bustling with budgets! an aceware webinar. budgeting our time budget builder vs pocket ledger budget...
TRANSCRIPT
Bustling with Budgets!Bustling with Budgets!An ACEware Webinar
Budgeting our timeBudgeting our time
• Budget Builder vs Pocket Ledger
• Budget Builder anatomy
• Vocabulary
• Fees
• Per person charges
• Estimating Expenses
• Running Reports
• Questions
Pocket LedgerPocket Ledger
Looks at one course Helps to set realistic
fees..based on estimates.
You enter costs & Enrollment Estimates
Go/No Go available What Ifs vs Actuals
Tracks actual expenses & income
Assign expenses to a group of courses
Report on a set of like expenses: overall marketing for term (Major Expense Groupings)
Budget BuilderBudget Builder
What does Budget Builder do?What does Budget Builder do?
Fee setups (representing
estimated enrollments)
Per person expenses
(pass throughs)
Estimate expenses (which can be program
or sunk)
Calculations then deliver for you
Go/ No Go
What If/Actualsa) Pre = What Ifb) In process
(show actuals
VOCABULARYVOCABULARY
IncomeIncome
• Registrations generate income with course fees• Course fees may be paid or billed• Fees may be adjusted on the
registration screen• Reports can include or exclude billed
fees
Sunk Sunk vs.vs. Program Costs Program Costs
Sunk costs are expenses incurred before the program These will not be recovered if the program fails to run. Examples include marketing, & venue deposits
Program costs will only be paid if the program runs. Examples include books, food and instructor fees
Go/No Go Go/No Go vs.vs. Break Even Break Even
Go/No Go
Number of participants required to re-coup PROGRAM costs
Break Even
Point at which ALL expenses are covered… & profit begins!
LET’S DO IT!LET’S DO IT!
Fees / IncomeFees / Income
Begin by adding feesOr by importing fees from
course screen
Total estimated income
Per person expensesPer person expenses
ExpensesExpenses
Begin withAdd Expense Entry
What if’s & actualsWhat if’s & actuals
Remember, nothing on this screen is saved
&No previous entries are altered
PRACTICEPRACTICE
Course Case #1Course Case #1
• One day course
• Hands on, attendance limited to 12 (# computers in lab)
• Expenses include:• Instructor• Book• Lunch• Marketing• Coffee at breaks (morning & afternoon)
Computer courseComputer course
Course Case #2Course Case #2
• Two day conference
• Attendance unknown (possibly 250)
• Expenses include:• Speakers (retainer, travel & speaker fees)• T-shirt• Lunch both days & Breakfast day one • Coffee at breaks (morning & afternoon)• Conference Proceedings• Marketing
Conference – New… First Time Conference – New… First Time
REPORTSREPORTS
Budget Builder ReportsBudget Builder Reports
Annual Conference… Annual Conference…
