific expense is appropriate, please contact CAFP ahead of time to get expense approval.

• If your FMIG wants to spend a portion of the funds on materials that will be used throughout the year, your must order and/or purchase these items at the beginning of the academic year and submit a list to CAFP, detailing all events and activities you plan to distribute or sell these items at.

Expense Reimbursement • Requests for reimbursement should be submitted to CAFP within three weeks

after each event. • Use the reimbursement form, provided by CAFP, each time you submit an

expense reimbursement request. • Fill out the reimbursement form completely, including specific information about

the number of attendees, speaker names, and topics addressed. • Please attempt to attach actual receipts in place of photocopied or faxed receipts.

If you are unable to do so, please make sure that the receipts are legible. Planning Events

• CAFP encourages the FMIGs to plan some events around CAFP and AAFP functions such as the Family Medicine Conference for Medical Students, Family Medicine Preceptorship Program, AAFP National Conference, Externship Program, scholarship and leadership opportunities, and CAFP s Annual Scientific Assembly to encourage students to attend and/or participate.

• Multiple meetings are encouraged instead of one large annual function.

FMIG Support Program

COMMUNICATING WITH MEDICAL STUDENTS There are many ways of disbursing information about the upcoming events and activities to the medical students. Here are some suggestions: Quarterly newsletter or targeted emails: update students on FMIG activities, invite and remind them to join your events, and include a short survey to obtain feedback on various topics Posters and postcards: promote specific events, encourage students to join FMIG and to become an AAFP member. Sign-up sheets on bulletin boards: Get students to sign up for a workshop or an upcoming event ahead of time and email them to remind about it. There are many ways of disbursing information about the upcoming events and activities to the medical students. Here are some suggestions: Quarterly newsletter or targeted emails: update students on FMIG activities, invite and remind them to join your events, and include a short survey to obtain feedback on various topics Posters and postcards: promote specific events, encourage students to join FMIG and to become an AAFP member. Sign-up sheets on bulletin boards: Get students to sign up for a workshop or an upcoming event ahead of time and email them to remind about it.

1520 PACIFIC AVENUE • SAN FRANCISCO • CA 94109-2627 • PHONE: 415.345.8667 WEB: WWW.FAMILYDOCS.ORG • EMAIL: [email protected]

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