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Department of Treasury and Finance (VERSION 2 – Effective 28 Dec 2010) 1

BUYERS GUIDE

Group Buying Arrangement (GBA) 44209 PROVISION OF FOOD AND GROCERIES (NARROGIN AND SOUTHERN DISTRICTS SITES) Effective from 28th December 2009 Last Update effective 28 December 2010 Rob Isted Senior Procurement Manager Southern Region – Albany Office 1/2 Barnesby Drive ALBANY WA 6330 Tel: (08) 9892 6501 Fax: (08) 9892 6599 Email to: [email protected]


Table of Contents

1. INTRODUCTION 3

2. CONTRACT OVERVIEW 4

3. PRODUCT RANGE 6

4. SERVICE LOCATIONS 8

5. HOW DO I BUY? 8

6. DELIVERY DETAILS 9

7. CONTRACTED SUPPLIER DETAILS 10

8. CONTRACT REVIEWS 26

9. GLOSSARY OF TERMS 28

APPENDIX 1: SUPPLIER DISCOUNT RATES 29

APPENDIX 2: CONTRACTOR’S PERFORMANCE REVIEW FORM 30

APPENDIX 3: FREQUENTLY ASKED QUESTIONS 31

APPENDIX 4: DELIVERY REQUIREMENTS FOR WACHS, WHEATBELT - SOUTHERN 32

Buyers Guide – Food and Groceries (Narrogin and Southern District Sites) - GBA 44209


1. INTRODUCTION

This Buyers Guide is prepared to support the purchase of food and groceries in Narrogin and Southern District Sites available under the Group Buying Arrangement (GBA) 44209.

Included in the Buyers Guide is:

a description of products that can be purchased; and

details of contracted suppliers who supply each product.

This GBA allows you to benefit from the combined purchasing Power of the State Government.

By using the GBA you will:

support local suppliers in Narrogin and the Southern District;

‘fast track’ purchases to save time and effort – the Department of Treasury and Finance have already tested the market and selected suppliers that offer the best value for money;

purchase goods under contract terms and conditions that protect you as a buyer; and

have direct access to a range of food related products.

Remember…

When buying under this GBA, always quote the GBA number (44209) and identify yourself as a government buyer.



2. CONTRACT OVERVIEW

The following details apply to GBA 44209:

Type of Contract

Group Buying Arrangement (GBA) for the provision of Food and Groceries in Narrogin and the Southern Districts.

Term The GBA is extended to 28 December 2011.

There remains a one-year option to extend the contract.

Status This GBA is non-mandatory for West Australian Public Authorities located in Narrogin and the Southern Districts

Discount Rate

Suppliers have offered a ‘Discount Rate’ to the ‘retail’ (shelf) price for all food and groceries in the relevant food & grocery category. The discount applies to the retail price on the day of the order (refer Appendix 1 “Supplier Discount Rates”).

If the product is on ‘special’ on the day of the order and the special price is less than the discounted price, then the ‘special’ price will apply.

Given that the GBA is non-mandatory for the region, if the supplier prices are not competitive, agency buyers have the option to buy elsewhere (however, the agency buyer would then need to ensure that the purchase complied with State Supply Commission requirements).

The Discount Rate is fixed for the first year of the contract. On each anniversary of the contract commencement date (28th December), increases or decreases in the Discount Rate are permitted.

The Price for freight, if applicable, is fixed for the first year of the Term. On each anniversary of the Contract Commencement Date, the Price for freight will be increased by the Consumer Price Index (Consumer Price Index, Australia (Cat No 6401.0): 1 All Groups, Index Numbers – Perth).

Adding or Deleting Panelist

Throughout the duration of the GBA, the Department of Treasury and Finance may at its discretion remove or add a contracted supplier from each panel or category in accordance with the performance review provisions that support this GBA.

Backorders/ Substitutes

Contractors will take all reasonable steps to ensure that backorders are kept to a minimum throughout the operation of the Contract.

