cadmiumcd’s event website launch checklist · 2019-09-27 · event website launch checklist 1 - 3...

CadmiumCD’s

Event WebsiteLaunch Checklist

www.CadmiumCD.com410.638.9239

Event Website Launch Checklist

3 - 6 Months Before the Conference:

Integrate Registration Software

Collect Exhibitor/Sponsor Details with Expo Harvester

Begin Collecting Content from Speakers with Education Harvester

Collect Posters from Presenters

Create Event Information Pages

Sell Sponsorships for the Website

1. Create an engaging registration page using eventScribe, then match your branding on your integrated registration form.

2. Use the Conference Harvester to keep track of speakers, presenters, and exhibitors, then publish content you’ve collected directly to the website.

3. Use the eventScribe Static Page tool to create informational website pages (includes the option to add HTML).


Example of Harvester Task ListAvailable for Express, Standard & Pro Tiers

Example of eventScribe ScheduleAvailable for Express, Standard & Pro Tiers

Tips & Tricks

Integration Required

Expo Harvester Required

Tier: Express | Standard | Pro

Poster Gallery Required



The items in this document are broad guidelines; Specifics should be discussed with your Project Manager.


1 - 3 Months Before the Conference:

Launch Your Floor Plan

Publish Rotating Advertising Banners on eventScribe Website

Launch Schedule 1 Month Prior to Event

Add Color-Coded Session Tracks

Add Session Icons and Sponsored Badges

Launch Your Digital Poster Gallery

Add Video/Photo Gallery on Homepage

Link eventScribe URL from Your Website

Launch Your Exhibitor Product Showcase

1. Use Expo Harvester to allow exhibitors to choose booth space and purchase sponsorships, then publish the selected opportunities through the same system.

2. Use session icons & color-coded tracks to help attendees identify sessions and events they’re interested in.

3. Send attendees emails with hotkeys via the Communication Module, allowing them to easily sign in to eventScribe.


Example of Color-Coded Session TracksAvailable for Express, Standard & Pro Tiers

Example of Digital Poster GalleryAvailable for all Tiers, Poster Gallery Required

Example of Rotating BannersAvailable for Pro Tier

Tips & Tricks

Tier: Pro

Tier: Pro

Tier: Express | Standard | Pro (Launch earlier as Add-On)


Poster Gallery Required

Tier: Pro



Tier: Standard | Pro


1-4 Weeks Beforethe Conference:

Publish Final Session Descriptions and Learning Objectives

Promote Your Website via Email

Promote Sessions via Social Media

Add App Download Page to Your Event Website

Promote your Event App via Email

Share Privacy-Friendly Attendee List via Website

1. Encourage attendees to begin favoriting sessions they want to attend and add personal meetings — remember, these will show up on the app onsite!

2. Remind attendees that they can use the built-in social sharing icons on sessions to tell others about the sessions they’re attending.

3. Share an app features video with attendees to show them what eventScribe can do so they’ll download the app early.

Example of Attendee ListAvailable for Pro Tier


Example of App Download PageAvailable for all Tiers, App Required

Example of Communication ModuleAvailable for Express, Standard & Pro Tiers

Tips & Tricks



App Required

App Required



Want more sponsorship ideas?Visit go.cadmiumcd.com/WebsiteSponsorship


1 Month AfterConference

Add Conference Recordings to Event Website

Sell Recordings as a Package via a Sales Page

Share Content via Email and Social

Encourage attendees to complete Evaluations via Survey Magnet

Want to view our comprehensive feature lists?Visit www.cadmiumcd.com/features

1. Monetize your website by selling conference content via CadmiumCD Conference Proceedings (requires that our team records your conference).

2. Use Conference Proceedings to market next years’ event by sharing sessions or replays via social media and email.

3. Give attendees access to all the slides and recordings in one convenient location, and remind them to share sessions with colleagues.


Example of Survey MagnetAvailable for all Tiers, Survey Magnet Required

Example of Conference RecordingsAvailable for Pro Tier

Tips & Tricks

Add-On – Additional Cost

Add-On – Additional Cost


Survey Magnet Required

cadmiumcd’s event website launch checklist · 2019-09-27 · event website launch checklist 1 - 3...

Documents