CA1-Excel 2007 Lesson 2-C&T

Entering Text

If you key data that begins with a letter, Excel recognizes it as a label. They are aligned to the left edge of the cell.

If they are longer than the column width, they spill into the next column if it is empty; otherwise they appear cut off.

Choosing a font

The default font is 11-point Calibri. You can change this using the Home Tab, Font Group or highlight the text and use the Mini Toolbar. You can also double click the text in the formula bar to access the Mini Toolbar.

Choosing a font sizeYou can also change the size of the font.

You can also change the size of the font.

Using the Format Painter

Format Painter can be used in Excel to copy formatting. It is located in the Home Tab, in the Clipboard Group.

Selecting two ranges

Use the Ctrl key to highlight adjacent cells

Resizing columns

You can modify the column width or row height by dragging its border, or right-clicking and changing width/height in the column width or row height dialog box.

Notice the screen tip shows the current width.

Autofitting columns

You can Autofit a column by double-clicking between the column headings so that it allows room for any text.

Or, on the Home tab, in the Cells group, click Format. Under Cell Size, click AutoFit Column Width

Resizing rows

You can modify the row height by dragging its bottom border. Notice the screen tip show the current height.

To format the row height to fit the text, you can go to the Home tab, in the Cells group, click Format. Under Cell Size, click AutoFit Row Height.

Worksheet data entry

When you key an entry that begins with a number or an arithmetic symbol, Excel assumes it is a value. A value is right-aligned and will be included in any calculation. You can format a number as a label by keying an apostrophe before the number. The number will then not be used in calculation.

You can apply number formats from the Number command set in the Home tab on the Ribbon.

Choosing a date formatExcel recognizes dates if you key them in a typical date style; such a 12/1/02. You can change the format of a date by choosing Short date or Long date in the Number command set or by opening the Format Cells dialog box.

Changing the font colorTo change font color, highlight the desired text. Then choose a color by either clicking the font color button, or by clicking the drop-down arrow to open the color palette in the Font command set on the Home tab.

Changing the tab colorYou can rename a worksheet tab with a more descriptive name. Just double-click or right click the tab and rename. You can also change the color.

Saving a new workbookSaving your work is the same as in any other Office application.Use the File menu, Save as, create an appropriate folder and name the file appropriately.