The following procedure applies to all backorders and substitute products:

prior notice must be given to the buyer, with an anticipated delivery date;

the substitute product shall be of equal or superior quality;

the substitute product shall be supplied at no higher cost than the originally ordered brand; and

a sample of the substitute or nutritional information of the substitute shall be provided to the buyer, if requested.

Returns The contractor is obliged to pay all costs, including freight costs, incurred by the agency as a result of incorrectly supplied goods.

Delivery Refer Section 6 “Delivery Details” for various supplier delivery times and Section 7 “Contracted Supplier Details” for freight charges where applicable.



Crate Hire No crate hire charges are applicable under this GBA. The Contractor shall arrange pick up of crates on their next delivery run. Crates must be secured and cared for to ensure safe return to the contracted suppliers.

Acceptance of Goods

Receipt of goods does not constitute acceptance.

You should inspect the goods on arrival to ensure they match your purchase order and then accept or reject the goods.

Goods are deemed to have been accepted:

If the buyer notifies the contractor that the goods have been accepted; or

If the contractor hasn’t been notified of a rejection of goods within three (3) business days for non-perishable goods or one (1) business day for perishable goods and fresh produce.

Rejection of Goods

Goods may be rejected if they do not conform to the specification stated in the contract or purchase order. A notice of rejection may only be issued three (3) business days for non-perishable goods or one (1) business day for perishable goods and fresh produce. If the notice of rejection is not issued within these periods, the goods will be deemed to have been accepted.

Any rejected goods must be removed at the expense of the contractors.

Buy Local The benefits of purchasing from local businesses was recognised in appointment of contractors to each panel. All nominated contractors on each panel are local businesses, with distribution arrangements based in Narrogin and the Southern Districts.

Who Can Use the Contract?

All Western Australian Government Public Authorities in Narrogin and the Southern Districts.

Contract Manager

Rob Isted

Senior Procurement Manager

Tel: (08) 9892 6501

Fax: (08) 9892 6599

Email: [email protected]

Department of Treasury & Finance

Southern Region - Albany

1/2 Barnesby Drive

ALBANY WA 6330

mailto:[email protected]�



3. PRODUCT RANGE

The Contract is divided into eight (8) main food categories. These categories are:

Category Description

1 Shelf Stable or Non Perishable Groceries

2 Dairy Products and Fresh Fruit Juices (refrigerated)

3 Bread and Bakery Products

4 Fresh Meat, Fish, Poultry

5 Frozen and Processed Meats and Savoury Products

6 Fresh fruit and vegetables

7 Frozen fruit and vegetables

8 Eggs

The specification of inclusions in each category incorporates the descriptions provided here:

Category 1 – Shelf Stable or Non Perishable Groceries

Category 1 includes non-perishable or stable shelf lines that generally have long expiry dates and are provided as canned, bottled or packaged goods with nutritional information and expiry dates labelled in accordance with appropriate standards.

The range of goods in Category 1 includes, but is not limited to;

Canned fruit, vegetables and baked beans’

Biscuits, cake mixes and desserts;

Cereals, pasta, rice, flour;

Herbs and spices;

Condiments, pickles, spreads and sauces; and

Powdered and concentrated beverages and soups.

Category 2 – Dairy and Fresh Fruit Juices (refrigerated)

Category 2 includes refrigerated and frozen dairy products and refrigerated fresh fruit juices.


Ice-cream and flavoured ice products;

Fresh milk (flavoured and non-flavoured);

Yoghurt and cream;



Cheese, butter and margarine; and

Assorted fresh fruit juices.

Category 3 – Bread and Bakery Products

Category 3 is for fresh bread and bakery products that includes, but is not limited to;

Fresh bread;

Rolls and buns; and

Cakes and other bakery products.

Category 4 – Fresh Meat, Fish, Poultry

Category 4 is for fresh meat, fish and Poultry.


Fresh beef, lamb and Pork; and

Fresh Poultry.

When requested by the Buyer, products shall be vacuum packed and Possess labelling detailing weight, date packed, product name, content and expiry.

Category 5 - Frozen and Processed Meats and Frozen Savoury Products

Category 5 is for frozen and processed meats, smallgoods, frozen savoury products and associated products (excluding products included in Category 1).

Frozen meat products;

Frozen savoury products (pies, sausage rolls etc);

Frozen chips and hash browns;

Cold meats, hams, bacon; and

Dried sausages and salamis.

Category 6 - Fresh fruit and vegetables

Category 6 is for fresh fruit and vegetables (excluding canned & shelf stable products listed in Category 1).

Category 7 - Frozen fruit and vegetables

Category 7 is for frozen fruit and vegetables and associated products.


Frozen fruit;

Frozen peas, carrot, corn and other vegetables; and

Frozen vegetable mixes.

Category 8 – Eggs

Category 8 is for fresh eggs.



4. SERVICE LOCATIONS

LOCATION

DEFINITION / DESCRIPTION

NARROGIN

All areas within a 10km radius of the Narrogin Post Office.

PINGELLY

All areas within a 10km radius of the Pingelly Post Office.

LAKE GRACE

All areas within a 10km radius of the Lake Grace Post Office

BODDINGTON

All areas within a 10km radius of the Boddington Post Office.

KONDININ

All areas within a 10km radius of the Kondinin Post Office.

DUMBLEYUNG

All areas within a 10km radius of the Dumbleyung Post Office.

WAGIN

All areas within a 10km radius of the Wagin Post Office.

5. HOW DO I BUY?

Public Authorities in Narrogin and the Southern Districts may purchase from the GBA as outlined below:

Buying Direct

Buyers can pick & buy products from any of the contracted suppliers and from any product category without the need to call quotes or tenders. The suppliers will provide a discount to the retail price (shelf price) for products purchased from this GBA (refer Appendix 1 “Supplier Discount Rates” for the relevant discount rate).

Where more than one contractor is appointed to a category, buyers can evaluate which contractor represents best value for money for their needs, then contact the contractor to make their purchase.

Orders should be placed directly with contractors (usually by fax, phone or e-mail). Buyers should check with individual contractors as to which communication method is preferred for placing orders. An outline of these communication methods is provided in Section 7 “Contracted Suppliers Details”.

Retail Purchases

The GBA is established for purchasing food and grocery products. Contractors are a combination of local retailers and wholesalers.



Buyers should use the GBA as much as possible and look to consolidate their food purchases to avoid potential surcharges.

Payments

The Contractor will invoice the buyer directly and the buyer will pay the contractor directly. No surcharges are applicable for payment by Corporate Credit Card/Government Purchasing Card.

6. DELIVERY DETAILS

For Customers other than WACHS, Wheatbelt - Southern, most deliveries will be made before 9am on the day of the delivery (or alternative times if agreed between the Customer and the Contractor). The delivery requirements for WACHS, Wheatbelt - Southern are listed at Appendix 4.

Refer Section 7 “Contracted Supplier Details” if various supplier freight charges are applicable. In most instances, delivery is free-into-store for Public Authorities located within the Contractor’s nominated location/s.

From time to time, delivery may be required outside of the Contractor’s nominated location/s. If delivery is required outside the Contractor’s nominated location/s, delivery will be free-on-board to the Customer’s nominated carrier/freight contractor.

All refrigerated items must be delivered below 5 degrees Celsius and frozen items below minus 15 degrees Celsius. All transport, storage and delivery must meet relevant standards.



7. CONTRACTED SUPPLIER DETAILS

BIDVEST FOOD SERVICES

Contact Person: Maureen Free

Title: Telesales Operator

Telephone: 08 9410 9236

Fax: 08 9434 2200

E-mail: [email protected]

Website: General: www.bidvest.com.au

Halal/Kosher/Gluten Free: www.findfoodfast.com.au

Postal Address: PO Box 1555, Bibra Lake WA 6965

ABN: 45 102 255 587

Hours of Service for Orders:

8.00am – 2.00pm (for next day delivery to relevant freight company)

Orders: Phone, Fax or Email

Deliveries: Deliveries Free to METRO carrier.

Contracted to Supply: Category 1: Shelf Stable & Non Perishable Groceries

Category 2: Dairy Products and Fresh Fruit Juices (refrigerated)

Category 3: Bread & Bakery Products

Category 5: Frozen & Processed Meats and Savory Products

Category 7: Frozen Fruit & Vegetables

Category 8: Eggs

Discount Rate 15% Bidvest publish and circulate a price list catalogue each month. The discount rate applies to the prices advertised in the catalogue.

Locations Supplied: All Locations

http://www.bidvest.com.au/�

http://www.findfoodfast.com.au/�



BILL & BENS HOT BREAD SHOP

Contact Person: Jenny McLeish

Title: Owner/Manager

Telephone: 08 9881 4765

Fax: 08 9883 6177


Website: N/A

Postal Address: Shop 6 Bintamilling Arcade Narrogin WA 6312

ABN: 90 761 524 019


24 hours - 7 days per week

Orders: Phone, Fax and Email

Deliveries: Daily

Deliveries Free to Store

Contracted to Supply: Category 3: Bread & Bakery Products

Discount Rate 10%

Location Supplied: Narrogin




COUNTRYWIDE FRIDGE LINES

Contact Person: Rebecca Tsouris

Title: Not available

Telephone: 08 9303 4855

Fax: 08 9303 4955


Website: N/A

Postal Address: 55 Rogers way Landsdale WA 6065

ABN: 81 891 503 237


Orders are usually placed the day prior to delivery (delivery by 10am)

Orders: Can phone but prefer Fax or Email

Deliveries: As agreed to


Contracted to Supply: Category 2: Dairy Products and Fresh Fruit Juices (refrigerated)

Discount Rate: Supermarket Price




FONTERRA BRANDS

Contact Person: Ross Kleinhanss

Title: Regional Sales Manager

Telephone: 08 9441 0413 (general) 0447 223 566 (mobile)

Fax: (08) 9441 7700


Website: N/A

Postal Address: 22 Geddes street

ABN: 80 095 181 669

Orders: Wagin/Dumbleyung Wagin Milk Supply Gary & Christine Lunt 98611676 PH 98612630 FAX 0429880394 MBL Hours: 6am – 3pm (Fax orders day before) Narrogin Narrogin Milk Supply Dion Myers 98812384 PH/FAX 0429044918 MBL Hours: 6am – 3pm (Fax orders day before) Boddington Williams/Katanning Milk Supply Leon & Kim Bertuola 98851145 PH 98851906 FAX 0429137034 MBL Hours: 6am – 3pm (Fax orders day before) Lake Grace/Kondinin/Pingelly PFD Northam Wayne Allardyce 96225866 PH 96222103 FAX Hours: 8am – 4pm

Orders via Phone or Fax

Deliveries: Deliveries Free to Store




Discount Rates White Milk - 25%

UHT Milk (Anchor) – 15%

UHT Milk (So Good) – 10%

Whipping/Thickened Cream – 10%

Sour Light Cream – 5%

Brownes Yoghurt – 12.5%

Brownes Pouring Custard – 10%

Orange Juice – 15%

Waterboys Pure Water – 27.5%

Classic Juice/Juiceman – 15%

Cheese – 17.5%

Butter – 10-%




FOODWORKS

Contact Person: Karen Old

Title: Manager

Telephone: 08 9861 1444

Fax: 08 9861 1863


Website: N/A

Postal Address: 3-11 Tavistock St Wagin WA 6315

ABN: 48 859 774 773


Order before COB Thursday for following Wednesday delivery.

Orders: Fax

Deliveries: As agreed to.



Category 2: Dairy Products and Fresh Fruit Juices (refrigerated)

Category 3: Bread & Bakery Products


Category 6: Fresh fruit & Vegetables


Category 8: Eggs

Discount Rate 1%

Locations Supplied: Wagin & Dumbleyung



HILLSIDE MEATS BUTCHERSHOP

Contact Person: Rick Shields or Wally Epworth

Title: Senior Butchers

Telephone: 08 9881 6096

Fax: 08 9881 3323


Website: N/A

Postal Address: PO Box 29 Narrogin WA 6312

ABN: 77 786 217 211


7:30am - 5:30pm (Monday - Friday)

7:30am - 12noon (Saturday)




Contracted to Supply: Category 4: Fresh Meat, Fish & Poultry

Discount Rate: 5%

Locations Supplied: Narrogin



IGA BODDINGTON

Contact Person: John or Shannon Stuart

Title: Owner Operators

Telephone: 08 9883 8290

Fax: 08 9883 9439


Website: N/A

Postal Address: 36 Bannister Rd Boddington WA 6390

ACN: 29 127 070 697


24 hours

Orders: Fax or Email


Boddington - Deliveries Free to Store

Pingelly - $50-100 per delivery

Narrogin - $50-100 per delivery

Contracted to Supply: All Food & Grocery products

Discount Rate: 5%

Locations Supplied: Boddington, Pingelly and Narrogin.



KIPLING MARKET

Contact Person: James or Sue Henderson

Title: Owners

Telephone: 08 9881 1654

Fax: 08 9881 5350


Website: N/A

Postal Address: 6 Kipling St Narrogin WA 6312

ABN: 79 379 667 522


7:00am – 6:00pm (Mon – Friday)

7:00am – 1:00pm (Saturday)

8:00am – 4:00pm (Sunday)

Orders: Phone or Fax



Contracted to Supply: All food and grocery products

Discount Rate 5%




NARROGIN FRUIT MARKET

Contact Person: Phillip Hoskin or Dale Batt

Title: Director

Telephone: 08 9881 2138

Fax: 08 9881 3290

E-mail: N/A

Website: N/A

Postal Address: 19 Fortune St Narrogin WA 6312

ABN: 50 659 850 366


6am – 8pm everyday




Contracted to Supply: Category 6: Fresh Fruit & Vegetables

Discount Rate: 40%




PFD FOOD SERVICES

Contact Person: Mike Gibson

Title: Branch Manager - Bunbury

Telephone: 08 9725 4577; mobile 041 996 4595

Fax: 08 9725 4948


Website: www.pfdfoods.com.au

Postal Address: 52 Proffit St Bunbury 6230

ABN: 29 006 972 381

Orders: Phone: 6:00am – 5:00pm (Mon – Friday)

Fax or Email: 24 hours






Category 8: Eggs

Discount Rate 20%




RM HAWKSLEY & CO

Contact Person: Jennifer, Chad or Colin

Partners: Co-Owners

Telephone: 08 9884 5234

Fax: 08 9884 5262

E-mail: N/A

Website: N/A

Postal Address: Nebrikinning Rd Cuballing

ABN: 81 167 045 533


Order before 3:00pm for same day delivery



Narrogin - Deliveries Free to Store

Pingelly - $3.00 per order

Contracted to Supply: Category 8: Eggs

Discount Rate: Wholesale Rate

Locations Supplied: Narrogin & Pingelly



SOUTHWAY DISTRIBUTORS

Contact Person: Nancy, Mark or Fred

Title: Mark – Business Owner

Nancy & Fred – Sales Co-ordinators

Telephone: 08 9842 2388

Fax: 08 9842 2389


Website: www.southway.com.au

Postal Address: PO Box 5446, Albany WA 6330

ABN: 32 482 705 175


7.00am – 4.00pm Monday - Friday

Orders: Phone, Fax, Email or Web

Deliveries: Orders required by 11.00am day prior to delivery.


Contracted to Supply: Category 1: Shelf Stable & Non Perishable Grocery Lines

Category 2: Dairy Products

Category 5: Frozen and Processed Meats and Savouries


Category 8: Eggs

Discount Rate: 3%

Locations Supplied: Narrogin & Wagin

Note: Southway will only accept orders from persons previously identified and authorised by their agency. People who have not previously ordered through Southway should contact their agency to authorise their purchasing from Southway.



WAGIN MILK SUPPLY

Contact Person: Gary or Christine Lunt

Title: Partners

Telephone: 08 9861 1676

Fax: 08 9861 2630


Website: N/A

Postal Address: 39 Warr St Wagin WA 6315

ABN: 69 672 548 463


24 hours

Orders: Fax


$15 per delivery


Discount Rate: 2%

Locations Supplied: Wagin



WA COUNTRY BAKERS

Contact Person: Brent McCarthy

Title: Sales Manager

Telephone: 08 9311 5111 or 1800 803 319 (orders)

Fax: 08 9311 5101


Website: N/A

Postal Address: PO Box 1471 Canning Vale WA 6970

ABN: 21 009 340 774


8.00am – 4.00pm Monday - Friday


Deliveries: Monday - Saturday (orders by 11am day before delivery)


Contracted to Supply: Category 3: Bread & Bakery Products

Discount Rates Mainstream Breads - 45%

Premium Bread (Abbott’s) - 40%

Premium Bread (Noble Rise) - 40%

Premium Bread (Burgen PS) - 40%

Premium Bread (Burgen other) - 35%

Snacking Bread - 35%

Continental Bread - 10%

Other Breads - 45%

Easter Buns - 10%

Tip Top Rolls (BBQ buns) - 15%

Tip Top Rolls (Nat) - 40%

Other Rolls (except) - 40%

- Dinner Rolls - 35%

- TipTop (cheese/bacon/pizza) - 15%

- Burger (4” & 5” sliced) - 30%

Croutons / Breadcrumbs(golden) - 10%



Breadcrumbs / Seasoning - 20%

Breadcrumbs Special White - 30%

Pikelets/Pancakes/Croissants - 20%

Crumpets - 20%

English Muffins - 25%

Bagels - 15%

Breads of the World - 10%

Little Bites - 10%

Tea For Two - 10%

Rollettes - 20%

Sponge Rolls - 20%

Lamingtons / Madiera & Slices / Assorted Cakes / Muffin Cakes / Iced Yeast Goods - 10%




8. CONTRACT REVIEWS

The Department of Treasury and Finance aims to continuously improve the services it provides to Buyers via a range of review processes.

Contract reviews, coordinated by the Department of Treasury and Finance, aim to:

ensure prices charged to agencies reflect the correct contracted price;

ensure products sold on this GBA reflect the range of products agreed for supply;

examine contracted suppliers performance;

assess buyer satisfaction; and

monitor compliance with Government Policies and Australian laws.

The Department of Treasury and Finance may terminate contracted suppliers where they are in breach of contract terms and conditions or have repeatedly failed to meet the GBA requirements.

Buyer Feedback

You may provide feedback on the level of satisfaction experienced under this GBA, or suggest improvements to GBA 44209 or this Buyers Guide at any time. Please forward your recommendations for improvements to the Contract Manager, [email protected] or call on 9892 6501.

All feedback received is taken into account as part of the contract review process. This feedback allows the Department of Treasury and Finance to identify areas where service levels or product range needs to be improved. Your cooperation in this effort is greatly appreciated.

Contractor Performance Review

The Department of Treasury and Finance will review contracted suppliers’ performance by receipt of feedback on specific incidences from agencies. The form in Appendix 2 is to be used to record the contracted suppliers performance during the contract period, as required. The form provides for both complimentary feedback and complaint resolution considerations.

On the majority of occasions, contracted suppliers supply acceptable goods and/or services. However, these outcomes are rarely formally recorded. The opportunity exists to recognise satisfactory, as well as poor performance, by completing the form and forwarding it to the Contract Manager. In this way, an ongoing record can be maintained of a contracted supplier’s performance during the term of the GBA.

Complaint Resolution

If you are dissatisfied with the goods and/or service provided by the contracted supplier or have any specific concerns, these should be discussed in the first instance directly with the contracted supplier.

If the problem or issue is not resolved to your satisfaction it should be referred to the DTF Contract Manager for assistance. In most cases minor issues, complaints and concerns can be suitably resolved to the satisfaction of both parties without any major impact on the contract.




However, if you consider the matter to be of a serious nature, the Contract Manager should be advised through the completion and forwarding of the “Contractor’s Performance Review” form attached in Appendix 2. To help resolve the complaint, please record the following details when completing the Contractor Performance Review Form:

nature of the complaint;

when the complaint was made;

to whom the complaint was made;

the issues involved;

the contractor’s response; and

any other relevant details.

The Department of Treasury and Finance is keen to ensure that every contracted supplier provides a satisfactory level of service. Please do not hesitate to contact the Contract Manager if this is not the case.



9. GLOSSARY OF TERMS

Words in this document have the following meaning:

Word Meaning

Buyer All Public Authorities as defined in the State Supply Commission Act 1991;

Public Benevolent Institutions approved by the State supply Commission (SSC); and

Any other organisations approved by the SSC.

Public Authority For the purpose of defining Public Authority under the State Supply Commission Act 1991, a Public Authority is:

A department of the Public Service of the State established or deemed to have been established under the Public Sector Management Act 1984; and

An agency, authority or instrumentality of the Crown in right of the State.



Appendix 1: Supplier Discount Rates LOCATION % DISCOUNT FOR CATEGORY DELIVERY CHARGE

1 2 3 4 5 6 7 8 Free Price/delivery

ALL LOCATIONS

Bidvest Food Service 15 15 15 15 15 15 no Metro only

Country Wide fridge lines # yes

Fonterra Brands ^ yes

PFD Food Services 20 20 20 20 yes

WA Country Bakers ^ yes

NARROGIN

Bill & Bens Bread Shop 10 yes

Hillside Meats 5 yes

RM Hawksley & Co # yes

Kipling Market 5 5 5 5 5 5 5 5 yes

Narrogin Fruit Market 40 yes

Southway Distributors 3 3 3 3 3 yes

PINGELLY

RM Hawksley & Co # no $3 / order

IGA Boddington 5 5 5 5 5 5 5 5 no $50 - $100

BODDINGTON

IGA Boddington 5 5 5 5 5 5 5 5 yes

DUMBLEYUNG

Food Works 1 1 1 1 1 1 1 yes

WAGIN

Southway Distributors 3 3 3 3 3 yes

Food Works 1 1 1 1 1 1 1 yes

Wagin Milk Supply 2 no $15 / delivery

# Supermarket Wholesale Rate

^ Various Discount Rates provided - refer to specific rates in section 7 “Contracted Supplier Details”



Appendix 2: Contractor’s Performance Review Form

RECORD OF COMPLIMENT/COMPLAINT Return to: SENIOR PROCUREMENT MANAGER DEPARTMENT OF TREASURY AND FINANCE 1/2 BARNESBY DRIVE ALBANY WA 6330

Contract Number GBA 44209

Title of Contract Provision of Food and Groceries (Narrogin and Southern District Sites)

Supplier / Dealer Involved

Nature of the review Compliment Complaint

When the review was made

To whom the review was made

The highlights and issues involved

The Contractor’s response

Any other relevant details / Compliments

Details of Reviewer

Name of Officer

Telephone

Position Title Facsimile

Signature / Date

E-mail

Please fax the completed form to Department of Treasury and Finance at (08) 9892 6599



Appendix 3: Frequently Asked Questions

How do I place an order?

An order can be placed by contacting the contractor direct ensuring that GBA 44209 is quoted.

Most Contractors prefer the placing of orders via facsimile.

Do I have to pay freight costs?

For some locations, you may be required to pay freight costs or to arrange a freight contractor to collect your order from the supplier. Refer freight charges listed in Appendix 1 – “Supplier Discount Rates”.

Can I choose which contractor to use?

Yes. You can use any contractor that is contracted to supply the particular products you are after and to the area in which you are located.

Do I need to get quotes? No. Simply contact the relevant supplier for the food products you wish to order.

What happens if I need to purchase food products that are not available on this arrangement?

You can purchase all standard food products from this contract. Most of the time it should not be necessary to purchase additional items, however if your agency requires a specialised product not available on the GBA, this may be purchased outside the GBA through another supplier. In the instance that the food product is not available on the GBA, buyers must purchase in accordance with relevant State Supply Commission Policy. Details of these Policies can be found at www.ssc.wa.gov.au.

When purchasing products from outside the GBA, consider whether it is likely to be a once off purchase or something your agency is likely to need in the future. If it is likely to be required in the future, you can contact the Contract Manager (see front cover) and ask to have the product category and/or supplier added to the contract.

http://www.ssc.wa.gov.au/�

Appendix 4 Buyers Guide – Food and Groceries (Narrogin and Southern District Sites) - GBA 44209


Appendix 4: Delivery Requirements For WACHS, Wheatbelt - Southern

Category Hospital Delivery Day/s Delivery time

(delivered by) Boddington Hospital Monday - Friday 10.30am Dumbleyung Hospital Monday - Friday 1.30pm Kondinin Hospital Monday – Friday 3.00 pm Lake Grace Hospital Monday - Friday 10.00am Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

1) Shelf Stable & Non Perishable Groceries

Wagin Hospital Monday - Friday 10.30am Boddington Hospital Milk (Monday and Wednesdays) Other – Friday 3.00pm Dumbleyung Hospital Tuesday and Friday 3.00pm Kondinin Hospital Monday – Friday 10.00am Lake Grace Hospital Tuesday 9.30am Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

2) Dairy Products and Fresh Fruit Juices (Refrigerated)

Wagin Hospital Monday, Wednesday and Friday 7.30am Boddington Hospital Monday – Friday 8.30am Dumbleyung Hospital Monday - Friday 12.30pm Kondinin Hospital Monday - Friday 12.00pm Lake Grace Hospital Wednesday 12.00pm Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

3) Bread and Bakery Products

Wagin Hospital Monday – Friday 2.00pm Boddington Hospital Friday 7.00am Dumbleyung Hospital Monday – Friday 12.00pm Kondinin Hospital Friday 12.00pm Lake Grace Hospital Monday and Friday 8.00am Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

4) Fresh Meat, Fish and Poultry

Wagin Hospital Monday, Wednesday (Poultry) and Friday 8.00am Boddington Hospital Friday 10.30am Dumbleyung Hospital Monday – Friday 12.00pm Kondinin Hospital Monday – Friday 10.00am Lake Grace Hospital Tuesday 9.30am Narrogin Hospital Monday – Friday 9.00am

5) Frozen & Processed Meats & Frozen Savoury Products

Pingelly Hospital Monday – Friday 9.00am

Appendix 4 Buyers Guide – Food and Groceries (Narrogin and Southern District Sites) - GBA 44209


Wagin Hospital Wednesday 12.00pm Boddington Hospital Friday 10.30am Dumbleyung Hospital Monday – Friday 12.00pm Kondinin Hospital Monday – Friday 3.00pm Lake Grace Hospital Tuesday 9.30am Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

6) Fresh Fruit and Vegetables

Wagin Hospital Wednesday 12.00pm Boddington Hospital Friday 10.30am Dumbleyung Hospital Monday – Friday 12.00pm Kondinin Hospital Monday – Friday 3.00pm Lake Grace Hospital Wednesday 12.00pm Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

7) Frozen Fruit & Vegetables

Wagin Hospital Wednesday 12.00pm Boddington Hospital Friday 10.30am Dumbleyung Hospital Monday – Friday 12.00pm Kondinin Hospital Monday – Friday 3.00pm Lake Grace Hospital Tuesday 9.30am Narrogin Hospital Monday – Friday 9.00am Pingelly Hospital Monday – Friday 9.00am

8) Eggs

Wagin Hospital Wednesday 12.00pm

buyers guide - department of finance western …€¦ · 4 fresh meat, fish, ... buyers can pick...

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